(b)
3.
Definition. --- (1) In these rules, unless there is anything repugnant in the
subject or context: -(a)
(b)
(c)
Member of a Government servants family includes--(i) his wife, children and step children, parents, sisters and minor brothers,
residing with and wholly dependent upon the Government servants;
and
(ii) any other relative of the Government servant or his wife when residing
with and wholly dependent upon him;
deprived
(d)
but does not include a wife legally separated from the Government
servant, or a child or step-child who is no longer in any way dependent
upon him or of whose custody the Government servant has been
by law.
Province means the Province of Sindh.
(2)
Reference to a wife in clause (c) of sub-rule (1) shall be construed as
reference to the husband where the Government servant is a woman.
4.
Repeal of previous Conduct Rules. --- The following rules in so far as they
applied to the persons to whom these rules apply are hereby repealed but such repeal
shall not affect anything done or suffered under these rules: -(i) The Government Servants Conduct Rules, issued by the late N.W.F.P.
Government;
(ii) The Government Servants Conduct Rules, 1950, issued by the late
Punjab Government;
(iii) The Bahawalpur State Servants Conduct Rules;
(iv) The Sindh Civil Services Conduct, Discipline and Appeal Rules in so
far as they concern the Conduct of Government Servants.
5.
Gifts (1) Save as otherwise provided in this rule, no Government Servant shall,
except with the previous sanction of Government accept, or permit any member of his
family to accept, from any person any gift the receipt of which will place him under any
form of official obligation to the donar. If the offer of a gift cannot be refused without
giving un-due offence, it may be accepted and delivered to Government for decision as to
its disposal.
(2)
If any question arises whether receipt of a gift places a Government
servant under any form of official obligation to the donor, the decision of Government
thereon shall be final.
(3)
If any gift is offered by the head of representative of a foreign State, the
Government servant concerned should attempt to avoid acceptance of such a gift, if he
can do so without giving offence. If, however, he cannot do so he shall accept the gift and
shall report its receipt to Government for orders as to its disposal.
(4)
A Government Servant may accept gifts offered abroad or within Pakistan
by institutions or official dignitaries of Foreign Government of comparable or higher
level; provided that the value of such gift in each case does not exceed rupees one
thousand.
2.Substitute for West Pakistan vide State
dt. 24-2-1981, SGG, Rt. IV-A. 1991 (P-12).
Notification
No.
SOFF-Regs(S&GAD)2/E-2-73
(5)
A Govt. Servant desirous of retaining gift value of which exceeds rupees
one thousand may retain it on payment of difference, after evaluation of the gift by a
Committee headed by the Chief Secretary provided that the gift shall first be offered for
sale to the person who received it from the foreign dignitary.
6.
Acceptance of foreign awards:--- No Govt. Servant shall except with the
approval of the Governor of Sindh, accept a foreign award, title or decoration.
Explanation.-- For the purposes of this rule, the expression approval of the Governor
means prior approval in ordinary cases and ex-post facto approval in
special cases where sufficient time is not available for obtaining prior
approval.
6-A. Civil Servant not to become Member of a Foreign Cultural Association: -- No
Govt. Servant shall without the prior Permission of Govt. in writing become a member or
office bearer of any foreign cultural association.
Explanation.--- For the purpose of this rule, Foreign Cultural Association means all
Association, by whatever name called having as its object the promotion
of
cultural and friendly relations between Pakistan and a foreign
country and
includes a branch of such association.]
7.
Public demonstration in honour of Government servants. --- No Government
servant shall encourage meetings to be held in his honour or presentation of addresses of
which the main purpose is to praise him.
8.
Gift to medical officers: --- Subject to the departmental rules in this behalf, a
medical officer may accept any gift of moderate value offered in good faith by any
person or body of persons in recognition of his professional services.
9. Subscriptions. --- No Government servant shall, except with the previous
sanction of Government, ask for or accept or in any way participate in the raising of any
subscription or other pecuniary assistance in pursuance of any object whatsoever.
________________________________________________________________________
1.
Sub. Rule 4, 5 in Rule 5 added under Notification No. SO(IX) Reg. (S&GAD)2/E/2-73
dated 26th September, 1974.
3.
10. Lending and borrowing. ---- (1) No Government servant shall lend money to, or
borrow money from, or place himself under any pecuniary obligation to, any person
within the local limits of his authority or any person with whom he has any official
dealings :
Provided that a Government servant may --(i) deal in the ordinary course of business with a Joint-Stock Company,
bank or a firm of standing or the House Building Finance Corporation;
a
(ii) accept a purely temporary loan of small amount, free of interest, from
personal friend or the operation of a credit account with a bonafide
tradesman.
11.
thousand
(c)
The Regional Head or Head of Office as the case may be in BS-18, in case
such a Government Servant is in any scale below BS-17 working
him.
(2)
An application for permission under sub-rule (1) shall state fully the
circumstances, the price offered or demanded and, in the case of disposal
otherwise than by sale, the method of disposal,
(3)
under
4[Explanation.--- In this rule, the term property includes agricultural or urban land,
bounds, shares and securities but does not includes : (1) a plot purchased for building a
house from a co-operative housing society or a Government housing scheme; and (11)
bonds, shares as certificates purchased for the purpose of claiming income tax rebate as
such bonds, shares or certificates sold after specified period.
________________________________________________________________________
1. Substituted by Government of Sindh Services and General Administration Department under their
notification No. SOIX-REG(S&GAD)2/E/2-73 dated 21st April, 1975. For Original Rule 11.
2.
3. Rs. 25,000/- Substituted for Rs. 5000/- vide Notification No. SIOIX Reg.(S&GAD)2/E/2-73 12C
sub R(1) of R-II.
4.
6
4[11-A. Construction of building, etc.---- No Government servant shall construct a
building, whether intended to be used for residential or commercial purposes, except with
the previous sanction of Government obtained upon an application made in this behalf
disclosing the source from which the cost of such construction shall be met.
12. Declaration of property.---- (1) Every Government servant shall, at the time of
entering Government service, make a declaration to Government, through the usual
channel, of all immovable properties including shares, certificates, securities, insurance
policies, cash jewellery having a total value of Rs.50,000 (Fifty thousand rupees) or more
belonging to or held by him or by a member of his family individually or collectively and
such declaration shall---(a)
(b)
(c)
(2) Every Government servant shall submit to Government, through usual channel,
an annual return of assets in the month of December showing any increase or decrease of
property as shown in the declaration under sub-rule (1) or, as the case may be, the last
annual return.
13. Disclosure of assets, immovable, movable and liquid.--- A Government servant
shall, as and when he is so required by Government by a general or special order, furnish
information as to his assets disclosing liquid assets and all other properties, immovable
and movable, including shares, certificates, insurance policies, cash, jewellery.
14. Speculation and investment---- (1) No Government servant shall speculate in
investments. For the purpose of this sub-rule, the habitual purchase and sale of securities
of notoriously fluctuating value shall be deemed to be speculation in investments.
(2) No Government servant shall make, or permit any member of his family to
make, any investment likely to embarrass or influence him in the discharge of his official
duties.
(3) No Government servant shall make any investment the value of which is likely
to be affected by some event of which information is available to him as a Government
servant and is not equally available to the general public.
________________________________________________________________________
1. Rule 11-A was inserted and rule 12 and 13 were substituted by Government of West Pakistan Services
and General Administration Department Notification No. (R)3110 1 1168-S.O.XIII dated the 14th
February 1969.
2.
Substituted vide Notification No. SO IX-Reg (S&GAD)2/E/2-73 dated 22nd September 1985.
7
(4) If any question arises whether a security or an investment is of the nature
referred to in any of the foregoing sub-rules, the decision of Government thereon shall be
final.
15. Promotion and management of companies, etc.--- No Government servant shall,
except with the previous sanction of Government, take part in the promotion, registration
or management of any bank or company;
Provided that a Government servant may, subject to the provisions of any general or
special order of Government, takes part in the promotion, registration or management of
a Co-operative Society registered under the Co-operative Societies Act, 1925 (Sindh Act,
VII of 1925), or under any similar law.
16. Private trade, employment or work.--- (1) No Government servant shall, except
with the previous sanction of Government, engage in any trade or undertake, any
employment or work, other than his official duties;
Provided that he may, without such sanction, undertake honorary work of a religious,
social or charitable nature or occasional work of a literary or artistic character, subject to
the condition that his official duties do not thereby suffer and that the occupation or
undertaking does not conflict or is not inconsistent with his position or obligation as a
Government servant; but he shall not undertake or shall discontinue such work if so
directed by Government. A Government servant who has any doubt about the propriety
of undertaking any particular work should refer the matter for the orders of Government:
[Provided further that a non-Gazetted Government servant may, without such
sanction, undertake as small enterprise which absorbs family labour and where he does so
shall file details of the enterprise alongwith the declaration assets.
(2) Notwithstanding anything contained in sub-rule (1), no Government
servant shall associate himself with any private trust, foundation or similar other
institution which is not sponsored by Government.
(3)
This rule does not apply to sports activities and memberships of recreation
Clubs.
16-A.
Subletting of residential accommodation allotted by Government---- No
Government servant shall, except with the prior permission of the Head of the
Department sublet residential accommodation or any portion thereof let him by
Government.
________________________________________________________________________
1.
Proviso to rule 16 rules 16-A and 16-B were inserted by Government of West Pakistan
Notification 1,0, S (B) 3110-1-19/68 S.O. III dated 24th February 1969.
16-B.
Government servant not to live beyond his means, etc. No Government servant
shall live beyond his means or indulge in ostentation on occasions of marriage or other
ceremonies].
17. Insolvency and habitual indebtedness. ---- (1) A Government servant shall
avoid habitual indebtedness. If a Government servant is adjudged or declared insolvent or
if the whole of that portion of his salary which is liable to attachment is frequently
attached for debt has been continuously so attached for a period of two years, or is
attached for a sum which, in ordinary circumstances, he cannot repay within a period of
two years, he shall be presumed to have contravened this rule unless he proves that the
insolvency or indebtedness is the result of circumstances which, with the exercise of
ordinary diligence, he could not have foreseen or over which he had to control and has
not proceeded from extravagant or dissipated habits.
(2) Government servant who applies to be or is adjudged or declared insolvent shall
forthwith report his insolvency to the Head of the office or Department or to the
Secretary of the Administrative Department, as he case may be in which he is employed.
18. Unauthorized communication of official documents or information. --- No
Government servant shall, except in accordance with any special or general order of
Government, communicate directly or indirectly any official information or the contents
of any official document to a Government servant not authorized to receive it, or to a
non-official person, or to the press.
19. Approach to Members of the Assemblies etc.---- No Government servant shall,
directly or indirectly approach any Member of the National Assembly or a Provincial
Assembly to any other non-official person to intervene on his behalf in any matter.
20. Management etc., of Newspaper or Periodicals.--- No Government servant shall
except with the previous sanction of Government, own wholly or in part, or conduct or
participate in the editing or management of, any newspaper or other periodical
publication.
21. [Radio Broadcast, Television Programme and Communication to the press. --No Government servant shall except with the previous sanction of Government or any
other authority empowered by it in this behalf, or in the bonafide discharge of his duties,
participate in a radio broadcast or television programme, or contribute any article or write
any letter either anonymously or in his own name or in any other name, to any newspaper
or periodical:
Provided that such sanction shall generally be granted if such broadcast, television
programme, contribution or letter is not, or may not be considered likely to jeopardize the
integrity of the Government servant, the security of Pakistan or friendly relations with
foreign States, or to offered public order, decency or morality or to amount to contempt
of court, defamation or incitement to an offense:
Provided further that no such sanction shall be required if such broadcast, television
programme, contribution or letter is of a purely literary, artistic or scientific character or,
in respect of a member of the teaching profession, relates to his specialized discipline].
[22. (1) Publication of information, public speeches and television programmes
capable of embarrassing Government.---- No Government servant shall, in any document
published, or in any public utterance or radio broadcast delivered, or any television
programme attended by him, make any statement of fact or opinion or act in a manner
which is capable of embarrassing the Central or any Provincial Government.
(2) Technical staff (both Gazetted and Non-Gazetted) may publish research
papers on technical subjects, if such papers do not express views on political issues or an
Government Policy and do not include any information of a classified nature.
Members of the teaching profession (Gazetted and Non-Gazetted) may publish such
articles, papers, letters, books and research material on the subjects related to their
specialized discipline as do not offered against the provisions of these rules.]
23.
(1) No Government servant shall give evidence before a public committee except
with the previous sanction of Government.
(2) No Government servant giving such evidence shall criticize the policy or
decisions of the Central or any Provincial Government.
(3) This rule shall not apply to evidence given before statutory committees which
have power to compel attendance and the giving of answers nor to evidence given in
judicial inquiries.
24.
(1) No Government servant shall take part in, subscribe in aid of or assist in any
way, any political movement in Pakistan or relating to the affairs of Pakistan.
________________________________________________________________________
1.
Rule 21 substituted by Sindh Government Notification No. S.O.I (S&GAD) 24/73/71 dated
20th July 1971.
2.
1971.
10
(2) No Government servant shall permit any person dependent on him for
maintenance or under his care or control to take part in, or in any way assist, any
movement or indirectly to be, subversive of Government as by law established in
Pakistan.
(3) No Government servant shall canvass or otherwise interfere or use his influence
in connection with or take part in any election to a legislative body, whether in Pakistan
or elsewhere:
Provided that a Government servant who is qualified to vote at such election may
exercise his right to vote; but if he does so, he shall give no indication of the manner in
which he proposes to vote or has voted.
[(4) No Government servant shall allow any member of his family dependent on him
to indulge in any political activity, including the forming of a political association or
being a member of any such association or to act in the manner in which the Government
servant himself is prohibited to act under sub-rule (3).]
(5) A Government servant who issues an address to electors or in any other manner
publicly announces himself or allows himself to be publicly announced as candidate or
prospective candidate for election to a legislative body shall be deemed for the purpose of
sub-rule (3) to have taken part in an election to such body.
(6) The provisions of sub-rules (3) and (5) shall, so far as may, be apply to elections
to local authorities or bodies, save in respect of Government servants required or
permitted by or under any law or order of Government, for the time being in force, to be
candidates at such elections.
(7) If any question arises whether any movement or activity falls within the scope
of this rule, the decision of Government thereon shall be final.
25. Propagation of Sectarian creeds, etc.--- No Government servant shall propagate
such sectarian creeds or take part in such sectarian controversies or indulge in such
sectarian partially and favoritism as are likely to affect his integrity in the discharge of
his duties or to embarrass the administration or create feelings of discontent or
displeasure amongst the Government servants in particular and amongst the people in
general.
________________________________________________________________________
1.
Sub. R-(4) added vide Notification No. S.O. IX.Reg. (S&GAD)2/E/2-71
December, 1976.
dated
10th
11
25-A.
Government Servant not to express views against ideology of Pakistan:
No Government Servant shall express views detrimental to the ideology or integrity of
Pakistan.
25-B.
No Government Servant shall take part in, or any manner assist any public
demonstration directed against a Government decision or policy or permit any member of
his family dependent on him to do so.
26. Nepotism, favoritism and victimization, etc.--- No Government servant shall
indulge in provincialism parochialism, nepotism, favoritism, victimization, or willful
abuse of office.
27. Vindication by Government servants of their public acts or character--- (1)
A Government servant may not, without the previous sanction of Government, have
recourse to any Court or to the press for the vindication of his public acts or character
from defamatory attacks. When Government grants sanction to a Government servant to
have recourse to a Court, Government will ordinarily bear the cost of the proceedings,
but may leave the Government servant to institute them at his own expense. In the later
case, if he obtains a decision in his favour, Government may reimburse him to the extent
of the whole or any part of the cost.
(2) Nothing in this rule limits or otherwise affects the right of a Government
servant to vindicate his private acts or character.
________________________________________________________________________
1.
Sub. Rule 25-A added vide Notification No. S.O.IX-Reg (S&GAD)2/E/2-73 dated 24th
February, 1984.
2.
1985.
Sub. 25-B inserted vide Notification No. SO. IX Reg (S&GAD)2/E/2-73 dated 14th April,
12
28.
(c)
The association shall neither affiliate nor associate itself with any other
body or a association belonging to any other cadre.
(d)
(e) The association shall confirm its activities to matters of general interests
of
the government servants whom it represents and shall not involve
itself in
individual cases of its members, and the office bearers and
members of the
association shall not participate in the
activities of the association at the
cost of their official duties.
(f) The association shall not engage in any activity or pursue a course of
action
which its members are individually prohibited to engage in or
pursue under
these rules or any instructions issued by
Government or any law or rules
concerning conduct of the
government servants and service discipline.
(g)
The association shall not, in any way support or assist any candidate in an
election to a legislative body, or to a local authority or body, whether in
13
(ii)
the
government.
(i)
its
in sub-
The association shall submit annual statement of its accounts and lists of
members and office bearers to the appointing authority referred to
rule (3) before 1st September every year.
(j) The association may with the previous approval of the appointing
authority
frame its byelaws, which may be amended in the
same way or the direction
of the appointing authority.
(2) The association shall not represent or purport to represent Government servants
unless it is recognized by the competent authority.
(3) The appointing authority in respect of a cadre shall be the authority competent
to recognize the association of that cadre; provided that where the cadre consists of
higher and lower grades, the authority competent to recognize the association shall be the
appointing authority in respect of the highest post in the cadre.
(4) An association shall submit its representations to the concerned appointing
authority and decisions on such representations shall be communicated to the association
by the appointing authority.
(5) A government servant who deals with the establishment matters pertaining to an
association and is also a member of such association shall not become office-bearer of
such association nor shall he take part in any activity of the association.
(6) The appointing authority may at any time and on the direction of government
shall withdraw recognition of an association if in its opinion such association does not
satisfy or has violated any of the aforesaid conditions and the order passed by the
Government in this behalf shall be final.
29. Use of Political or other influence---- No Government servant shall bring or
attempt to bring political or other outside influence, directly or indirectly, to bear on
Government or any Government servant in support of any claim arising in connection
with his employment as such.
30. Approaching Foreign Missions and Aid-Giving Agencies---- No Government
servant shall approach, directly or indirectly, a foreign Mission in Pakistan or any foreign
aid-giving agency in Pakistan or abroad to secure for himself invitations to visit a foreign
country or to elicit offers of training facilities abroad.
31. Delegation of Powers.---- Government may, by general or special order
delegate to any officer or authority subordinate to all or any of its powers under these
rules and may, by such order, prescribe the channel through which reports shall be made
to Government and the officers receipt by whom of such reports shall be regarded as
receipts of the reports by Government within the meaning of these rules.
32. Rules not to be in derogation of any law, etc.---- Nothing in these rules shall
derogate from the provisions of any law, or of any order or any competent authority, for
the time being in force, relating to the conduct of Government servants.
ADMINISTRATIVE INSTRUCTION ON
CONDUCT RULES
17
INDULGENCE OF GOVERNMENT SERVANTS
POLITICS/SUBVERSIVE ACTIVITIES
Instructions have been issued from time to time bringing to the notice of the
Government Servants, rules under which their participation and the activities of political
organization is prohibited. In the context of the present situation (it is necessary to bring
the provisions of the relevant law/rules to the notice of all Government Servants for their
guidance.
2.
Action against the defaulting Government Servants can be taken under the
following law/rules :--(i) The Pakistan Essential Services (Maintenance) Act, 1952.
(ii) The Government Servants (Conduct) Rules, 1964.
(iii) The Government Servants (Efficiency and Discipline) Rules.
(i) Pakistan Essential Services (Maintenance) Act, 1952 :--- If a Government
Servant, whose employment has been declared essential under Rule 3 of Pakistan
Essential Services (Maintenance) Act, 1952, disobeys a lawful order or abandons work
without reasonable excuse or departs from any area---- specified in an order of a
competent authority, he can be prosecuted under the Act and punished with imprisonment
upto one year and with fine.
(ii) Government Servants (Conduct) Rules, 1964 :--- Rule 24 of the Government
Servants (Conduct) Rules, 1964 prohibits Government Servants from taking part in,
subscribing in aid of, relating to the affairs of Pakistan. Government Servants are
therefore, debarred from joining any political party. A defaulting Government Servant
may be proceeded against under the Efficiency and Discipline Rules on the charge of
mis-conduct.
(iii) Government Servants (Efficiency and Discipline) Rules :--- A Government
Servant can be proceeded against, if he is guilty of mis-conduct or is found to be engaged
in subversive activities independently or in association with other under Rule 3 of the
said Rules. For subversive activities, the penalty can be compulsory retirement, removal
or dismissal from service.
3.
Ministries/Divisions are requested kindly to bring these Rules to the knowledge
of Government Servants under their administrative control for strict observance. They
may be warned that any violation of these rules will be dealt with strictly.
(AUTHORITY :---O.M. No. 3/1/69-D.II,
INTERNATIONAL CONFERENCE :
dated
the
19th
February,
1969).
It has been notified that individuals and delegations from Pakistan are some times
proceeding abroad to attend International Conferences/Meetings/Symposiation on
invitations received directly by them. This practice is a contravention of those
Government directives which expressly forbid individuals and organizations from
accepting invitations addressed to them directly and which have not been cleared by the
Ministry of Foreign Affairs and other security agencies concerned.
18
2.
The Prime Minister has taken strong exception to the contravention of this rule
and has been pleased to direct that in future no individual or delegation will be allowed to
proceed abroad to attend any international conference etc; if their invitation has been
received by such individual or organization directly and not routed through proper
Government Channel.
3.
The Prime Ministers orders are being circulated to all Ministries/Divisions
concerned for strict compliance.
Ministry of Foreign Affairs No. UN(II)-2/3/75, dated 2-1-1976.
Subject :---
It has been observed that some civil servants are resorting to Press for airing
their views. It should be brought to the notice of all civil servants that under the
Conduct Rules they are forbidden to write to the Press (either anonymously or in their
own name or in any other name) or to use any other public media---- except as duty--without previous permission of Government.
2.
In this connection, attention is invited specifically to the following provisions of
the Sindh Government Servants (Conduct) Rules, 1966 :---
manner
(i)
(ii)
(iii) Rule 27 forbids a civil servant to have recourse to the Press for the
vindication of his public acts or character from defamatory attacks,
without
previous sanction of Government.
(iv) Rule 28 (d) (ii) forbids an Association of civil servants to publish on
behalf
of its member, whether in the press or otherwise, without previous
sanction
of Government.
19
3.
The Martial Law Administrator, Zone C has taken a serious view and has
desired that disciplinary action under rules should be taken against these Government
officials who are found indulging in activities in violation of the aforesaid rules.
No. SOIX-REG(S&GAD)/2/E/2-77, Karachi, dated 6th October, 1977.
Subject :---
I am directed to invite your attention to this Department letter of even No. dated
6th August, 1977 and 6th October, 1977 on the subject noted above and to stress that
under the Conduct Rules no Government servant is to grant interviews to local or foreign
media unless specifically permitted to do so. Attention in this connection is drawn to
rules 18, 21, 22 and 27 of the Sindh Government Servants (Conduct) Rules, 1966, which
prohibit unauthorised communication of official documents or information to a
government servant, not authorised to receive it, or to a non-official person or to the press
and making of any statement of fact or opinion which is capable of embarrassing the
Government.
2.
Instructions have also been issued by the Government in this regard from time
to time as referred to above. Provisions of the above rules and instructions may please be
brought to the notice of all government servants with a view to ensuring that no
government servant grants an interview to local or foreign media unless specifically
permitted to do so. And when such a permission is granted the government servant
concerned should be thoroughly briefed and parameters of interview should be clearly
laid down by the competent authority.
3.
Violation of the above instructions is liable to attract disciplinary action against
the government servant concerned.
No. SOR-I/2-18/86, Karachi, dated 8th September, 1986.
Subject :--
In supersession of all previous orders on the above subject issued from time to
time, the undersigned is directed to say that hence forth the following procedure shall be
followed in regard to proposals for participation in International Conferences/Seminars/
Symposia, Workshops, etc :-(a)
(b)
be
after
Provincial
(c)
(d)
21
Subject :--
of
of
(i)
(ii)
Every civil servant shall submit, through usual channel, an annual return
assets in the month of December, showing any increase or decrease
property as shown in the declaration in the last return
2.
All Administrative Secretaries are requested to formulate mechanism to ensure
that the above provisions of law are complied with in respect of all civil servants working
under their administrative control.
3.
The declarations should be obtained in duplicate in the form in Annexture A
and should be kept in safe custody by the Administrative Departments in respect of
officers in grade-16 and above, and by the appointing authorities in other cases.
4.
These instructions should also be conveyed to the Autonomous Bodies
established under the Provincial Government and working under the control of
Administrative Department concerned for similar compliance in respect of their
employees.
[*]
Since raised to Rs. 50,000/- (Rupees fifty thousand) from Rs. 10,000/- (Rupees ten
thousand).
________________________________________________________________________
22
ANNEXTURE-A
DECLARATION OF ASSETS.
For the Year ending 31st December, 19
I, ___________________________employed in _________________Department/Office,
as______________________here declare that no immovable and moveable property i.e.
bonds, shares, certificates, securities, insurance policies, jewellery and motor vehicles
having a total value of Rs.50,000 or more, held by me and Members (*) of my family,
except as stated below :-________________________________________________________________________
In whose
Approximate
23
I am directed to refer to your letter No. 117-Conf/77, dated the 16th February, 1978
on the subject noted above and to advice you to send the declarations of assets of
Mukhtiarkars to their appointing authority viz: the Board of Revenue. Similarly such
declaration or of other officers be sent to their respective appointing authorities rather
then to Regulations Wing in Services and General Administration Department.
No. SOIX-REG(S&GAD)8/E/2-73(Pt.I), dated the 2nd March, 1978.
OFFICE MEMORANDUM
Subject :--
The undersigned is directed to state that the Government of Pakistan has partially
modified the existing Rules regarding the acceptance and disposal of gifts received by
Government servants etc. The decisions taken by the Government in this regard are given
below :--(1)
on
The responsibility for reporting the receipt of the gift shall continue to devolve
the individual receipient. All gifts received by a Government Servant,
irrespective of their prices must be reported to the Toshakhana in the Cabinet
Division, Government of Pakistan.
The gifts are generally given when foreign dignitaries or delegations come to
Pakistan or our VIPs or delegations go abroad. If the Chief of Protocol or his
representative has been attached to a visiting dignitary or a foreign delegation, it
shall be his responsibility to supply a list of the gifts together with the
names of
the recipients to the Cabinet Division. In the case of other
delegations or visiting
dignitaries with whom the Chief of Protocol
is not associated, the Ministry
sponsoring the visit shall be
and
the
list
of
24
In the case of outgoing delegations or visits abroad of our VIPs it shall be the
responsibility of the Ambassador of Pakistan in the country concerned to report
the receipt of the gifts together with the name of the recipient to the Cabinet
Division through the Ministry of Foreign Affairs. If on checking the list it is
found
that an individual has not reported the receipt of a gift, appropriate action
will be
taken against him under the relevant rules.
(2)
may
refuse
Government officials are prohibited from receiving gift of any kind for their
persons or for members of their families from Diplomatic Consular and other
foreign Government representatives or their employees, who are stationed in
Pakistan. As the Heads of Missions in Pakistan have been informed of this
decision no offense would be caused by the return of the gift. If, however, due
to
very exceptional reasons the gift cannot be returned, it should invariably
be
deposited in the Toshakhana. These instructions, however, would not
apply to
gifts/donations made to institutions.
(4) The value of the gifts will be assessed by the Cabinet Division which will
devise
an improved and practical system of assessing, in the country, wherever
possible,
the value of all gifts received.
(5)
The monetary limits upto which the gifts could be retained by the recipient have
been revised. The new limits are as follows :-(a)
(b)
25
(c)
(6)
is
(7) Presents deposited in Toshakhana which are fit for display, shall be properly
catalogued and then displayed in the public rooms of the Foreign Office and in the
residences of the Head of the State, the Head of the Federal Government and the
Governors. Such articles would be properly entered in the Toshakhana register and in the
stock registers of the respective offices. An annual verification preferably in the first
week of January shall be carried out in respect of such articles and a report submitted to
the Cabinet Secretary.
(8)
27
HEADQUARTERS
MARTIAL LAW ADMINISTRATOR
ZONE C
MARTIAL LAW INSTRUCTION NO. 8 DATED 2ND APRIL, 1978
BY
LIEUTENANT GENERAL MUHAMMAD IQBAL KHAN, S. Bt.
MARTIAL LAW ADMINISTRATOR SINDH ZONE C
DECLARATION OF ASSETS ----- GOVERNMENT SERVANTS
1.
It has been decided by Martial Law Administrator Sindh Zone C that with
immediate effect all Government servants employed with the Province of Sindh (Civil
Administration, Police, autonomous/semi autonomous bodies) shall declare their assets of
moveable and immovable property. The assets declared shall also include assets of wife,
children and other dependents.
2.
on yearly basis by the 15th of January every year to the above designated officers (para
2) by all concerned.
4.
Chief Secretary will issue specimen proforma for the return to all concerned.
5.
On receipt of return the designated officer (para 2) shall scrutinise the returns
and submit a statement to next superior with his observations. Current returns shall be
scrutinised by 30th May 1978, and next superior in formed.
KARACHI :
28
In whose
Province and
Nature of
Approx
How
________________________________________________________________________
________________________________________________________________________
29
Subject :--
SOIX-REG (S&GAD)2/E/2-73,
Rule 24.
(1) No Government servant shall take part in subscribe in aid of or assist in any
way, any political movement in Pakistan or relating to the affairs of Pakistan.
(2) No Government servant shall permit any person dependent on him for
maintenance or under his care or control to take part in, or in any way assist, any
movement or indirectly to be subversive of Government as by law established in
Pakistan.
30
(3) No Government servant shall canvass or otherwise, interfere or use his
influence in connection with or take part in any election to a legislative body, whether in
Pakistan or elsewhere :
Provided that a Government servant who is qualified to vote at such election may
exercise his right to vote; but if he does so, he shall give no indication of the manner in
which he proposes to vote or has voted.
(4) No Government servant shall allow any member of his family dependent on him
to indulge in any political activity, including the forming of a political association or
being a member of any such association or to act in the manner in which the Government
servant himself is prohibited to act under sub-rule (3).
(5) A Government servant who issues an address to electors or in any other manner
publicly announces himself or allows himself to be publicly announced as a candidate or
prospective candidate for election to a legislative body shall be deemed for the purpose of
sub-rule (3) to have taken part in an election to such body.
(6) The provisions of sub-rules (3) and (5) shall, so far as may, be apply to elections
to local authorities or bodies, save in respect of Government servants required or
permitted by or under any law or order of Government, for the time being in force, to be
candidate at such elections.
(7) If any question arises whether any movement or activity falls within the scope
of this rule, the decision of Government thereon shall be final.
TAKING PART IN POLITICS AND ELECTIONS.
1.
Co-operation with Public :--- In accordance with the Government Servants
(Conduct) Rules, no Government servant can take part in subscribe in aid of, or assist in
any way, any political party or movement in Pakistan. This is a perfectly sound principle
and must be strictly adhered to because a Government servant must remain aloof from
the rough and tumble of politics, do justice between man and man without any
discrimination and carry out the policies of the Government in letter and spirit.
2.
It was, however, brought to any notice during the course of discussion in the
last cabinet meeting on the level and extent of political activity in the Country that in
violation of the above principle certain categories of Government servants, either still
retain their affiliation with the previous Government or, not being fully in tune with the
policies of this Government are not extending their full cooperation to those members of
Public and Organizations which are assisting the administration in the maintenance of
law and order and implementation of its policies. Any attempt, therefore, on the part of
any Govt. servant to with-hold cooperation from such elements and any evidence of lack
of total commitment on their part to the policies of this Government will be tantamount to
misconduct and will be dealt with severely.
31
3.
I would be grateful if the contents of this directive are brought to the notice of
all Government Servants for strict compliance.
(AUTHORITY :--Subject :--
Please refer to para 1 (d) of this Divisions O.M. No.8/148/74-Cord-I, dated the
1st January, 1978, on the above subject, which interalia lays down that invitation
received direct by Pakistanis-officials and non-officials-or private bodies from
International Agencies / Organizations, where expenditure on travel, daily allowance etc.,
is being met by the foreign concerned, shall be considered by the Cabinet Division on
merits on the recommendation of the Ministry / Division concerned.
2.
Prior to the above instructions, in terms of this Divisions O.M. No.8/148/74Cord-I, dated 29th May 1976, no individual or organization was allowed to proceed
abroad to attend any International Conference etc.; if the invitation had been received by
such individual or organization directly and not routed through proper Government
channels.
3.
I find that during the recent past there has been a noticeable increase in the
number of proposals referred to the Cabinet Division for clearance of individuals who
had received direct invitations from foreign Agencies. The latest case was that of a
Grade-16 Social Welfare Officer. He had been invited by name by the 3rd International
Congress on Rehabilitation in psychiatry, Orebro, Sweden. This is an unhealthy
tendency, and needs to be curbed.
4.
I would, therefore, request you to issue necessary instructions to officers serving
in your Ministry/Division, its Attached Departments and other offices etc., that invitation
received by name by Government officials from foreign agencies for participation in
Conference/Meetings/Symposia etc., abroad would not be considered. Any exception to
this procedure should not be referred to the Cabinet Division without the written approval
of the Secretary-in-charge of the Division and the previous approval of the Minister
concerned, alongwith a copy of the invitation and full justification in the prescribed form
duly signed by an officer of the status of at least Joint Secretary. In this connection I
would also invite your attention to this Divisions letter No.8/148/74-Cord-I, dated the
22nd October 1974 (copy enclosed).
Cab : Sectt-No. 9/19/79-T.K. dt. 9-8-7.
Subject :--
ACCEPTANCE OF GIFTS :
2.
In order to safeguard the public interest in such cases, it has been decided that
all Government officials whose spouses have undertaken some private job or are engaged
in business and trade may be directed to render a certificate to the Secretary of the
Ministry/ Division or the head of the department concerned that the profession, trade or
business in which his or other spouse is engaged is in no way under his/her official
influence. Cabinet Sectt: No. 7/1/79--D--IV dated 1-9-79 Adopted by Sindh Government
under No. SOIX-Reg-(S&GAD)2/E/2-73, 11-9-79.
Subject :---
33
Subject :---
I am directed to say that it has come to the notice of the Government that some
Government Servants are reported to be indulging in politics and are meeting political
leaders. This is obviously the flagrant violation of Rule 24 of the Sindh Government
Servant from taking part in or subscribing in aid of or assist in any way any political
movement in Pakistan or relating to the affairs of Pakistan. Thus the Government
Servants indulging in political activities are guilty of misconduct and are liable to
disciplinary action under the Sindh Civil Servants (Efficiency & Disciplinary) Rules,
1973.
2.
It is, therefore, requested that all concerned may be impressed upon that they
should desist from such kind of activities failing which server disciplinary action would
be taken against the defaulters.
Subject :--
34
Subject :--
From time to time you may receive requests from the members of Foreign Missions
based in Karachi that they would like to call on you. Since all such visits are co-ordinated
by the Foreign Office, appointment should only be given when the Foreign Office has
cleared this and conveyed through the Director of Protocol, Government of Sindh.
2.
When the meeting is finally held with the representative of foreign
governments, it is necessary to make a brief resume of the discussion. A copy of this may
be
sent
under
secret
cover
to
:
(i)
Foreign Office,
Deputy
Chief
of
Protocol,
Karachi.
(ii)
Secretary
to
the
Martial
Law
Administrator.
(iii) Director of Protocol.
For preparing this resume an officer of the level of Additional Secretary/Deputy
Secretary of the concerned Department may be present during the discussion for
recording the minutes.
3.
Similarly, all invitations received from Foreign Missions will be co-ordinated
by the Foreign Office and conveyed through the Director of Protocol, Government of
Sindh.
D.O. No. P(S&GAD)-M-9/81/878, dated 17th June, 1981.
Subject :---
ACCEPTANCE OF GIFTS :
It has been brought to the notice of Government that some civil servants attempt
to bring extraneous influences in respect of service matters, such as posting, transfer and
deputation etc. These acts are not only in breach of Sindh Government Servants
(Conduct) Rules, 1966 but also constitution misconduct in terms of Rule 2 (4) of the
Sindh Civil Servants (Efficiency and Discipline) Rules, 1973 which is reproduced below
:--
Subject :--
Subject :--
You may kindly recall that detailed instructions have been issued by the Chief
Secretary vide this Departments demi-official letter of even number dated 17th June,
1981, to regulate contacts with foreign dignitaries and members of foreign diplomatic
missions. A copy of the d.o. letter referred to above is enclosed for ready reference.
2.
The President and CMLA has again directed that the above mentioned
instructions should be carefully followed by all concerned. He has further emphasized
that after a meeting with foreign dignitary or diplomat has taken place, the gist of the
discussions with him should be communicated to the Foreign Officer (Deputy Chief of
Protocol, Karachi) under intimation to the Secretary (CA) to M.L.A. and the Director of
Protocol, Sindh, in all cases without exception, even if the meeting may be of a routine
nature or a simple courtesy call.
3.
I am accordingly desired to request that the orders of the President together with
the existing Government instructions on this important subject, should please be strictly
followed in practice.
37
Subject :--
......
Dated
19-09-1982.
2.
No. 2/2/81-DA
.....
Dated
11-10-1982.
3.
No. 2/2/81-DA
.....
Dated
20-10-1982.
4.
No. 2/2/81-DA
.....
Dated
26-10-1982.
5.
No. 2/2/81-DA
.....
Dated
01-10-1982.
6.
.....
Dated
09-01-1983.
2.
It is requested that these instructions may please be brought to the notice of all
persons serving under your administrative control, including employees serving in
Attached Departments/Regional Offices as well as employees of the Corporations or
Autonomous Semi-Autonomous Bodies concerned, for compliance.
3.
Instructions regarding Declaration of Property and Assets have been issued from time
to time, but unfortunately these have been either insufficiently understood or dealt with in
routine. As a result, the compliance of these instructions by the Ministers / Divisions /
Department etc. and by the officials themselves has remained sporadic. The President has
also taken notice of this unsatisfactory state of affairs.
38
2.
The instructions on the filing of Declaration of Assets have been revised and
consolidated for strict compliance by all concerned, as follows :
I.
(b)
(c)
(d)
(e)
(f)
autonoII.
(a)
1964
III. The Declarations are to be made in respect of Property and Assets held in
the name of government servant himself and members of his family as
defined in Rule 3(1) (c) of the Government Servants (Conduct) Rules,
(as amended), reproduced below :-(Member of a Government servants family includes :--(i)
(ii)
39
(a)
VI. (a)
(c)
the
the
40
VII. Under a directive of the President, the Secretaries of the Ministries /
Divisions and Heads of Departments etc. are to be held responsible for any
case of corruption in the Ministry/Department etc. under them. In
cases
where the Secretary has reasons to believe that the assets
have not been
correctly reported, or are in excess of known means
of income, he may
order an investigation through an internal
inquiry or by FIA, to be followed
by
proceedings
under
disciplinary rules in the event of such charges having
been
prima facie established.
3.
The various instructions issued from time to time, regarding filling of
Declaration of Assets are deemed to have been modified to the extent stated above.
4.
The Ministries/Divisions may please bring these instructions to the notice of the
officials Ministries serving under them and the Attached Departments/sub-offices and
Heads of Corporations/autonomous bodies for compliance.
5.
The
receipt
of
this
letter
may
please
Estt : Div : No. 2/281-DA dated 20th October, 1987.
be
acknowledge.
CIRCULAR
Subject :--
In continuation of this Divisions d.o. letter of even number dated the 19th
September, 1982 it is requested that while submitting the Declaration of Assets the
following obligations should be observed :-(1)
(2)
The officers of Grade 17 and above will affix their photographs with the
Declaration of Assets to be submitted on 31st December, 1982.
(3)
be
(4)
A certificate to the effect that such declaration have been obtained from all
officials should be forwarded to the Establishment Division by all
the
Ministries/ Division by 1st March each year. The controlling
Ministries/
Divisions will submit a consolidated certificate in
respect of Departments
etc. controlled by them.
(5)
In continuation of this Divisions circular of even number, dated the 11th October,
1982, it is requested that while submitting the fresh declaration of assets on 31st
December, 1982 (as per our d.o. of even no. dated 19-9-1982) the valuation of moveable
immoveable properties should be declared on purchase value basis.
Estt : Div : No. 2/2/81-DA dated 1-12-1982.
Subject :--
Please refer to Establishment Division Secretarys d.o letter No. 2/2/81-DA, dated
19-9-1982 on the above subject, addressed to all Federal Secretaries and Chief
Secretaries.
2.
It has now been decided that those officers who have submitted already their
declarations according to fiscal year i.e. up to 30-6-1982 may submit their next return on
31-12-1983 covering the period 1-7-1982 to 31-12-1983.
Estt : Div : No. 2/2/81-DA dated 9-1-1983.
42
Declaration of Assets for the
year ending on 31st December,
19
on
(initial appointment)
PHOTOGRAPH
(To be affixed by officers in
Grade-17 & above only on the
first declaration under the
revised instructions).
1. Name
and
designation
___________________________________________________
with
grade
____________________________________________________________
2.
Occupational
__________________________________________________________ Group (if any)
3. Name
of
_______________________________________________________
serving. __________________________________________________
Organization where
DECLARATION
I __________________________________ S/o ______________________________
hereby declare that the Assets, immovable and moveable described in the proforma
overleaf duly signed, are held by me and members of my family (family as defined in
Rule 3 (1) (c) of the Government Servants (Conduct) Rules, 1964 on 31st December, 19
/on.
Designation
______________
Rule 3(1) (c) of Government Servants (Conduct) Rules, 1964.
Member of a Government servants family includes--(i)
(ii)
any other relative of the Government servant or his wife, when residing
with and wholly dependent upon the Government servant, but does not
include a wife legally separated from the Government servant, or a child
step-child who is no longer in any way dependent upon him or of whose
custody the Government servant has been deprived by law.
servant
or
In whose
name held
District in
property and
value of
whether by
which the
extent of
property.
purchase, gift
property is
interest held
or by inheritance.
44
Subject :--
In continuation of this Department circular letter of even No. dated the 3rd July, 1978
I am directed to stress once against that Government servants are prohibited under the
rules to participate in politics. Any Government official supporting political parties,
directly or indirectly wavering in the execution of his duties under political influence
should be dealt with severely.
No. SOIX-REG(S&GAD)2/E/2-73 dated 30th June, 1986.
Subject :--
DISCIPLINE-GOVERNMENT SERVANTS.
Subject :--
I am directed to state that instructions on the above subject have been issued from
time to time by this department.
(a)
dated 17-10-1973
(b)
dated 06-08-1977
(c)
dated 06-10-1977
(d)
SOR. I
for the information, guidance and compliance by all concerned vide Circular letters noted
in the margin (their copies are enclosed for ready reference).
2.
It has been observed that, of late, some civil servants have been giving pressinterviews/briefings in violation of the above instructions. It has, therefore, been decided
that in future no, repeat no Administrative Secretary/Head of Attached Department in
Sindh should give any press-interview/briefing etc. without prior permission of Chief
Secretary. Press Conferences/briefings have to be conducted by the Minister-Incharge
and not by the civil servants. In special cases where it is considered necessary for a civil
servant to do so, prior permission of Chief Secretary shall invariably be sought.
3.
The above instructions will, however, not apply to handouts on development
schemes, Prime Minister Junejos Five Points Programme or Law and Order effecting
incidents of public interests. These handout may continue to be issued as before under the
existing Govt. policy conveyed through Planning and Development, Information and
Home Department.
4.
45
Subject :--
4.
It is advised that these instruction may please be strictly adhered to in future.
Failure to do so will render the government servant liable to be proceeded against under
the relevant Rules.
SO-RI (S&GAD) 2/2-58, dated 3-2-1988.
46
Subject :--
I am directed to invite your attention to Article 259 (1) of the Constitution of Pakistan
read with Rule 6 of the Sindh Government Servants (Conduct) Rules, 1966 (extracts
attached for ready reference) and to enclose a copy of the Establishment Division O.M.
No. 6/10/88-D-3, dated 3-10-1988 on the subject noted above, which is self-explanatory.
2.
I am further directed to request that rules position as well as contents of the
enclosed O.M. may please be brought to the notice of all employees (including those in
the Autonomous/Semi-Autonomous Bodies) under your administrative control for their
information, guidance and strict compliance.
3.
It is noted with regret that contrary to the laid down instructions there have been
serveral instances where Government servants have accepted title, honour or decoration
from foreign states. Invariably the excuse for haing accepted adwards by Government
servants is ignorance of the rules.
2.
The competent authority has taken serious notice of this tendency and has been
pleased to direct that all Ministries/Divisions/Departments may be asked to disseminate
the rule position to Govt. servants for strict compliance. The Ministries/Divisions are
requested to please bring the rule position as defined in Section 6 of the Government
Servants (Conduct) Rules, 1964 and Article 259(1) of the Constitution of Pakistan, to the
notice of all employees working under them and also to the employees of autonomous
statutory bodies under their administrative control.
Estt : Div : No. 6/10/88-D-3, dated 3rd October, 1988.
47
Subject :--
On occasions in the past attention of the civil servants has been drawn to rules 19 and
29 of the Sindh Government Servants (Conduct) Rules of 1966 and rule 2(4) of the
Efficiency & Discipline Rules of 1973 which in esssence say that a government servant
sho brings or attempts to bring political or other outside influence to bear on his
promotion, transfer ro other matters relating to service shall be guilty of misconduct.
2.
The Chief Minister has now observed with grave concern a growing tendency
on the part of civil servants to violate this code which constitutes the bedrock on which
the discipline integrity and efficiency of public service rest. I expect you to abide by it
and also so demand it from your subordinates.
3.
While expecting a positive response from the civil servants it is a duty of their
superiors at all levels to ensure that their grievances are heard and redressed promptly,
their ligitimate carrier expectations are fulfilled and they are not victimised for doing
their duty in the best public interest. If an immediate superior is unable or unwilling to
help, the officer next above must quickly intervene. The effort should be that no
government servant is driven to seek outside help in a service matter only because his
superiors along the line are either indifferent or unsymathetic. In such a situation the
moral, if not legal, authority to invoke the punitive provisions of the rules is severely
impaired. Whenever therefore, a civil servant seeks outside support it should be an
occasion to examine whether it is wilful or born out of apathy suffered from within the
service hierarchy.
4.
Let me avail this opportunity to draw your attention to the vanishing virtues of
punctuality and accessibility to public. No doubt most government servants have to work
late and at/odd hours. That should not detract from the merit of punctuality which lies in
the disposal of files, especially those which need concentrated attention, in the
undisturbed morning hours.
5.
By now you might have seen a directive of the Prime Minister for setting aside
a part of the day for seeing the public. Depending on the demand of each office it should
not be less than an hour whether at the head office or on tour in your jurisdiction. The
public meeting hour may be supplanted in emergency but not by routine commitments.
6.
While on this refrain let me underline the importance of humility the quiet
essential virtue by which a public servant is ultimately judged by quoting from the holy
Quran :
AND WALK NOT IN THE EARTH EXULTANT. NO THOU
CANST NOT REND THE EARTH NOR CANST THOU
STREACH TO THE HEIGHT OF THE HILLS.
7.
Kindly acknowledge, and transmit to all those who are committed to your
charge for service to the people.
Notification No. SOIX REG (S&GAD)2/E/2-73, Dated 21st February, 1978.
48
Subject :--
Despite the advice contained in my letter of 21st Feb. 1989, it is sad to observe that
some civil servants continue to invoke exteraneous influences for their posting,
promotion and related service matters. Recently, an unfortunate element of collective
protest has been added to it.
2.
The Chief Minister has also viewed this attitude with concern and has desired
me to convey it to you once again that all civil servants would be well advised to rely on
their conduct and performance alone for their career prospects.
3.
At the same time, as said earlier, it should be ensured at all levels that the
legitimate interests and aspirations of the civil servants are protected and their grievances
are given prompt attention.
No. SOIX-Reg (S&GAD)2/E/2-73, dated 21st May, 1989.
Subject :--
The enclosed letters issued from time to time about government servants contact
with the press, radio and television are circulated once again to ensure that no deviation
from the prescribed policy guidelines takes place.
2.
I am directed to say that rules regarding acceptance or otherwise and disposal of gifts
by the Sindh Civil Servants are contained in Rule 5 of the Sindh Government Servants
(Conduct) Rules, 1974.
2.
In this connection, a copy of the instructions issued by the Federal Government
vide Cabinet Divisions Office Memorandum No. 9/2/89TK, dated the 27-03-1989
together with its enclosure is forwarded herewith.
3.
The matter of receipt of any gift (irrespective of its price) and cash award
should be reported by the recipient to the Director Protocol, Government of Sindh,
Services, General Administration and Wildlife Department, Karachi, immediately for
further necessary action.
4.
It is requested these instructions may please be brought to the notice of all
employees (including those working in the autonomous/semi-autonomous bodies) under
your administrative control for their information, guidance and strict compliance.
5.
6.
It has also been observed that some government servants including even those
who had served the Martial Law regime with extral enthusiasm, and were overzealous in
harassing and persecuting the democratic forces have found patrons within the system.
The Establishment Division is thus flooded with their requests (Sifarish) of one type or
the other. Whenever an officer who is occupying a favoured position is touched, he starts
running around enlisting support of influential people. It seems that the public servants at
the moment are doing nothing except lobbying for posting/transfers/promotions etc. I
have never discouraged any officer of rank from coming and seeing me if he has a
legitimate grievance or problems but it is in the interest of the party and the government
to discourage the public servants from destroying the system. You are, therefore,
requested to kindly ask an aggrieved officer to come and see me for redressal instead of
creating a lobby within the party. It has been decided to enter a red mark in the personal
record of the officer who resort to sifarish (those responsible method) nather than
approaching the Establishment Division direct with his problem. If the Establishment
Division delays a particular case, the officer concerned can always come with his
complaint to me and I will ensure that the people responsible for delaying such cases in
the Division are made accountable.
7.
I need hardly say that I count on your support in counting these tendencise
which are not conducive to good administration, discipline amount the government
servants, and above all these image of the Government.
50
Subject :--
The Prime Minister, on being apprised of increasing tendency on the part of the
government servants to resort to extraneous influences for redress of grievances and
projection of personal advancement, has been pleased to direct that the instructions on the
subject should once again be brought to the notice of the government servants.
2.
The Establishment Division has been circulating Instructions, by way of
reminding the officers about the Rules and prescribed procedures as also the need to
refrain from using personal or family influences through elected representatives or
politicians as well as other friends to bring pressure to bear in matter of promotion and
postings. This, besides being contrary to the rules and isntructions, is also unbecomming
of an officer to allow his personal independence and integrity compromised by securing a
benefit which he otherwise deemed as his right or privilege. In this connection the earlier
instructions on the subject were circulated as early as 1950 and 1958 vide O. Ms
No.4/22/50-8-E.II, dated 24-10-1950 and No. 8/17/57-E-IV, dated 27-2-1958 were
followed by circulars/letters by Mr. Vaqar Ahmed (No. 1/38/74-D.IV, dated 8-5-1974),
Syed Ijlal Haider Zaidi (No. 5/4/82-R.II, dated 28-4-1982) (Pages 467 to 470 of
ESTACODE 1989 Edition), and in 1989 by Rao Abdur Rashid Khan, Advisor to the
Prime Minister for Establishment (No. 57-27/86-E.II, dated 25-5-1989---copy
enclosed).
3.
You are no doubt aware of the rules which govern the conduct of the
government servants in these matters. I would, however, once again draw your attention,
particularly to Rule 19 of the Government Servants (Conduct) Rules, 1964, which reads-19. Approach to members of the Assemblies etc.-- No Government servant
shall, directly or indirectly, approach any Member of the National Assembly or a
Provincial Assembly or any other non-official person to intervene on his behalf in any
matter.
While the Government would not like to tamper with the right of government
servants to seek redressing of their legitimate grievances in accordance with the rules and
prescribed procedures, or by the same token interfere with the privileges of the elected
representatives to focus the difficulties of the body of government servants in context of
public policy, it is felt that the indiscriminate recourse to this for personal advancement is
most regrettable. It is imperative that the government servants act with a sense of moral
responsibility, self-discipline, and in manner as would become their senior positions, in
all service matters, channel for seeking relief has been provided by way of
representations, petitions and memorials, which also ensures self-respect and dignity of
the individual officers and they are also saved of obligation to another person, may be a
relative or a friend.
51
4.
I am directed to bring to your notice again and through you to the notice of all
government servants serving under you, that any attempt to bring to bear political
influence in service matters will be construed as misconduct and will be dealt with in
accordance with Efficiency and Discipline Rules and other instructions. Besides, a note
to this effect may be placed in the character roll dossier of the officials.
5.
I would also request you to convey these instructions to heads of corporations
and autonomous bodies under your administrative control for compliance by their
employees.
Cab-sec :
Subject :
I am directed to invite your attention to this Departments Circular letters issued from
time to time on the subject noted above (details given in th margin) and to enclose
photocopy of the Establishment Secretarys D.O letter No. 5/4/82-D-I, dated 27-5-1990
addressed to all Secretaries to the Federal Government and copy endorsed to all
Provincial Chief Secretaries, and its enclosure, on the subject noted above which is selfexplanatory.
(1)
(2)
(3)
(4)
(5)
(6)
2.
It is requested that the enclosed instructions may kindly be brought to the notice
of all civil servants (including those in the autonomous/Semi-autonomous bodies) under
your administrative control for their information guidance and strict compliance.
No. SOR-IV(S&GAD)2/E-2/73, dated the 8th July, 1990.