Students

Handbook

Professional Exchange Program IFMSA

Name of the Student:
Nationality:
Hospital:
Department:
Supervising doctor:
Start date:
End date:

Dear Student and Doctor,
Student Handbook is part of IFMSA
official documentation system.
Please fill it in during your clerkship.

Table of Content
1. Introduction to IFMSA and SCOPE Exchange Program
2. Letter to the Supervising Doctor
3. Letter to the Student
4. CIMSA for Millenium Development Goals
5. Global Health Learning Objectives
6. Academic Quality Kit
a. Logbook
b. Checklists:
i. Clinical checklist
ii. Surgical checklist
iii. Neurological checklist
iv. Pediatrics checklist
c. Tutors Evaluation of Students Performance
7. Notes and Final Remarks
8. Additional Requirements
9. Acknowledgement

2 Students Handbook| International Federation of Medical Students Association (IFMSA)

Introduction to IFMSA - SCOPE

The International Federation of Medical Students Associations (IFMSA) is an
independent, non-governmental and non-political federation of medical
students gathering more than 1.5 million medical students from over 116
countries.

The IFMSA was founded in May 1951, Copenhagen-Denmark and it is officially
recognized as a Non Governmental Organization (NGO) within the United
Nations and recognized by the World Health Organization as the International
Forum for medical students.

The Standing Committee On Professional Exchange (SCOPE) was at the core
IFMSAs foundation with the mission to: Promote cultural understanding and
co-operation among medical students and all health professionals, through the
facilitation of international students exchanges .

Today 10.400 exchanges are being done by IFMSA-SCOPE. These combined
make SCOPE the largest students-run exchange program in the world, having
exchanged more than 232,000 medical students throughout its history.


For more information, visit the IFMSA website: www.ifmsa.org

3 Students Handbook| International Federation of Medical Students Association (IFMSA)

Letter to the Supervising Doctor

Dear Doctor,
We would like to thank you for participating in the largest student-run
exchange program in the world.
The exchange program of the IFMSA (International Federation of Medical
Students Associations) is a non-profit and volunteer project run by students, for
students. With over 10.000 students travelling on exchanges per year, it
represents a great opportunity for foreign and local students, as well as our
faculties and health care institutions, to share medical knowledge in a
professional context. As a tutor, you are invited to participate from this unique
experience sharing knowledge and contrasting cultural differences by guiding
the foreign student during its practice in order to make the exchange a high
quality and unforgettable experience.
In order to ensure that our student gets the best out of their clerkship with
your department and to provide feedback about the placement, we kindly ask
that you:
- Meet with the student at the beginning of the clerkship to discuss
expectations and goals of the clerkship
- Together with the student, fill out all the parts of this handbook.
- Sign the certificate of clerkship providing student has met with your
expectations.
We hope that this clerkship will be a memorable experience for you as much
as for our students.
Thank you for your cooperation.

4 Students Handbook| International Federation of Medical Students Association (IFMSA)

Letter to the student

Dear Student,

Thank you for choosing IFMSA and SCOPE for your clerkship.

You are participating in the largest student run exchange program. As

such, most of the work done for your exchange is by colleagues of you, who
have volunteered time out of their medical curriculum to help you have a
memorable exchange opportunity. You will experience a great hospitability, an
excellent chance to discover a new health care system, a wonderful opportunity
to meet new friends from around the world. However, we would like to draw
your attention that this exchange is first and foremost an educational
opportunity. As such, we urge you to act in consequence. You are requested to
attend actively 80% of your rotation, have an active participation in the plan of
care of patients, and fill this students logbook seriously in order to get your
Exchange Certificate.
You will be requested to:
Arrange to meet your supervising doctor on your first day to discuss
expectations and goals of the clerkship.
Fill out the logbook according to the expectations of your home Faculty
and your supervising doctor.
Ensure that you meet expectations of supervising doctor in order to get
the certificate of clerkship signed by the supervisor.
Fill out the electronic Evaluation Form (eEF) available at the IFMSA
database (ifmsa.net) at the end of the exchange.
Present the signed handbook and certificate to your local exchange officer
when you return from you exchange.
Enjoy your exchange!

5 Students Handbook| International Federation of Medical Students Association (IFMSA)

CIMSA for MDGs

At September 2000, in Millennium Summit of United Nation, 189 nation

members of UN is declared a Millennium Declaration that called as
Millennium Development Goals/MDGs

8 point of MDGs:
1. Eradication of extreme poverty and hunger
2. Achieve universal primary education
3. Promote gender equality and empower women
4. Reduce child mortality rate
5. Improve maternal health
6. Combat HIV / AIDS, Malaria and other disease
7. Ensuring environmental sustainability
8. Develop a Global Partnership for development

MDG 1: Eradication of extreme poverty and hunger if there are no poor
people, almost all case is practically solved. When the money is available
people could go visit doctor to get medications. People could get proper
facilities that support their life. People could get a proper meal and drink.
Because of that this point is become the first priority.

MDG 2: Achieve universal primary education Indonesia will meet the
target to provide the education for all at 2015 (on track). Moreover, Indonesia
is overpass the MDGs target in this point because Indonesia add Junior High
School as an aim of education for

MDG 3: Promote gender equality and empower women in many things,
woman rights in Indonesia is developing rapidly. Although it is still far from
the gender equality. In this point there are 3 targets.
6 Students Handbook| International Federation of Medical Students Association (IFMSA)

1. Education
2. Job Field
3. Parliament Representatives
We are on track at the first target but lacking in the second and third target.

MDG 4: Reduce child mortality rate Statistic said that the number of babies
death in Indonesia is decreasing significantly from 68 at year 1991 become 34
per 1000 of birth at year 2007, so the target at 23 per 1000 birth at year 2015
will be achieved.

MDG 5: Improve maternal health Every year around 20.000 woman in
Indonesia is dead because of delivering a baby. And almost every death is not
need to happen.

MDG 6: Combat HIV/AIDS, Malaria and other disease Prevalence of
HIV/AIDS in Indonesia is increasing, moreover for the high-risk group of drug
abuser and prostitute. HIV/AIDS in Indonesia reported to be doubled between
2004 and 2005. But the number of Malaria is decreasing from 4,68 at year
1990 to 1,85 per 1000 population in 2009. And the effort to control the
Tuberculosis is meeting the target.

MDG 7: Ensuring environment sustainability Indonesia development has
sacrifice a lot of environmental field. It cuts tree, damages the land, and
polluting river and air. This point is aimed to prevent more damages.

MDG 8: Developing a global partnership for development This last point is
connected to international partnership that include trading issues and
international economics. Indonesia is active participant in a lot of
international forum. Indonesia has a commitment to develop partnership that
give benefits to the multilateral organization, bilateral partner, and private
sector to arrive at good economic growth and decreasing of poverty.

Based on CIMSAs Policy Statement that created in National Leadership
Summit Banda Aceh February 3-6 2011, we declare, as a medical student and
7 Students Handbook| International Federation of Medical Students Association (IFMSA)

future doctor, we will actively participate in effort to achieve MDGs especially

in point 4, 5, and 6.

CIMSA for MDGs Role of Medical Students to Achieve MDGs, is project
inisiative that start at May 2011- May 2013. In this project, CIMSA encourage
every people to work together help the government achieve the MDGs,
especially in the medical aspect.

The aim of CIMSA for MDGs Role of Medical Students to Achieve MDGs:
1. Help the government to achieve the MDGs target, especially at point 4,5,
and
2. Improving medical student awareness to actively participate in achieving
the MDGs target.
3. Medical students could actively contribute in health quality improvement of
the society.

Every local choose points of MDGs to be a focus in a project. Start from pre-
survey to see the condition that connected with the MDGs status in that local.
From the result of the survey, the local is developing a project that
appropriate with the condition. And finally to see the impact, local should
make a post-survey.

Projects:
1. Point 4 MDGs
- Social campaign that rising issues about baby and children health
include a good knowledge of breastfeeding, nutrition intervention, and
vaccination.
- Children healths examination

2. Point 5 MDGs
- Education of the pregnant woman and woman in fertile age include
contraception use, antenatal care, and birth limitation.
- Examine the nutritional status and health status of mother, pregnant
woman, and woman in fertile age.
8 Students Handbook| International Federation of Medical Students Association (IFMSA)

3. Point 6 MDGs
- Regular education to the community that have a high risk of HIV/AIDS
(prostitute, transgender, homeless child, drug abbuser, homosexual)
and promote non-discriminative behavior to people with HIV/AIDS.
- Educate people to know about the prevention and medication of
Tuberculosis and other infectious disease to the society.

9 Students Handbook| International Federation of Medical Students Association (IFMSA)

Global Health Learning Objectives

Within SCOPE, we think the idea of Global Health Education is very important.
We recommend that you take a bit of time to consider the objectives below and
research some of the health issues that you host country faces and how this
contrasts with your own country.

1. To know the primary health concerns and basic epidemiology of the host
country and how it differs from the home country
2. To understand the structure of the healthcare system in the host country
and how it is funded
3. To have a knowledge of the medical education system in the host country
4. To observe professional and doctor-patient relationships in the host
country and compare them to the home country
5. Identify any differences in public health regionally and nationally in the
host country

10 Students Handbook| International Federation of Medical Students Association (IFMSA)

Academic Quality Kit

I, _____________________________have read through the suggested

(Name of Head of Faculty)

SCOPE logbook document and have edited it according to our Medical

Schools requirements. I am satisfied that this document is sufficient
enough to meet the standards required by

__________________________________________________________
(Name of Medical School, Country)

Certified by: ______________________________________________

(Name and Title)

Signature:

Stamp:

11 Students Handbook| International Federation of Medical Students Association (IFMSA)

First Two weeks of attachment

Date

Learning Experience/Skill

Hours
Signature or Initials
attended of Tutor (Whichever
is required by home
faculty)

12 Students Handbook| International Federation of Medical Students Association (IFMSA)

Second Two weeks of attachment:

Date

Learning Experience/Skill

Hours
Signature or Initials
attended of Tutor (Whichever
is required by home
faculty)

13 Students Handbook| International Federation of Medical Students Association (IFMSA)

Checklist for Internal Medicine:

Performance
Does individually

Does under
supervision
Assists

Observes

Item

Taking Anamnesis
Physical
Head &
examination neck
Chest
Abdomen
Extremities
Diagnosis/DD
Treatment plan
Commenting on lab results
Taking blood pressure
Taking blood samples
Perform & interpret ECG
Prepare and i.v.
give injections i.m.
s.c.
Interpretation X-rays
CT
MRI
Sonography

Comments

14 Students Handbook| International Federation of Medical Students Association (IFMSA)

Checklist for Surgical Rotations:

Observes

Assists

Taking Anamnesis
Physical
Head & neck
examination Chest
Abdomen
Extremities
Diagnosis/DD
Treatment and operation
plan
Commenting on lab results
Informed consent
Surgical hand washing and
wearing sterile clothing
Removing drainages
Wound management
Hygienic protocols
Stitches/
Making
Staples
Removing
Interpretation X-rays
CT
MRI
Sonography
Basics on using local
anaesthesia
Bladder catheterization
Operations

Does under
supervision

Item

Does individually

Performance




Comments

15 Students Handbook| International Federation of Medical Students Association (IFMSA)

Checklist for Neurological Rotations:

Item

Does individually

Does supervised

Observes

Performance
supervision
Assists

Comments

Taking case history, previous medical

conditions, medications etc.

Physical
Consciousness and
examination
speech
(includes the
Head and CN
techniques of
UE, trunk, LE
neurological
clinical
Stance and gait
assessment as
cranial nerve
exam, reflexes,
coordination)
Diagnosis and differentials
Based on symptoms and signs- use of
ancillary tests
Ancillary
Electrophysiology
tests,
Laboratory, immunology,
availability
genetic testing, test for
and
infectious diseases
appropriate CSF
use
Imaging and ultrasound
Establishing a diagnosis
Treatment
How to communicate to the patient
Prognosis and rehabilitation

16 Students Handbook| International Federation of Medical Students Association (IFMSA)

Checklist for Pediatrics Rotation:

Performance

Assists

Does
individually
Does under
supervision

Observes

Taking History from a child and parent

Assess the growth and development of a

child
Physical examination of Cardiovascular
a body system
Respiratory
Abdomen
Nervous
system
Ear, Nose and
Throat
Interpretation
Growth chart
Blood results
X-rays
CT
MRI
Sonography
Diagnosis/DD

Plan treatment
Perform a new born baby check
Explain diagnosis/treatment plan to a
patient and parent

Item

Comments

17 Students Handbook| International Federation of Medical Students Association (IFMSA)

Doctors Evaluation of Students Performance

Instructions to supervising doctor:
Please read through the logbook to assess whether the student has fulfilled expectations.
In order for the student to receive a certificate of clerkship, he/she must have at least met
expectations. If the student has done so, please also sign the additional Certificate of Clerkship in
order for the clerkship to be recognized. Please circle as appropriate.

Poor
Sub-Standard
Met
Exceeded
Excellent
Expectations
Expectations

Excellent

Good

Pass

Fail

Does not
Apply

History taking

Physical
examination

Assessment
of findings

Plan
of management

Presentation
and discussion of cases

Adequacy
of progress notes

Acquisition
of technical skills

Fund
of knowledge

Use
of medical literature

Command
of language

Curiosity
& motivation for learning

Responsibility
& dedication to patients

Professional
attitude & behavior

Relation
with colleagues & supervisors

Ethical
principles

Potential
for professional & academic growth

Areas of special weakness:

Comments:
Name of evaluator ____________________________
Signature: ____________________________________________Date: ____________________________

18 Students Handbook| International Federation of Medical Students Association (IFMSA)

Doctors comments and suggestions:

Students comments and suggestions:













19 Students Handbook| International Federation of Medical Students Association (IFMSA)

Additional Requirements:

20 Students Handbook| International Federation of Medical Students Association (IFMSA)

Acknowledgments:

This Students Handbook was first assembled in May 2009, with the great
efforts of SCOPEs Academic Quality Coordinators:
Laura Sommer Hansen-- (National Exchange Officer of IMCC; Denmark)
Chris Phillips --(National Exchange Officer of Medsin-UK; United Kingdom of
Great Britain and Northern Ireland)
Sleiman Haddad-- (IFMSAs International Director on Professional Exchange,
Lebanon)

Further developed by:
Hiba Bashari (Academic Quality Coordinator, National Exchange Officer of
NMSA; Norway)
Simon Tallowin (Academic Quality Coordinator, National Exchange Officer of
Medsin-UK; United Kingdom of Great Britain and Northern Ireland)

Re-edited in March 2011 by:
Jennifer Jahel Vlez Gonzlez - (National Exchange Officer of IFMSA Chile)
Izak Juri - (Exchange Project Coordinator SloMSIC ; Slovenia)
Aviad Lampner - (National Exchange Officer SISM; Italy)

In cooperation with:
Pablo Vega Rojas - (IFMSAs International Director on Professional Exchange;
Chile)
Rada Popescu - (National Exchange Officer of FASMR; Romania)
Kaisa Kyllonen - (National Exchange Officer of FiMSIC; Finland)
Charlotte Peal - (National Exchange Officer of Medsin-UK; United Kingdom of
Great Britain and Northern Ireland)
Federica Balzarini - (Liaison Officer to Research and Medical Associations)

Re-edited in August 2011 by:
Aleksandra Starzynska - (Academic Quality Coordinator, IFMSA-Poland)

Last edition in November 2014 by:
Maud J. Harding - (National Exchange Officer General, IFMSA-NL)
Omar Cherkaoui (IFMSA Director on Professional Exchanges)

21 Students Handbook| International Federation of Medical Students Association (IFMSA)