A REPORT OF INTERNSHIP

IN MAULANA AZAD LIBRARY

SUBMITTED BY- MD.AZIZUR RAHMAN

COURCE-MLIS
ROLL NO. 15390011

INTRODUCTION: An internship is an opportunity to apply the knowledge has

gained from your academic studies in a practical, workplace setting.
In the other word an internship is any career-related experience you are involved in. It might
be a summer job, a semester-long class assignment, or a community service project.
Whatever the experience, if you are gaining knowledge and developing skills which you can
apply to your future career, it can be considered an internship. And if you play your cards
right, your internship could potentially turn into a successful career. By treating your
internship like a professional job, you can gain experience, make connections, and have an
advantage over other candidates when it comes time to apply for a full-time position. An
internship learning goals may include:

Academic learning:Applying knowledge learned in the classroom to the workplace.

Career development:Gaining knowledge of the qualifications and duties of a position
and exploring interest in a particular field.

Skill development:Gaining an understanding of the skills and knowledge required in

the workplace.

Personal development:Gaining decision-making skills, critical thinking skills,

increased confidence and self-esteem.

IMPORTANCE OF INTERNSHIP:

Internships are known for giving

students the opportunity to apply their knowledge in

real world environments. At the same time, they will also develop skills which will help them
perform better at their job. One problem commonly cited by employers is that many
graduates do not have the practical skills necessary to excel in the job market. They also feel that
the professionalism of students is less than it should be. Even though there are a large
number of theories on how to encourage employees and increase profits, it is apparent that
enhanced levels of education are not enough to prepare students for a real world environment.
Being able to improve these weaknesses will make graduates much more effective in their
careers. The vast majority of students in this study had high to above average scores. The
students also demonstrated enhanced abilities in the areas of oral communication
and leadership skills. The goals of the study were largely successful. If more colleges and
educational programs can encourage their students to take internships, it is likely that many
of their graduates would have the skills necessary to succeed. Setting up the right program for
employees can be a challenging process. The students who participated in internships
performed much better than students who graduated from the program without going into
internships. This is evidence that education is not enough to allow graduates to perform at a
higher level. In the real world environment, analytical skills are not enough. Students must
have both interpersonal and leadership abilities. While most colleges are good at teaching
analytical skills, they are lacking when it comes to other characteristics. By effectively using
internships, students will increase their skills and make them valuable in the job market.

ABOUT ALIGARH MUSLIM UNIVERSITY: Aligarh

Muslim University (AMU) occupies a unique position amongst universities and institutions of

higher learning in the country. It was established in 1920, and evolved out of the Mohammedan
Anglo-Oriental College (MAO College) which was set up in 1877 by the great visionary and
social reformer, Sir Syed Ahmad khan. From its very inception, it has kept its door open to the
members of all communities and from all corners of the country and the world. The Aligarh
Muslim University is the realization of a vision which was broad, far- reaching and realistic.
Spread over 467.6 hectares in the city of Aligarh,
Uttar Pradesh, Aligarh Muslim University offers more than 300 courses in the traditional and
modern branches of education. It draws students from all states in India and from different
countries, especially Africa, West Asia and Southeast Asia. In some courses, seats are
reserved for students from SAARC and Commonwealth Countries. The university is open to
all irrespective of caste, creed, religion or gender. It ranks 8th among the top 20 research
universities in India.
In spite of the establishment of a numbers of universities and institutions of higher
learning all over the country, this university has been maintaining its national and
international character as an institution of excellence. It has more than 30,000, students, about
1,400 teachers and some 6,000 non-teaching staff on its rolls. The university now has 12
faculties comprising 95 teaching departments, 5 institution and 13 centers. A special feature
of the university is its residential character with most of the staff and students residing on the
campus. There are 18 halls of residence for students with 73 hostels.

ABOUT MAULANA AZAD LIBRARY: Maulana Azad Library

(MAL) is the heart of Aligarh Muslim University, Because of that is deals with the history about
the Aligarh Muslim University as well as Sir Syed Ahmed khan. Maulana Azad Library is the
central library of Aligarh Muslim University in Aligarh, India. It consists of central library and
over 100 departmental and college libraries. These libraries cater to the need of graduate, post
graduates student of professional courses and research scholars. Maulana Azad Library is

regarded as second largest University Library of Asia with more than 13.5 lakh
books/documents. The foundation of the Library was laid in 1875 when Sir Syed Ahmad Khan, a
great social reformer of his time, established a school that later became Mohammaden Anglo
Oriental College in 1877 and finally Aligarh Muslim University in 1920 by an Act of Parliament.
The foundation stone of the Library was laid by Lord Lytton, the then Viceroy of India.
The present grand seven storied building surrounded by 4.5 acres of land in 1960 was
inaugurated by Late Pandit Jawaharlal Nehru, Prime Minister of India and was named as
Maulana Azad Library, after the name of Maulana Abul Kalam Azad, the great Educationist,
Statesman & the first Education Minister of independent India. The Oriental Division of
Maulana Azad Library comprising of about two lakh printed books & periodicals including
10,000 items belonging to rare category in Urdu/Persian/Arabic/Hindi. Sanskrit forms the most
significant part of the collection. Donations received from great bibliophiles and literary persons
are designated as special collections by the names of their donors. The Urdu collection with more
than one lakh books on almost all aspects of Indian Life and Culture forms the largest part of
Oriental Division. A substantial number of rare and out of print publications of 19th century
belong to the Scientific Society of Sir Syed Ahmad Khan, Fort William College (Kolkata), Delhi
College, Agra College and from the Royal Printing Presses of the court of Delhi.

One of the most priced collection of the library is its collection of about 16000 rare
manuscripts, one of which written on parchment in Koofi script is claimed to be inscribed by
Hazrat Ali (the fourth caliph of Islam), 1400 years ago. Several royal decrees of Moghal
emperors namely Babur, Akbar, Shahjahan, Aurangzeb, Shah Alam etc. and also translation
of Sanskrit works such as Bhagwad Geeta, Mahabharata and Leelawati in Persian by
AbulFaizFaizi, a scholar in the court of Moghal Emperor Akbar are some of the highlights of
the manuscripts collection of this Library. No wonder than, the Library known for its
collection of oriental manuscripts is frequented by the scholars of Orientalia and Medieval
India. Yet another highlight of the Manuscript Collection is the painting of TULIP flowers,
considered as magnam opus of Mansoor Naqqash, the celebrated artist in the court of
Emperor Jahangir. Some other valuable Sanskrit works translated into Persian forming part of
manuscript collection are Ayurveda in Telugu and Bhasdas in Malyalam script written on
palm leaves. Apart from the collection of orientalia the Library has a vast collection of books
in English belonging to different subjects especially in Science Technology.
The library provides the whole university campus wide access to online journals
through a well-equipped Computer Lab. Digital Resources on many subjects are made

accessible through a Digital Resource Centre, established in January 2009 in the Library. All
the issue able books in the Library are bar coded for automated check in and check out.
About 5000 students, teachers and other members of the University visit the Library daily.
Of late, the Library has been modernized to provide computerized services to the
University community at large. It includes provision for on campus wide access to online
catalogue, online journals, two lack E-books and other digital resources. The Library has
installed a network of CCTV and an automatic security gate that restrict the incident of
pilferage and book theft respectively.

FEATURES OF MAULANA AZAD LIBRARY:

1.READING HALLS: (a) Research division (for research scholar)
(b) Dr. M. Rahman hall (for post graduates)
(c) Professional division(for professional student)
(d) T.S.D. division (for P.G.and U.G. student)
(e) Dalai lama hall (U.G. student)

Total seat in library for students are- 1500.

2. Services/Reading Halls: 18 hours a day including holidays and Sundays except a few
National and Religious holidays (Timing: 8:00 am-2:00 am)
3.Membership: a. Members of the University Court, the Executive Council, the Finance
Committee etc.
b. University teaching and academic staff.
c. Members of the Administrative staff and the teachers of the AMU Schools.
d. Members of the University ministerial staff.
e. Students on the rolls of the University.
f. Students, teachers and research scholars of other recognized institutions
provided they produce their bona fides to the satisfaction of the University
Librarian.

ACQUISITION SECTION/DIVISION: Library acquisition is the

department of a library responsible for the selection and purchase
of materials or resources. The department may select vendors,
negotiate consortium pricing, arrange for standing orders, and
select individual titles or resources.
Libraries, both physical and digital, usually have four common
broad goals that help dictate these responsibilities. These goals
are significant to libraries in order to maintain the basic principle
of access:

1. To acquire material as quickly as possible.

2. To maintain a high level of accuracy in all work procedures.
3. To keep work processes simple in order to achieve the lowest possible unit cost.

4. To develop close, friendly working relationships with other library units and
vendors.

There are generally five steps taken in order to acquire

material for a library collection, whether physical or digital.

1. Request processing.
2. Verification.
3. Ordering.
4. Reporting.
5. Receiving orders.
-In maulana azad library budget for book aquire 40 lakhs per year by annual budget.
-Around 4-5 thousand per year book collection.
-Avarage 25% discount in book parchage.
-Avoid duplication.
- LIBSYS7 Software used.
-Have 21approved vendors.
Aqisition division are also responsible for ordering books are quickly get for an esential used
by students.
In this division/section important that avoid duplications. And cost factor are also necessary
for selective books.If the price are not given on book than we can view publishers website for
searching book price on selective books.

DIGITAL RESOURCES CENTRE:

It is only used for researh scholar.In

this section have COMPUTER LAB which are provided to research scholar for used research
project work(i.e. E-journals, E-articles, Dictionaries, encylopedias etc.)
AVAILABLE ONLINE E-RESOURCES ARE:
1. List of book of sir syed
2. List of books of sir syed and Aligarh movement.
3.Institutional Repository in theses and disertation.

4. E-resources available in oriental languages.

5.Subject information gateway.
6.Open access e-journals.
7. Statistical databases indian and international.
The Access to 60,000+ current peer reviewed journals, 11 bibliographical databases
and 55 subject gateways is available through the Campus wide Network of the
University. These resources can also be accessed by Faculty Members & Research
Scholars in the Online Journals Lab of Maulana Azad Library. Members
can DOWNLOAD Registration Form and submit the same at Online Journals Lab after
duly filling it up and getting forwarding by the respective
Dean/Principal/Chairman/Director/Coordinator along with attested copy of current
admission card /continuation card (attested copy of ID card in case of staff).

COMPUTER APPLICATION DIVISION:

Computer section

is the most important section of Maulana Azad Library. This

section provides so many computers with Internet connection. The computer
sections are two
type of the public access catalogue. These are 1. OPAC
and 2. Web OPAC
Online public access catalogue are used within the intranet and local area,
and Web OPAC are used world wide wave.
Computer section are divided in to two part, there are
1.Official area
2. Online journal lab

Maulala azad library computer application division

GIFT AND EXCHANGE SECTION: Gift and exchange section

are most important list of books in the Maulana Azad Library. On the other hand
the library collection part is gift and exchange section of Maulana Azad Library, in
per year they are receiving so many new books and rare old books, which is main
source like that individual, publisher, authors, institution, library etc. Around the
world wide, so many authors and publisher there are contributing in the Maulana
Azad Library such as

books, journals, magazine etc. who gifted books as collection to library. Some of
the important collection:
1. Syed Hamid Collection from 001 to 973.
2. Masood Hossain Collection from 001.3 to 954.
3. Nazeer Ahmad Collection from 001 to 954.
4. Zoe Ansari.
5. Kaifi Azmi.
6. Zahide Zaidi.
7. Haneef Nagvi etc.

READER SERVICES DIVISION: Reader services division are also

anyother inportant division of Maulana azad library.

Reader services division(Research division)

Reader services division include five reading room/hall that are1.Research division (for research scholar)
2.Dr. M. Rahman hall (for post graduates)
3.Professional division(for professional student)
4.Dalai lama hall (U.G. student).
5.T.S.D. division (for P.G.and U.G. student)
Reading hall open 18 hours(8:00am-2:00am) a day including holidays and
Sundays except a few National and Religious holidays, library reading halls also
opened 24 hours during examation time.

CIRCULATION DIVISION: Library circulation or library

lending comprises the activities around the lending of library

books and other material to users of a lending library. A circulation
or lending department is one of the key departments of a library.
The main public service point is the circulation desk or loans desk,
usually found near the main entrance of a library. It provides
lending services and facilities for return of loaned items. Renewal
of materials and payment of fines are also handled at the
circulation desk. Circulation staff may provide basic search and
reference services, though more in-depth questions are usually
referred to reference librarians at the library reference desk. The
circulation desk is in most cases staffed by library support staff
instead of professional librarians.
Functions of the Circulation Desk:
Checking in materials returned
Monitoring materials for damage and routing them to the appropriate staff for repair or
replacement
Troubleshooting circulation technology, i.e. library circulation software, scanners,
printers, etc.
Collecting statistics on library use, i.e. patron transactions, material checkouts, etc.
Creation of borrowers pockets, i.e. when using The Brown issuing system
Charging and receipting overdue fines.
Send out overdue notices to borrower.
Operating automated filing and recovery system and technology.
Excellent communication and interpersonal skills.
Enjoy working with the public.
Adapt to new software and equipment.
Perform moderate physical work including the ability to carry, pull, and lift up to 30
pounds.
Bend and stand for long periods of time.
Ability to conduct/reconcile financial reports.
Communicate via telephone, email.
Ability to see and read materials.
Assist patrons at the circulation and reserve desk.
Assist Circulation supervisor with training student employee if it is an academic
environment.

Maintain the stacks by re-shelving materials in library by call number whether Dewey
Decimal system or Library congress system.
Resolve issues, such as inappropriate patron conduct, including but not limited to cell
phone usages, open drink containers, and inappropriate noise levels.
Book for issue duration(student):

UG- Maximum 4 Books (only Text Books for 15 days, General book for
28 days).
PG- maximum 5 Books (only Text Books for 15 days, General book for 28
days).
Research Scholar- maximum 6 Books (only Text Books for 15 days,
General book for 28 days).
-No text books shall be re-issued to the same member on the same day.
-Before getting books issued, members must immediately point out any
mutilations to the issue Library Staff on duty, otherwise they shall be held
responsible for any mutilations discovered on their return.
-The University Librarian may, at any time, recall any book before the
expiry of the period for which it was lent or withhold its issue.

Online public access catalougue

Over Due Charges:

1. A fine of 1 Rupee only text book & general book Rs 50

paisa per day per volume
shall be charged only for members of category E. The University Librarian may,
however, increase the rate of fine on text books and other classed books in order to
dissuade the members to keep the books overdue for long.
2.Only members of categories A,B,C,D, and G shall be
notified immediately the books
become overdue; if the books are not returned within one week of the issue of third
reminder the Cost of the books will be recovered through the Accounts Office from
the salaries of the member concerned. In the case of members of the various
administrative bodies the matter will be reported to the Vice-Chancellor.
3. Where a book has been marked, defaced, spoiled or
damaged by a member in the library or while it was issued out to him the
University Librarian shall at his discretion either impose a fine or require the
member to pay the price of the book; in the later case the book shall be returned to
the member if it can be replaced. If a volume belonging to a set it lost the member
shall be required to pay the price of the whole in case it cannot be replaced, the
incomplete set being returned to him.

PERIODICAL DIVISION: A periodical is a section which

works in the specialized area of serials librarianship. A periodicals

librarian can have a variety of duties, but generally work
specifically with the acquisition, collection development,
organization, preservation, and sometimes cataloging of
periodicals. Whereas many periodicals Librarians previously
worked only with periodicals in print format, many now manage
electronic periodicals also. While a periodicals librarians may work
in any type of library, including academic, public, government,
law, medical, or corporate libraries, a significant number work in
larger public and academic libraries. In other libraries where there
is no librarian assigned specifically to periodicals, one or more
librarians may perform the duties of a periodicals librarian along
with other duties.

Roles and duties of periodical division:

The duties of a Periodicals Librarian are changing every day as

technology and library patrons demands change. The duties may include, but are

not limited to, establishing and maintaining subscriptions to periodicals in print,

microform, and electronic formats; providing personal assistance and guidance in
identifying, locating, and using periodicals; designing and conducting instructional
sessions on how to use electronic journals and databases; evaluating the existing
Periodicals collection by performing collection analysis and usage studies; creating
activities, programs, or presentations to promote the Periodicals collection;
establishing and maintaining contact with faculty, students, or other constituents to
be sure the Periodicals collection is meeting their needs; assisting and instructing
faculty of a college, university, or school on the integrating of Periodicals into the
curriculum; supervising and developing student workers and support staff;
managing budget allocations for materials, systems, and services; physical repair of
Periodicals; supervising paraprofessional staff, other librarians, and student
workers.
Advances in technology have significantly advanced the way that Periodicals
departments in libraries function. For example, open url resolvers, systems which
allow a libraries to give greater visibility and access to their electronic journal
content (ODLIS). Many libraries have gone to electronic-only subscriptions on some
periodicals, significantly expanding access for their patrons. Periodicals Librarians
frequently set up access to electronic journals and other electronic resources, as
well as to troubleshoot them when they do not work properly.
List of some important journal and news paper:
1.Artitechture Arbinasim are monthly published.
2.AICHE journal, v.60, no 5, monthly.
3.American water worker association journal, Vol 106, no 5, monthly.
4.Biochemistry CNA Weekly published.
5.Biochemical journals CAN monthly.
6.Annals of surgery quarterly.
Name of journals news papers:
1.Economics times.
2.Employment news.
3. The Hindu.
4. Rashtria shahara etc.
5. The Times of india.

6. Indian express.

MANUSCRIPT SECTION:

Any hand writing documents that should

be atleast 150 years old and it has some literaryreligious,historically,
authropologically; that is called Manuscript.Manuscript written any be
stone,cloth,paper,streeskin etc.
In Manuscript division of Maulana azad library have 12 collections:
1. Abdul Hayy collection.
2.Abdus salam collection.
3.Aftab collection.
4.Ahsan collection.
5.Habib Ganj collection.
6.Jawahar Museum.
7.Munir Alam collection.
8.Qutubuddin collection.
9. Shifta collection.
10.Subhanallah collection.
11.Sulayman collection.
12.University collection.
Maulana azad library has over fourteen thousand manusripts over
whelmingly in arabic,persian,and urdu. It consists of 12 collections incluing the
university collection,which is formed by Acquisition through purchase or gift.
Before the arrival of printing, all document and books in hand written
and these were called manuscripts. Manuscript may be in book form scrolls or in codex
format. Manuscripts are enriched with pictures border decorations elaborately embossed
initial letter or full page illustration.
It is because of this rich collection of immense research value that it is reckoned
among major library of the world. The oldest manuscript owned by the library is more
than fourteen hundred year old. It is fragment of the Quran ascribed by Hazrat Ali fourth
caliph of Islam and is written on parchment in kufi scripts. There are three sources of
information about manuscript holding, published catalogue, unpublished hand lists and
card catalogue. Most of Aligarh Muslim University manuscripts belong to one of twelve
main collections, with the lack of an integrated master catalogue; one must resort to an
initial cross reference search in the reading rooms card catalogue and follow promising
leads in catalogue and hand lists. Unfortunately published catalogue cover only a part of
AMU manuscripts collection.

Conservation lab: This is a conservation lab of manuscript division, where

rare books and manuscript are preserved.

Use of chemical in the manuscripts:

1. Trilene Sulphur free
2. Poly barium Acid
3. Barium Hydroxide
4. Acetone Ethanal

Name of machine:
1. Section table humidity chambray.
2. Paper cuter Machines.
3. Camera Testament etc.

Use of conversation paper:

1. Japanese tissue paper
2. Hand made paper
3. Nepali tissue papers
4. Blotting paper etc.

ORIENTAL DIVISION: The oriental division of Maulana Azad Library

consists of about 20000 printed books and periodicals including 10000 items
belonging to rare category in Urdu, Persian, Arabic, Hindi, and Sanskrit forms the
most significant part of the collection. Donation received from great bibliographies
and literary persons are designated as special collection by the names of their
donors, The Urdu collection with more than 20000 books on almost all aspects of
Indian life and culture forms the largest part of the oriental division. A substantial
number of rare and out of print publication of the 19 th century belong to the
scientific society of Sir Syed Ahmad khan.
There are about 10,000 periodicals. In this
division they used of DDC, ACCRII and Sears List of Subject Heading. In oriental
division various books are on: like that literature, history, geography, biography,
social science ,mass com, philosophy ,political science, Education, Fine arts,
Religion, Islamic study, Islamic science etc. All books to central library and
seminar library is oriental languages, such as Arabic, Urdu, Persian, Hindi and
Sanskrit and one access and here, this oriental division the books to seminar library
which are books process accession them transfer to seminar library. While books
central library are changed, catalogued, barcode, title arranged on the shelf.

Braille Section: Basically the Braille section is provides the particular

information to the blind students. This section provides the MP3 recoding
information as well as web format. Different types of Braille devices are provides
by the students. Around three thousand books taking with different subject and two
hundred fourty two Urdu books taking recording in Braille section of the Maulana
Azad Library.
In Braille section there are some types different of reading. These are:
- BRAILLE SYSTEM

-AUDIO BOOK SYSTEM

-E- BOOKS (through a screen readers)
In maulana azad library's Braille section has 94 students (UG-Research
scholar).Including:
11 student researh scholars.
1 student M.phill scholar.
7 student NET qualifieds.
5 student JRF qualifieds.
Software used in this section are:
-JAWS (16.0)
-Screen reading software.
-Typing master.
Instrument used this section are:
-Angle
- Freedom scientific focus 40.0
-HVD recording(casual software)
-Headphones.
-3500 taking books(safa software)
-600 e-books.
-300 journals(hardcopy)
-200 taking format.
-Computer lab with free scanned facility(free Wi-Fi facility also available).

TECHNICAL SECTION: Technical section is considered to be the most

important section of any library, because of it control the whole technical related
matter. Accession is the first step of starting the technical section in the library of
Maulana Azad Library. Generally this technical section of this library uses for
Libsys 7.
Books are assessment in registers in accessioning section with the
following columns:
1. Serial number
2. Date
3. Accession number
4. Author
5. Title
6. Edition

7. Place of publication
8. Year of publication
9. Pages
10. Volume number
11. Cost
12. Source
13. Book number
14. Class number
15. Bill number

Classification Rules: The library, Dewey decimal classification

scheme is used for classifying books according to the subject. Each book is
assigned a Call Number which consists of a class number and Book Number. Class
Number is assigned to a book according to its subject matter. Book Number
individualizes a book among others having the same Class Number. The Call
Number is written on the spine label of the book.

Impotance: Identification: locating potentially worthwhile items to add to the

collection.
Selection: deciding which of the identified items to add to the collection
Acqisition securing the items for the collection
Organization: indexing and cataloging the items acquired in a manner that will aid the
end-user in locating materials in the collection.
Preparation: labeling, binding, repairing, conservation, and otherwise making items
ready for (and maintained during) storage in a manner that allows for easy retrieval and
maintenance of what is in a collection.

BENIFIT OF INTERNSHIP:
Library itself is a world full knowledge and
learning. There are many sections from which I got training and knowledge.
Almost I covered all the section and areas in Aligarh Muslim University Maulana
Azad Library. Each section has its own style of controlling the work. It seemed
there I am passing through a new village, meeting at every man and there is some
think to be remembered of every man. At the first step of my learning I learnt how
to maintain acquisition section. Then I learn how to register and accession new
books. To register the new books the library authority uses two different kinds of
style. It is very interesting and quite amazing that university authority control and
maintained such huge amount of books in a systematic and technical manner.
Apart from these library activities I develop myself in communication. Not
only in terms of talk base but also in terms of hospitality and dealing with the
people. In Aligarh Muslim University Maulana Azad Library are given a fantastic

and excellent service to the students. They accept feedbacks from the users by email and also directly. I have also learned there how to reply the student
effectively. As it is a part of good relationship with students.

Activities Along With Library Staffs: The staffs of Maulana

Azad Library are totally friendly and helpful. They help me more than I expected.
All the requirements of my personal and professional life during that training
period have been fulfilled by them. They dint only teach me as a student but they
proved that proved that friendly at the great teachers. Because they dealt with me
just like as I am there colleague.

CONCLUSION: Aligarh Muslim University (AMU) is the second largest

library in Asia. Aligarh Muslim University has been playing a vital role in
academic, socioeconomic, political and cultural affairs. It gears up to educate the
lion share of population of the country. AMU caters to the need of all the teachers,
researchers and students of the university. So, I think that, it is most essential to
develop the library at any cost. It takes the opportunity to modernize its services
for its learned users.
To be a complete man one has to acquire knowledge.
Knowledge comes from book and library is a world of knowledge, which is full of
books. Though the process of internship was not so long, yet I have learnt lost of
think regarding library related activities. It is a burning example for better
leadership environment. It not only trays the students, but also encourage them to
do great works.