SAP

Purchase to Pay
Business Process

Erds Ferenc
Szchenyi Istvn Egyetem
Informatika Tanszk
1

Organizational Levels in the

Procurement Process
(Mandant)

(Buchungskreis / Knyvelsi kr)

(Werk / zem)

(Lagerort / Raktrhely)

Purchasing organization - Plant

N:M
Plant-Specific Purchasing Organization
Cross-Plant Purchasing Organization
Cross-Company-Code Purchasing
Organization

Plant-Specific Purchasing Organization

Cross-Plant Purchasing Organization

Cross-Company-Code Purchasing Org.

Organizational Levels in
Inventory Management

Master Data

Sales department data

(for each sales dep.)

Master data

Accounting data
(for each company code)

(e.g. accounts
receivable,
accounts payable,
material)
General data
(cross-company)

Material master

Material master

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Material master

11

Material master

12

Material master

13

Material master

14

Material master

15

Material master

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Material Master: Organization Levels

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Vendor master

(number of the
reconciliation account)
Payment methods for automatic
payment transactions

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Vendor master
Logistics Materials Management Purchasing
Master Data Vendor Central Create/Change/Display

Logistics Materials
Management Purchasing
Master Data Vendor
Purchasing
Create/Change/Display

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Vendor master
Logistics / Materials Management / Purchasing / Master Data / Vendor /
Central / Create

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Vendor master

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Purchasing Info Record

Logistics / Materials
Management /
Purchasing / Master
Data / Info Record /
Create

+
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Purchasing Info Record

Purchasing Info Record

Conditions

agreements with vendors about prices, surcharges and

discounts

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Conditions
Types of conditions:
conditions in a contract
conditions in a purchasing info record
general conditions
Logistics Materials Management Purchasing
Master Data Conditions

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Conditions in a purchasing info record

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Purchase to Pay Business Process

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Purchase Requisitions
request for quotation

(creation indicator)

Web-based catalog

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Processing Purchase Requisitions

responsibility of purchasing department

RFQ

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Purchase Orders

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Purchase Order Format

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Purchase Order Transactions

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Purchase Order Format

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Issue purchasing documents as messages

issue purchasing documents (RFQ, purchase order, contract

or scheduling agreement)
purchasing document message
message queue issue immediately / issue later

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Goods Receipt

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Stock types for posting a goods receipt

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Stock Overview

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Movement Types

goods receipts
goods issues
transfer postings
etc.

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Transfer Postings

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Documents for Goods Movements

if the goods movement

is relevant for valuation
Goods Receipt /
Invoice Receipt
account

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Material and Accounting Documents

id:
mat. doc.
number
mat. doc.
year

id:
company code
acc. doc.
number
acc. doc.
year

Effects of Goods Receipt

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Invoice Processing

(arithmetic and content

check)

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Invoice Verification with Reference to PO

quantity and price check

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Documents in Invoice Verification an Posting

Goods Receipt /
Invoice Receipt
account

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Posting an Invoice

if invoice price PO price

(moving
average price)

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Elements of the Payment Transaction

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Balance Sheet and P&L Statement

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Purchase-to-Pay process - Account View

(Goods Receipt / Invoice Receipt )

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Reporting and Analysis Functions in Purchasing

selection parameter: which purchasing documents are analyzed by the report

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Analyses Type Groups in Inventory Management

analyses of stock situation

analyses of goods movements
analyses that serve to identify inconsistencies in stock data

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Reporting and Analysis Functions in

Invoice Verification

general analysies
list of invoices

person who entered the

invoice
document date
posting date
number of invoice doc.
number of associated
accounting doc.
status of invoice (for
example, posted, parked,
on hold)
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Basic Structure and Concept of the LIS

SIS: Sales Information

System
PURCHIS: Purchasing
Information System
INVCO: Inventory
Controlling
SFIS: Shop Floor
Information System

QMIS: Quality
Management
Information System
PMIS: Plant
Maintenance
Information System
WMIS: Warehouse
Management
Information System
RIS: Retail
Information System

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Reporting in the LIS

comprehensive data
evaluation options

individual key figures and layout

Information Structures in Logistics Data

Warehouse

(information that is
suitable for aggregation)

(aggregation)

(updated for each characteristic

and periodicity combination )

Drilldown function in reporting

Ksznm a figyelmet!

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