Call for volunteers

Short-term volunteering opportunity for the Annual Assembly

of the Eastern Partnership Civil Society Forum
The Secretariat of the Steering Committee of the Eastern Partnership Civil Society Forum (EaP CSF) is accepting
applications for several short-term volunteering opportunities around its Annual Assembly taking place in
Brussels. Volunteers will assist the team of the Secretariat in preparation of the event as well as during and
after the event.
More info here: http://beta.eap-csf.eu/index.php/annual-assembly-2016/

Job location: Brussels, Belgium (Wiltchers Steigenberger Hotel, Avenue Louise 71)
Duration: 5 days maximum (flexible commitment, 2 days minimum)
We are looking for volunteers for the following dates:

Welcome of participants: 27 November (approx. 9.00-19.00)

Annual Assembly: 28-29 November (approx. 8.30-19.00)
Post-Assembly work: 30 November-1 December (9.00-18.00)

Why volunteer?
This is a valuable opportunity to gain knowledge and experience in the area of the EU foreign policy and the
Eastern Partnership context in particular, attending an international conference, and understanding the
impact the EaP CSF has on stakeholders, members, and the international community.
Youll have exposure to experts, officials and stakeholders, as well as discussions around ongoing issues and
topics of interest concerning the Eastern Partnership. The Annual Assembly will gather around 250 attendees
(Forums members from the Eastern Partnership region, European NGOs, Brussels-based stakeholders,
officials, CSO representatives). It will be dedicated to debating current issues concerning the Eastern
Partnership, actions of the civil society, as well as assessing the activities of the EaP CSF in 2016 and planning
for 2017.
You will be provided a certificate of recognition for your CV/resume, and you will receive meals/snacks while
volunteering.

What is expected from a Volunteer?

Volunteers will receive a briefing, and are requested to commit to at least 4.5 hour shifts at a time. However,
commitment is only required for the days of the Annual Assembly (28-29 November), with other days being
optional. From a logistics and planning perspective wed like you to be available for as many days as possible
but applications will still be considered for reduced availability.
Volunteers may be asked to assist with the following areas:

Registration Desk (assisting with conference attendee registrations/ collection of signatures/ program
questions)
Conference Rooms Facilitators (assisting with room counts, facilitating entering/ exiting conference
rooms, microphone holders, taking minutes)
Information Support (directions between conference locations, greeters, and go-to for questions)
Documents Preparation (printing/ photocopying, collecting forms)
Language Assistance (assisting with sharing of information/ answering questions for Russian-speaking
delegates)

What experience is needed?

You dont need any formal qualifications, but you do however need the following:

Good communication skills to deal with questions and requests and provide good customer service;
Ability to work in team;
Multitasking and problemsolving skills to manage a number of activities calmly, effectively and to a
set timeframe
Very good level of English
Russian language skills are desirable
Pleasant demeanour and respectful attitude

Volunteers Profile

Have a basic understanding of the workings of the EU, bilateral and multi-lateral tracks of the Eastern
Partnership, and civil society involvement in the Eastern Partnership
Be a student or recent graduate of European Studies, International Relations, Public relations,
Translation or other related field
Be fluent in English and able to interact verbally and in writing with professionalism; good level of
Russian is an advantage but not required
Be an independent problem solver and team player
Be flexible to perform a wide variety of tasks in a small office

Selection Process
CV should be sent to applications@eap-csf.eu by 6 November (Sunday) at 23:55 with the reference: Annual
Assembly volunteering. Please indicate your availability.
About the Forum and the Secretariat
The Eastern Partnership Civil Society Forum (EaP CSF) was established in 2009 and aims to support Eastern
European countries' sustainable reform process with a view to accelerating their political association and
economic integration with the EU. The Forum strengthens the diversity and plurality of public discourse and
policymaking by holding governments and public authorities accountable to the commitments made in the
joint declaration of the Prague Eastern Partnership summit, signed by the EU and the governments of the six
Partner countries. See www.eap-csf.eu for further details.
The Secretariat of the Forum was registered in 2012 as an international non-profit organisation in Brussels,
Belgium. The Secretariat serves as an information, coordination and expertise hub for the participants of the
Forum, the bodies of the Forum, and stakeholders in Brussels and Eastern Partnership countries. It works to
support the activities of the Steering Committee and enhance the advocacy and visibility of the Forum.