Residents Welfare Association Pocket- F, Sarita Vihar

New Delhi 110076 (Regd.)

( Society Registration No. : S/25734 of 1994)
MEMORANDUM OF ASSOCIATION
&
RULES & REGULATIONS
(Amended up to March , 2014 )
Residents Welfare Association Pocket- F, Sarita Vihar,
New Delhi 110076 (Regd.)
( Society Registration No. : S/25734 of 1994)
MEMORANDUM OF ASSOCIATION
1. NAME OF THE ASSOCIATION
The name of the Association is Residents Welfare Association Pocket- F, Sarita Vihar, New Delhi110076
2. REGISTERED OFFICE
The Registered Office of the Association shall be situated in the Union Territory of Delhi.
3. All the Office bearers, executive members and other co-opted residents for specific activities shall
be honorary workers.
4. AIMS & OBJECTS
The aims & objects for which the Association is established are as under :
(a) To promote and organize social, cultural and recreational activities for the benefit of members
and maintain brotherly relations, unity, cooperation among members of the Association.
(b) To arrange common facilities and conveniences for the members of the Association such as
Transport, Milk supply, Electricity, Water, Horticulture, Sanitation, Sports, Entertainment, Cultural &
Social activities.
(c) To liaise and consult with Associations in the area on matters of common interest like DTC Bus
service, External roads, Street lighting.
(d) To take appropriate & expedient measures of the interest of all the members, for procuring for its
members all due privileges from various authorities such as D.D.A., D.E.S.U., D.T.C., Municipal
Corporation, Govt. agencies, or from any other authority.
(e) To regulate and coordinate effective functioning of all common services, use/maintenance of
common areas/parks and developmental activities within the Pocket-F.
(f) To organise effective security measures for the Pocket-F
(g) To manage cooperative societies for the benefit of members.
(h) To promote, organise, join and cooperate with other Residents Welfare Associations for
establishing Federation or Apex Bodies of such associations in furtherance of the Aims and

objectives of the Association.

(i) To undertake all such lawful acts, deeds as are incidental or conducive to the attainment of any /
or all of the above stated objectives.
(j) To collect funds by donation, subscriptions and other lawful means to further the aims and
objectives of Pocket F, Sarita Vihar, Residents Welfare Association.
(k) To acquire, hold or dispose of moveable or immoveable properties to secure the aims and
objectives of Pocket-F, Sarita Vihar, Residents Welfare Association.
(l) All the incomes, earnings, moveable, immoveable properties of the society shall be solely utilized
and applied towards the promotions of its aims and objectives only as set forth in the Memorandum
of Association and no profit there-from shall be paid or transferred directly or indirectly by way of
dividends, bonus, profits or in any manner whatsoever to the present or past members of the Society
or to any person claiming through any one or more of the present or the past members. No member
of the society shall have any personal claim on any moveable or immoveable properties of the
society or make any profit, whatsoever, by virtue of his membership.
5. EXECUTIVE COMMITTEE
The names, addresses, occupation and designations of the present office bearers and members of
the Executive Committee to whom the management of the Association is entrusted as required under
section 2 of the Societies Registration Act, 1860, as applicable to the Union Territory of Delhi, are
given at the appropriate place hereinafter.
Hon. General Secretary Hon. President
Residents Welfare Association Pocket- F, Sarita Vihar,
New Delhi 110076 (Regd.)
RULES AND REGULATIONS
1 These rules may be called rules and regulations of Residents Welfare Association, Pocket F
Sarita Vihar, New Delhi-110076. The guiding principles inspiring the rules and regulation of the
Association are as follows. The Executive Committee as well as all members shall always be guided
by these principles.

THE GUIDING PRINCIPLES

(a) Promotion of harmonious relationship amongst residents shall be of prime importance.
(b) Safeguarding the life and property of residents within the precincts of the Pocket F, Sarita Vihar,
will be given special importance.
(c) Good living environment within as well as in the vicinity of the apartments will be of utmost
importance and attention by all.
(d) General Body of the residents as defined in this Constitution is supreme with regard to any
decisions concerning the collective welfare of residents of Pocket-F Sarita vihar.
(e) Rights and obligations of residents go hand in hand. The privileges are directly proportional to the

extent the duties have been fulfilled by all residents.

(f) All differences of opinion / all decisions concerning collective welfare of residents shall be taken by
democratic methods i.e. by majority of votes.
2. DEFINITIONS
(a) "ASSOCIATION" means Residents Welfare Association Pocket F, Sarita Vihar.
(b) "MEMBER" means a resident of Pocker F, whether Allottee, Attorney, his legal representative or
Tenant who becomes a member by paying membership fee.
(c) "OFFICE BEARERS" means the members of the Executive Committee consisting of one
President, one General Secretary, one Vice President, one Joint Secretary & one Treasurer.
(d) "BLOCK REPRESENTATIVE" means such members of the Association who is elected by forty
members of their block.
(e) SECURITY INCHARGE means the member of the Association who is nominated by the
Executive Committee to act as such
(f) "COMMITTEE" means the members of the Executive Committee & Block Representatives.
(g ) "RETURNING OFFICER" means a member of the Association [2 (b)] of Pocket F Sarita Vihar
Nominated by the committee [2 (f )] to conduct election of the Office bearers referred to at para [2 (c)]
and block representatives [2(d)].
(h) "ELECTION" means a procedure of a method followed by the Returning Officer to choose the
Office Bearer (c) and Block Representative (d) by secret ballot paper.
(i) "BALANCE SHEET" means yearly account of Assets & Liabilities together with the receipt &
expenditure of the Association, under various heads of the accounts, for the examination of the
members of the Association, generally issued 15 days before calling the General Body Meeting.
(j) AUDITOR means a practicing Chartered Accountant who is appointed by the Executive
Committee to audit the accounts of the Association and report his findings on the accounts of the
Association to the President / Secretary.
(k) GENERAL BODY OF THE ASSOCIATION means all owners / residents in occupation of Flats
in Pocket-F, Sarita Vihar, getting together in an august meeting for a pre-set and pre-declared
purpose concerning the collective welfare of all residents provided the conditions of the procedure as
laid down in the Rules and Regulations have been met.
3. MEMBERSHIP AND ELECTIONS
(a) All the residents of pocket 'F, whether Allottee, Attorney, their legal representative or Tenants can
become member of the Association by paying membership/enrollment fees of Rs. 40/- (non
refundable).
Each resident who wants to become member should fill in a prescribed form available with the
Secretary/Treasurer. In addition to this, member is required to pay a monthly subscription to be fixed
by the committee 2 (f ). There can be only one member from each family.
(b) All the members who have been subscribing for the proceeding twelve months or from the date of
his/her commencement as resident in pocket F & whose subscription is not in arrears at the time of

the election, is qualified to vote for the election of the office bearers [2(c)], and the block
representatives of the respective block [2(d)] or to stand for one of the posts of office bearers or
block representative subject to the stipulation in para [3(d)].
(c) The executive committee before the termination of its term of office will form among the members
of RWA Pocket "F" an election committee of 2-3 members headed by the Returning Officer. The
election committee will be responsible for the smooth and fair election of the office bearers and the
block representatives from the 15 blocks. Any complaint or representation by a member(s) or dispute
on any matter concerning elections will be considered by the election committee and its decision will
be final and binding. The Executive Committee will provide an updated list of members eligible to
vote to the election committee before the termination of its term of office. The Returning Officer
nominated by the Committee 2 (g ) will issue circulars calling for the nomination papers from the
members of the Association on the lines noted above or on the lines on further instructions issued to
him by the committee 2 (f ) to enable him to conduct election of the office bearers 2 (c) and block
representatives 2 (d).
(d) The Returning officer 2 (g) before accepting nomination papers of the members of the
Association 2 (b) will ensure that those members of the Association who stand for election to the
post of the office bearer (2c) and block representatives 2 (d) are the Allottees, or their legal
representative/Attorney or tenent, except the Treasurer (who should be Allottee and permanent
resident of pocket-F). All those who submit their nomination papers must fulfil conditions laid down in
para 3 (a) and (b).
On declaration of the election results by the Returning Officer and after the nomination of the
Security Incharge 2 (e), the whole body will be known or becomes Executive Committee to run the
business of the Association.
(e) Rights and obligations of members / residents
(1) A member shall be entitled to attend all General Body Meetings or Extra-ordinary General
Meetings and take part in the elections of the Association. He shall be entitled to take part in all
functions and activities organized by the Association.
(2) A member shall have access to the records of the Association with prior approval of the Executive
Committee. If a members request for scrutiny of particular record is not acceded to by the Executive
Committee then the reasons therefor will have to be communicated to the member in writing.
(3) It shall be obligatory on the part of all residents to join and contribute by way of monthly
subscription to the services VIZ chowkidara and other services provided by the Association and
any other service which may be introduced from time to time.
(4) A member who has not cleared his dues to the Association will not be entitled to stand for any
elections and neither will he be permitted to propose or second a candidate for elections to the
Executive Committee.
(5) Names of such defaulting members may be circulated to all other members of the Association
apart from taking other measures, as may be legally advised to recover the dues of the Association.
(6) Residents keeping domestic pet animals shall abide by the Municipal Sanitary by-laws or
regulations on the subject.
(7) To keep Pocket-F, Sarita Vihar clean and to motivate all the members of the family and

especially instruct the servants to desist from spitting and spreading dirt or other kinds of pollutants.
(8) To check leakage or seepage of water that harms property and/or causes distress or annoyance
to the neighbours.
(9) To exercise extreme care in the use of musical instruments, radio, television and amplifier etc.
that may disturb others.
(10) The ensure proper parking in parking lots by residents or their guests so that residents are not
obstructed or inconvenienced.
(f) Termination / Cessation of membership/ Disciplinary Action against Member(s).
(1) A person will cease to be a member of the Association for the following reasons:
(a) On his/her demise.
(b) On his/her being guilty of moral turpitude or any criminal offence by a competent court of Law. If
considered necessary, membership of such a member may be held in abeyance till the finalization of
the case.
(2) If the conduct of any member of the Association is deemed to be prejudicial to the interest of the
Association or considered otherwise undesirable he/she shall be asked by the Executive Committee
to show cause why his/her name should not be removed from the list of the members and in the
event of non-receipt from the said member a satisfactory reply within a specified period in the notice,
his /her name shall be removed from the list of the members of the Association on a resolution to
that effect being passed in the meting by the 2/3rd of the total strength of the Executive Committee.
(3) The Executive Committee is empowered to take disciplinary action against any member of the
Association who violates the Rules & Regulations of the Association following the procedure laid
down in sub-clause (2) above.
(g) Register of Members: The Association shall maintain a register of members which will include,
inter alia, their addresses, telephone numbers & other relevant data.
4. General Body / Executive Committee
1.
(a) The General Body is the supreme body of the Association and shall consist of all owners /
residents in occupation of the flats. The General Body shall take all policy-decisions.
(b) The quorum for the General Body Meeting shall consist of one third the strength of the
membership of the Association or 60 members whichever, is less.
2. The Body shall function through an Executive Committee consisting of :
(a) President
(b) Vice-President
(c) General Secretary
(d) Joint Secretary
(e) Treasurer
(f) Executive Committee Members at the rate of one member for every forty flats, this number
including the office bearers.
3. Co-option : The Executive Committee may, if it is considered absolutely necessary and expedient,

Co-opt one or two members to serve on the Executive Committee subject to the following criteria :
(i) Such Co-option will be done for a specified purpose.
(ii) A member having special qualifications and / or special competency for the said purpose will only
be Co-opted
(iii) The Co-opted member(s) will have no right to vote.
(iv) A member who has been defeated in the latest elections of the Association shall not be Co-opted
to serve on the executive committee.
4. All members of the Executive Committee shall have equal rights. The President shall have a
casting vote in addition.
5. In the event of any office bearer, President / Vice President / General Secretary / Joint Secretary /
Treasurer vacating his office, the vacancy shall be filled from among the Executive Committee
Members till the next elections. In the event of 2/3rd of the elected members of the Executive
Committee having resigned, fresh elections will be held and the existing Executive Committee will
continue to function as a care taker Committee. During this period, they shall not take any policy
decisions.
6. The term of the Executive Committee shall normally be one year and may be extended by another
year subject to approval of the General Body. The Executive Committee shall take timely steps to
ensure elections and formation of the next committee at the end of its term.
7. The Committee shall exercise full organisational and financial powers to discharge its
constitutional obligations. Approval of the General Body is necessary for extraordinary matters and
for expenditure from the Reserve funds.
8. The quorum for the Executive Committee meeting shall be of one third the size of the committee
whichever is lower with at least the following present : (a) President / Vice President (b) General
Secretary / Joint Secretary / Treasurer.
9. The members of the Executive Committee shall maintain contact with residents and communicate
deliberations/events/plans by Circulars/Notices/ Newsletters.
5. MANAGING COMMITTEE
I The affairs of the Association shall be managed by the Executive Committee subject to the
directions of the General Body. The Executive Committee will see to it that following functions, which
are of utmost importance for the welfare of the residents are performed effectively and efficiently:
(i) Security and safety of the complex and its residents.
(ii) Maintenance of parks, other open and common areas, roads, lanes and bye-lanes.
(iii) Proper parking of cars and other vehicles in the Complex.
(iv) Maintenance of sanitation and hygiene, regular sweeping of roads, lanes and bye-lanes.
(v) Ensuring adequate proper street lights including lights in the bye-lanes.
(vi) Fresh water supply, avoidance of waste of precious water from leaking water lines and over
flowing water storage tanks.
(vii) Supervision of work of plumber, electrician, Gardner, Carpenter, Sweepers and to ensure that
residents complaints are attended to speedily.
(viii) Maintenance of membership records, correspondence, accounts etc. These functions will be
assigned to its members as per their knowledge, experience and interest and thus ensuring effective

and efficient functioning of the Association.

(ix) Arranging for the celebration of national days, festivals, get- together of residents, re-creation and
sports facilities and other welfare activities.
II For this purpose the committee will :
(a) Raise or cause to be raised funds by collecting subscription from the members of the Association
or from outside body to carry out the aims & objects of the Association.
(b) To accept gifts, grants or legacy on its own behalf.
(c) To hold & manage all funds, endowments, gifts on property moveable or immovable.
(d) To employ & maintain such staff which may be considered necessary by the committee.
(e) To maintain full account of receipts and debits and to prepare annual financial statements for
presenting it to the General Body which will be signed by the President, General Secretary and the
Treasurer duly audited by the Auditor appointed by the Executive Committee which will fix his
remuneration. The Executive Committee will enquire into all financial irregularities.
f) To frame By-Laws and adopt resolution for carrying out the duties and responsibilities of the Office
Bearers and non-elected body attached with the Office Bearers_
(g) Every item of business in a meeting shall be decided by a majority vote. The President of the
meeting will have casting or second vote in the case of a tie.
(h) In case when the treasurer resigns or proceeds for an our side place, the General Secretary will
look after his functions.
(i) No member shall hold same post of an office bearer in the Executive Committee for more than two
consecutive tenures and not more than 5 (five) tenures in aggregate.
(j) If any member of the Executive Committee fails to attend three consecutive meetings without prior
intimation in writing to the General Secretary, and he/she shall be deemed to have vacated. his office
and from that date shall cease to be the member of the committee 2(f).
(k) The vacancy of such members will be filled in as under :(1) In the case of Office bearer, it will be arranged within in the office bearers.
(2) In the case of Block Representative the vacancy can be filled by cooption by other members of
the committee.
(3) There will not be any fresh _election due to the disqualification of a member under para 5(j).
6. The Committee shall meet as often as required but a meeting shall be held at least once in every
month. Notice of every meeting, of the Committee shall be given to every member of the committee
in writing.
7. In case of any emergency twelve hour notice will be given to hold the emergency meeting..
8. The Agenda of the meeting will be issued by the President / General Secretary giving three days
notice to the Executive Committee Members of the Association.
9. Appointment of Auditor : Auditor appointed by the Executive Committee will audit the accounts of.
the Association and will submit the report to the General Secretary or to the President who after
examination of the same will call for the meeting of the Committee to examine it and to seek
clarification so that the same is submitted to the General Body along with the balance sheet of the
Association.

10. Special Invitee(s)

(a) President in consultation with General Secretary, can invite immediately preceding years past
President as a special invitee when he considers that a crucial policy issue will come up for
consideration before the Executive Committee.
(b) Special invitee(s) for a Sub-committee can be nominated by the President in consultation with the
convener.
(c) The General Secretary in consultation with the President may invite other than elected members
to the Committee when he considers that the matter under examination is of a very urgent nature
and a vital issue is involved. But these special invitees will have no right to vote. Such occasion may
arise when it is not possible to call for General Body Meeting but the matter under discussion is very
important in nature and a general opinion on a particular matter is sought for.
11. Sub-Committees :
(i) The Committee may form sub-committee or sub-committees to carry out the work of welfare for
the members of the Association. But the office bearers 2 (c) will normally be the head of subcommittees if it is possible for them to carry .out work assigned to such sub-committee or subcommittees.
(ii) Legal affairs committee: In the beginning of the new term of office, the executive committee will
form a legal affairs committee of 2/3 members from among the block representatives. The legal
committee can co-opt with the approval of Executive Committee a practicing advocate residing in
pocket F Sarita Vihar or from outside to help it in its deliberations. The legal committee will submit its
report on any matter referred to it to the Executive Committee for decision and any future action.
12. A General Body meeting will be held every year within three months after the close of the
financial year. The Committee will decide the date, time and place of the General Body Meeting.
Such General Body Meeting shall be called Annual General Meeting. All other General Body
Meetings will be called Special or Extra Ordinary General Body Meetings.
The term of the committee will be decided by the general body by 2/3rd majority of the members
present.
13. Accounts & Audit
(a) The Financial year will be reckoned from 1st April to the 31st March of the next year. It shall be
the responsibility of the Treasurer :
(i) To complete the Accounts and prepare Annual Financial Statements within 10 (Ten) days of the
close of the Financial year and after taking signatures of the President and General Secretary
thereon, to submit the same along with relevant records to the Auditor and
(ii) To get the Audit completed and obtain their Report addressed to President / General Secretary by
20th April every year so that the Executive Committee could examine it in April itself well before the
formation of next Committee. This is a critical activity in which time is of essence. The Treasurer shall
plan the same in advance . In the event of failure of the Treasurer to adhere to the above time
schedule/non-compliance of above regulation in time, then the Treasurer will be liable to be
disqualified to hold the post of the Treasurer or any other post of office bearer in the Executive
Committee for the next 10 (Ten) years. For the purpose of such disqualification, the Executive
Committee will initiate disciplinary proceedings and follow the procedure laid down in clause 3 (f).
(b) The auditor shall, in his report, specify that :
(i) Whether the financial rules of our RWA have been duly complied with during the year under

review;
(ii) Whether there has been any case of irregular or improper expenditure or omission to recover
money and if so, reasons thereof.
(c) In the beginning of the new term of office, the Executive Committee will form an internal audit
committee consisting of its 2/3 members which will carry out internal audit of accounts every quarter.
14. General Body Meeting:
A General Body Meeting will be called by the General Secretary with agenda on which the
discussions are required to be carried out by it by giving a fifteen days notice to the members of the
Association along with circulation of the audited annual financial statements together with Auditors
report thereon.
A General Body Meeting will be held every year after the close of the financial year (as on the 31st
March), before 30th June. At the Annual General Meeting the following business shall normally be
transacted:
(a) Confirmation of the Minutes of the last General Body Meeting.
(b) Consideration and approval, with or without amendment, of the General Secretarys report on the
activities of Association.
(c) Consideration and approval of the Annual Accounts of the Association together with the Auditors
report thereon presented to it by the Treasurer.
(d) Discussion on the general work and policy.
(e) Amendment of the rules will be carried out, if necessary. In that case approval of 2/3rd majority of
the members present will be necessary.
(f) Any other business which may be admitted by the President. No member shall be entitled to move
resolution under this heading unless a copy of the proposed resolution shall have been sent to the
General Secretary at least 15 days in advance and circulated by him to members at least 7 days
before the date of meeting.
15. Special General Body Meeting
In order to deal any matter of a special importance a Special General Body Meeting of the
Association may, whenever necessary be called by the President with the consultation of the
General Secretary or by eight members of the Committee by giving five days notice.
16. A special General Body Meeting can also be called by the General Secretary on the requisition
of atleast twenty members of the Association stating therein the purpose of the meeting such a
requisition would reach the General Secretary atleast fifteen days before the date on which the
meeting is required to be arranged by the General Secretary. In case the General Secretary does not
call the meeting within fifteen days of the date of the requisition the members of the Association by
written requisition can approach the President asking him to hold a meeting and in case President
also fails to call for the meeting within fifteen days of the written requisition, the requisitionists may
themselves call a special General Body Meeting of the Association and transact only that item of
business which is specified in the requisition and the proceeding of that meeting will be legal & valid.
17. Chairman of the Meeting
The President or in his absence the Vice President shall preside over all the meetings of the
Association. In the absence of both, any member of the Executive Committee if asked by the
General Secretary can take the Chair.

18. Quorum of a General Body Meeting & Notice

(1) No business shall be transacted at any general body meeting unless, there is a quorum at a time
where the business of the meeting is due to commence.
(2) If within an hour from the time appointed for the meeting if a quorum is not present, the meeting
shall stand adjourned ordinally to the same day in the next week at the same time and place but if
the meeting is called upon the requisition of the members (not the Registrar) it shall stand dissolved.
Provided that at the adjourned meeting no quorum shall be necessary.
(3) If at any time during the meeting sufficient number of members is not present to form a quorum,
the Chairman/President of the meeting on his own motion or on his attention being drawn to this fact,
shall adjourn the meeting at such convenient time date and place as he thinks fit and the business to
be transacted at the adjourned meeting shall be transacted in the usual manner even if no quorum is
present there.
19. The same procedure of para (18) will be followed in the meeting of the Committee.
20. Minutes of General Body Meetings and Executive Committee Meetings.
The Minutes of all the meetings of the General Body and the Executive Committee containing a fair
and correct summary of the proceedings shall be recorded by the General Secretary and maintained
in the Minute book which shall be signed by him. The minutes will be submitted for confirmation at
the next meeting and countersigned by the Presiding Officer in token of confirmation.
In addition to the above, the minutes of the Executive Committee meeting shall be circulated to the
members of the Executive Committee 7 (seven) days before the next meeting or along with the
notice for the next meeting. The minutes of the General Body Meeting will be circulated to all the
members within 1 (one) month of the meeting.
21. Financial
(1) The Funds of the Association except imprest amount shall be lodged with a nationalised bank as
may be decided by the committee. Payments above Rs 3,000 (three thousand) will be made by
crossed cheque.
(2) The said account shall be operated by the two signatory among the President, General Secretary
and the Treasurer, the signature of the treasurer will be the must.
(3) The President and General Secretary will exercise financial powers to sanction expenditure upto
monetary limits of Rs 5,000 (Five Thousand) and Rs 2,000 (two thousand) respectively at a time
subject to obtaining ex post facto approval of the Executive Committee on producing relevant bills
therefor.
(4) The Treasurer shall keep with him/her a sum of Rs 3,000 (rupees three thousand) as imprest
amount to meet petty expenses incurred by the President/General Secretary in the interest of the
Pocket F Association.
(5) Normally, for incurring the expenditure above Rs 5,000 (five thousand) the system of obtaining
competitive quotations may be followed.
(6) For incurring non-recurring expenditure, a sub-committee may be formed for finalizing the
proposal for the same. For incurring substantial expenditure of such nature, in principle, prior
clearance of Executive Committee for cost estimates be obtained.
(7) The Treasurer shall make payments towards all the expenditure sanctioned by the Executive
Committee and confirmed by the General Secretary.

(8) The General Secretary shall examine the correctness of the bills / vouchers before payment by
the treasurer.
Miscellaneous
22. Addition, deletion or alteration to any of these rules required the consent of 2/3rd of the members
present in the Ordinary and Special General Body Meetings.
23. The Executive Committee will be the custodian of all properties and income accruing to the
Association. The Executive Committee will ensure that a register of movable assets is maintained.
24. All matters not provided in these rules shall be decided by the Committee 2(f).
25. The right of the interpretation of these rules is vested in the Executive Committee 2(c).
26. The Association may sue or be sued in the name of the President / General Secretary as
required under section 6 of the Societies Registration Act, 1860.
27. Any resident of pocket F who has been paying monthly subscription from Dec. 93 will be
considered a member of the Association
28. All the necessary provision of the Societies Registration Act XXXI 1860 will also apply to this
Association.
29. No proceeding, act or decision of the Committee shall be called to question by reason merely of
the existence of :(a) Any vacancy in the seat of the Office Bearer or any member there of or
(b) Any defect that may be noticed in The Rules & Regulations.
(c) Any irregularities in the procedure other than the procedure laid down in the constitution.
30. Any amendment in the memorandum or rules shall be carried out in accordance with the
provision laid down under section 12 & 12A of the Societies Registration Act, 1860.
31. Every member of the Association will hold office on honorary basis and no portion of the income
& property shall be paid to him by way of honorarium for service rendered by him as a member of
the committee.
32. Once in every year a list of the Office bearers and the Members of the Association shall be filed
with the Registrar of Societies as required under section 4 of the Societies Registration Act, 1860.
33. The income and property of the Association shall be applied solely towards the promotion of
object of the Association & no portion there of shall be paid or transferred directly or indirectly by way
of dividends.
34. The income and property as well as management and control of Association shall rest in the
Executive Committee 2(c) & 2(d).
35. Handing over/taking over of charge As soon as the election result of the Executive Committee is
declared by the Returning Officer, the outgoing President, General Secretary and Treasurer will
handover the Charge of the Association jointly to the incoming President, General Secretary and
Treasurer which will also include handing over the following :
1. Register of Members duly updated.
2. Register of Moveable Assets/immoveable Assets duly updated.
3. Minute Books of General Body Meeting (s) and Executive Committee Meetings.
4. File Containing Annual Report and audited Annual Financial Statements submitted to the General
Body alongwith auditors report thereon.

5. Correspondence File.
6. All Books of Account and other accounting/financial records, unused Bank Cheque Book, Bank
FDR, if any.
7. Cash in hand, if any.
8. Moveable and immoveable Assets:
Report regarding handing over and taking over of the charge will be recorded in writing and signed
by both the parties, which will be placed before the first meeting of the newly constituted Executive
Committee for confirmation.
36. If the winding up of division of the Association is given effect to in accordance with the provision
of rules & regulations & any property or assets which may remain after satisfaction of all debts and
liabilities, shall not be paid to or distributed among the members of Association to any of them but
shall be transferred to Association in accordance the decision of the members of the Association or
as PROVIDED IN SECTION 13 & 14 OF THE SOCIETIES REGISTRATION ACT XXXI 1860.
37. Duties, Functions and powers of the office Bearers.
PRESIDENT
(1) To preside over all the General Body and Executive Committee Meetings.
(2) To represent the Association preferably with one executive committee member on such occasion
as may be required.
(3) To ask the General Secretary to call the Executive Committee meeting as and when required, or
as stipulated herein before.
(4) To sign all the letters and correspondence addressed to D.D.A., M.C.D., D.E.S.U., etc. and
Government Offices and send the copies of such letters to General Secretary for office record.
(5) To monitor the funds/collection towards over expenditure or under collection.
(6) Shall generally be responsible for conducting the affairs of the Executive Committee and ensuring
that the decisions of the Committee are duly carried out under his guidance.
(7) To help and guide in the preparation of budgets for different functions and get the same approved
by the Committee.
(8) To get the feedback from the residents on the various services rendered. He/she will be the
convener for grievances Committee and will see that residents complaints /grievances are redressed
speedily.
(9) He/she shall initiate timely action for holding the election well before the termination of the term of
the incumbent Executive Committee members and of block representatives..
(10) He/she shall also see that the audited Annual Financial Statements along with the Auditors
report thereon are placed before the Executive Committee for examination well before the formation
of the Executive Committee for the next year. He shall also ensure circulation of audited Annual
Financial Statements together with Auditors report to all the members along with notice for the
Annual General Body Meeting

(11) He/she shall be convener of a Sub Committee for disciplining, hiring and firing of employees of
the Association. He/she be assisted by the Vice-President in discharge of his/her duties for the over
all welfare functions.
(12) President can incur expenses upto Rs. 5,000/- at a time and get it approved ex post facto by the
Executive Committee.
VICE PRESIDENT
(1) To exercise the powers and duties of the President in his absence.
GENERAL SECRETARY
The Secretary will supervise the general administration of the Association and will
perform duties as under :(1) To issue notices and agenda points for all the meetings of the Executive Committee and to call for
meeting of the General Body.
(2) To correspond on behalf of the Association.
(3) The Secretary shall have the power to incur expenditure upto Rs. 2,000/- pending the approval of
the Executive Committee.
(4) To maintain correctly and upto date all the prescribed forms and registers including register of
members to be maintained and updated with the assistance of the treasurer and register of movable
assets to be maintained and updated with the assistance of Joint Secretary.
(5) To prepare statements asked by the D.D.A. M.C.D. and Govt. Offices etc.
(6) To perform all duties and to conduct all business concerning the Association.
(7) To remain conversant with the overall working of the Committee.
(8) To examine the correctness of the bills/vouchers before payment by the Treasurer.
(9) To record and maintain Minute Books of the meetings of the Executive Committee and General
Body.
(10) To submit Annual Report at the Annual General Body Meeting about the activities/
achievements of the Association during the preceding year after draft of the Annual Report is
approved by the Executive Committee.
JOINT-SECRETARY
To assist the Secretary in the performance of his duties and in the absence of the Secretary shall act
as Secretary and perform his duties in consultation of the President/Vice President.

TREASURER
(1) To maintain upto date accounts of receipts and debits of the Association.
(2) The treasurer shall have to ensure that all payments are made under appropriate authority.
(3) To prepare the bills of the Employees of the Association and to make payment to such employees
after these are passed by the Secretary and the President.
(4) To prepare the Income and Expenditure account and Balance Sheet to be presented to the
General Body under the various heads of accounts namely :-

(i) Assets of the Society

(ii) Salaries and wages
(iii) Stationery
(iv) Conveyance
(v) Postages
(vi) Cultural activities
(vii) Miscellaneous Expenditure or any other head as may be allowed.
5. As far as possible he will not keep the funds of the Association, in hand for a long period and
deposit the same with the Bank where the account of the Association has been kept under proper
procedure. In case it becomes necessary for him to keep funds in hand for more than Rs. 250/- or
so, he will give reason for the same and the approval of the secretary in writing will be obtained who
would also inform the President.
6. He will be responsible for collection monthly / quarterly or other subscriptions and grant receipt
thereof.
7. The Treasurer will keep the members of the Executive Committee informed about the financial
health of the Association.
8. It shall be responsibility of the Treasurer to complete the Accounts and prepare Annual Financial
Statements within 10 (ten) days of the close of financial year and after taking signatures of President
and General Secretary thereon, submit the same along with relevant records to the Auditor and get
the Audit completed and obtain their report addressed to President/General Secretary by 20th April
every year. The Treasurer shall plan this critical activity in advance.
38. Essentiality Certificate
Certified that this is the correct copy of Memorandum of Association and the Rules & Regulations as
amended upto date, of Residents Welfare Association, Pocket F, Sarita Vihar, New Delhi 110076.

The names, flat Nos., occupation, designations of the present office bearers and members of the
Executive Committee to whom the management of affairs of Residents Welfare Association Pocket
F, Sarita Vihar, New Delhi 110076 is entrusted, as required under section 2 of the Societies
Registration Act, of 1860, as applicable to the National Capital Territory of Delhi are as follows :

S. No. Name Address in Sarita Vihar

Pocket-F Flat No.
Occupation Office bearer
member
1 Dr. S. Kumar F-592 Medical Practice President
2 Mrs. Shashi Bansal F-303 Yoga Consultant
3 CA. Rahul Bhan F-186 FCA, MBA C.A
4 Mr. Sunil Antony F-530 B.Com, M.Com, MSW Service
5 Mr. Muneesh Chopra F-10 B.A(B.O.) Insurance Consultant

6 Mr. G. Ranganathan F-157 M.SC Retired

7 Parmveer S. Verma F-350 B.Com Business
8 Amit Kapoor F-435 M.A, MBA Service
9 Mr. Pushp Lata Rastogi F-483 M.A., B.ED Retired
10 Mr. Vijay Kumar F-252 M.SC.(PG Completed) GOVT. SER
11 Mr. MS Verma F-209 B.COM.(Hons) Advertising Business
12 Mr. HC Sharma F-606 B.COM, LLB, FCA Financial Cons
13 Mr. VK Gupta F-246

Date : Hon. General Secty. Hon. President

New Delhi : 110076

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