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Finance Transformation with SAP New GL

Migration benefits & considerations
With industry, process
and technology
experience, we can help
you to transform your
financial and
management reporting,
with migration to SAP
New GL and
implementation of its
new features, suited for
the industry and your
specific business needs.
Moving onto New GL
would be a stepping
stone for embracing
future roadmap
powered by Suite on
Hana and Smart
Financials.

Why New GL
New and simplified finance data structure (new
tables) bringing in significant improvements in
data query and reporting.
Extendibility of finance data structure with
Customer fields can allow reporting based on
industry/ customer specific reporting attributes.
Single version of truth with CO/FI real-time
integration. No need for reconciliation ledger, no
need for month-end reconciliations.
Improved segment reporting. Independent
financial statements using dimensions like
Segment, Profit Center, Business Area. Online
Document Splitting makes it real-time and also
eliminates many cumbersome month-end
allocations and adjustments.
Parallel accounting with Leading and Nonleading ledgers; support multiple accounting
principles, valuations and fiscal years. No need
for highly customized solutions like Special
Purpose Ledger.
Leading and Non-leading ledgers operating on
same set of standard tables and accessible
through standard reports.
Same user interface for Leading and Nonleading ledgers (data entry and reporting).
Ability to post into multiple ledgers and to
specific Ledgers.
Ability to allocate GL balance based on
additional dimensions. Example B/S items
allocation by Profit Center or Segment.
Faster and more efficient Period Close due to
reduction of manual processing and elimination
of several period-end activities
like B/S adjustment, CO/FI reconciliation.
Closing activities can be run separately in parallel
Ledgers.
Improved reporting with new out-of-the box
standard reports based on New GL data
structure.

Legal and
Management
Reporting
Real -Time
Integration CO=>FI

Standard
Enhancement and
Extensibility (With
customer fields)

Segment
Reporting

New General
Ledger
Accounting in
mySAP ERP

Transparency and
Consistency
Accelerated
Period - End
Closing

Financial Reporting
Using Any
Characteristics
(document splitting)

Simple
Representation of
Parallel
Accounting

What service SAP offers

SAP offers obligatory service for each New GL
Migration.
Questionnaire for determining migration
scenario.
Scenario-based migration Cockpit program
(Process Tree)
Remote service sessions (scenario validation and
test validations to check data consistency)
Back office support.
All at a fixed price.
How PwC can help
New GL migration is not a technical data
migration project. This is an opportunity for
significant process improvements and also
address existing pain points in the process.
With industry, process and technology
experience, we can help you to transform your
financial and management reporting, with
migration to SAP New GL and implementation of
its new features, suited for the industry and your
specific business needs.
We have helped multiple utilities in the market
place with their New GL initiatives, right from
assessment through migration.
For more information, contact:
Matthew Labovich
Principal Power & Utilities
703 918 3649
matthew.labovich@us.pwc.com
Saugata Ghosh
Director SAP Finance Transformation
408 623 9572
saugata.ghosh@us.pwc.com
Nilotpal Pegu
Director Power & Utilities
415 690 6421
n.pegu@us.pwc.com

Finance Transformation with SAP New GL

Migration benefits & considerations
With industry, process
and technology
experience, we can help
you to transform your
financial and
management reporting,
with migration to SAP
New GL and
implementation of its
new features, suited for
the industry and your
specific business needs.
Moving onto New GL
would be a stepping
stone for embracing
future roadmap
powered by Suite on
Hana and Smart
Financials.
Migration Project - Phases
Migration Date

Activation Date

Old fiscal Year

New Fiscal Year

Classic General
Ledger Acctg

Classic General
Ledger Acctg

Phase 0

New General
Ledger Acctg

Phase 1

Phase 2

Scenario Determination
Scenario 1

No

Use of PCA
or SPL?

Yes
Scenario 3
No
Need
Document
Splitting?

Yes

Need ledger
solution for
Parallel
Accounting?

No

Yes

Yes

Scenario 5

Scenario 4

Need ledger
solution for
parallel
accounting?
No
Scenario 2

What you get out of Migration

New functionalities and processes
Data transferred from old tables to the New
GL tables (FAGLFLEXT, FAGLFLEXA, etc.)
What data gets transferred
Open items from previous years
Account balances as carried forward from
previous years
Documents from current year
Phases and Dates in Migration
Phase 0 (Old fiscal year with Classic GL):
Involves all the activities that happen before
migration date. Example assessment,
design, purchasing of New GL cockpit,
scenario validation, data analysis for
inconsistency check, New GL pilot,
configuration, development, migration testing
and cutover.
Migration Date: The date on/before which all
the New GL configuration including the
migration cockpit are moved to the productive
environment. However, data is NOT migrated
yet and New GL is NOT activated yet. This has
to be the first day of a fiscal year.
Phase 1 (New fiscal year with Classic GL): This
is the time when the New GL transports are in
the productive environment without New GL
activation. Postings allowed in both old and
new fiscal year. Key activity during this phase
is migration testing, test validation with SAP
and year-end close.
Activation Date: At a chosen weekend, the
data is migrated to New GL tables followed by
activation of New GL. Year-end closing of the
old fiscal year must be complete before this.
Phase 2 (New fiscal year with New GL): This is
when business runs on New GL environment.

What are the migration scenarios to

begin with
Scenario-1: Merge of FI Ledgers i.e. Classic GL
COS and Consolidation ledgers.
Scenario-2: Merge of FI, PCA and Special
Purpose ledgers.
Scenario-3: Scenario 2 + Document Splitting
Scenario-4: Scenario 2 + Parallel Ledger
Scenario-5: Scenario 2 + Document Splitting
+ Parallel Ledger.
What are Key considerations
SAP landscape. What are different SAP
systems in use.
Modules in use.
Regulatory accounting and reporting solution.
Is classic Profit Center accounting in use.
Is Cost of Sales accounting in use.
Is Special Purpose Ledger(s) in use.
Is Document splitting already used in FI-SL.
Inbound and outbound interfaces.
Consolidation process is use.
How many company codes and crosscompany-code clearings exist?
Are different fiscal year variants in use?
Are additional currencies in special purpose
ledgers in use?
Is parallel valuation in use?
G/L accounts managed as open items.
What New GL functionalities to implement.
Is there any need for migration from account
approach to ledger approach.
How many documents are expected in the
migration period (phase 1).
What will be the migration date? This has to
be the first day of a fiscal year.
What will be the activation date? This has to
be after the previous fiscal year has been
closed.

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