ITEM NO.
BOARD OF COMMISSIONERS
HEARING TYPE
Action
DEpARTMENT:
ACTION TYPE
Resolution
Watershed Management
ATTACHMENT: MYEStrNO
PUBLIC
HEARING: tr YES
INFORMATION
NO
CONTACT:
PAGE,S:
PHONE
NUMBER:
110-621-7204
Deferred 1114114
PURPOSE:
Veolia will collaborate with the Department of watershed Management to implement business process
initiatives that will optimize the productivity of the Construction & Maintenance (C&M) workforce.
NEED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure (direct labor and
oveftime) and spending on outside contractors for routine fie1d services. The specific quantification of the
impact calculations shall be determined by joint DWM-Veolia working group. The working group
recommended impact calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. If approved, Veolia will receive a
fee of 50% ofthe documented savings.
RECOMMENDATION(S):
Base on discussions
that
Page2
ACTI9N
\)
NOV r
PRESIDING OFFICER
DEKALB COUNTY BOARD OF
COMMISSIONERS
()
20fi
CLERK,
DEKALB COTINTY BOARD
OF COMMISSIONERS
APPROVED.
n[c 0v
f-rLL,
2014
4
''i f,.ur
ofr(wrwwf
,#W:T
VETOED:
(DArE)
OFFICER
DEKALB COTINTY
i)
MINUTES:
FOR:
AGAINST:
None
ABSTAIN:
None
ABSENT:
None
Jeff
()
The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforce,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improvingworkforce morale and accountability, ensuring field best practices, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.
DEKALB COUNTY
ITEM NO.
BOARD OF COMMISSIONERS
HE,ARING TYPE
Action
ACTION TYPE
Resolution
DEpARTMENT:
Watershed Management
ATTACHME,NT: MYEStrNO
PUBLIC
HEARING: tr YES
INFORMATION
E] NO
CONTACT:
PAGES:
Deferred
1 | / 4/
PHONE
NUMBER:
770-621-7204
4, I I I 181 | 4
PURPOSE:
Veolia will collaborate with the Deparlment of Watershed Management to implement business process
initiatives that will optimize the productivity of the Construction & Maintenance (C&M) workforce.
NEED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure (direct labor and
overlime) and spending on outside contractors for routine field services. The specific quantification of the
impact calculations shal1 be determined by joint DWM-Veolia working group- The working group
recommended impact calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. If approved, Veolia will receive a
fee of 50% of the documented savings.
RECOMMENDATIONIS I:
Base on discussions in the recent DWM-Veolia Steering Committee meeting, the recommendation is that
Performance Order #4 be accepted and implemented.
Page2
i)
19
MOTION was made by SharonBarnes Sutton, seconded by Stan Watson and passed 6--0-0-0 to
defer for onemonth for legal review; to Finance, Audit ani Budget Committei; Public Works
and Infrastructure and retufil to the Board on January 27,2075,Performance Ord.er #4: C&M
Workforce Optimization Savings Program.
0Ec
CE,RJ{FIED:
..tl.
G.i(
n."
(Jt
.r.'
,.
I 6 2014
(: )
",
(q4rE)
'Jo\ t<, ..-'
CLERK,
DEKALB COUNTY BOARD
OF COMMISSIONERS
AppRovED: [-[C3t?$X4
VETOED:
(DATE)
E OFFiCER
()
MINUTES:
FOR:
stan watson, Kathie Gannon, sharon Bames sufton, Larry Johnson, Jeff
AGAINST:
None
ABSTAIN:
None
ABSENT:
None
()
The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforcL,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improiingworkforce morale and accountability, ensuring field best practicJs, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.
DEKALB COUNTY
ITEM NO.
BOARD OF COMMISSIONERS
BUSINESS AGENDA / MINUTES
HEARING TYPE
Action
ACTION TYPE
Resolution
DEpARTMENT:
WatershedManagement
ATTACHMENT: MYEStrNO
PUBLIC
HEARING: tr YES
INFORMATION
NO
CONTACT:
PAGES:
Deferred
11
l4l 14,
PHONE
1
I l8l 14"
l2l
NUMBER:
770-621-7204
16114
PURPOSE:
will collaborate with the Department of Watershed Management to implement business process
initiatives that will optimize the productivity of the Construction & Maintenance (C&M) workforce.
Veolia
NE,ED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure (direct labor and
overlime) and spending on outside contractors for routine field services. The specific quantification of the
impact calculations shall be determined by joint DWM-Veolia working group. The working group
recommended impact calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. lf approved, Veolia will receive a
fee of 50% of the documented savings.
RECOMMENDATION(S):
Base on discussions in the recent DWM-Veolia Steering Committee meeting, the recommendation is that
Performance Order #4 be accepted and implemented.
Paga2
ACTION.:
2015-01-27_1tem 12i
MOTION was made by Kathie Gannon, seconded by Nancy Jester and passed 5-0-0-1 to
withdraw trtem I21, Base on discussions in the recent DWM-Veolia Steering Committee
meeting, the recommendation is that Performance Order #4 be accepted and implemented.
Commissioner Watson was absent and not voting.
.gA$s
s?
E[Irtb
ADOPTED:
ArE)
OF COMMISSIONERS
VETOED:
APPROVED:
(DArE)
INTERIM CHIEF E)G
DEKALB COI-INTY
VE OFFICER
FOR:
Kathie Ganton, Sharon Bames Sutton, Larry Johnson, Jeff Rader, Nancy
Jester
AGAINST:
None
ABSTAIN
None
ABSENT:
Stan Watson
The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforc-e,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improvingworkforce morale and accountability, ensuring field best practices, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.
DEKALB COUNTY
ITEM NO.
BOARD OF COMMISSIONERS
HEARING TYPE
Action
DEpARTMENT:
ACTION TYPE
Resolution
WatershedManagement
ATTACHMENT: XYEStrNo
PAGES:
PUBLIC
HEARING: tr YES
TNFORMATION
CONTACT:
X NO
Zachary L. Williams
COO/Executive Assistant
PHONE NUMBER:
404-371-2174
Deferred 4ll4l15
PURPOSE:
NEED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure
(direct labor and
overlime) and spending on outside contractors for routine fieid servi-ces. The shared
saving and invoicing
methodology was approved at the DWM/Veolia Peer Performance Solutions Committee
27.2015. Veoliawill receive afee of SOYoof the documented and validated savings.
RECOMMENDATION(S):
Based on the DWM/Veolia Performance Steering Committee's approval
rieeting on Feb-ruary
on February 27,2015,
the
Page2
FOft
.{CTION
LT,$'EEY COMMTSSION
: 2_015-04-2.8Je.mI1
OFFTCE/CLENX OT{I"Y
MOTION was made by Sharon [u*w Sutton, seconded by Jeff Radr, *d passed 5-0-0-1 to
approve with a &iendly amendment by Commissioner Gannon contingent upon the vendor
ascepting changed to a shared savings of 70/30, Based on the DWkl/Veolia Perforrnance
Steering Committee's approval on February 27,2075,the recommendation is that Performance
Order #4 be accepted and implemented. Commissioner'Watson was absent and not voting.
APR g E 2015
CLERK,
DEKALB COTINTYBOARD
OF COMMISSIONERS
YETOED:
(DATE)
CHIEF E)(ECUTIVE OFFICER
DEKALB COLINTY
YETO STATEMENT ATTACFIED:
MINUTES:
FOR:
AGAINST:
None
ABSTAIN:
None
ABSENT:
Stan Watson
The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforce,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improving
workforce morale and accountability, ensuring field best practices, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.