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Ref.

No: ESCL-QSP-003

EGBA SPLIT-CLAMPS LIMITED

Internal Quality Audit Procedure

Rev. No: 00
Issue Date:12th Nov, 2012
Page 1 of 6

INTERNAL QUALITY AUDIT


PROCEDURE

APPROVAL AND REVISION STATUS


Rev. No.
00

Issue Date

Revision

12/11/2012

Identification
First Issue

Prepared by
Management
Representative
(MR)

EGBA SPLIT-CLAMPS LIMITED

Reviewed

Approved by

by
Production
Manager

Managing
Director

Ref. No: ESCL-QSP-003


Rev. No: 00

Internal Quality Audit Procedure

Issue Date:12th Nov, 2012


Page 2 of 6

CHANGE (S)/AMENDMENT (S)


The change(s)/amendment(s) noted below have been made and approved by the
Managing Director for issue.

Change/Amendment No.

Date

Page

Description of Change/Amendment

EGBA SPLIT-CLAMPS LIMITED

Ref. No: ESCL-QSP-003

Internal Quality Audit Procedure

Rev. No: 00
Issue Date:12th Nov, 2012
Page 3 of 6

1.0

PURPOSE
This procedure defines the requirements and responsibilities for planning and
conducting internal audits, establishing records and reporting results.

2.0

SCOPE
This procedure covers internal audits of ESCL Quality Management System.

3.0

REFERENCES
NIS ISO 9001:2008, Quality Management Systems-Requirements.
NIS ISO 9000:2005, Quality Management System-Fundamentals and Vocabulary.
ESCL Quality Manual (ESCL-QM-001)
ESCL-QSP-002, Records Control Procedure.
Form 105, Internal Quality Audit Record.
Form 106, Audit Nonconformity Report (NCR) Form

4.0

TERMS AND DEFINITIONS


The following terms and definitions and the ones given in ESCL Quality Manual
and NIS ISO 9000:2005 apply:

4.1

ESCL: Egba Split-Clamps Limited.

4.2

MR: Management Representative

4.3

ISO: International Organization for Standardization

4.4

NIS: Nigerian Industrial Standard

4.5

Audit: Systematic, independent and documented process for obtaining audit


evidence

and evaluating them objectively to determine the extent to which audit

criteria are fulfilled.


4.6

Audit Evidence: Records, statements of fact or other information, which are


relevant to the audit criteria and verifiable.

4.7

Audit Criteria: Set of policies, procedures or requirements used as a reference.

4.8

Auditor: A person with the competence to conduct an audit.

4.9

Auditee: A person or organization being audited.

5.0
5.1

RESPONSIBILITIES AND AUTHORITY


Management Representative (MR): Responsible for establishing the audit
programme, notification of pending audit, supervising the audit, preparing and
issuing an audit summary report to management and advising and discussing
recommended corrective actions.

EGBA SPLIT-CLAMPS LIMITED

Internal Quality Audit Procedure

Ref. No: ESCL-QSP-003


Rev. No: 00
Issue Date:12th Nov, 2012
Page 4 of 6

5.2

Top Management and Workforce: Responsible for taking timely correction and
corrective action on nonconformities as it relates to their areas of work.

5.3

Auditors: Outsourced consultant and/or qualified personnel independent of


process/activity being audited that perform audits (see section 6.3 of this
Procedure).

6.0

PROCEDURE

6.1

Audit Classification
Audits in ESCL fall into one of three classifications:

6.1.1 Standard Audit


Standard audits are performed at least once a year covering the processes of
ESCL Quality Management System.
6.1.2 Special Audit
Special audits are performed at the discretion of top management or Management
Representative (MR) generally, to survey specific problems or aspects of
compliance. Reasons for special audit include but are not limited to:
It is suspected that the quality of the product/service delivery is in jeopardy due
to deficiencies in the Quality Management System;
Significant changes are made to the Quality Management System such as
extensive re-organization or procedure revisions;
To evaluate supplier quality activities;
To evaluate an on-going project/contract.
6.1.3 Follow-up Audit
Follow-up audits are performed to determine the effectiveness of corrective actions
taken on nonconformities.
6.2

Audit Programme and Scope

6.2.1 The MR prepares an audit programme taking into consideration, the status and
importance of the processes and areas to be audited as well as the results of
previous audits.
6.2.2 The audit programme outlines the criteria, function/department/process and timing
of such audits.
6.2.3 An audit notification is prepared by the MR and communicated to relevant
functions/departments at least seven (7) days before the audit due date.

EGBA SPLIT-CLAMPS LIMITED

Internal Quality Audit Procedure

Ref. No: ESCL-QSP-003


Rev. No: 00
Issue Date:12th Nov, 2012
Page 5 of 6

6.3

Audit Personnel and Checklist

6.3.2 To avoid conflict of interest, personnel who do not have direct responsibility in the
areas being audited perform audits.

Such personnel are competent and have

sufficient authority and organizational freedom to make the audit process


meaningful and effective. Outsourced Quality Management System Consultants
could also perform internal audits on behalf of ESCL.
6.3.3 When technical expertise is required in the performance of an audit, appropriately
qualified technical personnel are selected to participate in the audit.
6.3.4 The audit team leader is responsible for compiling the audit checklist and
developing the methods of audit based on documents and records associated with
the process to be audited.
6.4

Audit Performance
The audit is performed using the checklist as an aide-memoire. The auditor(s) have
access to all documents/facilities concerned with the scope of the audit. The
auditee cooperates in providing information and documentation that makes the
audit meaningful and desired result achieved.

6.5

Reporting of Results
Audit results are documented in the Audit Record Form (Form 105) and Audit
Nonconformity Report Form (Form 106) and transmitted to auditee and
management personnel having responsibility for the activity being audited. The
audit record includes: Audit scope, Audit criteria, Identification of auditor(s),
Personnel contacted during the audit, Details of specific nonconformities found,
and Date and signature.

6.6

Nonconformities and Action

6.6.2 The

auditee

and

management

personnel

responsible

for

the

audited

process/activity ensure that any necessary corrections and corrective actions are
taken without undue delay to eliminate detected nonconformities and their causes.
6.6.3 Such nonconformities are closed out within one month unless otherwise approved
by top management.

EGBA SPLIT-CLAMPS LIMITED

Internal Quality Audit Procedure

Ref. No: ESCL-QSP-003


Rev. No: 00
Issue Date:12th Nov, 2012
Page 6 of 6

6.7

Follow-up Activities

6.7.2 Follow-up actions are undertaken by the audit team leader or MR for the following
reasons:
To ensure that corrective action and means of preventing recurrence are
identified and scheduled for each nonconformance; and
To verify that corrective actions are accomplished as scheduled.
6.7.3 The results of follow-up action are documented in the Audit Nonconformity Report
Form (Form 106).
6.8

Management Review of Audit Results


A summary audit report is compiled by the Management Representative (MR) or
audit team leader, distributed to management and brought to management review
meeting as appropriate.

6.9

Maintenance of Records
The MR and each audited personnel maintain records of the audit and the followup activities and dispose them only after a minimum of five (5) years in accordance
with the Records Control Procedure - Ref. No. ESCL-QSP-002.

7.0

RECORDS

7.1

Audit programme/plan.

7.2

Audit notification.

7.3

Audit checklist.

7.4

Audit record/Note (Form 105).

7.5

Audit Nonconformity Report (Form 106)

7.6

Audit Summary Report.