EGBA SPLIT-CLAMPS LIMITED

Maintenance Procedure

Ref. No: ESCL-SOP-009

Rev. No: 00
Issue Date:12th Nov, 2012
Page 1 of 5

MAINTENANCE PROCEDURE

APPROVAL AND REVISION STATUS

Rev. No.
00

Issue Date

Revision

12/11/2012

Identification
First Issue

Prepared by

Reviewed by

Approved by

Production
Manager

Management
Representative

Managing
Director

EGBA SPLIT-CLAMPS LIMITED

Ref. No: ESCL-SOP-009

Rev. No: 00

Maintenance Procedure

Issue Date:12th Nov, 2012

Page 2 of 5

CHANGE (S)/AMENDMENT (S)

The change(s)/amendment(s) noted below have been made and approved by the
Managing Director for issue.

Change/Amendment No.

Date

Page

Description of Change/Amendment

EGBA SPLIT-CLAMPS LIMITED

Ref. No: ESCL-SOP-009

Maintenance Procedure
1.0

Rev. No: 00
Issue Date:12th Nov, 2012
Page 3 of 5

PURPOSE
To ensure that all process and support equipment is operated and maintained
optimally. To this end, the availability of the equipment is ensured.

2.0

SCOPE
This procedure applies to all infrastructure used in the company.

3.0

REFERENCES
NIS ISO 9001:2008, Quality Management Systems-Requirements.
NIS ISO 9000:2005, Quality Management Systems-Fundamentals and Vocabulary.
ESCL Quality Manual (ESCL-QM-001)
Form 117, Preventive Maintenance Record
Form 118, Maintenance Service Request.
Form 119, Breakdown Maintenance Record

4.0

TERMS AND DEFINITIONS

The following terms and definitions and the ones given in ESCL Quality Manual and
NIS ISO 9000:2005 apply:

4.1

ESCL: Egba Split-Clamps Limited;

4.2

ISO: International Organization for Standardization;

4.3

NIS: Nigerian Industrial Standard;

4.4

Infrastructure: System of facilities, equipment and services needed for the purpose
of an organization.

4.5

Preventive/Routine Maintenance: Maintenance performed on equipment with the

intent on prolonging equipment life and/or preventing breakdown and malfunction.

4.6

Breakdown Maintenance: Maintenance carried out due to unforeseen failure of

infrastructure or to correct faults in infrastructure.

4.7

Availability: The ability of an item under the combined aspects of its reliability and
maintenance - to perform its required function at a stated instant of time.

5.0

RESPONSIBILITIES AND AUTHORITY

5.1

The Production Manager or his designee is responsible for applying this procedure
to all process and some support equipment used in the company (e.g. lathe machines,
milling machine, drilling machine, welding machine, generator).

EGBA SPLIT-CLAMPS LIMITED

Maintenance Procedure
5.2

Ref. No: ESCL-SOP-009

Rev. No: 00
Issue Date:12th Nov, 2012
Page 4 of 5

The Admin Manager or his designee is responsible for applying this procedure to
some support equipment (e.g. vehicles, air conditioners, photocopier, computers,
utilities).

6.0

PROCEDURE

6.1

Preventive Maintenance

6.1.1 The company preventive maintenance process is based on Standard Equipment

Maintenance (STEM) programme comprising STEM 1, 2 and 3.
6.1.2 STEM 1- This involves daily routine checking of applicable equipment before use.
6.1.3 STEM 2- Preventive maintenance comprising mainly changing of oil and relevant
parts and greasing of relevant parts at scheduled intervals (routine maintenance).
6.1.4 STEM 3- This involves complete overhaul of the equipment to make it more functional.
6.1.5 Good housekeeping is one of the basic principles of workshop safety and
maintenance. The companys maintenance policy is that good housekeeping, pre-use
checks and competent operators enable equipment to be operated with the minimum
of preventative maintenance.
6.1.6 Sequel to 6.1.5 above:
Pre-use checks are carried out, based on manufacturers instructions and
established workshop practices;
Preventative maintenance is carried out based on manufacturers instructions,
breakdown history and age of the equipment;
Equipment is used only by personnel trained in its use, or by persons under the
supervision of an experienced person.
6.1.7

A preventive maintenance schedule is established and implemented for all equipment

as appropriate. The schedule defines the scope and frequency of routine
maintenance activities and inspections for each equipment. The activities

include, as
appropriate, adjustments, cleaning, inspection and testing of parts;
replacement of
fluids, lubricants, filters, seals, gaskets, drive belts, any other.

EGBA SPLIT-CLAMPS LIMITED

Maintenance Procedure

Ref. No: ESCL-SOP-009

Rev. No: 00
Issue Date:12th Nov, 2012
Page 5 of 5

6.1.8 The maintenance schedule is established based on equipment manufacturers

recommendations and experience with equipment performance and reliability. When
equipment manuals include such maintenance plans, the manuals may be used
directly for that purpose. Equipment maintenance is performed in-house or outsourced
as appropriate.
6.1.9 No maintenance work is undertaken whilst the equipment is in use.
6.1.10 Records of preventative maintenance are held in Form 117 or other appropriate
format.
6.2

Breakdown Maintenance (Mechanical, Electrical)

The following steps are followed for breakdown maintenance:

6.2.1 Each job is undertaken based on request (verbal, written) from the end user or head
of department/unit (see Form 118).
6.2.2 The technician confirms the problems when tested.
6.2.3 The primary cause of the problem is identified before repairs are

carried out for

every breakdown maintenance.

6.2.4 When spare parts are needed, a requisition is written for the supply of the required
genuine spares.
6.2.5 On completion of each repair the equipment/vehicle is confirmed alright and released
for use.
6.2.6 Each breakdown maintenance operation is documented in Form 119 or other
appropriate format.
6.3

Outsourcing
When maintenance of equipment/vehicle is outsourced, the relevant management
ensures that adequate control is exercised over the supplier.

7.0

RECORDS

7.1

Maintenance Schedule for Infrastructure

7.2

Preventive Maintenance Record

7.3

Breakdown Maintenance Record

7.4

Maintenance Service Request