Business services and

capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

1.Transportation

Provides transportation
services for sporting
events that are paid with
the general fund. Rental
vans are used for sporting
events that are away.
Bus passes are also
available to those who
express the need for them.
Vans or charter busses are
rented when a field trip is
planned, and is payed by
fundraising money.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of
rigorous academics,
realistic hands-on
training, attitude
development, fitness
improvement and strict
discipline. Part of the
realistic hands on
training requires field
trips to places to give
students first hand
experiences.

Purchase vans for the

school use for sporting
events and field trips so
that rentals are not used.
Then use an electronic
tracking and request
program to digitally track
the use of the purchased
vans to get real time
information about the use
of the purchase.

Van rentals are $100/day

which takes part of the
general budget. Cost
may be decreased upon
purchase of
transportation. There is
no digital program used
to track usage of rentals.
All tracking is done by
the office manager.

The budget manager on site

should be contacted directly to
identify the cost of a purchase of
vans or busses. Consideration is
to made with the necessary
protocols that must be followed
when carrying students to and
from school function which
include but are not limited to
vehicle inspections, insurance
requirements and user
requirements. CSMC would be
contacted to determine the best
data tracking program to use.

Business services and

capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

2. Teaching and
Learning

Educational services for

450 students in grades
6-12 for instruction in
WASC certified English,
History, Science, Math,
Spanish, AP Courses, Fire
Science, Law and Justice,
and college credit courses.
ELD services are provided
as well as special
education services.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of
rigorous academics,
realistic hands-on
training, attitude
development, fitness
improvement and strict

1 tutor to assist EL
students and teacher for
each classroom to be
assigned during core
curriculum classes, and 1
aide for each grade level
for SPED students so that
all students needs are
being met. Make use of a
digital schedule so that all
teachers have access to

Currently the
organization has 1
resource specialist
teacher and 1 aide for 41
special needs students in
grades 6-12. Many
students require services
that are above 50% of
the time. The
organization contracts
services from the district

Contact the principal about

future state planning for this
area. Contact the SBCUSD for
possible budget allowances and
costs to provide additional
support for the organizations
SPED program. Design a
digital schedule for all aides and
tutors for transparency purposes.

 Remedial and credit

recovery courses are
available through
APEX Learning.
https://www.apexlearning.
com/

discipline. The
business service
embodies the mission
statement, as the
mission of the school is
to provide a relevant
education for students.

where each tutor will be

depending on the time of
day.

which represents a
significant percentage of
the budget*. Services
are not being met for
SPED student because of
the high number of
students and low number
of SPED teachers and
Aides. Teachers do not
have a schedule that is
readily available to see
where and who they will
have to assist students in
their classroom.
*Waiting on CSMC for
specific budget
information

Business services and

capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

3. Human Resources

Charter School
Management Corp.
(CSMC) provides services
for the organization.
Information regarding the
services is provided by the
office manager.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of
rigorous academics,
realistic hands-on
training, attitude
development, fitness
improvement and strict
discipline. Human
resources is necessary
for the school to operate
appropriately and

Leadership wishes for

there to be a way to have
all personnel and HR
documents to be
completely digitalized as
to be better managed by
the office manager and
CSMC.

All files are physical

copies, which depending
on the organization of
the agency, can be
complicated. This also
creates a delay when
necessary information is
requested by the back
office, during
accreditation periods,
etc.

The office manager should be

contacted to see if this desired
future state is in fact practical,
and to figure out the means to
complete the task. CSMC
services may be utilized to find
out more information regarding
the best programs to use for the
desired future state.

provide an appropriate
education based on the
mission to students.
Business services and
capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

4. Finance and Business

Provides accounting
services for the charter
school.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of
rigorous academics,
realistic hands-on
training, attitude
development, fitness
improvement and strict
discipline. Finance
and business operations
is necessary for the
school to operate
appropriately and
provide an appropriate
education based on the
mission to students.

Allow for all teachers to

have online access to
budget information
provided by CSMC.

Currently only
administrators and the
business manager have
access to specific budget
information. If everyone
had access, monetary
decisions would be
thought out and only
necessary items would
be purchased.

Contact the principal for

approval, then the office
manager would get access to
teachers from CSMC.

Business services and

capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

5. Technology

Provides informational
technology services to
enhance student learning
and achievement and
provide 21st century
learning skills.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of

Purchase enough
Chromebooks for all
classes, including 6th and
8th grade, as well as art
and Spanish classes.

There are currently not

enough Chromebooks
available for all students
in each class. Often
classes share a
Chromebook cart when

Report the desired future state to

the principal, who requests
funding approval from the
governing board of directors.
Once the budget has been
approved, IT department will

rigorous academics,
realistic hands-on
training, attitude
development, fitness
improvement and strict
discipline. This service
directly aligns to
providing rigorous
academics and realistic
hands-on training
because it gives students
21st century skills to
train for a career in
public safety.

they are needed for

instruction.

purchased the approved number

of Chromebooks.

Business services and

capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

6. Real Estate / Facilities

The office manager

coordinates the
maintenance of all
facilities in the
organization. The security
director plans additions to
the campus. Recently
(2014) the facility
underwent a $4,000,000
consolidation of the high
school and middle school
campuses onto one
property that is owned by
the San Manuel Indian
Band. The school rents
the property, portable
classrooms, and the
gymnasium from various
entities.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of
rigorous academics,
realistic hands-on
training,attitude
development, fitness
improvement and strict
discipline. In order for
cadets to be given an
appropriate education,
students must have
quality facilities to learn
in.

Leadership wishes to
expand the campus size
outward. This means
finding a permanent
facility. The progress of
the expansion could be
tracked through a digital
portfolio that could be
accessed by all
stakeholders.

The lease of rented

portable expires in 2018.
Much of the budget is
spent on renting facilities
rather than renting to
own the facilities. There
is no way for
stakeholders to track the
progress of the campus
expansion.

A special committee has been

formed per the governing board
of directors to seek out a
permanent solution for new real
estate and facilities of the
organization. The special
committee would collaborate
with the IT department to create
an online portfolio to document
the expansion project.

*Waiting on specific
budget information from
CSMC.

Business services and

capabilities of the
organization

Description of Services

How it aligns with

Mission

Desired Future State

GAP

Steps to Address (Who, How,

Where)

7. Maintenance /
Operation

The office manager

coordinates the
maintenance of all
facilities in the
organization.

The mission of Public

Safety Academy is to
develop the cadet
toward a career in
public safety service
through a process of
rigorous academics,
realistic hands-on
training,attitude
development, fitness
improvement and strict
discipline. According
to California Education
Law, Title 5 Division 1,
Chapter 13, Subchapter
1 School Facilities
Construction Article 1.
General Standards
14001, Minimum
Standards.
Educational facilities
planned by school
districts shall be:
Evolved from a
statement of educational
program requirements
which reflects the
school district's
educational goals and
objectives. Proper
maintenance is required
to have a proper
education.

Allow stakeholders to
submit an online request
when a service is needed.
This would allow the
service to be received
quicker and would reduce
the foot traffic in the
office managers office.

Currently anything that

is needed in regards to
maintenance is requested
through an email or in
person. This creates
stress and a
non-conducive working
environment for the
office manager, who
wears many hats.

The principal would need to be

briefed on the matter so that she
could contact CSMC and/or the
IT department to set up a system
for these types of requests.