Tutorial1:

Planning a Project
PlanningaProject

Microsoft Project 2010

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InTutorialSection1.1
you will:
youwill:

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Learnprojectmanagementterminology
Understandthebenefitsofproject
d
d h b
f
f
management
ExploretheProject2010window
Checkandchangedefaultsettings
g
g
Entertasksandsaveaproject

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NewPerspectivesonMicrosoftProject2010

InTutorialSection1.2
you will:
youwill:

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Openandexploreanexistingproject
Examinedifferentprojectviews
d ff
ComparetheGanttChartandNetwork
Diagramviews
Useprojecttimescaleandcalendar
p j
UseBackstageviewandPageSetupdialogbox

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NewPerspectivesonMicrosoftProject2010

IntroductiontoProject
Management

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ProjectManagement: processofinitiating,
planning executing controlling and closing a
planning,executing,controlling,andclosinga
project
ProjectGoal
j
l isthedesiredoutcome
h d
d
Shouldbeshortandsimple,yetclearly
communicatescope,timeframe,andbudget.
f
b

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NewPerspectivesonMicrosoftProject2010

IntroductiontoProject
Management Cont
Management,Cont.

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AProcessGroupisaseriesofstepsto
complete in order move on to the next phase
completeinordermoveontothenextphase
ofaproject.
Thereare5ProcessGroupsinProject
h
Management

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NewPerspectivesonMicrosoftProject2010

ProjectManagementProcess
Groups

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NewPerspectivesonMicrosoftProject2010

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Initiating

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Settingtheprojectgoal
Identifyingstartorfinishdates
d
f
f hd
Identifyingtheprojectmanager
Identifyingprojectbudgetandquality
considerations

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NewPerspectivesonMicrosoftProject2010

Planning

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Enteringprojectinformation
Identifyingprojectsubdivisionsandmilestones
d
f
bd
d l
Documentingresources
Enteringrestrictions
Assigning Resources to tasks
AssigningResourcestotasks

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NewPerspectivesonMicrosoftProject2010

Executing

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Producingworkresults
Requestingchanges
h
Recommendingimprovements
Creatingprojectrecords,reports,and
p
presentations

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NewPerspectivesonMicrosoftProject2010

Controlling

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Updatingproject
Managingresourcesandtasks
d k
Meetmanagementtiming,resource,andcost
objectives
Changingproject
g gp j

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Closing

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Enteringfinalstatusoffinishedproject
Printingfinalreports
f l
Reviewandanalyzeperformanceofthe
project

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ProjectManagementTerminologyXP
Understandingkeyprojectterminologyis
fundamental to your success as a project
fundamentaltoyoursuccessasaproject
manager:
Task
T k
Duration
StartandFinishDates
Predecessorand
S
Successor
Resources

ProjectManager
P j M
Scope
Quality
Risk

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BenefitsofProjectManagement

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Betterunderstandingofoverallprojectgoals
Betterunderstandingofalignmentwith
d
d
f l
h
businessobjectives
Moreorganizedandstreamlinedwayto
manageaproject
Moreaccurateandreliableprojectstatus
information
Moreefficientuseofprojectresources
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BenefitsofProjectManagement,XP
Cont.
Cont

Bettercommunication
Fasterresponsetoconflictingprojectgoals
fl
l
Greaterawarenessofprojectprogress
Fasterprojectcompletion
Lower project costs
Lowerprojectcosts
Fewerprojectfailures

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HowProject2010Supports
Successful Project Management
SuccessfulProjectManagement

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MSProject2010

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ChartandDiagramTools

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TheGanttChartandNetworkDiagramaretwo
important project management tools within
importantprojectmanagementtoolswithin
Project2010.
TheGanttChartprovidesagraphical
h
h
d
h l
visualizationoftheproject.
Tasksareshownashorizontalbars
Illustratestaskdependencies

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BasicGanttChart

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ChartandDiagramTools,Cont.

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TheNetworkDiagramsprimarypurposeisto
show the critical path of the project
showthecriticalpathoftheproject.
Tasksaredisplayedasboxes,callednodes.
Dependenttasksarelinkedtogethervialinklines.
d
k
l k d
h
l kl
Thecriticalpathistheseriesoftasksthatdictates
th
theearliestcalculatedprojectfinishdate.
li t l l t d
j t fi i h d t

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BasicNetworkDiagram

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GettingStartedwithProject2010 XP

StartingProject2010
ViewBar
EntryTable
GanttChart
Timeline
Timescale
Amajorscale(theupperscale)
A
j
l (th
l )
Aminorscale(thelowerscale)
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MicrosoftProjectWindow

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ViewBarandViewTab

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EntryTable

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GanttChartandSplitBar

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TheTimeline

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TheTimescale

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GettingStartedwithProject2010,XP
Cont.
Cont

CurrentDate
WorkingDaysandNonworkingDays
k
d
k
SettingAutomaticScheduling
SettingProjectStartandFinishDates
Entering Tasks
EnteringTasks
SavingaProject
ClosingaProject
l i
j
OpeninganExistingProject
SavingaProjectwithanewname
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SettingtheSchedulingMode

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SettingProjectStartandFinish
Dates

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ChangingtheCurrentDate

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EnteringTasks

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TwoTasksEntered

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SavingaProject

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WorkinginDifferentViews

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ChartorGraphic: representationofdatausing
bars boxes lines and images
bars,boxes,lines,andimages
Sheet: Aspreadsheetlikerepresentationof
d
datainrowsandcolumns
d l
Form: viewofmanypiecesofinformationto
focusonthedetailsofonetask
Combination: viewofmanytasksatthetopof
y
p
thescreen,viewoftaskdetailsbelow.

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CommonProjectViews(Task
Views)

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CommonViews

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GanttChartView
NetworkDiagramView
k
CalendarView
TaskInformationDialogBox
Notes Tab Notes Indicator
NotesTab,NotesIndicator
RelationshipView

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NetworkDiagramView

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Calendarview

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TaskInformationDialogBox

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NotesTab

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NotesIndicators

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RelationshipDiagramView

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CommonViews,Cont.

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EntryTable
ScheduleTable
h d l
bl
SplitView
ZoominginandOut
Timescale Dialog Box
TimescaleDialogBox
Changingthetimescale

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EntryTable

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ScheduleTable

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SplitView

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ZoomingInandOut

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TimescaleDialogBox

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ChangingtheTimescale

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SuccessfulPrinting

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Thekeyaspectsofsuccessfulprinting:
Zoomingtoanacceptablemagnificationlevel
Z
i
bl
ifi i l l
Printpreviewingyourwork
Usingthepagesetupdialogboxtomakechanges

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GanttChartinPrintPreview

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PageSetup

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