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An Assignment

on
Skill Inventory
Course Name1: HR Planning and Staffing
Course Code: 502

Submitted to
Dr. Md Mosharraf Hossain
Professor
Department Of Management
University Of Dhaka

Submitted by
Md. Salauddin
ID: 132
18th batch
Sec: A (HRM)
Department Of Management
University Of DHAKA

Date of Submission: 30 May 2016

Definition of Skill Inventory


A skills inventory is one tool that HR can use in the planning process. A skills inventory is a list of basic
information on all employees, such as age, sex, education, training, job experience and history, salary (past and
current), special achievements, type of job preference, etc. This information should not only be information
relevant to the employees current job, it should reflect enough information for a recruiter can go on in the even
another position opens that the employee may be qualified for. The benefits to having a skills inventory on
employees is that HR can quickly reference and evaluate information about skills of employees within the
company. This information can also be used to determine raises, promotions, and future labor needs for the
company. Challenges with skills inventories are that they have to be updated frequently to ensure accurate
information is on file for all employees, they are time consuming to put together, and I have found that in many
cases it can be challenging to put all of the skills of an individual on paper. At last we can say that skills
inventory is a compilation of the skills, education and experiences of current employees. Organizations use
these inventories to assess their ability to meet certain company goals.

Advantages of Skill Inventory


Maintaining Skill Inventory is very advantageous. It can be quite simple and kept manually, or it may be
detailed and maintained as part of an integrated HR information management system. Besides , it provides a
mechanism for filling positions by internal promotion, ensuring that existing employees are not overlooked.
More advantages are given below..
The skill inventory permits the HR manager to:
1. Identify qualified employees for different jobs
2. Determine which skills are present or lacking in the organization.
3. Assess longer term recruitment, selection, and training and development

Tools of Skill Inventory


As the new training manager, its your job to manage your organizations most important resource: its
employees. Your job is a tough one. Your organization is struggling to find and keep the type of talent it needs
to reach its objectives. You decide that you need to get an inventory of your employees skills to help them
identify their skill gaps and to help in the recruitment of new employees who have the skills your organization is
lacking.
Youre excited about this taskbut a little daunted, too, until your browser findsSkillview.com. This site looks
promising; it may be just the ticket you need to solve your skills problem.
Site goal
The goal of the site is to help individuals and organizations do skill inventories, find gaps, and suggest ways to
close the gaps. There is a clear individual component here, but organizations will also benefit from this site.
According to Skillview.net, its purpose is to allow individuals to select their job position from an extensive list
of industry standard titles, to rate themselves in the skills most important to their positions, and to view on-line
reports describing their skill gaps and the learning events that will help close those gaps.

To be allowed full access to information provided by Skillview.net, youre required to become a member. But,
to pique your interestand it will be piquedthe site offers visitors a good interactive example to help you see
the process and benefits of this skill inventory service.

The components
The major components of this skills inventory service are:

Skill Profiles completed online by the individual

Summary Reports designed to help the individual and/or organization understand their overall skill

levels
Skills Databases as a member you can utilize some comprehensive databases which list skills, jobs, etc.

Completing the demo


After answering a couple of demographic questions (only your e-mail address is required), the site then
takes you to the demonstration. This demo allows you to see all of the positions available in the database,
but the demo will choose the Business Systems Analyst position for you. (When youre a member, of
course, you can choose anything you want.) Then the demo runs everyone through the same job position
inventory. That section is also abbreviated, but that doesnt matter because it gives you a great taste for the
tool. Youre asked to rate each skill on a 0-4 scale, with the descriptors for each rating clearly displayed. If
you want a further definition or explanation of any skill, you can click an icon, and a pop-up window gives
you that information. This feature is well done and valuable to the user.
After completing the inventory, an assessment comes up immediately. With a helpful bar graph view, you
see how your competency level matches up on each skill to the requirements for the job. Beside each skill
there is also an icon that brings up a window giving you specific recommendations for ways to improve
your competency in that area. This list of recommendations is exhaustive and perhaps as valuable as
anything in the service. This is especially helpful if youre a training manager who needs to help employees
boost weak skill areas. Recommendations are made in a variety of categories, including:

On- and off-the-job activities


Articles
Conferences
Organizations and associations
Publications
Reference materials
Web resources

Reporting
The last section of the demo shows a sample of the management reports available with the service. All reports
are generated in Adobe Acrobat, and all of them worked well. While the data was made-up for the demo, the
value of these reports to an organization serious about improving performance and retention through skill
management is clear. Some of the reports available include:

Top 50 Skill Gaps

Top 25 Skills Gaps by Position

Organizational Competency Report

Organizational Training Reports, including by skill and by employee detail reporting

Employees Skill Inventory


S
l.
n
o

Name of
employee

MD.
IBRAHIM

Personal
data

Sex :
Male

Degrees:
MBA, BBA

Age: 28

Job
experienc
e: 3 years

Marital
status :
Unmarried

MD.
ASHIQU
E

Skills

Training:
Executive,
Managerial
training
programs

Sex :
Male

Degrees:
MBA, BBA

Age: 30

Job
experienc
e:
4 years

Marital
status :
Unmarried

Training:
Executive
Training
program

Special
qualifications

Salary and job


history

Company
data

Individual
capacity

Speci
prefe

Member of
Corporate
Body: BIBM

Present
salary : TK
45000

Score on
aptitude
test: 910

Award:
Best
performance
in
2014

Past salary
:
TK 33000

Benefit
plans:
Gratuity
fund
Mutual
funds,
employees
trust fund,

Pref
ce
in
care
Bank

Date of
increment:
5th
April,2013

Member of
Corporate
Body: BIM

Present
salary : TK
48,000

Award:
Best
performer in
2013

Past salary
:
TK 33,000
Date of
increment:
14th
dec.,2015

Score on
Competitiv
e
tests:8/10

Retireme
nt: 2047

Benefit
plans:
Mutual
funds,
Gratuity
fund
Retireme
nt:
205145

Score on
aptitude
test: 9/10
Score on
Competitiv
e
tests:9/10

Pref
d
Job
loca
: Com

Pref
ce
in
care
Corp
e offi

Pref
d
Job
loca
:Khu

MS.
SUCHO
NA

MS.
ARIFA

Sex :
Female

Degrees:
MBA, BBA

Member of
Corporate
Body: DUMC

Present
salary : TK
33,000

Age: 24

Job
experienc
e: Nil

Award:
Deans
award from
Training:
the
Managemen university for
t training
outstanding
and
academic
developme
result
nt programs

Past salary
:
TK 33,000

Sex :
Female

Degrees:
MBA, BBA

Present
salary : TK
1,20,000

Score on
aptitude
test: 9/10

Age: 36

Job
experienc
e: 11 years

Benefit
plans:
Provident
fund,

Past salary
:
TK 98,000

Employee
Trust funds

Score on
Competitiv
e
tests:9/10

Marital
status :
Unmarried

Marital
status :
Married

Sex :
Male

Member of
Corporate
Body:
ICAB,BIBM

Award:
Best
Training:
performer in
Managemen several
t training
business
and
organizations
developme
, MNCs,
nt programs competitions

Degrees:
MBA, BBA

Member of
Corporate

Date of
increment:
Refresher

Date of
increment:
10th
Sept.,2015

Present
salary : TK

Benefit
plans:
Mutual
funs,
Provident
fund,
Employee
trusts.

Score on
aptitude
test: 9/10
Score on
Competitiv
e
tests:8/10

Pref
d
Job
loca
: Sy
city

Retireme
nt: 2046

Retireme
nt: 2035

Benefit
plans:

Pref
ce
in
care
Univ
y
Profe

Score on
aptitude

Pref
ce
in
care
MNC

Pref
d
Job
loca
: Dh

Pref
ce

Age: 42
5

VODRA
KUMAR
SAHA

Marital
status :
Married

Job
experienc
e: 18 years
Training:
Several
trainings on
manageme
nt,
marketing,
HRM,

Body:
ICMAB, BIBM
Award:
Several
awards from
BIBM, ACCA,
ICAB, ICMAB
in different
years

3,10,000
Past salary
:
TK 2,80,000
Date of
increment:
2nd
Oct.,2015

Mutual
funs,
employees
trust fund,
Provident
fund,
Insurance
policies
Retireme
nt: 2030

test: 9/10
Score on
Competitiv
e
tests:9/10

in
care
MNC
Bank
sect
Pref
d
Job
loca
: Dh
Chitt
g

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