WORKSHOP MEETING APRIL 15 2010 28

Workshop Meeting of the Town Board ofthe Town of Irondequoit held in the Broderick Room
of the Town Hall 1280 Titus Avenue Monroe County New York on the 15th day of APRIL
2010 at 4
30 PM

PRESENT Mary Joyce Aurizio

D Supervisor
Stephanie Aldersley
Deborah Essley

Paul Marasco
John Perticone Councilmembers

Bethany Centrone Attorney for the Town

Others in attendance included Senior Payroll Clerk Beth Watro Comptrollers John Bovenzi and
Annie Sealy Acting Commissioner of Public Works Pat
Meredith Director of Development
Services Larry Heininger Chief Richard Boyan and Town Clerk Genier

Supervisor Aurizio called the

D meeting to order Pledge was said and Town Clerk Genier called
roll

Supervisor D
Aurizio said there would be no financial
report for this evening as Comptrollers
working with auditors there will be at
were a
s Regular Town Board Meeting
report Tuesday

Review of Agenda Items

1 Agenda Item 17 Filling One

Zoning Board Vacancy Supervisor D Aurizio
introduced Robert Hammond who will be Paul Marasco in this
replacing position
Mr Hammond said heslooking forward to working with the Zoning Board and

becoming involved again in public service Town Board members very impressed
with his resume

2 Agenda Item 1 Calling for Public Hearing Pertaining to Adoption ofthe

Irondequoit 2010 Community Development Block Grant Program Public
Hearing to be held May 18 2010 Comptroller Bovenzi said this Public Hearing is a
requirement in anticipation of receiving funding in the sum of 936097 for the
1
2011
2010 Block Grant
Community Program beginning August 1 2010 through
July 31 2011 Councilmember Aldersley questioned the amount allocated for elder
care and safety for seniors and she was told Lifespan
requested that amount The
amount the Town is receiving was also questioned if the census 2010 shows the

population declining for Irondequoit Comptroller Bovenzi said we are guaranteed

the amount through August 2011 and after that date the amount could be
questionable IfIrondequoit remains an entitlement community the funds should be
available It is very
important for the Town
spopulation to remain above 50 000 to
qualify for other grants
3 Agenda Item
2 Amending 2010 Operating Budget to Accept Grant in the
Amount of 11 81
844 This grant will allow the court
facility to make certain
improvements The resolution was approved last July accept the grant but the
to

budget t
wasn amended This is a routine budget amendment matter
WORKSHOP MEETING APRIL 15 2010 29

4 Agenda Item 3 Month Lease of Sedan for Police

36 Department Sedan will
be leased at same rate as other cars and has been budgeted for 2010 Police
has tried to stretch out for
Department purchasing budget reasons and have saved
cars

some money This vehicle will be the Chief

scar and is a
cylinder vehicle
6
5 Agenda Item 4 Amendment to 2010 Budget of Town Hall Operation and
Maintenance Need to transfer funding to proper object class and line item from

equipment to supplies for purchase of vacuum cleaner in the amount of 309

6 Agenda Item 5 Authorize Series of Balanced Appropriation Transfers Within
the Several Funds ofthe 2009 Operating Budget Comptroller Bovenzi stated this
is an annual action that is usually done in March and required to close 2009
operating
budget accounts correcting any negative balances and transferring to positive
balances There was a problem with drainage district budget with major costs for
Spring Valley work that was done in house and labor costs were not anticipated to be
as
high Acting Commissioner of Public Works Pat Meredith will be meeting with

Supervisor A
D urizio and Comptroller Sealy to discuss these budget issues Mr
Meredith said he would be using more in house crews to save money in the future
He also commented that the Town as a rule cannot borrow money to pay workforce
but buy
can materials

7 Agenda Item 18 Authorize Agreement with Stuart IBrown Associates

LaBella
Inc Associates C for Consultant Services related to
P Community
Development Block Grant for 2010 and 2011 Ronald Sansone who has provided
consultant services in the past is
retiring and it is necessary to hire a new consultant
The Town reviewed two proposals and chose Stuart Brown Stuart Brown will

provide reporting services at the end of each year that are required as part of the
CDBG Funding
Program as well as prepare a 5 year consolidated plan The fee for
Stuart Brown is 90 per hour Ronald Sansone was 70
per hour Comptroller
Bovenzi feels this firm will be very good in that we have an
organization to work
with and stated the funding for this service is available in the CDBG as an
administrative expense Mr Bovenzi said there is not enough work to add afull time
person to staff at Town but we need the services of Stuart Brown in this capacity

8 Agenda Item 16 Formation of Irondequoit Communications Advisory Council

ICAO Nate Stone and Brian Bell have been working over the last several months
to provide a forum for resident ideas to improve Town communication efforts and
have delegated those responsibilities to the Irondequoit Communications Advisory
Council The former Council was inactive and policies outdated Applications are
being now being accepted to become a member of this new Council Residents can
bring recommendations to Council and Council will in turn bring to Town Board
members

9 Agenda Item 19 Blue Springs Energy BSE to Assist Town with Energy
Efficiency Conservation Environmental Block Grant EECBG Program The
EECBG funding of 440
000 requires federal reporting on a quarterly basis The
Town is looking to modify the budget to eliminate the funding for a Deputy
Commissioner of Public Improvements and create a budget for HVAC upgrades at
the Town Hall The Town would also like to alert residents businesses and other
organizations to new grant opportunities Blue Springs Energy would provide those
services for a fee of 5
000
WORKSHOP MEETING APRIL 15 2010 30

10 Agenda Item 20 Retain Passero Associates to Assist Town with Reroofing of

Pinegrove Senior Center The roof at Pinegrove is leaking and a replacement roof
wouldbe approximately 100000 The Town needs assistance with review of
alternative roofing systems preparation of bids review of quotes and
recommendation ofaward and would like to retain Passsero Associates to
provide
those services for a fee not to exceed 10
000 Oakview School in Irondequoit has a

similar design to Pinegrove and would allow the Town to benchmark this facility
The funding for these services is available in CDBG funds and Passero is familiar
with Pinegrove building Director of Development Services
Heininger said he will
all the information on the roof before
get we
spend money we will keep Passero on
hold and there is no problem with that The roof is beyond repair and is leaking we
are at emergency crisis in this matter

11 Agenda Item 6 Permit Fee Schedule for 2010 Existing fee schedule has been
reviewed and
compared with other towns in Monroe County and Department has
proposed new fee schedule for 2010 Director Heininger said he would like to charge
hr fee to residents for quick engineering needs This would be for minor things
94
There were a lot of questions about which fees were raised which lowered and which
ones stayed the same Director Heininger said he would get back to the Board
members with answers to their questions
12 Agenda Items 7and 8 Appointment of Auto Mechanics in Highway Garage
There is a need to replace two positions in the Highway Garage These positions
were not cut from budget and both
candidates interviewed have completed physicals
and qualified
are mechanics and have their licenses Acting Commissioner of Public
Works said auto mechanics were more in need for the Town and they work at a lower
rate than MEOs Councilmember
Aldersley said she was not ready to support this
resolution because she needs to look over notes these
regarding positions in the
budget She asked if the
Department could hire seasonal workers to be in the field
and have employees in the shop Councilmember Essley added that the benefits of
the two new employees would hurt the Town budget She also wanted to know if the
applicants lived in the Town one does and the other lives in Webster
13 Agenda Item 9 Promotion of Clerk Iin the Police Civilian Staff Due to the
retirement of a person Department would like to move a current staff person into slot

to be trained from now until July 1 The person

leaving has been in Town for over 30
years and training current staff person would make transition easier Current staff
person is very loyal a Town resident and has the skills to do the new job Chief of
Police speaks very
highly ofher She is willing to wait until July to get her new
increase in salary

14 Agenda Item 10 Agreement Supporting Irondequoit Soccer Club Director of

Parks and Recreation continues to support Irondequoit Soccer Club by entering into
necessary agreements
15 Agenda Item 11 Declaring Surplus Equipment Director ofParks and
Recreation Mike Spang looking to dispose of certain mowers at auction in May
16 Agenda Item 12 Declaring Surplus Equipment and Sale Thereof The Town
no
longer needs certain vehicles and equipment and declares them surplus and
authorizes the sale of same
WORKSHOP MEETING APRIL 15 2010 31

17 Agenda Item 13 Awarding 2010 Grinding of Green Waste and Wood Debris
Program This item was put out to bid and one bid received for 20
000 and second
bid was for 34
000 Town was going to award to lowest bidder but higher bidder
cried foul The lower bidder did not meet
specs of bid To be fair it was put out to
bid again and offer second bidder to try
000 more than low
again Their price was 2
bidder Award made to
Teny Tree Services the lowest responsible bidder
18 Agenda Item 14
Awarding One New 2010 Model Year Vacuum Sewer
Cleaner with Chassis This will replace machine
Department has which is 12 years
old

19 Agenda Item 15 Awarding One New 2010 Model Year Mini

Escavator with
Trailer This item was bid out and awarded to lowest responsible bidder Item has
been budgeted for this year

Attorney Bethany Centrone spoke regarding a resolution coming before the Town Board
on
Tuesday evening regarding adoption of Equal Employment Opportunity Plan for the Town
The Town was awarded a federal grant in an amount of 47 894 a requirement for receipt ofthat
grant is for any grant greater that 000
25 the Town is required to develop an Equal Employment
Opportunity Plan The Town then needs to keep data on people employed in Town and recruit
diverse candidates for Town
positions

Chief
Boyan stated the uniform contract is up for renewal next month there is an
automatic year
one renewal clause in the contract he would like to use which would keep the
costs the same as they were

On motion made by Councilmember Perticone seconded

a
by Councilmember
Marasco Town Board entered into Executive Session at 1
6 8p
m to discuss matters leading to
the dismissal of a particular person

UPON VOTING MOTION WAS UNANIMOUSLY APPROVED

EXECUTIVE SESSION

On motion made
a
by Councilmember Perticone seconded by Councilmember
Marasco Executive Session was
adjourned and Workshop Meeting was reconvened at 6
30

m
p

UPON VOTING MOTION WAS UNANIMOUSLY APPROVED

Supervisor DAurizio welcomed the Library Board of Trustees and a

joint meeting
began The purpose of this meeting is for both groups to get on the same page with respect to
the libraries Stephanie
Squicciarini noted the Library Board cannot bond sell or look for
properties as far as the libraries go but can make improvements to the buildings Supervisor
Aurizio said the responsibilities of the Library Board are great and there are a number of
D

constraints we face There are many diverse opinions on everything done in Town The
 WORKSHOP MEETING APRIL 15 2010 32

topic of consolidation still needs to be on the table We need to look at Town five ten even
fifteen years from now What is fine now will not be in five years from now We need to
explore where we need to go It is understood that contract materials and demand for
building materials has increased The Town
only do so much with the buildings as they
can

are The need for libraries in Town is

going up The buildings are not getting any bigger
still have same space constraints The Library Board still feels
strongly that an expanded
consolidated place is still wanted We continue putting money into the present buildings and
not
getting any more out of them The Library Board cannot look for property

Councilmember Perticone said all ofthis sounds

very familiar we need to come up with
a plan together and get the
community behind us Library Board Member Miriam Ganze said
she feels the Library Board has a little expertise in library matters that other people do not
have and the Library and Town Boards need to control the conversation and put it out to the
public She feels the Library Board
along with the Town Board needs to take a leadership
role and stop allowing certain people to rouse up others in the
community with
misinformation

Councilmember Aldersley said the Library Board

swords were very welcome She

spoke about the Permissive Referendum vote and felt the basis ofthe
rejection was
misinformation and the fact that the wanted the Town to
community own the building not
lease it It is a perfect time to start again

Library Board Member Stephanie Squicciarini reported the Board met with a consultant
to get the community focused on one library and help with fundraising campaign She said
the Town Board and
Library Board could jointly create fundraising efforts and find best way
to get the message across to residents The present
library buildings do not have 5 or 10 years
left in them The consultant said she has only had two failed referendum votes most were
successful which is very encouraging

Library Board Member Miriam Ganze suggested taking one step at a timemake this
Town see the value of a
library and community center She said we will not
together
convince the no people but work with the yes and undecided We should not waste our
time talking to brick wall
there are many others to share our message with The No
people will not go away they will force a referendum vote

Supervisor Aurizio said

D they will analyze the budget to see if they can hire the
consultant and look into other issues In the meantime cosmetic
some
repairs will be done to
the libraries carpet and paint for both branches
Evans Branch to be done in
June
May
McGraw Branch to be done October
September

Councilmember Marasco felt working with the consultant was a good idea The
consultant could bring the community into focus groups to get public input

Ms Squicciarini said the process would take about it is

a year so good to begin soon
WORKSHOP MEETING APRIL 15 2010 33

Supervisor D
Aurizio thanked the Library Board Members for their patience and look
forward
to working together on this project

On motion made
a
by Councilmember Essley seconded by Councilmember Perticone
Workshop Meeting was adjourned at 7
15 p
m

UPON VOTING MOTION WAS UNANIMOUSLY APPROVED

Respectfully submitted

Barbara Genier Town Clerk