FOREST RANCH COMMUNITY ASSOCIATION CENTER

RENTAL AGREEMENT
This rental agreement is between the Forest Ranch Community Association, hereinafter referred
to as FRCA,
FRCA, and
____________________________ _____________________,
_____________________, hereinafter referred to as rentor.
The parties hereto agree as follows:
1. Rentor agrees to rent the FOREST RANCH COMMUNITY ASSOCIATION CENTER,
hereinafter referred to as FRCA Center for the following purpose only:
________________________________ .
2. All parties agree that this rental agreement, and the privileges it confers, shall not be
transferable to any other parties, and that it shall be for the sole benefit of his or her invitee's.
Rentor shall have the use of the following areas of the FRCA Center: the recreational area, the
surrounding grounds, parking in the immediate vicinity, the kitchen, and the surrounding area
within the fence.
3. Rentor shall have permission to use the areas above on
_______________________(date)
_______________________(date)
from
____________________until
____________________.
____________________until
____________________. The date and times
mentioned shall include the time necessary for set up and clean up of the indicated areas. If rentor
retains possession of premises beyond the stated time period, this agreement and all of its
provisions shall remain in full force and effect.
Rentor shall have a fifteen minute grace period.
However, rentor shall pay an additional fifty dollars for every thirty minute period begun,
after the fifteen minute grace period has ended, that rentor or his or her invitees retain possession
of premises. This provision will be strictly enforced, and the security deposit mentioned
elsewhere shall be used to satisfy any additional rent due under this clause. FRCA'S recourse
against rentor shall not be limited to the amounts held as a security deposit.
4. Rentor shall pay to the FRCA the sum of $
_____ _________ for renting the indicated
areas of the FRCA Center.
A. Rentor shall also pay a cleaning deposit to the FRCA in the amount of $
_____.
_____.
B. Said cleaning deposit shall be held and applied to any damage or extraordinary
cleaning of the FRCA Center caused by the rentor, or his or her invitees. Should rentor cancel the
event or otherwise fail to occupy the premises on the stated date, the cleaning deposit shall be
refunded in full.
C. In order to reserve the FRCA Center, rentor shall pay fifty percent of the
cleaning deposit and fifty percent of the rent at the time this rental agreement is executed.
D. The balance of the rent and cleaning deposit due, totaling $
____________,
____________, shall
be paid to the FRCA no later than thirty days prior to the date set for the specified event.
E. If rentor should cancel the event, for any reason, before the thirty day full payment
deadline, or if the balance of the rent and cleaning deposit still due is not paid on time, even if the
full balance is subsequently offered, all of the monies received as rent from rentor shall be kept as
liquidated damages. If full payment of the rent and cleaning deposit has been paid, only half will
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be kept as liquidated damages. Further, rentor shall forfeit his or her right to rent the FRCA
Center
F. If rentor should cancel the event, for any reason, after the 30 day deadline and full
payment of the rent and the cleaning deposit has been made, no moneys received as rent from
rentor shall be refunded, but shall be kept by FRCA as liquidated damages. The cleaning deposit
will be refunded within two weeks of cancelling.
G. The FRCA warrants that it will do everything in its power to assure that the FRCA
Center is available and in proper condition to rent on the agreed day. However, it is specifically
recognized by all parties that circumstances beyond the power of the FRCA to correct may occur
would prevent the scheduled event from proceeding. Should an act of God or other similar
circumstance prevent the scheduled event from proceeding, the FRCA will notify all parties
concerned as soon as possible. Further, FRCA will return all moneys received as liquidated
damages to rentors. FRCA shall incur no further liability for its failure to perform.
5. Rentor shall keep the premises, furniture, furnishings, appliances, fixtures and all other items
rented in connection with the premises in good working order and condition. Rentor shall pay for
repair or replacement of any real or personal property, covered by this rental agreement, that has
been caused by rentor's, or rentor's invitees, negligence or misuse. Rentor acknowledges that he
or she has examined the premises prior to taking possession of the FRCA Center and agrees that
all furnishings, furniture, appliances, fixtures and other items rented in connection with the
premises are clean and in good working order.
Upon relinquishment of the premises, FRCA will conduct an inspection of the premises and
inventory of the equipment and fixtures. Any damaged items will be noted and the cost of repair
or replacement deducted from the cleaning deposit. FRCA'S recourse against rentor shall not be
limited to the amounts held as a cleaning deposit. A summary of all expenses incurred, if any, by
the FRCA will be submitted to rentor within 14 days of rental date, along with the remaining
cleaning deposit, if any. Said inventory consists of Playground equipment, tables, chairs, picnic
tables, kitchen facilities, among other things.
6. Rentor agrees to leave the FRCA Center in the same condition as it was when rentor takes
possession. Rentor agrees to clean the building, grounds, parking lot and other areas as well as
return all other movable items to their original position. The FRCA will provide the necessary
cleaning supplies, including brooms, mops, buckets, vacuum, towels and detergents/liquids.
Rentor agrees to complete the following specific jobs.
A. Kitchen: clean and wipe down all surface areas including the counters, sink, electric
range, microwave oven and refrigerator, inside and out. Floor shall be swept and mopped.
B. Bathrooms must be clean and checked for sanitary conditions. The interior bathroom
is designated as unisex and meets the AMERICAN DISABILITY ACT requirements for
individuals needing them. The outside bathrooms are separate designated for men and
women. Do not dispose of any paper or similar products , like food, in any of the toilets.
C. Main Auditorium: return all tables (some tables say to be left up, please do), and chairs
to the appropriate storage area, sweep, and wet mop.
D. Stage: Sweep and mop if necessary. Do not sit on the edge of the stage or jump up or
down from the stage. This will cause scuffing and damage the plaster surfaces and paint.
E. Grounds: pick up all trash and generally assure that everything is in proper order.

F. Trash Removal: all trash, including all trash receptacles inside the buildings are to be
emptied and taken to the dumpster outside of the gate. Receptacles must be returned to
their original position inside buildings.
7. The maximum number of attendees that can occupy the FRCA Center building is limited by the
Butte County Planning Department and Fire Marshal. The following maximum numbers shall not
be exceeded.
A. FRCA Center Building Occupancy: 152
B. Vehicle Parking: 40
Parking is allowed only in designated areas so as to allow fire and other emergency vehicles
immediate and unhindered access to the building, well, water holding tank and rear of the
property.
8. The FRCA rent and operate the FRCA Center under a use permit that requires rentor to curtail
loud noise after 9 p.m.
9. FRCA is responsible for making sure that rentor complies with paragraphs 7 and 8.
Compliance with these paragraphs will be strictly enforced. Complaints from residents near the
facility will be sufficient evidence to terminate the event and forfeit the security deposit. Further,
the FRCA retains the right to terminate the event at any time, with or without notice, for breach
of any of the provisions, conditions or covenants contained in this rental agreement.
10.
10. The FRCA neither condones or prohibits the use alcohol at the event except that the FRCA
reserves the right to refuse to rent to any potential rentor who plans to serve alcohol. Further, the
FRCA reserves the right to cancel any event where alcohol is being used irresponsibly, but
undertakes no duty to do so. Rentor agrees to take full responsibility and liability for the
consumption of alcohol on the premises.
11.
11. Should rentor choose to serve alcohol at the event in question, rentor shall obey all laws,
regulations and ordinances governing alcohol consumption and further follow generally accepted
practices that are deemed prudent and responsible. Further, rentor must obtain a proper ABC
alcohol sales permit, if sales are to be made, or an admission fee is to be charged, and provide it to
the FRCA, or its designated representative, thirty days prior to the date of the event.

12. Rentor will provide the FRCA with a certificate of liability insurance
within thirty days prior to the date of the event, with an insurance company
holding a general policy holders rating of a, and a financial rating of x, or
better, as set forth in the most current issue of Best's Insurance Guide in the
amount of $500,000. This certificate shall extend liability coverage to any and all guests while
attending the function at the FRCA Center, and the FRCA shall be a named insured.

13. Rentor understands and agrees to indemnify and hold the FRCA harmless from any and all
liability arising out of any injury to any person or property occurring in or about the premises
during the time rentor has rented premises, or occurring as a result of renters use of the premises.
14. Please report any problems with the premises or any other items as soon as possible. There
will be a contact person available the day of the function to assist you with any problems and
otherwise help ensure a successful and enjoyable event.
15. The relationship between the FRCA and rentor shall be that of a licensor/licensee. The rentor
shall have a non-possessory right to use the FRCA Center as elsewhere indicated in this
3

document. Someone designated by the FRCA shall, at all times during the term of this rental
agreement, have the right to enter the FRCA Center, with or without notice, for the purpose of
determining whether or not the terms of this rental agreement are being complied with.
16. A determination by a court of competent jurisdiction that any provision of this rental
agreement or any part thereof is illegal or unenforceable shall not cancel or invalidate the
remainder of such provision or this rental agreement, which shall remain in full force and effect.
17. This rental agreement, and attachments, if any, attached hereto and forming a part hereof, sets
forth all covenants, promises, agreements, conditions and understandings, either oral or written,
between landlord and tenant concerning the premises and there are no covenants, promises,
agreements, conditions or understandings, either oral, or written, between them other than are
herein set forth. No subsequent alteration, amendment, change or addition to this lease shall be
binding upon FRCA or rentor unless reduced to writing and signed by the party to be charged
with their performance.
18. FRCA shall not by virtue of this rental agreement, in any way or for any purpose, be deemed
to have become a partner of rentor in the conduct of its business, or otherwise, or a joint venturer,
nor shall there be merger into a joint enterprise with rentor, nor is rentor an agent of FRCA for
any reason whatsoever. All parties signing this rental agreement as a rentor shall be jointly and
severally liable for all obligations of rentor.
19. Any dispute or claim in law or equity arising out of this contract or any resulting transaction
shall be decided by neutral binding arbitration in accordance with the rules of the American
Arbitration Association, and not by court action except as provided by California law for judicial
review of arbitration proceedings. Judgment upon the award rendered by the arbitrator(s) may be
entered in any court having jurisdiction thereof. The parties shall have the right to discovery in
accordance with Code of Civil Procedure Sec 1283.05.
20. The term "invitee" shall include any person attending the event, whether or not said person
was specifically invited or not, and whether or not said persons were guests of the rentor.

21. Additional provisions: BY SIGNING BELOW, I/WE ACKNOWLEDGE THAT I/WE HAVE
READ THE FOREGOING PROVISIONS CAREFULLY, THAT I/WE UNDERSTAND WHAT
MY/OUR DUTIES AND RESPONSIBILITIES ENTAIL, AND THAT I/WE AGREE TO ABIDE
BY ALL THE COVENANTS, CONDITIONS AND RESTRICTIONS CONTAINED HEREIN.

Rentor 1

Rentor_2___________________________

Address

Address____________________________

Phone number

Phone number_______________________

For Forest Ranch Community Association Center:_____________________________________

Rental Coordinater of Events
Address:
Forest Ranch Community Association Center
15807 Forest Ranch Road
Forest Ranch, Ca. 95942
Phone 892-2478 (Answering Machine)
Mailing Address:
Forest Ranch Community Association
PO Box 381
Forest Ranch, Ca. 95942
Conformation Phone Number: