Activity Guide
Edition: R9 4.0
December 2014
Disclaimer
Trademark Notice
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other
names may be trademarks of their respective owners.
CONTENTS
Lesson 1:
Lesson 2:
Lesson 3:
Lesson 4:
Lesson 5:
Allocations ................................................................ 74
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23
27
30
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85
86
88
96
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Lesson 6:
Lesson 7:
Lesson 8:
Lesson 9:
Lesson 10:
Lesson 11:
Lesson 12:
Lesson 13:
Lesson 14:
ii
Lesson 15:
Lesson 16:
Lesson 17:
Lesson 18:
Lesson 19:
Lesson 20:
Lesson 21:
Lesson 22:
Lesson 23:
Lesson 24:
iii
Lesson 25:
iv
Lesson 1:
Background
This activity has been provided to introduce you to Oracle Fusion Applications and
the basic navigation features.
Activity Scope
This demonstration introduces you to the basic features of the Oracle Fusion
Applications user interface, and shows you how to proceed after you sign in.
5. The menus on the global area provide access to features relevant to any page in
Oracle Fusion Applications.
11. From the Search Results, select the Using the Asset Accounting Dashboard
link.
12. From Viewing Options, select See it to play the User Productivity Kit (UPK)
demonstration.
13. Close the UPK demonstration.
14. Close Oracle Fusion Applications Help.
15. Click on the Home page icon in the global area.
16. Use the Favorites and Recent Items icon (the star) to access pages that you
frequently use, without having to remember the navigation sequence. You can
perform actions similar to your browsers favorites feature, such as add, edit, and
organize favorites.
17. Click the Tags link. Tags can be shared so that anyone searching for specific
records can find them based on common tags. Tags let you find specific records,
for example invoices and opportunities, using keywords.
21. You get the My Information and Tools submenus, as well as other submenus.
The menu options available are based on the roles assigned to your user. If you
are a manager, you also get the Manager Resources submenu.
22. Click the General Accounting: Journals link.
Personalizing Pages
Lesson 2:
The following are activities and demonstrations for Oracle Fusion Functional Setup
Manager:
Create a User
4. Click the Go to Task icon for this task. This opens Identity Manager.
5. Click on the Administration link on the top right hand corner of the main page.
Last Name
User Login
Password
Confirm Password
10
IT Security Manager
SYSTEM ADMINISTRATORS
OIMAdministrators
Close the window. You will need to log in with your userid and enter a new
password.
Note: If you subsequently add roles to your user, then you must run the process
called Run Users and Roles Synchronization Process. This is a task in
Functional Setup Manager. Then you must completely log out and log back in to
see the new roles you can access. You could also run the process from ESS:
Retrieve Latest LDAP Changes.
You will now have access to the Manage Users page and New Person page
(Navigator > Manager Resources > Manage Users or Navigator > Manager
Resources > New Person.)
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Create a User
Because we are performing transactional entry for this class across all financial
products, we need to have a valid employee.
NOTE: For Financials only implementations, you should use the Manage Users UI, not
the Hire an Employee UI.
How to Create Users Using the Manage Users UI
1. Login as your user, such as FASxx.Student where xx is your number.
(Password given in classroom).
2. Select Navigator > Manager Resources > Manage Users. (Note: You might
have to hit the F11 key to hide the toolbar to reveal all the navigator items.)
3. Select the Create icon and enter the following required fields:
Last Name
First Name
Email
User Name
Person Type: Employee
Legal Employer: US1 Legal Entity
Business Unit: US1 Business Unit
Click the AutoProvision Roles button to have the Employee role
automatically assigned.
Note: (The Employee role is required to see Scheduled Processes in the
Navigator.)
Note: If you defined a Role Mapping in advance, then you can automatically
have the system add and remove roles based on your Role Mapping criteria.
For example, if your user gets promoted, changes jobs, or leaves the
company, the role mapping will automatically provision the appropriate roles.
For more information on Role Mappings, see Creating Users/Employees in
HCM Using Role Mappings.
4. Click Save and Close.
5. Requery your user in the Manage Users page.
6. Highlight the record and select Actions > Manage Expense Information.
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8. Click Submit.
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3. Click the Go to Task icon for this task. This opens Identity Manager.
4. Click on the Administration link on the top right hand corner of the main page.
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Act ion
1.
Select Navigator > Tools > Setup and Maintenance > Configure Offerings link.
2. The Configure Offerings page shows a list of the same offerings you have seen on
called Select Feature Choices. If an offering does not have Feature Choices, a
folder icon is not displayed.
7. Feature selections can be locked individually to prevent users from making
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implementation. The default status is set to Not Started, which you can change if
the offering has been enabled for Implementation.
13. Click the Not Started link then select In Progress.
14. Click the Save and Close button.
15. You are now ready to generate setup tasks and start implementing the offerings of
your choice.
16.
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Background
Before you begin creating your enterprise, your implementation consultant or system
administrator must create an implementation project. An implementation project defines
the scope of the implementation. The implementation project can be populated by
adding one or more related offerings or task lists.
In this example, you will be adding the Financials offering and required product task
lists.
Activity Scope
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20
Lesson 3:
View Geographies
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View Geographies
Activity Scope
Rapid Implementation spreadsheets allow you to quickly set up data. You will learn how
to query the spreadsheets and view geographies.
1. From your Implementation Project, expand Define Financials Configuration for
Rapid Implementation > Define Common Financials Configuration for Rapid
Implementation.
2. For Manage Geographies, select the Go to Task icon.
3. Search by Country Name United States.
4. Click on the hyperlink as well as all of the green check marks to view the
information. United States has already been defined in this environment, but if
you query another country, you could create their geography information. The
geography information was loaded using a third party tax vendor, Vertex. Note:
Vertex can only be used to upload geography info., not tax rates. Tax rates can
be integrated with CCH.
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Name: XX Ledger
Note: If you require a more unique calendar, then you must define it manually in
the Manage Accounting Calendars page.
4. Then for the Segments, add the following:
Segment
Segment Label
Short Prompt
Display Width
Company
Primary Balancing
Segment
Co
Cost Center
CC
Account
Natural Account
Acct
Intercompany
Intercompany
Segment
IC
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5. Click the 3rd tab, Business Units and enter the following to create 2 business
units for two different legal entities.
Name
XX US Business Unit
XX US Legal Entity
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Name field to be your legal entity names for the US and Canada
legal entities.
Identifier
Registration Number
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27. Navigate to the Scheduled Processes page (N) Tools > Scheduled Processes.
Verify that the process was completed without errors or warnings. Click Done.
One student selected by the instructor will do the following in each env.
After all students have uploaded their charts of accounts:
1. For the Deploy Chart of Accounts task, click the Go to Task icon.
2. Click Search, then click the Deploy Flexfield button. This will deploy
the charts of accounts for all charts of accounts in the system.
3. Refresh the page until the green checkmark appears and verifies
that the deployment was successful.
4. Wait for the process to complete without errors. (Warnings are OK,
but should be investigated. If you get a warning about analytics, it is
probably because you enabled BI for a segment and the RPD to
COA Mapping hasnt been done yet.). In Lesson 4, the View the
Chart of Accounts Instance Activity, shows you how to disable BI for
each segment.
28. For the Upload Ledger, Legal Entities and Business Units task, click the Go
to Task icon.
29. Click on the Upload Enterprise Structure option. For the Data File, click Browse
and upload the FinancialsCommonEntities.zip file.
30. Click Submit.
31. Navigate to the Scheduled Processes page. Verify that the process was
completed without errors or warnings. Click Done.
Note: You can continue on to the next task while the processes complete.
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Name
Territory
Legislative Category: Hover over the question mark in front of the field to
see the embedded help: This represents the type of law associated with a
given registration.
Identifying: Yes indicates the first jurisdiction a legal entity must register with
to do business in a country.
Start Date is optional. You can also add an End Date to indicate a date that
the jurisdiction may no longer be used.
7. Select Cancel.
Copyright 2013, Oracle and/or its affiliates. All rights reserved.
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A legal entity registration is the record of a party's identity related details with the
appropriate government or legal authorities for the purpose of claiming and ensuring
legal and or commercial rights and responsibilities.
A legal entity registration with the same name as that of the legal entity will be created
by default.
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Lesson 4:
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Background
The chart of accounts, calendar, and currencies as well as journal source and category
are shared across the ledger and related subledgers.
Activity Scope
Perform this demonstration to show the three C's and other shared components
in the Create Journal page:
1. Select Navigator > General Accounting > Journals > Create Journals. Make
sure your data access set is US Primary Ledger.
2. Point out the Accounting Period which is populated from the Calendar.
3. Point out the Source of Manual which defaults on a manual journal.
4. Point out the Currency field.
5. Point out the Category field.
6. Click the Search and Select Category down arrow to show the various
categories.
7. Select the Category of Adjustment.
8. Click the Currency down arrow to show all the enabled currencies.
9. Click on the Select: Account icon at the end of Line 1 in the Journal Lines
region to show the segments and default values of an accounting flexfield.
10. Select the Search: Account drop down arrow in the Account segment.
11. Select 11200 Cash.
12. Click OK to show how an account combination is displayed.
13. Explain the segments and the separator.
14. Click the Cancel button to exit the page.
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8. Save.
9. In the Segments table, you should now see 4 segments in your structure.
10. Click the Edit icon to view each segment.
11. Click Cancel.
12. Click Done to return to the Manage Chart of Accounts Structures page.
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Note: When you enable Business Intelligence for a segment, it tells OTBI that you want to use that
segments values in OTBI reports to filter reports by specific values. For example, if you want to see
all AP invoices by a specific Company Value, you would enable BI for that segment. Out of the box,
we always show the entire account combination for transactions because an entire combination is
treated as a text string. You would ONLY enable BI if you want to run reports by specific values for
that segment, but you will need a System Administrator to perform a RPD to COA Mapping so that
OTBI reports dont break.
Note: If you wanted to have default values for a segment, you would select Default type of Constant
and enter the value, such as 01, that you want to have defaulted in all data entry pages. Of course,
you must make sure you have this value defined.
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Description
at sign
backslash
{}
brace
comma
equal sign
<
()
parentheses
period
plus sign
'
underscore
vertical bar
Do not place spaces at the beginning or end of names. Essbase ignores such
spaces.
Do not use these words as dimension or member names:
ALL
AND
ASSIGN
AVERAGE
CALC
CALCMBR
COPYFORWARD
CROSSDIM
CURMBRNAME
39
DIM
DIMNAME
DIV
DYNAMIC
EMPTYPARM
EQ
EQOP
EXCEPT
EXP
EXPERROR
FLOAT
FUNCTION
GE
GEN
GENRANGE
GROUP
GT
ID
IDERROR
INTEGER
LE
LEVELRANGE
LOOPBLOCK
LOOPPARMS
LT
MBR
MBRNAME
MBRONLY
MINUS
MISSING
MUL
MULOP
NE
NON
NONINPUT
NOT
OR
PAREN
PARENPARM
PERCENT
PLUS
RELOP
SET
SKIPBOTH
SKIPMISSING
SKIPNONE
SKIPZERO
TO
TOLOCALRATE
TRAILMISSING
TRAILSUM
UMINUS
UPPER
VARORXMBR
XMBRONLY
$$$UNIVERSE$$$
#MISSING
Note: If you enable Dynamic Time Series members, do not use the associated
generation namesHistory, Year, Season, Period, Quarter, Month, Week, or
Day.
View and Enter Values
1. For the Manage Chart of Accounts Value Sets Values task, select the Go to
Task icon.
Note: This UI is the exact same UI as Manage Chart of Accounts Value Set.
2. Find your Account XX Ledger value set.
3. Click Manage Values button.
4. Click Search to search all existing values.
5. Click Account T and click Edit. Change the Description from Default to All
Values.
6. Click Save and Close.
5. Click Create icon. Create the following value:
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Value
17820
Description
Enabled
Summary
Allow Posting
and Budgeting
Account Type
Office Equipment
Yes
No
Yes, Yes
Asset
Note: The Reconciliation Flag will not be used as it is not in scope for V1, hence
the values are set to No.
Use the Third Party Control account if you want to prevent manual journal entries
against certain accounts, such as your Receivables and AP Liability Accounts.
7. Click Save and Close > Done.
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Background
Your company uses hierarchies in reports, cross validation rules revaluations, segment
value security, allocations, and COA Mapping.
Note: Even though you could theoretically use the same tree for all of the above
processes, you would typically create at least two different trees: One for reporting and
allocations and another for cross-validation rules, segment value security, revaluations
and COA Mappings. You need to carefully consider the usage for your trees. If using
the tree for reporting and allocations, you need to flatten the rows to be able to use
drilldown in Smartview and you must publish the tree to view the hierarchy in the
Essbase cubes. If using the tree for other purposes outside of reporting and allocations,
then you must flatten the rows, but you do not need to publish the hierarchy. If using the
tree for OTBI, you must flatten the columns.
Note: You should define your hierarchies BEFORE you enter/upload journal entries. If
you create hierarchies AFTER you have posted journals, then you must make sure no
posted balances have been posted to parent values that were erroneously flagged as a
child value. This will cause major issues in creating your Essbase cube if you change a
child value to a parent after balances have been posted.
Activity Scope
View an account hierarchy for your account segment using your value set Account XX
Ledger that will be used for reporting and allocations.
NOTE: Before you begin this, you need to know the exact name of your value set on
the natural account segment.
View a Tree (Hierarchy)
1. From your implementation project, expand Financials > Define Common
Applications Configuration for Financials > Define Enterprise Structures for
Financials > Define Financial Reporting Structures > Define Chart Of
Accounts
2. For Manage Account Hierarchies task, select the Go to Task icon.
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44
45
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14. Click the Submit button, then click OK to the message informing you the tree
version was successful.
Complete the Account Hierarchy
1. Highlight your tree version. (Note: You need to expand your tree to select the
VERSION.)
2. Click the Actions > Audit.
3. Click Online Audit to start the Audit process. Once the audit is performed, the
status of the tree version can be set to active.
4. Click OK > Done.
5. Select your tree version and click Actions > Flatten> Row Flattening.
Row flattening optimizes parent-child information for run-time performance by
storing an additional column in a table for all parents of a child.
Note: You could also flatten the column. Its only required if using the
hierarchy for OTBI reports, but if you just want to flatten rows and columns for
all your hierarchies, it will not hurt anything.
6. Click the Online Flattening button.
7. Select the OK button to acknowledge the successful completion message.
8. Click Done.
9. Select your tree version and click Actions > Set Status > Active to activate the
tree.
10. Click OK > Done.
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Test:
1. Navigate > Manage Account Combinations task from within your
implementation project > Go to Task icon.
2. Select your Chart of Accounts, XX Ledger.
3. Click the Add Row icon.
4. Enter 3100-220-17820-3100.
5. Save. The error message appears.
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10. Enter Error Message: Use Cost Center 000 or 110 with balance sheet
accounts.
11. Click Save and Close.
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56
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Background
Your company, Vision America Inc, has a ledger currency of United States dollars
(USD), and is doing business with suppliers in:
You also have intercompany transactions with your Vision UK Services, Ltd entity,
which uses Great Britain pounds sterling (GBP).
Activity Scope Ultraland
Verify that USD, CAD, MXP and GPS are enabled and create currency for Ultraland.
1. From your implementation, Navigate > Define Common Applications
Configuration > Define Enterprise Structures for Financials > Define
Financial Reporting Structures > Define Currencies > Manage Currencies >
Go to Task.
2. Verifying that USD, CAD, and GBP currencies are enabled.
3. Create a new currency for Ultraland (XXULD) where XX represents your initials.
4. Click the Create icon (green +) to create a new currency.
5. Currency Code: Unique identifier used to reference the currency in user
interfaces. Enter XXULD replacing XX with your initials.
6. Currency Name: XX Ultraland Dollars.
7. Description: Currency for Ultraland.
8. Enabled: Check the enabled check box to start using the currency.
9. Start and End Dates: Used to begin or end use of a currency on a specific date.
Start Date default is the current date. Accept the default date.
10. Click Save.
11. Expand your currency and accept the defaults in the following fields:
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Precision: Designate the number of digits to the right of the decimal point
used in regular currency transactions. Default is 2.
Derivation Type: Use only for the euro and national currencies of the
European Monetary Union (EMU) member states during the transition period.
All other currencies do not have derivation types.
Derivation Factor: Enter a fixed conversion rate by which you multiply one
euro to derive the equivalent EMU currency amount. The euro currency itself
does not have a derivation factor.
Derivation Effective Date: Enter the date on which the relationship between
the EMU currency and the euro begins.
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Background
Your company, Vision America Inc, has a ledger currency of United States dollars
(USD), and needs different conversion rate types for your payables and receivables
transactions with Ultraland, which uses Ultraland dollars (ULD).
Activity Scope
Create a new conversion rate type for your payables transactions called XXSPCORP
(replace XX with your initials).
1. From within your implementation project, Navigate > Define Common
Applications Configuration > Define Enterprise Structures for Financials >
Define Financial Reporting Structures > Define Currencies > Manage
Conversion Rate Types > Go to Task.
2. Click the Add row icon.
3. Enter Name XXSPCORP where XX are your initials. Enter Description Payables
Special Rate Type.
4. Enable Enforce Inverse Relationship and Enable Cross Rates.
5. Enter your currency XXULD as the Cross Rate Pivot Currency.
6. Add USD and CAD as the contra currencies by clicking the Add Row button in
the Contra Currencies region.
7. Click Save and Close.
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Background
Setting ledger options is one of the most important tasks in configuring your ledgers.
From your implementation project, Navigate > Financials > Define Common
Applications Configuration for Financials> Define Ledgers > Define Accounting
Configurations >
1. Specify Ledger Options > Go to Task.
Note: Make sure your scope value is your XX Ledger CA, the Canadian ledger.
Accounting Calendar Options
2. Review the Accounting Calendar that defaults from your ledger.
3. Select Jan-13 as the First Opened Period for your ledger.
4. Enter 3 for the Number of Future Enterable Periods.
Subledger Accounting Options
5. Review the Accounting Method from your ledger.
6. Select American English as your Journal Language.
Period Close Options
1. Review Retained Earnings Account: 4888-000-31010-4888
Note that the above value is derived from the mapping provided earlier in the
Rapid Implementation spreadsheet.
2. Enter Cumulative Translation Adjustment Account: 4888-000-31040-4888
Enable the following Entry options:
3. Enable journal approval.
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Data Conversion
Leave all the defaults. This section applies to converting historical data.
Sequencing
18. Leave the default of No sequencing.
19. Click Save and Close twice.
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Background
Ledger Sets enable you to group multiple ledgers that share the same chart of accounts
and calendar combination in order to perform processes across multiple ledgers at
once.
Activity Scope
Create a ledger set using your US, Canada and USD Reporting Currency Ledger. This
allows you to perform processes, such as opening and closing periods, across multiple
ledgers at once.
1. From within your implementation project, Navigate > Define Common
Applications Configuration > Define General Ledger Options > Manage
Ledger Sets > Go to Task.
2. Click the Create icon. Enter Name and Description: XX Set
3. Select your Chart of Accounts: XX Ledger.
4. Select your Calendar: XX Ledger US.
5. Default Ledger: XX Ledger US.
In the ledger Set Assignments table, click the Add icon (green +). Add the following
three ledgers:
XX Ledger US
XX Ledger CA
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Enable security for XX Account value set associated with your chart of accounts.
Provide the General Accounting Manager XX Ledger data role with access to
a range of account values.
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Deny all other users access to all account value set values.
Equal to
Not Equal to
Between
Not Between.
Is a last descendent of
Is a descendent of.
5. Once you have finished defining the desired conditions, click Save.
III. Create a Data Security Policy.
1. When you are on the Policy tab, click on the Create button to begin creating a
new policy. Begin by specifying information in the General Information tab.
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Lesson 5: Allocations
Lesson 5:
Allocations
2.
Generate an Allocation
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Lesson 5: Allocations
1. Navigator > General Accounting > Journals
2. Change your Data Access Set to US Primary Ledger and click OK.
3. Select Create Allocation Rules from the Tasks menu. This opens the Enterprise
Management System Workspace, Fusion Edition to access Calculation Manager.
Here you can create, validate, deploy, and administer allocation Rules and
RuleSets.
4. Click Navigate >Administer> Calculation Manager
Use the System View tab to view and edit existing rules and rule sets and to
create new ones.
5. Click the Expand icon on Essbase > US Chart of Accounts > db.
6. Right-click on Rules > New.
75
Lesson 5: Allocations
Use the New Rule window to enter a Rule Name, Application Type, Application,
and Database for the Allocation Rule.
7. Enter the following:
Notice that a new tab has opened to define the Rule, XXAllocation of Freight
based on Product Rev.
The Properties tab (lower pane) is used to define the properties of the current
node in the Rule Designer.
8. Enter Description: Allocate Freight Expenses to Products based on Product
Revenue.
9. In the Rule Palette pane (top left) select the Point of View object. Drag the
Point of View object to the Rule Designer pane between the Begin and End
nodes by pressing the left mouse button.
76
Lesson 5: Allocations
Enter Your Point of View to Specify Default Values for the Current Object
10. Click on the Properties tab, the first tab.
77
Lesson 5: Allocations
The values you see entered for each Dimension were defined in the Variable.
This is a time saving, efficient way to enter commonly used allocation
Dimensions.
In this allocation, we will use the Product in the Allocation Range, so we dont
want the Product specified on the POV.
15. Highlight the Value for the Product Dimension and delete it so that it is blank.
You will receive a message that says: Editing the grid will remove the dynamic
variable linking. Are you sure you want to continue Click Yes before you delete
the value.
Enter Your Allocation Object
16. Drag the Allocation object from the Rule Palette pane to the Rule Designer
pane between the PO and Member Selector by pressing the left mouse button.
Use the Allocate Wizard pop up to select the dimension variables and members
to define the Allocation Rule. You will select a Variable for the Accounting Period.
The Accounting Period will be specified by you when you execute the allocation.
17. For Accounting Period, click inside the Select Value field. Click the Actions icon
to the far right in that field, and select Variable.
18. Change the Category: to Database using the drop down list.
19. Select the Accounting_Period Variable, then click OK.
20. The rest of the Dimensions will be specified in the next steps. Click the Next
button.
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Lesson 5: Allocations
Enter Source Information
21. For Account, click inside the Select Value field. Click Actions icon and select
Member.
22. Expand Account and All Account Values.
Product: 000
Intercompany: 000
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Lesson 5: Allocations
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Lesson 5: Allocations
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Lesson 5: Allocations
40. Click OK
41. Click Next.
Enter Offset
42. Click the Member Selector button
43. In the Dimensions drop down, select Account.
44. Expand Account and All Account Values.
45. Select 62510.
46. Click the Right Arrow icon.
47. Repeat steps 47-51 for the Cost Center, Product, and Intercompany
dimensions using the following values:
Product: 000
Intercompany: 000
Lesson 5: Allocations
53. For AccountingPeriod, click inside the Select Value field.
54. Click the Actions icon.
55. Select Variable.
56. Change the Category to Database.
57. Select Variable of Accounting_Period.
58. Click OK.
You can define multiple Variables for each Dimension. You may want to use a
different Accounting Period for the Basis than you use for the Source. In this
example we will use the same Accounting Period for the Basis and Source, it will
be specified as a Run Time Variable.
59. For Account, click inside the Select Value field.
60. Click the Actions icon.
61. Select Member.
62. Expand Account and All Account Values.
63. Select 41000.
64. Click the Right Arrow icon and click OK.
65. Repeat steps 64-69 for the Cost Center, Intercompany, Scenario, Balance
Amount, and Amount Type dimensions by specifying the following values:
Intercompany: 000
Scenario: Actual
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Lesson 5: Allocations
72. Click Finish.
73. Click File> Save to save the rule.
74. Click OK to the Information message.
Validate and Deploy
75. Click Actions > Validate > Essbase
76. Click Actions > Deploy.
Validate and Deploy can also be done using the last icon beneath the
menus.
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Lesson 5: Allocations
Copy an allocation
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Lesson 5: Allocations
Generate an allocation
Review Journal
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Lesson 5: Allocations
Results, and Import Journals: Child. The status for each should be
Succeeded. If the processes havent yet completed, use the refresh icon to
refresh the search results.
Review Journal
1. Click the Manage Journals task.
2. In the Search criteria, Journal Starts with XX (the initials you used to name
your allocation). Source Equals Allocations. Click the Search button.
3. Your journal will appear in the search results. Click on the journal to open and
review it.
You have successfully generated allocations.
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Lesson 5: Allocations
Background
In this activity you will create an intercompany allocation rule to perform intercompany
allocations and redistribute amounts.
A run time prompt will be used to specify the accounting period when the intercompany
allocation is run.
Activity Scope
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Lesson 5: Allocations
Notice that a new tab has opened to define the Rule, XXIntercompany
Allocations IC to GL Flow.
8. The Properties tab (lower pane) is used to define the properties of the current
node in the Rule Designer. Enter Description: Allocate Intercompany
Expenses.
9. In the Rule Palette pane (top left) select the Point of View object. Drag the
Point of View object to the Rule Designer pane between the Begin and End
nodes by pressing the left mouse button.
Enter Your Point of View to Specify Default Values for the Current Object
10. Click on the Properties tab.
11. For the Caption field, enter POV.
12. We will use a Accounting_Period Variable that has already been defined. Click
on the Accounting Period Dimension in the POV select variable.
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Lesson 5: Allocations
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Lesson 5: Allocations
16. Select the Ledger Dimension from Dimensions choice list.
17. Expand Ledger and All Ledgers
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Lesson 5: Allocations
21. Drag the Formula object from the Rule Palette pane to the Rule Designer pane
by pressing the left mouse button in between the POV start and end node.
22. Click on the Properties tab.
23. For the Caption field, enter Formula.
24. Click on the Formula tab.
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Lesson 5: Allocations
25. On the right hand side of the = sign enter 10000
26. On the left hand side of the = sign click inside the Select Value field to invoke
member selector.
27. Select Account Dimension from the Dimensions choice list in the top.
28. Expand Account and All Account Values.
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Lesson 5: Allocations
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Lesson 5: Allocations
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Lesson 5: Allocations
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Lesson 5: Allocations
You have successfully generated general ledger allocation journals.
3. Click the Rule or Rule Set list. Select the allocation rule you defined,
XXIntercompany Allocations IC to GL Flow.
4. Click the Specify Accounting Period list. Select Period 10-14
Note: The Accounting Period is the Run Time Prompt you specified.
5. Click the Intercompany Transaction Type list. Select I/C Adjustment.
6. Click the Submit button.
7. Note the Request #.
8. Click the OK button.
Verify the Allocation Process completes
9. Navigator > Intercompany Accounting > Transactions > Intercompany
Reconciliation task to check the status of the Processes.
The Reconciliation work area has a Process Monitor region at the bottom.
10. In the Process Monitor widget, Select Status All and Time Range Last 1 hour.
11. You should see 3 sequential processes, beginning with the Request # you noted
when submitting. Generate Intercompany Allocations, Allocate General
Copyright 2013, Oracle and/or its affiliates. All rights reserved.
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Lesson 5: Allocations
Ledger Balances, Generate Intercompany Allocation Transactions, and
Import Intercompany Transactions. The status for each should be succeeded.
If the processes havent yet completed, use the refresh icon to refresh the search
results.
Review Intercompany Batch
1. Click the Manage Intercompany Outbound Transactions task.
2. In the Search criteria, select Batch Status Submitted. Click the Search button.
3. Your batch will appear in the search results. To open and review it click on the
batch number with transaction type I/C Adjustment and description containing
the name of your allocation. Review the intercompany batch.
Note: If you want to create AP/AR invoices for your intercompany allocation, choose a
transaction type that has invoicing enabled in step 5 when selecting the Intercompany
Transaction Type submission parameter.
You have successfully generated intercompany allocation transactions.
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Lesson 6:
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1.
2.
3.
4.
5.
If the Invoice Type = Standard, the journal line description will include
Supplier Name and Supplier Number.
If the Invoice Type is not equal to Standard (i.e. credit memos, debit
memos, adjustments), the journal line description will include Invoice Type
and Invoice Number.
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29. Select OK. (Due to a bug in the environment, clicking OK does not close the
window, so click on the X at the top right corner to close the window after clicking
OK.)
30. Select Operator: Equal To (=).
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105
2.
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108
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22. End date the Credit Memo Event Class: Yesterday's date.
23. Select Add Row.
24. Select Event Class: Credit Memo.
25. Select Event Type: All.
26. Select Rule Set: XXCredit Memo Accrual Method.
27. Enter Start Date: Today's date.
28. Select Save and Close.
29. Select Done.
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Background
Use an Oracle Fusion Payables invoice and credit memo to demonstrate the
application of accounting rules.
4.
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Lesson 7:
Intercompany Balancing
Intercompany Activities
The following are activities for Oracle Fusion Financials Common Module,
Intercompany.
1.
2.
3.
-_-_-_-_-_- Preliminary Setup -_-_-_-_-_-_-_-_-_-_-_-_ -_-_-_-_-_-_-_In preparation for this course, one student per environment will be asked to
verify/set up the following:
1. Navigate: Home page > Navigator > Tools > Setup and Maintenance >
Manage Implementation Projects
2. Select your implementation project.
3. Expand Financials.
4. Expand Define and Maintain Intercompany Processing Rules.
5. Select Go to Task for Manage Intercompany Balancing Rules.
6. Select From Ledger: US Primary Ledger.
7. Click Search.
8. In the Search Results region, select the Primary Segment Rules tab.
9. Click the Create icon to create a new rule with the following details:
a. Primary Segment Rule
Source Other
Category Other
Transaction Type None
From Ledger US Primary Ledger
To Ledger US Primary Ledger
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1,000.00
101.10.42000.000.000.000
1,000.00
1,000.00
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1,000.00
Perform the following tasks to enter and post a GL journal that balances by
primary balancing segment but not by balancing segment 2:
1. Navigate: Home page > Navigator > General Accounting > Journals
2. Select Create Journals task.
3. Create Journal Name XX3 Intercompany with Category Adjustment.
4. Select accounting period 03-14.
5. Enter the following journal lines.
101.30.59110.000.000.000
101.10.42000.000.000.000
1,000.00
1,000.00
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2.
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Lesson 8:
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Background
After setting up your tax configuration and verifying the transaction results through
testing, you can enable the applicable tax or taxes for transactions. The tax
determination process uses your tax configuration and the details on the transaction to
determine which taxes apply to the transaction and how to calculate the tax amount for
each tax that applies to the transaction.
You completed your set up and testing of your US sales tax configuration and are now
ready to apply it to a Receivables transaction.
Activity Scope
In this demonstration you will view the calculated US sales tax on a Receivables sales
invoice.
Sign in using your user.
Viewing calculated taxes on a Receivables transaction:
Begin by navigating to the Billing work area.
1. Navigator > Receivables > Billing.
2. Click the Manage Transactions link.
Use the Manage Transactions page to review, create, and edit open debits and
credits.
3. Enter 1001751 in the Transaction Number field and click the Search button.
4. Click the 1001751 link in the Transaction Number column.
5. Review the transaction details.
6. In the Tax field, click the Tax amount to view the tax calculated on the invoice
lines.
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Note: You could also click the Edit icon next to the Tax field amount to edit tax
lines, if the option Allow override of calculated tax lines were enabled for
Receivables invoices created for this Business Unit, as it will be defined in the
next activity (Creating a Minimum Tax Configuration).
7. Use the Detail Tax Lines window to manage tax information for an invoice. Tax
was calculated on the transaction line based on the tax setup.
8. Click the horizontal scrollbar to view the tax rates and tax amounts.
9. Click the Save and Close button.
10. Click the Save and Close list item. Once you save your transaction, a message
appears indicating that it was saved.
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The recommended setup for US sales tax is to create three different taxes
within the one tax regime to define state, county, and city taxes. You would
create multiple tax jurisdictions for each tax to cover the states, counties, and
cities that you need.
You can use third party content for the creation of all detailed US tax
jurisdictions and tax rates, as well as the creation of all required geography
information such as states, counties, cities, and postal codes.
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Defining scope values is optional and for the purposes of this demonstration, we
are not identifying any scope values. All features are selected by default.
Begin by navigating to the Setup and Maintenance work area.
1. Go to Navigator > Tools > Setup and Maintenance >Manage Implementation
Projects > XX Implementation Project > Financials > Define Common
Financials Configuration > Define Tax Configuration > Manage Tax
Regimes
2. Click the Go to Task icon for the Manage Tax Regimes task.
3. On the Manage Tax Regimes page click the Create icon.
4. Enter XX US SUT in the Tax Regime Code field.
5. Enter US Sales and Use Tax in the Tax Regime Name field.
6. Leave the default value Country in the Regime Level field.
7. Enter United States in the Country field.
8. Enter 1/1/2001 in the Start Date field.
9. Select USD - US Dollar in the Tax Currency field.
10. Enter 0.01 in the Minimum Accountable Unit field.
The value of 2 will automatically appear as a default in the Tax Precision field.
11. Select the Allow tax rounding override option.
12. In the Configuration Options tab, select US1 Business Unit in the Party Name
field.
13. In the Configuration for Taxes and Rules field, select Common configuration
with party overrides.
Common configuration appears as a default in the Configuration for Product
Exceptions field.
14. Enter 1/1/2001 in the Effective Start Date field.
15. Click the Save and Close button.
16. Click the Done button.
Defining a Tax:
You will be taken back to the Define Tax Configuration task list in the Setup and
Maintenance work area.
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136
Note: At this time, do not select to enable the tax for transactions until we test
the configuration using the Tax Simulator.
2. Click the Save and Close button.
3. Click Done.
For further information on setting up your minimum tax configuration, refer to Online
Help to view the demonstrations on:
4. Configuring Taxes for Transactions Part 1: Setting Up Tax Regimes.
5. Configuring Taxes for Transactions Part 2: Setting Up Defaults for Taxes.
6. Configuring Taxes for Transactions Part 3: Setting Up Tax Jurisdictions,
Tax Statuses, Tax Recovery Rates, and Tax Rates.
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Lesson 9:
View the Business Unit that was system generated for you using the rapid
implementation spreadsheet.
NOTE: This activity is a prerequisite for Configuring Fusion Payables.
Viewing a Business Unit
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21. Search Display Name: Financials Common Module Template for Business
Unit Security
22. Click Open
23. Click Generate Roles button and click OK when the operation is complete.
24. Close the Entitlements Server window.
25. Select Go to Task for Provision Roles to Implementation Users for Business
Unit.
26. Click Administration link at the top right.
27. Click Advanced Search Users
28. Search for your user, select it, and click Open.
Note: Make sure your user is the User Type Employee. You need to be an
employee because we will make you a Buyer.
29. Click Roles tab
30. Click Assign
31. Search by Name:
FUN_FINANCIAL_APPLICATION_ADMINISTRATOR_JOB_XX Canada
Business Unit
32. Select the role, and then click Add.
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AP_ACCOUNTS_PAYABLE_SPECIALIST_JOB_XXBusiness Unit
AP_ACCOUNTS_PAYABLE_SUPERVISOR_JOB_XXBusiness Unit
AP_ACCOUNTS_PAYABLE_MANAGER_JOB_XXBusiness Unit
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Starting Revision: 1
58. Leave the defaults for the rest of the fields, then click Save and Close.
59. Click Done
You need to add a task called Configure Procurement Business Function
because we did not select the Procurement offering when we created our
Implementation Project. Note: In a future release, you will not have to do this.
60. Select the + sign to open the Select and Add: Task Lists and Tasks window.
61. Search Tasks and Name Configure Procurement Business Function. Select it
and click Done button at the bottom of the window.
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Currency: USD
NOTE: This would give your user access to this Procurement BU.
71. Click Save and Close.
72. Click Done.
73. Select Go to Task for the Configure Requisitioning Business Function task.
(This task may be at the very bottom of the task list.)
74. Select your BU for the Requisitioning BU: XX Canada Business Unit, and click
OK.
75. Select Default Deliver-to Organization: XX Inventory Org.
76. Select One-Time Location: Headquarters
77. Click Save and Close.
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Review a Supplier
Activity Scope
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148
Activity Steps
The installments and discounts for the payment term are as follows:
149
150
Background
Complete the Manage Common Options for Payables and Procurement task for
your business unit.
Activity Steps
1. Sign in with your user name.
2. Click the Navigator link.
3. From you Implementation Project, expand Financials > Define Invoicing and
Payments Configuration > Define Payables >
4. Select Go to Task for Manage Common Options for Payables and
Procurement.
The business unit name should display below the page title. If you get a
permissions error, check in Oracle Identity Manager that the data role for your
business unit is assigned to your user. See the Provision a Data Role activity
for the steps.
5. Enter the distribution information from the table below.
Field
Value
Liability
4888-000-21010-4888
Prepayment
4888-000-15015-4888
4888-222-60044-4888
4888-222-60044-4888
Discount Taken
4888-000-56550-4888
4888-222-60044-4888
4888-222-60044-4888
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Activity Steps
8. Click the Go to Task icon on the Manage Payment Options task. Your business
unit should appear under the page title.
9. Review the default payment options.
10. Click Save and Close.
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Background
You want to set up your payment system so you can test the transmission of outbound
electronic payment files.
Activity Scope
You will complete the following tasks:
Set up a payment system and associate it with the disbursement payment file
format you created.
___________________________________________________________
Selecting the Disbursement Payment File Format to Create:
1. From your Implementation Project, expand Financials > Define Invoicing and
Payments Configuration > Configure Payment System Connectivity
2. Select Go to Task icon for Manage Formats page.
3. From the Type choice list, select Disbursement Payment File Formats.
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Protocol: File Transfer Protocol for Static File Names (appears as read-only).
For the FTP Server IP Address lines Value field, enter Payments
training.oracle.com
For the FTP Account User Name lines Value field, enter Payments
training username
For the FTP Account Password lines Value field, enter Payments training
password123
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Setting Up Payments
Background
For your business unit, you want to set up an electronic payment method with a
defaulting rule to be used with an electronic payment process profile.
You will complete the following tasks:
Set up an electronic payment method with a validation for use with Oracle
Fusion Payables.
Set up a payment method defaulting rule for the electronic payment method.
___________________________________________________________
From your XXImplementation Project> Financials folder > Define Invoicing and
Payments Configuration folder > Define Disbursements folder > Manage Payment
Methods task > Go to Task icon > Manage Payment Methods page > Create icon >
Create Payment Method page.
Creating an Electronic Payment Method:
1. In the Name field on the Create Payment Method page, enter XXPayments
payment method.
2. In the Code field, enter XXpm code.
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Viewing an Asset
1. Click Navigator > Fixed Assets > Asset Accounting Dashboard link .
2. Click the Assets link in the task list to open the Inquire Assets page.
3. Click the Book link and select US CORP.
4. Click the Asset Type link and select Capitalized.
5. Click the Search button.
6. In the Search Results region, you see a list of asset numbers and their
corresponding descriptions, asset types, and categories.
7. Select Asset Number 10000.
8. Scroll down to view the Financial Details, including the Book Class and
Prorate Convention.
9. On the Financial Details region within the Books region, select Depreciation
Details to view depreciation for each period based on the specified depreciation
rules.
10. On the Books region, select Transactions from the View menu to view expense
account and location information.
11. When you are finished viewing the asset details, click the Done button.
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Background
You are an asset accounting manager at Vision Corporation and need to define a new
fiscal year according to your company's reporting and tax regulations.
Activity Scope
Create a fiscal year by using the Manage Fiscal Years page from the Setup and
Maintenance work area.
1. Search for Define Fixed Assets Configuration on the All Tasks tab and
expand the folder
2. Click the Go to Task icon in the Manage Fiscal Years row.
3. On the Manage Fiscal Years page, click the Create icon.
4. Enter a unique Name: XX FIS YR (XX will be supplied by the instructor)
5. Enter a unique Description: XX Fiscal Year (XX will be supplied by the
instructor)
6. Click the Add Row icon.
7. Enter a Fiscal Year: 2013 (or current year)
8. Enter a Start Date: 1/1/13 (change to the current fiscal year if other than 2013)
9. Enter an End Date: 12/31/13 (change to the current fiscal year if other than
2013)
10. Enter a Mid Year Start Date: 7/1/13 (change to the current fiscal year if other
than 2013)
11. Click the Save and Close button.
12. Click the Done button.
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Background
As the asset accounting manager at Vision Corporation, you have defined a fiscal year
and now need to define a new calendar using the fiscal year you just defined.
Activity Scope
Create a monthly calendar by using the Manage Calendars page from the Setup and
Maintenance work area.
165
Background
As the Asset Accounting Manager at Vision Corporation, you now need to define a new
prorate convention using the fiscal year and calendar you just defined.
Activity Scope
Create a Prorate Convention by using the Manage Prorate Conventions page from
the Setup and Maintenance work area.
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Background
You are an asset accounting manager at Vision Corporation and need to define a new
corporate book for your company. The corporate book will store all of your company's
asset information in accordance with statutory requirements and your company's
corporate policy.
Activity Scope
Create a corporate depreciation book by using the Manage Books page from the
Setup and Maintenance work area.
Note: When you define a corporate book, the name of the corporate book you
are defining is populated automatically into the Associated Corporate Book
field.
6. Select a Ledger: US Primary Ledger
7. Select a Depreciation Calendar: XX MTH CAL (select the calendar you created
earlier).
Note: The Fiscal Year Name is populated automatically.
8. Select a Prorate Calendar: XX MTH CAL (select the calendar you created
earlier).
9. Select the Current PeriodSelect how to Divide Depreciation: Evenly
10. Check the following check boxes:
Depreciate if retire in the first year
Allow amortized changes
Allow cost sign changes
Allow ledger posting
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Background
You are the asset accounting manager for Vision Corporation and your manager has
requested that you add a category for Office Supplies with a minor category of Printer.
Activity Scope
Create a major and minor category value by using the Manage Fixed Assets Key
Flexfields page from the Setup and Maintenance work area.
1. Click the Go to Task in the Manage Fixed Assets Key Flexfields row.
2. On the Manage Fixed Assets Key Flexfields page, click the Search button.
3. Highlight the Category Flexfield row and click the Manage Structure Instances
button.
4. On the Manage Key Flexfield Structure Instances page, click the Search
button.
5. Select the name Category and click the Edit icon.
6. To add a major category value, click the FA_MAJOR_CATEGORY hyperlink.
7. On the Manage Value Sets page, click the Manage Values button.
8. On the Manage Values page, click the Search button to view a list of the major
category values that have already been defined in the Search Results region.
Note that XX OFFICE SUPPLIES is not currently in the list (XX is a unique
numerical identifier that will be assigned by the instructor).
9. Click the Create icon.
10. On the Create Value page, enter XX OFFICE SUPPLIES in the Value field.
11. Enter XX Office Supplies in the Description field.
12. Click the Save and Close button. Note that XX OFFICE SUPPLIES now appears
in the Search Results.
13. You will now create a minor category value. On the Manage Values page, click
the Done button.
14. On the Manage Value Sets page, click the Save and Close button.
15. On the Edit Key Flexfield Structure Instance page, click the
FA_MINOR_CATEGORY hyperlink.
16. On the Manage Value Sets page, click the Manage Values button.
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173
Background
You are implementing Expenses in your company. You are creating the expense types
that are applicable to each business unit.
Activity Scope
You will complete the following tasks:
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178
Purpose of demonstration:
You are setting a warning limit on the conversion rate. If users enter a conversion
rate that is 5-10% higher than the default conversion rate, they will see a
Warning.
You are setting an error limit on the conversion rate. If users enter a conversion
rate that is more than 10% higher than the default conversion rate, they will see
an Error.
2.
Click the Go to Task icon for Manage Conversion Rates and Policies.
3.
4.
In the Edit Conversion Rates and Policies: US1 Business Unit dialog box,
perform the following steps:
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5.
6.
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Background
During your business trip to the UK, you took a taxi ride and paid for it by using your
personal Visa credit card. After returning, you are entering your expenses. You notice
that a different conversion rate was applied to the taxi expense by Visa than the one
used by your company.
Activity Scope
You will complete the following tasks:
2.
From the Navigator menu, click the Expenses link under the My Information
menu.
3.
In the Expenses work area, click the Create Report button. The Create
Expense Report page appears.
4.
Click the Create Expense Item button. The Create Expense Item dialog box
appears.
5.
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7.
8.
From the Amount choice list , select GBP - Pound Sterling and enter 100.
NOTE: GBP may be near the top of the choice list, rather than in alphabetical
order.
9.
In the Conversion Rate field, change the conversion rate from 1.582 to 1.70.
10.
11.
NOTE: You will see a yellow warning that surrounds the Conversion Rate field,
which indicates the conversion rate you entered of 1.70 is 5% or more above the
allowable limit of 1.582. For entering the conversion rate of 1.70, which resulted
in a warning, you are required to enter a justification.
12.
13.
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14.
In the Date field on the Create Expense Item dialog box, enter today's date.
15.
16.
From the Amount choice list , select GBP - Pound Sterling and enter 100.
17.
18.
Confirm that the Expense Location choice list shows San Francisco.
19.
20.
NOTE: You will receive a red error that surrounds the Conversion Rate field,
which indicates that the conversion rate you entered of 1.80 is 10% or more
above the allowable limit of 1.582.
21.
TIP: If you do not see the error message, click the Save and Close button and
then submit the expense report. You will then see a message that indicates that
you cannot submit an expense report with errors. You will note a red error icon
on the line. Click the expense item link and then you will see the error that was
not showing previously.
22.
Click the Save and Close button. Note that Expenses will not let you submit the
expense.
23.
In the Conversion Rate field, change the conversion rate to 1.65, which is less
than 1.70 for which you received a warning.
24.
25.
Note that the amounts in the Reimbursable Amount column on the Create
Expense Report page update correctly.
Expense reports with report total > = $1,000 requires one level of
supervisory approval.
You will modify the preceding predefined rules to reflect the following changes:
1.
2.
Expense reports with report total > $1,000 and < = $2,000 requires one level of
supervisory approval.
3.
Expense reports with report total > $2,000 requires two levels of supervisory
approval.
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Setup and Maintenance work area > All Tasks tab > Search field: Task Lists and
Tasks > Name field: Manage Expense Approval Rules > Search button > Manage
Expenses Approval rules > Go to Task icon > BPM Worklist application.
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11.
12. In the left-most field of the new condition, click the LOV search icon to select the
report attribute.
13. Expand the Task folder.
14. Expand the payload folder.
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187
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Navigator menu > My Information menu > Expenses link > Expenses work area.
1. In the Expenses work area, click the Create Report button. The Create
Expense Report page appears.
2. In the Purpose field, enter report total equals 1500.
3. Select the I have read and accept the corporate travel and expense policies
check box.
4. Click the Create Expense Item button. The Create Expense Item dialog box
appears.
5. From the Expense Type choice list, select Car Rental.
6. From the Amount choice list, select USD - US Dollar.
7. To the right of the Amount choice list, enter 1500.
8. In the Merchant Name field, enter Hertz.
9. Click the Save and Close button.
10. Click the Submit button.
11. Click the OK button.
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Navigator menu > My Information menu > Expenses link > Expenses work area.
1. In the Expenses work area, click the Create Report button. The Create
Expense Report page appears.
2. In the Purpose field, enter report total equals 2500.
3. Select the I have read and accept the corporate travel and expense policies
check box.
4. Click the Create Expense Item button. The Create Expense Item dialog box
appears.
5. From the Expense Type choice list, select Car Rental.
6. From the Amount choice list, select USD - Dollar.
7. To the right of the Amount choice list, enter 2500.
8. In the Merchant Name field, enter Hertz.
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191
Background
Your company has chosen American Express as your corporate card issuer. You are
ready to start processing corporate card transaction files. To enable the processing, you
will set up the applicable entities.
Activity Scope
You will complete the following tasks:
1.
2.
Create a corporate card program and company account number with American
Express.
3.
Assign the mapping rule to the corporate card program to enable the upload
process to derive corporate card expense types for the corporate card
transactions.
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1.
On the Manage Corporate Card Expense Type Mapping Rules page, click the
Create icon. The Create Corporate Card Expense Type Mapping Rule dialog
box appears.
2.
3.
From the Source Lookup Type choice list, select MIS Industry Codes. MIS
Industry Codes is a lookup that contains the American Express corporate card
transaction codes that describe the type of transactions in the corporate card
transaction file.
4.
From the Default Card Expense Type choice list, select Miscellaneous.
5.
Map the Source Lookup Codes to the following corporate card expense
types:
6.
From the Card Expense Type choice list for Source Lookup Code 01, select
Air.
7.
From the Card Expense Type choice list for Source Lookup Code 03, select
Hotel.
8.
From the Card Expense Type choice list for Source Lookup Code 05, select
Meal.
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From the Card Expense Type choice list for Source Lookup Code 08, select
Miscellaneous.
10.
11.
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1.
In the Manage Corporate Card Programs page, click the Create icon. The
Create Corporate Card Program page appears.
2.
3.
4.
5.
6.
7.
From the File Format choice list, select American Express KR1025.
8.
From the Employee Matching Rule for New Cards choice list, select
Employee number.
9.
In the Card Expense Type Mapping Region, select XXMapping Rule from the
Transaction Summary Mapping Rule choice list. NOTE: This is the mapping
rule that you created previously.
10.
From the Transaction Summary Source Column choice list, select MIS
industry code.
11.
In the Company Accounts region, click the Create icon. The Create Company
Account dialog box appears.
12.
13.
14.
16.
17.
From the Card Issuer Site choice list, select US1 Business Unit.
18.
From the Payables Business Unit choice list, select US1 BU.
19.
20.
21.
22.
23.
24.
25.
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196
1.
In the Manage Corporate Card Usage Policies page, click the US1 Business
Unit link.
2.
In the Edit Corporate Card Usage Policy: US1 Business Unit dialog box, enter
a Cash Limit of 100 for Airfare.
3.
4.
5.
6.
Implementing SmartReceipts
Manage Lockbox
197
Background
Demonstrate navigating the Receivables System Options page and setting required
system options to configure the Receivables environment.
Activity Scope
1. Log in as Your User.
2. Setup and Maintenance work area > All Tasks tab > Search field: select Task
lists > Name field: enter Receivables > Search button > Define Receivables
Configuration > Manage Receivables System Options: Go to Task icon
3. In the Manage Receivables System Options row, click the Go to Task icon.
4. Click the search button
5. In the Manage Receivables System Options page, select US1 Business Unit
and click the Search button.
6. Click the US1 Business Unit hyperlink.
7.
8.
9. In the Tax Account field, enter the tax account to use on transactions when no
tax account is provided.
10. In the Days per Posting Cycle field, enter 20.
11. In the Tax Invoice Printing Options field, select Itemize Taxes.
12. In the Document Number Generation Level field, select When saved.
13. Click the Assess late charges check box.
14. In the Grouping Rule field, select Default.
15. In the Maximum Memory in Bytes field, enter 102400.
16. In the Log File Message Level field, enter 0.
17. Click the Cash Processing tab.
18. In the Application Rule Set field, select Line And Tax Prorate.
19. Click the Use AutoApply check box.
20. In the Chargeback Due Date field, enter Entered date.
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Implementing SmartReceipts
Background
Fusion Receivables continues to support Autolockbox, but has enhanced the ability to
apply receipts automatically. The new SmartReceipts functionality is rooted in the
AutoApply process and leverages a number of setup points. It should be noted that the
functionality can be leveraged by AutoLockbox and has been extended to receipts
created manually or through Excel uploads.
Note: When creating new setup, please use your initials in the values assigned to
prevent conflicts with your fellow classmates. In addition, everyone will be looking at
the System Options for US1 Business Unit. Please do not save any changes when
looking at or evaluating this setup. This will prevent you from conflicting with your
classmates.
When implementing Fusion Receivables and depending on your requirements, you may
need to configure, or update the defaults for, various setups related to receipts:
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4. Select Cash Processing tab and review related cash processing settings.
These are the primary drivers of the SmartReceipts functionality that are used by
the AutoApply processes.
AutoApply
The Use AutoApply option is enabled when you want to use AutoApply to process
receipts for the business unit. This applies to manually entered receipts, receipts
created through Excel upload (ADFdi integration) and receipts created through
lockbox processing. AutoApply attempts to process receipts even when there is
invalid or only partial information available to match receipts to transactions. The
AutoApply process matches transactions to receipts and either applies receipts
automatically or presents transaction recommendations for receipt application to you
for manual processing.
If you enable the Use AutoApply option, you can use an AutoMatch rule set to help
define how to match customers to receipts and receipts to transactions to complete
receipt processing.
Use the Days to AutoApply a Receipt field to specify the number of days that
AutoApply attempts to apply a receipt to a transaction. Use this field if your
customers often pay for transactions before they are created. AutoApply looks for
and attempts to apply open receipts for the number of days that you specify. If you
do not enter a value in this field, AutoApply tries to apply the receipt only once.
Important: If you do not enable AutoApply, and if you do not set up an AutoCash
rule set to indicate how to apply receipts, then Receivables leaves all receipts that
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AutoMatch Calculation
The threshold qualifying percentages defined in the AutoMatch rule set are
compared to the resulting scores of each customer account number or
transaction number that is analyzed by the matching process.
The matching process derives a recommendation in this way:
1. If applicable, remove characters and spaces from the number as defined
by the AutoMatch rule set string handling.
2. Apply the formula (Levenshtein algorithm) to the resulting string to obtain
the score. This formula is:
1 - (number of changes required to make the recommended string match
the provided string / length of the larger string)
3. Compare the resulting score to the applicable threshold.
For example, transaction number 10010 is provided by lockbox for a receipt
application. This number does not exist, but Receivables finds the number
AR10001. The recommendation for this number is calculated in this way:
1. The AutoMatch rule set string handling settings indicate that the first two
characters are to be removed from a string under consideration.
Receivables removes AR, leaving the number 10001.
2. It will take one change for 10001 to match 10010. Therefore, the score for
this match is (1 - 1/5) = 80%.
3. The 80% score exceeds the Combined Weighted Threshold value of 70%,
so the receipt is automatically applied to transaction AR10001.
4. To create a new AutoMatch rule, select the Create icon.
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Match Payment with Invoice: This rule applies a receipt to a single invoice,
debit memo, or chargeback only if the receipt amount exactly matches the
amount of the debit item.
Clear the Account: This rule applies a receipt only if the receipt amount
exactly matches the customer open balance.
Clear Past Due Invoices: This rule applies a receipt only if the receipt
amount exactly matches the customer past due account balance.
Clear Past Due Invoices Grouped by Payment Terms: This rule applies a
receipt only if the receipt amount exactly matches the sum of the customer
credit memos and past due invoices.
Apply to the Oldest Invoice First: This rule applies receipts to customer
debit and credit items, starting with the item with the oldest due date.
2. To create a new AutoCash Rule Set, select the Create icon and enter the
following:
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3. Select Cash Processing tab, select the list of values for each of the following
attributes to find your new values but do NOT save any of these values in system
options:
AutoMatch
Application Exception Rule Sets
AutoCash Rule Sets
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Manage Lockbox
In order for the AutoLockbox process to leverage SmartReceipts and AutoApply, you
need to select it. Otherwise, it will apply receipts as it does in R12.
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The customer profile class shares these default settings with other parts of
Oracle Fusion Receivables: Match Receipts By; AutoMatch rule set; AutoCash
rule set; AutoInvoice Grouping rule; payment terms; and tax printing options.
Each of these settings is used according to the hierarchy required by the
transaction or receipt process.
For receipt processing:
Receivables searches for a Match Receipt By value to use for receipt and
transaction comparison in the order: customer site profile, customer
account profile, lockbox (for lockbox processing), and system options.
Receivables searches for an AutoMatch rule set to determine how receipts
are applied automatically and transactions recommended for manual
application in the order: customer site profile, customer account profile,
lockbox (for lockbox processing), and system options.
If Receivables cannot match receipts to transactions, the application
searches for an AutoCash rule set to use to apply receipts in the order:
customer site profile, customer account profile, and system options.
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Value
Business Unit
Receipt Method
Receipt Number
XX123456
Entered amount
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Background
Demonstrate defining attributes of a profile class and assigning the profile to a customer
account.
Activity Scope
1. Login as your user
2. Setup and Maintenance work area > All Tasks tab > Search field: select Task
lists > Name field: enter Receivables > Search button > Define Receivables
Configuration > Define Customer
3. Expand Define Customer.
4. In the Manage Receivables Customer Profile Classes row, click the Go to
Task icon.
5. In the Manage Receivables Customer Profile Classes page, click the Create
icon.
6. In the Profile Class Name field, enter XX New (as determined by the instructor).
7. In the Collector field, select Jim Jones.
8. In the Credit Classification field, select New Customer.
9. In the Payment Terms field, select 30 Net.
10. In the Discount Grace Days field, enter 3.
11. Enable the Override terms option.
12. In the Match Receipts By field, select Transaction Number.
13. In the AutoMatch Rule Set field, select Default AutoMatch Rule Set.
14. Enable the Automatically update receipt match by option.
15. In the AutoCash Rule Set field, select Oldest transaction first.
16. In the Application Exception Rule Set field, select Default Exception Rule.
17. Click the Save and Close button.
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Background
As an implementer, you want to set up funds capture functionality to manage funds
capture transactions and settlement batches.
Activity Scope
You will complete the following tasks:
___________________________________________________________
Creating a Funds Capture Payment Method:
1.
2.
Setup and Maintenance work area > Search: Tasks pane: Define Receivables
> right arrow > Expand Define Receivables Configuration folder > Define
Funds Capture folder > Manage Funds Capture Payment Methods task > Go
to Task icon > Manage Funds Capture Payment Methods page > Create icon
> Create Funds Capture Payment Method dialog box.
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Create a Collector.
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Background
Oracle Fusion Advanced Collections provides a Collections Customer work area
and a Collections Dashboard for collectors to view and work with delinquent customer
transactions. The following instructor led demonstration illustrates the work area and
dashboard that is directly impacted by the setups for Collections.
Activity Scope
Navigate to Collections Customer work area and give the students a guided tour of
the areas covered in setups: Strategy, Scoring, Aging Methods, Collectors, and
Collection Preferences. General areas to cover include the Profile tab covering
Strategies and Collector assigned; the Transaction tab covering Payments, Disputes
and Adjustments; the Aging tab to discuss Aging Methods and view aging buckets; and
the History tab to discuss Correspondence History.
Review the Collections Dashboard illustrating the customers listed are delinquent and
assigned to the collector Jim Jones. A summary of the delinquent customers displays
their total amount due and the breakdown of amounts according to aging. Expand and
review the regions of: Activities, Customer Search, and Process Monitor.
Collections Customer Work Area
1. Enter your User ID: Jim. Jones and Password: Assigned by Instructor. Click
the Sign In button.
2. Click the Navigator link.
3. Click the Customer link under Collections.
4. Under the Search Customers region click the Customer List of Values (LOV).
5. Change the value to Account. Enter the desired information into the Search Text
field. Enter the value 10060. Click the Search button.
6. Review the Customer Information on the lower left region, particularly the
Score and the Status.
7. Review in the Profile tab the Strategy assigned to this customer which consists
of a series of tasks. You can Complete, Edit or Skip the tasks. Complete is only
applicable to an Open task. .
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End of Procedure
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Create Collectors
Background
You have been hired as an employee and need to be set up as collector. You also
have been created as user with the roles of Collections Manager and Collections Agent.
Activity Scope
Create yourself as a collector. Once you have created yourself as a new collector you
can assign the collector to customers under the Profile tab on the Customer work area.
Begin at the Setup and Maintenance work area > Click the All Tasks tab > In the
Search region > Enter Manage Collectors in the Name field > Click the Search button
> Click the Go to Task icon.
1. Start from the Manage Collectors page.
2. From the Search Results region, click the green plus sign to create a new
collector.
3. Enter your name as Collector Name. (An alias can be used.)
4. Select from the list of values, Employee the type.
5. Select your name from the list of values in Employee or Group field.
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1. Start from the Manage Aging Methods page by searching it on the All Tasks
tab from your implementation project.
2. From the Aging Method region, click the green plus sign to create an aging
method.
3. Enter the name as XX 120 Day Aging. (XX to be assigned by the instructor)
4. Select from the list of values, 7 Bucket Aging as the aging type. Note: You
must use the 7 Bucket Aging when creating methods with 5 or 6 aging
buckets.
5. Enable the aging method by selecting Yes from the list of values.
6. Select Common Set from the list of values as the Aging Method Set.
7. Enter Current to 120 Day Aging Method for the Aging Method Description.
8. Click the Save button.
9. Continue to the Aging Day Method: Details region. Note: Slowly enter the
following information as a lag time exists for each row.
10. Add rows using the green + in the Aging Day Method: Details region
11. Enter Sequence as 0,(Defaults automatically) Bucket Type as Current, Aging
Days From as -9999, Aging Days To as 0, and Aging Bucket Heading as
Current.
12. Enter Sequence as 1, Bucket Type as Past Due, Aging Days From as 1,
Aging Days To as 45, and Aging Bucket Heading as 45 Past Due.
13. Enter Sequence as 2, Bucket Type as Past Due, Aging Days From as 46,
Aging Days To as 60, and Aging Bucket Heading as 60 Past Due.
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A bucket must have Aging Days From less than Aging Days To.
All buckets must cover the range from -9999 to 9999 and there is no way to
update a field with the value of -9999 or 9999. The first bucket must have
Aging Days From = -9999 and the last bucket must have Aging Days To =
9999
End of Procedure
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Value
<Your initial> 91+
Customer Scoring
Comment
Replace Copy of Customer
Scoring. This must be a unique
name.
Optional
Start Date
Determines
Collections Score of
Customers
Current Date
End Date
Leave Blank
Optional
Optional
To Score
100
Enabled
Yes
Description
Type
Customer
Description
From Score
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0.1
The Percent of
Delinquencies 61-90
Days Overdue
0.1
The Percent of
Delinquencies 91+
Days Overdue
0.7
5.
6.
7.
8.
Comment
Field
Customer Name
Business Unit
Value
Computer Service and
Rental
US1 Business Unit
Comment
Select a customer known to
have 91+ delinquent
transactions.
Select a Business Unit that
contains those transactions.
End of Procedure
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End of Procedure
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Background
Oracle Fusion Cash Management provides a Bank Statements and Reconciliation
work area for you to view Processing Warnings and Errors, view Bank Statement
Reconciliations that are complete and incomplete, and from the Process Monitor,
view and resubmit processes. The following instructor led demonstration illustrates the
work area that is directly impacted by the setups for Cash Management.
Activity Scope
Navigate to Bank Statements and Reconciliation work area and give the students a
guided tour of the areas impacted by setups: Banks, Branches and Accounts,
Bank Statement Processing, and Bank Statement Reconciliation. General areas to
cover include the account security, bank statement codes, and reconciliation rules.
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Background
The first step in configuring Oracle Fusion Cash Management is to define your banks,
branches and accounts. Once you have established your initial banks, branches, and
accounts, you can proceed to configure your processing and reconciliation rules and
apply them to your specific bank accounts.
Activity Scope
In this activity you are to create a bank, branch, and account. Associate the bank to the
legal entity: US 1 Legal Entity. Leave out the processing and reconciliation rules under
the Control tab in the bank account configuration for now. You will return to the account
once you have configured your rules and apply them accordingly.
1. Navigate to Setup and Maintenance > All Tasks > Search region > enter
Define receivables configuration in the Name field > Search button > Expand
Define Cash Management and Banking Configuration > Set Up Banks,
Branches, and Accounts > Manage Banks > Go to Task.
2. Click the Create icon.
3. Click in the Country list item. Select the United States from the list of values.
4. Enter a name into the Bank Name field. Enter "XX Bank of America". (XX is the
unique identifier assigned to you by the instructor.)
5. Expand Addresses region. Click the Create button. Enter the address
information as follows: 1234 Main St, Dallas, TX 75233. Click the OK button.
6. Expand the Contacts region. Click the Create icon. Enter a First Name and
Last Name of the contact. Click in the OK button.
7. Click the Save and Close button. Click the OK button.
8. Click the Create Branch button.
9. Enter the information into the Branch Name field. Enter Downtown Branch.
10. Expand Addresses region. Click the Create icon and enter the address
information: 1234 Main St. Dallas Texas 75233.
11. Click the OK button. Click the Save and Close button. Click the OK button.
12. Click the View Branches button. Click the Create Account button.
13. Enter an Account Name, Number, and Currency.
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Background
The first step in configuring Banks Statement Transaction Creation Rule, is to define
your bank transaction codes. These codes are usually provided by your bank to identify
activity on your bank statement.
Activity Scope
In this activity you are to create a bank transaction code, then use that code to define
your Bank Statement Transaction Creation Rule.
1. Navigate to Setup and Maintenance > All Tasks > Search region > enter
Define Receivables Configuration in the Name field >Expand Define Cash
Management and Banking Configuration > Define Bank Statement
Processing and Reconciliation > Manage Bank Statement Transaction
Codes > Go to Task.
2. Click the Create button.
3. Enter the following required fields: Transaction Code: 0XX; Description: Bank
Adjustment due to rates; Transaction Type: Bank Adjustment.
4. Click the Save and Close button.
5. Click the Done button.
6. Navigate to Setup and Maintenance > All Tasks > Search region > enter
Define Receivables Configuration in the Name field >Expand Define Cash
Management and Banking Configuration > Define Bank Statement
Processing and Reconciliation > Manage Bank Statement Transaction
Creation Rules. Click the Go to Task button.
7. Click the Create button.
8. Enter the required information into the Name field. Enter 0XX Bank Adjustment
Select US1 Legal Entity from the list of values as the Legal Entity.
9. Navigate to the Statement Line Identification Criteria region. Select Bank
Adjustment from the list of values in the Type field. Enter the code you just
created; 0XX in the Transaction Code field.
10. Navigate to the Transaction Details region. Enter Bank Adjustment in the
Type field. Select the business unit from you created from the list of values (or
select US1 Business Unit if you did not create your own business unit).
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13. The user can also control which segments and descriptions are displayed.
Press the Show/Hide Segments button.
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Anita Kennedy can draw the following conclusions from the sunburst:
o Overall, revenue has grown for products in the account group (total
revenue has grown 6.5% year on year and the center node is colored
green).
o All products have performed reasonably well in September 2014 (all three
product lines are green meaning that revenue increased).
o However; it seems that there are some issues with cost centers and
perhaps regions
18. Anita uses the interactive features on the sunburst to explore Septembers
results in more detail. Rather than breaking down the results by product, she
would like to see them displayed by Cost Center. Select any segment in the
middle ring (cost center) and press the Move Ring Toward Center button.
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The sunburst is re-drawn with the cost center in the inner ring. (Note: The user can
also move rings using the Move Ring Away from Center button)
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Anita Kennedy can draw the following conclusions from the sunburst:
o Key Accounts accounts for over 75% of the revenue worldwide and has
grown reasonable well however; Regional Sales and Indirect Sales had
weak growth and Inside Sales (the smallest contributor) actually
decreased.
o Focusing on Regional Sales, we can see that were patchy contributions
from different product lines and regions (some had positive contributions
and some did not). Regional Sales doesnt seem to be a determining
factor in the overall performance because there are many variations below
it.
19. She decides to take a regional perspective. Select the Company segment in
the right hand control panel and then press the blue up arrow twice
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Anita Kennedy can draw the following conclusions from the sunburst:
o North America, APAC and EMEA all made similar contributions and had
positive growth.
o Indirect Sales and Inside Sales are only tracked separately in North
America where their performance was poor.
o In LAD (the smallest contributor) revenue actually decreased year on year.
The fact that all LAD revenue is small or negative irrespective of the cost
center or product line implies that LAD is a determining factor. It probably
warrants further analysis.
o APAC grew in all product lines and cost centers.
o EMEA seems to have an issue with Regional Sales.
20. Anita decides to take a closer look at EMEAs results. Select the EMEA node in
the sunburst and then press the Keep Only button above the sunburst.
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21. Select the EMEA node in the sunburst and then press Zoom in icon at top.
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The sunburst is re-drawn with the countries below EMEA in the company hierarchy
displayed.
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Anita Kennedy can draw the following conclusions from the sunburst:
o Although EMEA had overall good performance, performance at the
country level was uneven.
o Germany, United Kingdom and Turkey had good growth however; other
countries had weak growth and Russia and some of the smaller countries
actually decreased revenue.
o The correlation of the country performance with the corresponding cost
center and product line performance implies that country is an important
factor in influencing results.
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SmartView
The multi-dimensional account balance capabilities provided by Fusion General Ledger
provide unprecedented advances in account analysis. With SmartView, users can slice
and dice account balance information by any segment or hierarchy within the chart of
accounts. This Excel plug-in allows users to inquire on real-time account balances in a
spreadsheet and also provides drilldown to the application for additional details.
Highlighted Features:
Online analysis of account balances in a familiar spreadsheet environment.
o You get better user-friendliness and greater productivity in manipulating
and analyzing financial data in any ad hoc way that suits you.
Drill down from parent-level account balances to lower level account balances
and to the underlying journals.
o You get instant access to the details you need to investigate and resolve
any issues.
Refresh the spreadsheet to update the latest balance information, for example if
a new journal gets posted.
o You get up-to-date data instantly, so your decisions are always based on
current, correct information.
Steps
This introductory flow shows you how straightforward it is to inquire upon and
manipulate account balances using familiar desktop tools, in order to get to the
information you want in an efficient, user-friendly way.
1. Launch Microsoft Excel and open the R9_SmartView.xls file. Note that your
Smart View queries can be saved and reused, saving time if you are regularly
investigating similar account balance information.
2. Click on the Refresh button in the Point of View window or in the Essbase
toolbar. This will prompt you to log in. Use your Fusion Applications username
and password.
3. After entering your username and password, click on the Sign In button with
your mouse. Do not just hit the Enter key on your keyboard.
Smart View is connected to your Fusion training environment. You can see this
configuration by navigating in Excel to Smart View > Options > Advanced >
Shared Connections URL and reviewing the url: https://rws2-fapXXXXfin.oracledemos.com/workspace/SmartViewProviders.
4. Using the Point of View (POV) window
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The Smart View Shared Connections window may also appear, but as your
database connection is already setup for this exercise, you can close this
window.
a. Find the Cost Center dimension in the Point of View (POV) window (hint: All
Corporate Cost Centers-V5), and click the list of values arrow to select a
new value.
Note: If you hover over the pull-down arrows beside each dimension, you will
see the dimension names.
From the list, click [] to open the Member Selection window. The
Members region shows all hierarchies (trees) and tree versions that have
been created for this dimension.
1
In Smart View terminology, dimensions are each of the segments of your chart accounts plus other
accounting elements such as ledger, currency, accounting period, balance type. The values for each
dimension are known as members.
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b. Click [+] to expand the parent value All Cost Center Values. This displays a
list of all cost center values in your chart of accounts.
c. Next, click [+] to expand the hierarchy All Corporate Cost Centers-V5. This
displays the hierarchy with the parent values and the child values that roll up
to them.
Note: When a value appears in more than one tree version of the same
dimension, Smart View always uses the unique member path to identify each
value. For example, if parent cost center value 100 appears in more than one
hierarchy, the name of the hierarchy precedes value 100 to identify which
hierarchy it came from. This is important because parent cost center value
100 may have different child cost center values rolling up to it in different
hierarchies. The value prefixed by the hierarchy name is referred to as the
fully qualified member name. The fully qualified member name is also used
when the same value is used in more than one dimension, for example if
99000 is a valid value for both company and account, it will be shown as fullyqualified member name [Company]@[99000] and [Account]@[99000] to
distinguish the two.
d. Select cost center 400 by checking the box next to the cost center value and
click the
icon to move it across to the Selection region, and also click the
icon to take the existing value out of the Selection region, and then click
OK to close the window.
e. Click the Refresh button. The Smart View query will refresh the account
balances for the cost center that you selected. If you selected a parent value,
the amounts retrieved are the sum of accounts balances for its children.
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Balance Amount
The Balance Amount lets you select whether you want to see the
Beginning Balance, Period Activity, or Ending Balance for account
balances. Selecting Period Activity displays the account balance
activity that occurred during the month. Selecting Ending Balance
displays the year-to-date balance for Revenue and Expense accounts,
or inception-to-date balance for Asset, Liability, and Equity accounts.
Scenario
The scenario is currently set to Actuals. Selecting Budget for the
scenario would return budget data.
Amount Type
The Amount Type is set to Base. Other options are Period-to-Date,
Quarter-to-Date, Year-to-Date. Base is like the universal amount type
and enables you to view any amount type/balance amount
combination. If you select Period-to-Date, Quarter-to-Date, or Yearto-Date, you would need to select the appropriate Balance Amount to
go with it before you can view the data.
Currency
The currency is currently set to USD. You can select other currencies
in your query, such as CNY (Chinese Yuan), but you will also need to
change the Currency Type to Entered in order to view data.
Currency Type
The currency is currently set to Total. The Vision US PL ledger
accounts for all transactions in USD accounting currency. The ledger
has some foreign currency transactions denominated in CNY, so
selecting CNY currency and currency type Entered will display some
account balances in CNY. Also, selecting the currency type
Converted from [] will display that foreign currency amount
converted to USD.
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c. Parent values can be expanded within the spreadsheet to drill down and view
the account balances of the child values, or parent values can be collapsed.
Either use Zoom-In from the Essbase menu or double-click on the Qtr1-12
value to expand the quarter into months. Click on 01-12 and select Zoom
Out from the Essbase menu toolbar. See how it collapsed the months 01-12,
02-12, and 03-12 into Qtr1-12.
d. Next, click on one of the accounts in column B (i.e. 40000 Revenues) and
double-click on it or select Zoom In. This expands the parent value to its
child accounts. If some of the descendent values of 40000 were also parent
values, you could expand them to see their children. Each child level in the
hierarchy is indented from its parent.
e. Select any of the child values and select Zoom Out to see the child values
collapse back into the parent value.
Note: Child values are expanded above their parent rather than below.
f. From the Smart View toolbar, click Options and select the Member Options
tab. Under the Zoom In grouping, you can specify how members of a
hierarchy are displayed; for example, you can control whether you zoom in by
one level at a time, expand all child levels, or zoom straight o the lowest level
of the hierarchy.
g. Under the Data Options tab, you can control the suppression of data under
the Suppress Rows grouping. Check the box to suppress the No Data /
Missing, click OK to close the Options window, and refresh your spreadsheet.
The accounts with no balances (corresponding cells have #Missing) will be
removed from your analysis. (If this box was already checked, see what
happens when you uncheck it).
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If you know the unique member name of a dimension member, you can type it
into the desired position, and Smart View will look up the data. Type Qtr3-12
into the cell to the right of Qtr2-12. Hit the Enter key on your keyboard.
Click Refresh. The Qtr3-12 column should populate with data.
j.
You can also pivot the data in the spreadsheet if you want to change the
orientation of your view. In the POV, go to the Balance Amount dimension (it
might currently be displaying Period Activity and select the parent value
Balance Amounts and remove Period Activity . Click Refresh.
k. Next, drag the Balance Amount dimension from the POV and drop it over
Qtr1-12 to place this dimension in the column.
l.
m. To pivot the data in the spreadsheet, click to select the cell that reads
Balance Amount, and use the Essbase toolbar to pivot the Balance Amount
dimension from the columns to the rows using the
button. The
spreadsheet is now laid out with 3 dimensions Balance Amount, Cost
Center, and Account in the rows of the report.
The selected dimension to be pivoted is always moved to the outermost
row/column of the opposite axis. This might not always be the most helpful
place for your analysis, so the dimensions can also be rearranged in the
spreadsheet by dragging and dropping.
To analyze the data by cost center first then balance amounts within each
account, right-click and drag the cell for Balance Amount from the left of the
spreadsheet and position it over column C where the account values begin
and the spreadsheets layout will change accordingly.
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n. Dimensions can also be dragged back to the POV window if you would like to
remove them from the spreadsheet. Right-click and drag the cell with the first
cost center listed and drop it back to the POV window. The cost center
dimension is removed from the spreadsheet.
o. You can use Excels capabilities for calculations on the data in your
spreadsheet to calculate totals, averages, variances, etc. The recommended
practice is to add calculations after you have finalized your report layout,
since adding a new dimension to your Smart View report might mess up your
calculations or cause data in them to be lost. You can also use Excel
formatting and conditional formatting to change fonts, or the way cells display
currencies, percentages, etc.
6. Refreshing the query to see real-time balance information
Having the flexibility to manipulate your balances in Excel without the need to
import and export the data is a key feature of General Ledger and Smart View
integration.
One additional problem with traditional import/export to Excel is that data can
become stale your analysis would be based on out-of-date information as
new journals are posted and balances change. Smart View has a Refresh button
on the POV window and on the Essbase toolbar which will instantly update your
data with the most current balances posted in General Ledger, so you can reuse
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Runtime prompts and expansions for instant access to current, relevant data at
any level in your accounting hierarchy.
1. Log into your Fusion environment as casey.brown.
2. Navigate to Navigator>General Accounting>Financial Reporting Center.
3. In the Financial Reports region, select each link as follows: Shared
FoldersFinancialsFinancial ReportUS Reports
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This page presents the user with a list of all the Reports and Books that are
available to them.
The first tab shows the Live online reports these are interactive reports with a
Point of View that are run against real time data.
The second tab shows snapshot reports which have been published (from a
previously scheduled Financial Report Batch) for a particular point in time and
cannot be changed.
Reports and Books can be published directly in four different ways
HTML
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7. Click to expand
Company >
[Company].[All Corporate Company-v1] >
[Company].[@T] >
[Company].[@100] >
and then use the checkboxes to select the values 101 and 102 if they arent
already selected.
8. Click the Add to Selected icon to move the two new values over to the right
hand side of the window.
You will see that members are identified by their unique member name, for
example [All Company Values].[101] rather than just 101. This allows the
Financial Reporting application to uniquely identify each member if they
appear in more than one version of a hierarchy (e.g. tree-v1 and tree-v2), or if
the same value is used in multiple dimensions (e.g. if 100 is used as a cost
center value and also a product value).
9. Click OK to close this window. Your prompt for Company will have changed to
Company, 101-US 1 LE 1 BU 1, 102-US 1 LE 2 BU 2.
10. Click OK to run the report.
The report is displayed in your browser window. Remember you can collapse
the Task Area pane to the left of the screen if you require more space on
screen for your working pane. If you do not see any data in the report, please
check that the data access set is set to US Primary Ledger (upper left corner
of screen), and set the Accounting Period to 12-13 (its in Qtr4-13).
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If you need to change a value for the User POV, select the tab for that
dimension (i.e. AccountingPeriod, Cost Center, etc). The member selector
will pop up. Proceed to navigate the tree to find the appropriate value.
A user viewing the report can change the member value for any of the
dimensions on the User POV, so they can customize the report data to fit
their needs.
The User POV dimensions are links, and if you click on them you will pop
open the Member Selection window so you can refine the data that appears
on the report. Then, this User POV is tracked for each user and every
dimension, and always shows the last selected value the next time you run
any report (not just this current report) where that dimension is contained in
the User POV. This provides efficiencies because for some users they will
always run reports for a particular Company parent or Cost Center parent.
At the top of the report is the Grid Point of View (POV). This works like the
User POV, except that the Grid Point of View locks the initial value for that
report every time you run the report (based on report definition). Grid Point of
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The report will be redisplayed on your screen using the new point of view.
You will see that the report displays data both for 02-14 and also for 01-14.
When you change the User POV, all report values that are based on that
User POV will change accordingly.
Please be aware that when you pop open the Member Selection
window for the Point of View, you should click either OK or Cancel to close
it (do not select the button for the window).
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Note the small grey arrows beside your account segment values, indicating
that these are parent values that can be expanded. Parent or child account
balance totals can be shown instantly at any level of the hierarchy.
14. Click on the arrow beside Revenues. You will see this accounts direct
children appear below it. Each of these values also has an arrow beside
them, meaning that they are also a parent account.
15. Click on 40000 Revenues. You will see that this account has some children
that are child values and do not have an arrow beside them. They are at the
lowest level of the hierarchy and cannot be expanded further.
16. Click on 50000 Material and Goods. This account has some children that
are parent values and can be expanded further. Account balance totals are
calculated at every level of your hierarchy, so you can expand and contract
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17. Next you will drill through to GL and underlying transactions. Drill through is
available when you see the link on numeric amounts. If the report is defined
with drill through, then all balances on the report are drillable to Fusion
Account Inspector user interface.
Expand on the financial statement line called Travel Expenses
Drill through on the line for 60512 Airfare, by clicking on the numeric amount
link.
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This opens a window that shows the GL journal lines that make up the
account balance. Some of these journals came from Payables, so you can
either click on the journal name to drill down to the GL journal, or you can
click on the amount to drill down to the subledger accounting journal. If you
drilled to the GL journal, you can drill to the subledger accounting journal line
by clicking on the amount on the GL journal line. From the subledger
accounting journal line, click on the View Transaction button to see the AP
invoice.
19. Before we move to the next report, we will change the User POV for a
dimension. Change the Cost Center dimension member to [All Corporate
Cost Centers-V1].[T].[400]. By doing this, we will see how User POV
members will then default to the next report.
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NOTE: The report has now been updated to Cost Center 400 (tree version
1).
20. Go back to the Financial Reporting Center browser tab. Now select the
Income Statement (Actual vs. Budget) report and select the icon to view
this report in HTML.
21. Leave the prompt as the default value 101 and 102.
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Note the User POV values default from the last setting on the previous report.
In the User POV, you can change the cost center back to All Cost Centers
or change the accounting period to a different period to see the data in the
report change dynamically.
22. Click Done when you are finished viewing this report.
23. Next, select the Rolling 12 Month Income Statement and select the icon
to view this report in HTML. This report has been designed to report on
periods for the 12 months up to the selected period, this period range has
been defined using a Function in FR Studio. The range has been defined
relative to the report User POV, meaning it will change if the User POV for the
report changes. If no data is displayed in the report, make sure the currency
is set to USD.
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The graph also changes to reflect expansions of your data in the report.
26. Click on expansion for Employee Benefits in the table. You will see the
child values are displayed in the report.
If you now scroll down to the graph, you will see that it has also been updated
to include these child values.
27. Once you have had the chance to look at this report, click Done to return to
the Financial Reporting Center page.
28. Try opening a report by clicking on the Excel icon.
29. Open some of the other reports that may be of interest to you. Here are
some noteworthy ones:
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b. The Financial Highlights report shows two grids in one report with a
graph at the bottom.
c. The Cost Center Expenses by Tree report compares the cost center
structure from before and after an organization restructuring. This is done
by placing two grids on the same report so that the user can see two
different tree versions on the same report. Note Cost Center 820 rolls up
to parent 800 in the v3 tree version, and rolls up to parent 700 in the v4
tree version.
This report allows you to compare different account balances for specified
cost centers prior to the restructuring and afterwards. As shown in this
example, you can have different versions of a tree (or hierarchy), which
enables date-effective hierarchies for reporting. You can report on past,
present or future hierarchies for trend and what-if reporting.
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9. Change the User Point of View for Line of Business to 10, for Cost Center to
430 and for Product to 263
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10. Expand the 40000 Revenues row, and then click on the $ amount for the
41000 Revenue under the 03-13 column. A window will open, select Drill to
Detail Balances.
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11. A new browser tab will open which displays detail balances showing detail
revenue balances for each month between 01-13 and 03-13.
12. At this point, you can analyze the data further. Change the From Accounting
Period to 04-12. Click on Search button.
For the row for Accounting Period 01-13, select the amount -213,703.00.
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13. On the Joural Lines page, drill further down on the account by clicking on the
credit amount 213, 703.
14. The Subledger journal Lines page opens, showing the detail
15. Select the line for 153,483 highlighted above. Select the View Transaction
button. The Transaction Invoice page opens.
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16. Select tab that contains the Period Comparison Report in Mobile Financial
Reporting Center to continue with this script.
17. We will now start an OSN conversation. Select PDF Preview from the
pulldown menu. After PDF is rendered, select Download to save the pdf to
your pc or network drive. This file will will needed in the following steps for
the Conversation in Oracle Social Network.
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18. Open Oracle Social Network by selecting the OSN icon to the left of the
report.
19. OSN opens . Create a new conversation by pressing the New Conversation
button.
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24. Add the PDF report (saved to your pc/network) to the conversation by
selecting the Add Document icon at the bottom of the page. The Find pdf,
attach, add a comment (optional), and select Upload button.
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25. Now open the PDF attached to the Social conversation to add a Text
Annotation (these annotations are in Oracle Social only). Select Tools and
action.
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26. Highlight the Revenue amount for 03-13. Add Comment. Press Continue.
Then select Publish <Number> Annotations. (you must publish). Then
lastly select Close.
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28. Also, the conversation is in the Mobile Financial Reporting Center user
interface
29. Sign in as Casey.Brown. Review the social conversation. Open PDF, add
comment on PDF as text annotation, and Publish. Also, a normal Add
comment to conversation itself (not the PDF).
30. Sign back in as anita.kennedy, find social conversation and review Casey
Browns comments.
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9. As this will be a simple Income Statement report, double click the Account cell
and select some parent level revenue and expense accounts.
10. Expand on the hierarchy Account>All Corporate Accounts
V1>[Account]@[T]>95001>95011 and 95021.
11. Check the box next to the following accounts: 40000 Revenue, 50000 Material
and Goods, 60000 Operating Expenses, 70000 Extraordinaries & Tax.
12. Move them over to the right side of the window by clicking on the move arrow
pointing to the right.
13. Also check the box at the bottom of the screen Place selections into separate
rows to put the selections in separate rows in your report so that you can control
specific formatting and behavior for each row.
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Note that you can add any child accounts or parent accounts from anywhere in
your hierarchy and balances will be shown at that level based on data in the
Essbase cube there is no need for calculations of summary account balances
etc., GL balances are stored at all levels of the hierarchy in real time.
14. After clicking the OK button, you will see the four parent account values in your
report.
15. Enable expansion for all the account values shown on the report simply by
clicking a checkbox. When you have setup tree hierarchies in your Fusion Chart
of Accounts, thats all it takes to have your report instantly display both summary
and detail balances at any level of your account hierarchy you expand a parent
account to see the balances for all the child accounts. At report runtime, users
can drill instantly from a parent account balance to see the real-time child
balances, with no need for re-calculations of summary balances, or re-running
the report for new account data.
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17. You can control the name that is displayed for each row.
18. In the Heading Row Properties region on the right, selecting Member Name will
display the account value;
19. Alias Default will display the account value and description;
20. Both will display a combination of the previous two options.
21. Selecting Custom Heading allows you to enter any text for the row name.
Custom Headings are not recommended for rows with parent values because the
expanded child values will not be uniquely identified.
22. Please select Alias Default for each of the rows in your report.
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23. Add a formula row to the report to create the total for Net Profit.
24. Highlight the row under account 70000 and right click to select Insert Row >
Formula.
25. Click on the = # calculation cell to enter the formula in the top of the screen.
26. To calculate net income, enter [1]+[2]+[3]+[4].
27. Click the green check mark to the left of the formula field to validate that your
formula is correct.
You can use the pull down list to view all the different options for formula
calculations so the report content can contain complex calculations in the same
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Report Functions are a very powerful piece of functionality for giving users
exactly the data they want, and easy to setup with a few clicks.
For the Accounting Period, set up a range based on 6 months up-to and
including the user selected period for the report. Here are the steps:
28. For the formula row, select Custom Heading and type Total.
29. Double-click the Accounting Period cell.
30. The Select Members window opens. From the functions tab, select the Range
function. When you click on the move-to-the-right arrow, it will open another
window.
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31. In the Edit Range Function window, click on the Value field in the StartMember
row. Then click on the icon to the right of the Value field. This lets you select the
value for the StartMember parameter.
32. The Edit StartMember Parameter Value window opens. Click on the Function
tab.
33. From the functions tab, select the Relative Member function and click the moveto-the-right arrow.
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34. Click on the Value field in the Member row. Then click on the icon to the right of
the Value field.
35. Select Current Point of View for Accounting Period and move it to the right.
Click OK.
36. In the Offset row, click on the Value field and enter -6. Click the OK button.
This sets the first accounting period column displayed on the report to be six
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37. Click the OK button on the Edit StartMember Parameter Value window.
38. In the Edit Range Function window, select the EndMember row and click on the
Value field. Then click on the icon to the right of the Value field.
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Other ways to preview your report is to select either Print Preview or Web
Preview from the File menu in FR Studio.
You can also format rows and columns in the report, such as number formatting
for positive or negative numbers, colors, bold, alignment, and conditional
formatting as you might use in spreadsheets.
43. Select a row, column, or cell and right-clicking to select the Format option.
44. Lets format the Revenue row to display the credit balances as positive numbers
instead of negative numbers. Highlight the row for account 40000.
45. Right-click to select Format.
46. In the Positive Number Symbols region, enter - into the Prefix field, and in the
Negative Number Symbols region, delete the - in the Prefix field. This will
display revenue account balances as positive numbers when there is a credit
accounting balance, and negative when there is a debit accounting balance.
47. Repeat the same formatting steps for the Net Income row.
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Also for the Net Income row, lets add a single line border to the top of the cell,
and a double line border to the bottom of the cell.
48. Highlight the Net Income row, right-click and select Format.
49. In the Format Cells window, select the Borders & Shading tab,
50. click on the single line style and then click on the top border position.
51. Next click on the double line style and then click on the bottom border position.
52. Click the OK button.
Allow report users to drill down from the report content into Fusion General
Ledger to see the underlying transaction details. For something so powerful, it is
very simple to create in the report
53. click the top left cell of the grid to bring up Grid Properties, and check the box
(bottom right) to enable Drill Through. Report users gain visibility into detailed
information easily and efficiently by simply drilling on parent level account
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Defining Prompts for the report rather than Point of View. Prompts are useful for
reports that need to show multiple dimension values (for example a report
showing multiple pages of results across Company values 101, 201 and 301)
whereas a Point of View restricts the selection to a single value.
54.
To do this on the report, double click where it says Pages: to open the Select
Member dialog for the Company segment, and choose Prompt for Company.
55. Then double-click on Prompt for Company in the right side of the window and
it will open a window for you to define the default member values for your
Prompt.
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57. Click OK. In the next window, select the default company value in the Default
Memberfield.
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59. Create a title and logo for the report. It is easy to change fonts, colors, formatting,
and also to insert images such as a company logo to produce a professionally
formatted report. Navigate to Insert > Text or Insert > Image. When the cursor
appears, draw a box in the body of the report, and you can click into the box to
enter text for a title or upload an image file.
60. It is easy to add graphs and charts to the report so the report can be presented in
a way that increases the visibility of accounting information and helps users
interpret data more effectively. Graphs dynamically change as you pivot and
change the focus of your online report. The process for creating a chart is
intuitive (similar to creating a graph in a spreadsheet) by choosing the type of
graph and the columns / rows of data you want to appear.
Navigate to Insert > Chart.
61. Choose Chart Type = Line. For the data range, select rows 2,3,4 and column A.
62. You can define multiple grids on a report. For example, you may want to
compare different date-effective hierarchies side by side for what-if analysis
related to a restructuring of the chart of accounts, or you have two different
reports (e.g. balance sheet and cash flow statement) that you want to display in a
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Workspace
Workspace is the location where Reporting Administrators maintain the folder structure
for storing reports, as well as where they secure and define access privileges to folders
and reports. You can create, open, save, and delete folders. The folders are used to
store report objects, reports, and snapshot reports. You can see Financial Reporting
Studio reports, BI Publisher reports, and OTBI reports stored in Workspace, but you
cannot run all of them from Workspace. BI Publisher reports are run in the Schedule
Processes page. OTBI reports can be run from Workspace or the Reports and
Analytics page. Financial Reporting Studio reports can be run from Workspace or
Financial Reporting Center. Scheduling of Financial Reporting Studio reports is
performed in Workspace.
Highlighted Features
Maintain your folder structure for storing reports, report objects, and snapshot
reports.
Secure and control access to reports and report objects.
Create books or financial report packages for distribution to management for
review.
Run or schedule financial reports, books, and snapshot reports for distribution
Steps
1. Log into the Fusion environment as casey.brown.
2. Navigate to Navigator>General Accounting>Financial Reporting Center.
Click on the Launch Workspace link in the Tasks pane on the left. When
Workspace opens, go to Navigate>Applications>BI Catalog.
3. Expand on the Create icon. The first item on the list, Folder, allows you to create
new folders. The icon with the red X is used to delete folders or reports.
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6. To create a book or financial reports package, go to the File menu at the top of
the page. Select File>New>Book.
7. In the window that opens, click on the Insert Document icon that is highlighted
in yellow in the screenshot. This opens the window for you to select the reports
to include in the book.
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8. Select the reports you want to include and click on the Move arrow to move them
over to the right side, Selected Items.
9. When you are done selecting reports, click on OK.
10. Click on the Save icon in the toolbar at the top. This will prompt you to provide a
name for the book and select the folder where you want to store the book.
Please include your initials in the name so we can distinguish it from other users
books.
11. To create a snapshot report, you need to create a batch and schedule the batch
to run at a specific date/time in the future. To create a batch, go back to the
Oracle BI Catalog tab and go to the File menu at the top of the page. Select
File>New>Batch.
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12. In the window that opens, click on the Insert Document icon that is highlighted
in yellow in the screenshot. This opens the window for you to select the reports
to include in the batch for scheduling.
13. Select the reports that you want to include and click on the Move arrow to move
them to the right side, Selected items.
14. When you are done selecting reports, click on OK.
15. Click on the Save icon in the toolbar at the top.
16. After accepting the defaults this will prompt you to provide a name for the batch
and select the folder where you want to store the batch. Please include your
initials in the name so we can distinguish it from other users batches. Click OK
when you are done.
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18. In the window that opens, click on the New Scheduled Batch icon that is
highlighted in yellow.
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20. Select the batch that you want to schedule and click on Next.
21. Click OK when asked to provide the login credentials. When the window
refreshes, you are presented with the Scheduled Batch Point of View region
where you can select the parameters for your scheduled report. You can select
to run the report for a specific accounting period, segment value, or any other
dimension value. For example, if you want to create a snapshot report for the
month January 2013 to reflect your balances as of the end of the month, select
January 2013 for the accounting period.
22. Make your selections and click on Next.
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24. Select your notification options, if any. Click the Finish button.
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25. If you scheduled your batch to run immediately, then you can navigate to the
folder when you saved your batch to view the output of your scheduled process.
26. You can now manage your reports and control access to them in Workspace.
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Account Inspector
Account Inspector is used to inquire on account balances online in a browser. The
unique pivot table functionality gives users the ability to slice and dice balances in a
multidimensional manner. With full drill down functionality, you can easily access
account balance information and supporting journals.
Highlighted Features
Online analysis of real-time account balances in a browser window.
o You get up-to-date data instantly, so your decisions are always based on
current, correct information. You can perform multidimensional data
analysis by dragging and dropping dimensions around in a pivot table.
Drill down from parent-level account balances to lower level account balances
and to the underlying journals.
o You get instant access to the details you need to investigate and resolve
any issues.
Steps
1. Log into your Fusion environment with your own login.
2. There are two ways to navigate to Account Inspector:
3. When the Account Inspector page opens, the column has the Accounting Period
dimension, and the row has the Natural Account dimension by default. The
Accounting Period defaults to the latest open period, and the Account defaults to
the first row of the default account group in Account Monitor if one is defined;
otherwise it defaults to the lowest value.
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4. Select values for each dimension in the Page Level Dimensions box to retrieve
the data you are looking for.
5. You can drag and drop more than one dimension into the rows or columns in
Account Inspector. Try dragging the cost center dimension to the rows, and
dragging the company dimension to the columns. Note that if you want to
change the value of the Account dimension or the Accounting Period dimension,
drag and drop the dimension into the Page Level Dimensions box, and select the
desired values. Account Inspector always requires at least one dimension to be
present in the row and column. So you would need to drag another dimension
from the Page Level Dimensions box and drop it into the row or column before
you can move the Accounting Period or Account dimension into the Page Level
Dimensions box.
6. If the dimension value in the row or column is a parent value, you can expand on
the parent value to view the child values and their account balances.
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Background
This activity has been provided to introduce you to Oracle OTBI functionality in Fusion
Applications and the basic navigation features.
Activity Scope
This demonstration introduces you to the OTBI subject areas and helps you create a
simple Invoice Listing.
Sign in as Your User (as assigned by the instructor).
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This exercise demonstrates how easy it is for a user to create a simple report based
upon the subject areas provided in the OTBI tool by Oracle Fusion.
28. You can also review some OTBI ad hoc reports weve defined for demonstration
purposes. Navigate to Shared Folders>Custom>Demo OTBI Ad Hoc Query
Reports. [Folders under the Shared directory can be accessed by anyone with
the BI Platform Administrator role. For users who should not have an
administrator role, you will need to create a custom role and assign the role to
both the users and to the folders that they can access.]
29. Open any of the reports by clicking on the report name and selecting View. The
Assets Subledger Journals Report, GL Journal Report by Cost Center, and
Supporting References reports demonstrate how transactions can be queried
by specific segment values.
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1.
Review Whitepaper
2.
3.
4.
View ADFdi
Review Whitepaper:
1. Review whitepaper: Integration with Oracle Fusion Financials Cloud Service.
View Web Services:
1. Navigate to Oracle Enterprise Repository (OER):
https://fusionappsoer.oracle.com/oer/
2. Log in with your Oracle credentials.
3. Click on the button Log In as Guest.
4. To view web services, Enter Search String: EXTERNAL, select Type: ADF
Service. Click Search.
5. Select the row of your choice. In the bottom half of the screen, click on the
Overview tab to view the overview. Click on the Documentation tab, click on
the link that opens a PDF with step by step instructions to invoke the service,
review the PDF.
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The following show the different ways to enter suppliers via the UI and via
spreadsheets.
To Enter Suppliers Manually in the UI:
1. Select Navigator > Procurement > Suppliers
2. Select Create Suppliers link.
3. Enter the required information and click Create.
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5. When you complete all the spreadsheets, you need to use a FTP tool to load the
data into the interface tables and run import processes to load the data to Fusion
Procurement. There are instructions on each in the instructions tab of each
spreadsheet.
6. Then to view the imported suppliers, use the Manage Suppliers link to query and
view them.
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The following show the different ways to enter customers manually via the UI and via
spreadsheets.
NOTE: When entering customers using our UIs, there are two. If you just want to enter
the simple required customer information, you can use the Create Customer page. After
that, if you want to enter other information such as contacts, tax, profile, etc., you need
to use the Manage Customer page.
To Quickly Enter Customers Manually (Quick Method):
1. Select Navigator >Receivables > Billing
2. Click the Create Customer link. This will open the Create Organization Customer
page.
3. Enter all the required fields, such as Organization Name.
To Enter Customers Manually (Long Method):
1. Select Navigator >Receivables > Billing
2. Click the Manage Customers link. This will open the Manage Customers page.
3. Click the Create icon.
4. Enter all the required fields.
NOTE: If you create a Customer Profile, then most of the attributes can be defaulted
by assigning the profile to the customer. This is a bit quicker if you have lots of
customers to enter. In the Manage Customer page, there is a field for profile class, if
you select one there, it helps to default in some attributes.
To Enter Customers via a Spreadsheet Using OER (Oracle Enterprise Repository):
Note: The following instructions are for Cloud customers to import customers.
1. Access this link: https://fusionappsoer.oracle.com/oer/
2. Select the Login as Guest button.
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Note: If you are a Financials only customer, you should use the Manage Users UI to
enter users and employees. This is the only way to make approvals work because you
need to assign a Department, Manager, Position etc. to the user depending on how you
want to structure your approval rules.
If implementing Financials and HCM, then you should use the Hire New Person UI.
Prerequisite: Define Role Mapping
It is best practice to define a Role Mapping before you create users to automatically
assign, reassign, and remove roles from users based on the conditions you specify.
Note: The following link includes details about this feature:
http://docs.oracle.com/cd/E25178_01/fusionapps.1111/e20378/F648748AN1DBEA.htm
1.
2.
3.
4.
Specify all the conditions that apply to automatically assign roles to users
as they get hired, change jobs, or change managers.
Note: See screen shot below for an example.
5.
6.
Assign the Data Role you want to have the system automatically assign.
For subledger users, the data role should have the Business Unit context.
For GL users, the data role should have the Data Access Set context.
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7.
8.
9.
Now you can enter your users in either the Manage Users UI or the Hire
an Employee UI. For Financials Only implementations, you should use the
Manage Users UI.
Navigator -> Setup and Maintenance > Query the Implementation
Project > Define Common Applications Configuration for Financials >
Define Security for Financials > Define Users for Financials > Manage
Users
-ORNavigator -> Manager Resources > Manage Users
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1.
You should see the Employee role and other roles as defined in your Role
Mapping.
2.
3.
Sign Out
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Last Name:
First Name:
5.
6.
7.
8.
9.
Click Next
Fill out Address details
Fill out email details and leave the rest blank.
Click Next
Leave this section Blank
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OSN is a secure enterprise social network that allows you to collaborate within and
outside your organization. Available collaboration tools include groups, activity feeds,
discussion forums, document sharing, instant messaging, email and web conferencing.
By bringing key attributes from the applications to share, socialize and update
information, you can make better business decisions. Multiple participants can view and
annotate content together in real-time, allowing faster and more effective content
reviews. Participants can use live presence and chat to actively engage others within
the system.
You do this by defining which business objects and attributes to enable and the
enablement method for Oracle Social Network integration with Oracle Fusion
Applications. Once enabled, these business objects can be shared in collaborative
conversations.
Note: Oracle Social Network can be accessed from a Web browser, Outlook
application, or Mobile and Tablet devices.
Note: Oracle Social Network is currently not available in non-Cloud implementations.
Using OSN
When you log into Fusion Applications, OSN should be enabled by default.
Two ways to access OSN:
Click the Social link on the global toolbar
Select Navigator > Social Network
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When you are entering a transaction, save the transaction and then click the OSN icon
to start conversations:
If you are a new user, then you will need to click the Social icon and join the group
before you can see the conversations.
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Configuring OSN
A business object cannot be shared within Oracle Social Network until a functional administrator or
implementor accesses the Manage Oracle Social Network Objects page and enables the business object
for OSN integration.
Note: In Release 8, the OSN objects are segregated by product family, such as
Financials, HMC, CRM, etc. Right now, you see everything.
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Note: After you enable an object, you must enable one or more attributes. If you
do not configure any attributes for the enabled business object, unexpected
results can occur as no attributes are sent to OSN during create and update.
Deletes are sent as usual.
8. When complete, Save and Close.
Note: The Update Translations button will synchronize the newly translated text
from Oracle Fusion Applications so that it can be used within OSN. This means
you can install and enable a new language or take a language patch at any time.
The Update Translations button sends translations for all business objects whose
enablement is Manual or Automatic.
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Enabling OSN for Mobile Devices (iPhone, iPad, iOS and Android)
OSN Social Objects in Fusion R8
Oracle Social Network (OSN) will enable business users to collaborate with key
individuals within their organization and external contacts like suppliers and partners
using critical transaction data from Fusion Applications. OSN enables business users to
collaborate with each other using a range of collaboration tools including groups, activity
feeds, discussion forums, document sharing, instant messaging, email, and web
conferencing.
By bringing key attributes from the application into the collaboration experience,
individuals are able to share, socialize, and update information with the goal of making
better business decisions based on additional information obtained and analyzed within
their social network environment.
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2.
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Install app: Click on Install to install the app. You will then find the OSN App
icon displayed on your mobile device
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3. You will then be able to access all OSN functionality from your mobile device.
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4. Click on the hyperlink on that page Download Oracle Social Network Add-in
for Microsoft Outlook
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6. Check Accept License Agreement radio button > Click on hyperlink Download
Oracle Social Network Add-In for Outlook (It may prompt you for Oracle
Single Sign-On login)
7. It will then download outlook_social_network_setup.exe
8. Save File > Open it from download location to run the exe file
Note for Windows 7 users: Recommend opening the folder where you
download the exe file > right click on file name > select Run as Administrator >
to install with access to all windows resources necessary for the install)
9. Following configuration instructions on OTN page, to complete configuration of
Oracle Social Network Add-In for Outlook.
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Prepare the IT Security Manager job role for user and role management.
Provision the IT Security Manager role with the following OIM roles:
- Identity User Administrators
- Role Administrators
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IT Security Manager
Neither of these roles provides access needed for creating and managing Oracle Fusion
Applications users. Therefore, you must add the following two OIM roles to the IT
Security Manager role:
Activity Scope
Provision the IT Security Manager with the necessary roles Oracle Identity Manager.
Assign the IT Security Manager role to the Xellerate Users organization.
Steps
6. While signed into Oracle Identity Manager as the OIM System Administrator user
(for example, XELSYSADMIN), click the Administration link in the upper right of
the Oracle Identity Manager. This accesses the Welcome to Identity Manager
Delegated Administration menu.
7. In the Roles list of tasks, click Advanced Search Roles.
8. Provision the IT Security Manager job role with the Identity User Administrators
and Role Administrators OIM roles using the following steps.
a. Search for the Identity Users Administrators role by entering the role name in
the Display Name field and clicking Search.
b. In the Search Results, click the role's Display Name.
c. On the Hierarchy tab, click Inherits From.
d. Click Add.
e. In the Add Parent Role to: IDENTITY USER ADMINISTRATORS window,
select the role category: Common Job Roles.
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Background
To segregate duties appropriately, create users dedicated to security administration,
such as an IT security manager user or security administrator user.
Activity Scope
Perform the Create Implementation Users task.
Steps
16. Sign in to Oracle Fusion Applications using the super user's user name (for
example FAADMIN) and password.
17. Go to Navigator > Tools > Setup and Maintenance > All Tasks.
18. Search for the Create Implementation Users task.
19. Perform the task by clicking its Go to Task icon in the search results. The Oracle
Identity Manager appears.
20. Click Create User.
For details, see the Creating Users section in the Oracle Fusion Middleware
User's Guide for Oracle Identity Manager.
a. Provide a last name.
b. Set the organization to Xellerate Users.
c. Set the User Type to Non Worker.
d. Enter the desired user login and password.
e. Click Save.
f. Open the Roles tab.
g. Click Assign.
h. Search for the security administration role you wish to provision, such as
IT_SECURITY_MANAGER.
i. Close the User Creation page.
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The following are Security Activities for the Fusion Cloud training:
1.
2.
3.
4.
5.
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Prepare the Oracle Fusion Applications super user for user management and
configuration.
1.
Update the Oracle Fusion Applications super user ID in LDAP (for example
Oracle Internet Directory) with an E-mail address.
This opens OIM, Oracle Identity Manager to a generic Self Service Page. Self
Service meaning you are on the page to manage the tasks etc. assigned to your
current login, i.e., FIN_IMPL.
To get to other users/real work etc. click Administration link
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Search for User (Note: could also search for user from middle of the page)
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Background
The super user that was created when installing and provisioning Oracle Fusion
Applications (for example, FAADMIN) has all necessary access for implementing Oracle
Fusion Applications and administering security. This access is provided by the following
roles:
1.
2.
IT Security Manager
4.
Activity Scope
Provision the IT Security Manager with the necessary roles Oracle Identity Manager.
Assign the IT Security Manager role to the Xellerate Users organization.
Steps
1. While signed into Oracle Identity Manager as the OIM System Administrator user
(for example, XELSYSADMIN), click the Administration link in the upper right of
the Oracle Identity Manager. This accesses the Welcome to Identity Manager
Delegated Administration menu.
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3. Provision the IT Security Manager job role with the Identity User Administrators
and Role Administrators OIM roles using the following steps.
a. Search for the IDENTITY USER ADMINISTRATORS role by entering the role
name in the Display Name field and clicking Search.
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d. Click Add.
e. In the Add Parent Role to: IDENTITY USER ADMINISTRATORS window, select
the role category: Common Job Roles.
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Note: If this has already been done, you will receive the following:
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i. Search for the Role Administrators role, and repeat steps 4 to 11 to add that role
to the IT Security Manager role's role inheritance.
Note: this time check first to see if IT Security Manager is already inherited.
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b. Search for the Xellerate Users organization by entering Xellerate Users in the
Display Name field and clicking Search.
c. In the Search Results, click the organization's Display Name. The Xellerate Users
page appears.
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Background
Lightweight Directory Access Protocol (LDAP) must be synchronized with HCM user
management so that users can be provisioned with roles through HCM.
As an initial task, this super user synchronizes LDAP users with HCM user
management before creating implementation users.
Activity Scope
The Oracle Fusion Applications super user synchronizes LDAP users with HCM user
management.
Steps
5. Sign in to Oracle Fusion Applications using the super user's user name (for
example FAADMIN) and password.
If you do not know the super user name and password, check with your system
administrator or the person who installed Oracle Fusion Applications. For more
information about Oracle Fusion Applications provisioning, see the Oracle Fusion
Applications Installation Guide. If you have generated functional setup task lists,
expand the Define Common Applications Configuration task list for the offering
you are implementing and proceed with step 5. Otherwise, proceed with step 3
6. Go to Navigator > Tools > Setup and Maintenance > All Tasks.
7. Search for the Run User and Roles Synchronization Process task.
8. Access the Run User and Roles Synchronization Process task by clicking its Go
to Task icon in the search results.
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10. Monitor completion of the SyncRolesJob process from Navigator > Tools >
Scheduled Processes before continuing with creating implementation users.
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Background
To segregate duties appropriately, create users dedicated to security administration,
such as an IT security manager user or security administrator user.
Activity Scope
Perform the Create Implementation Users task.
Steps
1. Sign in to Oracle Fusion Applications using the super user's user name (for
example FAADMIN) and password.
2. Go to Navigator > Tools > Setup and Maintenance > All Tasks.
3. Search for the Create Implementation Users task.
4. Perform the task by clicking its Go to Task icon in the search results. The Oracle
Identity Manager appears.
Note: Remember to click the Administration button on the top right hand side.
5. Click Create User.
For details, see the Creating Users section in the Oracle Fusion Middleware User's
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Background
Implementation project managers are responsible for managing an Oracle Fusion
Applications implementation. At least one user must be provisioned with one of the
following roles for an Oracle Fusion Applications implementation to begin.
1.
2.
Activity Scope
The IT security manager user performs the Create Implementation Users task to create
an implementation project manager user.
Steps
1. Sign in to Oracle Fusion Applications using the IT security manager's or
administrator's user name and password.
2. Create and provision the implementation project manager user with the following
roles. Use the same task flow as for creating the security administrators.
- Application Implementation Manager
- Application Implementation Consultant
For additional information about which roles to provision implementation managers with,
see the Oracle Fusion Applications Information Technology Management, Implement
Applications Guide. See the Oracle Fusion Applications Security Reference Manuals for
information about the predefined Oracle Fusion Applications roles.
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