SUBMITTED BY :

MARIYAM TARIQ
2123
SHAHRUKH SHAKEEL 2077
ZOHAIB ALI
2147

DEDICATION
This project is specially dedicated to the
our force sindh police and their sacrifices
for attaining the peace in the city with
limited resources. This project will help
them to maintaining the record of
criminals efficiently and it will helpful for
the police or rangers to check the record
of the criminals in just some seconds and
it would easily update , delete , edit the
record of criminal with the help of the
crms.

ACKNOWLEDGEMENT
First of all thanks to sir hassan Zaidi for
giving this such a wonderful opportunity
to make this project and give us chance
to give awareness to people about
criminal record management system. he
guide us on every step in making of this
project about erd , usecase etc everything
which was the need of this project .this
faculty member makes us learn about the
project and the software. engineering
course throughout the semester. The
success of the project was impossible
without this faculty member. we are
specially thanks to sir hassan Zaidi for
helping us in every aspect of this project .

PREFACE
The need for good record-keeping and
information-sharing practices has taken
on added significance in todays global
environment. Not only do good records
provide crucial internal information (i.e.,
business operations and case
management supportnot to mention the
official memory of an agencys
investigations), law enforcement agencies
now need to communicate agency-toagency and across continents in order to
protect the Nations citizens. Nothing is
more important to accomplishing that
mission than having accessibility to
accurate and timely records. Calls for
service records and investigative, arrest,
criminal identification, detention, and
even civil records hold information that by
themselves mean little; however, when

pieced together with information from

other jurisdictions, the result can help
with all levels of investigations and aid in
safeguarding the Nation.

TABLE OF CONTENTS
Contents:
BACKGROUND:........................................................................................................... 7
OBJECTIVES :.............................................................................................................. 7
INTRODUCTION:.......................................................................................................... 7
SCOPE OF THE PROJECT:............................................................................................. 9
SYSTEM INTERFACES................................................................................................ 10
USER INTERFACES.................................................................................................... 10
HARDWARE INTERFACE:........................................................................................... 10
SOFTWARE INTERFACES:.......................................................................................... 11
MEMORY CONSTRAINTS:........................................................................................... 11
OPERATIONS:............................................................................................................ 11
PRODUCT FUNCTIONS:............................................................................................. 11
FUNCTIONL REQUIREMENTS:.................................................................................... 11
NON- FUNCTIONAL REQUIREMENTS:........................................................................12
USE CASE DIAGRAM:................................................................................................. 14
OVERVIEW OF THE SYSTEM:..................................................................................... 16
PRODUCT FUNCTIONALITIES:....................................................................................16
DATA FLOW DIAGRAM:.............................................................................................. 16
LEVEL....................................................................................................................... 16
LEVEL 1 DFD / LEVEL 2 DFD:.................................................................................. 17
LEVEL 3 DFD:............................................................................................................ 18
LEVEL 4 DFD:............................................................................................................ 20
ENTITY RELATIONSHIP DIAGRAM (ERD):...................................................................21
ERD.......................................................................................................................... 22

DATABASE DESIGN:................................................................................................... 22
PROJECT BENEFITS:.................................................................................................. 28
FUTURE ENHANCEMENT:........................................................................................... 28
CONCLUSION:........................................................................................................... 29

CHAPTER 1

BACKGROUND:

The project is aimed to develop a crime file for maintain a computerized

records of all the fir against crime. The system is desktop application that
can be access throughout the police department. This system can be used as
an application for the crime file of the police department to manage the
records of different activity of related to first information report .In such
desktop Crime file system we will manage all such activities (like registration
of the complaint updating information, search of particular viewing of the
respective reports of crimes) that will save time, manpower. This system will
provide better prospective for the enhancement of organization regarding to
quality and transparency.

OBJECTIVES :
The objectives of this system can broadly be listed as follows:
Make the Police functioning citizen friendly and more transparent by
automating the functioning of Police Departments.
Improve delivery of citizen-centric services through effective usage of
ICT.
Provide the Investigating Officers of the Civil Police with tools,
technology and information to facilitate investigation of crime and
detection of criminals.
Improve Police functioning in various other areas such as Law and
Order, Traffic Management etc.
Facilitate Interaction and sharing of Information among Police
Departments, Districts, State/ headquarters and other Police Agencies.
Assist senior Police Officers in better management of Police Force
Keep track of the progress of Cases, including in Courts
Reduce manual and redundant Records keeping

INTRODUCTION:
Crime File System is a system used to report crimes. This project is mainly
useful for police Departments. This system will help to manage all the
activities in a police Department using computers. Currently all the works are
done manually, by computerizing all the activities inside a police Department
can be managed easily and effectively.
The police Departments in the country are, today, virtually unconnected
islands. Thanks to telephones and wireless, and especially thanks to mobile
telephones, there is voice connectivity between the police Department and
senior police officers, but that is about all. There is no system of data

storage, data sharing and accessing data. There is no system under which
one police Department can talk to another directly. There is no record of
crimes or criminals that can be accessed by a Department House Officer,
except the manual records relating to that police Department. The goals of
the system are to facilitate collection, storage, retrieval, analysis, transfer
and sharing of data and information at the police Department and between
the police Department and the State Headquarters and the Central Police
Organizations.

CHAPTER 2

SCOPE OF THE PROJECT:

The system CRIME FILE will be a Reporting application that will be used for
automating the manual process of register different case in police
Department .This system will manage the details of all the crime who
register themselves in police Department. The system provides an interface
to store the crime details of criminals or prisoners and allows the user to
search and view records. The system should have a login . System should
support for Data Entry module for Nominal Roll, Case register for each
prisoner entering in the prison
The system will greatly simplify the overall procedure of crime files.
The

At its
.

proposed system includes the following features:

Login for user and admin
Complaint registration
View complaint status
Criminal register management
FIR Management
Case History Details management
Managing Postmortem details
Prisoners register management.
Manage list about most wanted criminals
core, the system should offer the following basic functionalities:
The system requests that the administrator to enter his/her name, password.
The administrator enters his/her name, password.
The system validates the entered name, password, logs the actor into the
system.
The administrator maintains the record of information of various fir, crimes
and related objects.

If in the basic flow, the actor enters an invalid name, password, the system
displays an error message. The actor can return to the beginning of the basic
flow.

SYSTEM INTERFACES
None

Front End Client

Application (with data
Entry/ update/ cancel/ view
And reporting facility)

Backend
Database

USER INTERFACES

There will be a screen to display varios information related to FIR.

A login screen for entering username, password will be provided.
There will be a screen for taking and modifying the information of the
related to FIR.
Windows based
Friendly Navigation

HARDWARE INTERFACE:

Keyboard
Mouse
Screen resolution of at least 1024x768- required for proper and
complete viewing of screens.

SOFTWARE INTERFACES:

Any Windows based operating system (Microsoft Windows XP or

higher).
MS Access as the DBMS-for database.

MEMORY CONSTRAINTS:

At least 64 MB RAM and 2 GB space on hard disk will be required for running
the application

OPERATIONS:

Viewing
Addition( by administrator only)
Updation( by administrator only)
Deletion ( by administrator only)

PRODUCT FUNCTIONS:

Accepting crimes information correctly.

Storing the correct records in the database.
Displaying correct information on selecting view option.
Displaying current status of fir of the all crimes.
Accepting the updated information from user and administrator.
Storing the updated record in database to make it consistent.

 Deletion privilege to administrator only.

FUNCTIONL REQUIREMENTS:
Requirement no 1: Register for the Criminal or prisoner

Input : criminals personal details via Criminal No., Criminal Name,

Age, Occupation,
Crime Type, address, most wanted.

Prisoner details : Prisoner No., Charge Sheet No., Nickname, Crime

Type, Family Member
Identity Mark, Height, Weight, Color.

Processing : validation checks are performed on the input data by

the user/administrator like
1. mandatory fields should not be kept blank
2. prisoner family member should be check
3. All the entries in database should be correct

Requirement no 2: FIR management

Input : Fir no, COMPLAINT NO., Fir Date, Fir Time , Information Type,
Place of crime, Act for crime, District of FIR, Address of victim, Passport
No, Name of Police, Received Time, Information Received
Processing: After inputting data validation checks on various fields is
performed. On submission of the information the record is searched in
the stored database o basis of the information submitted.
Output: If the information submitted by the user is valid and found in
the database then the corresponding record is displayed.

Requirement No 3: Add or Updation of user or administrator

Input: Username, password.

Processing : After entering the required information the various
validation checks are performed on submission of the information, the
Updation are made to the database.
1. Administrator must enter the correct user name and password.
Output : The updated information is reflected in the stored database

Requirement No 4: Viewing

Input: none.
Processing: on clicking the view button the system search for the
specified database stored.
Output: if the specified database is stored then the whole database is
display in the tabular form. The data displayed is the updated and
current information of the user personal and academic details. It also
displays the status of the prisoner and criminals.

NON- FUNCTIONAL REQUIREMENTS:

Secure access of confidential data (users details). SSL can be used.

24 X 7 availability
Better component design to get better performance at peak time.
Flexible service based architecture will be highly desirable for future
extension.

USE CASE DIAGRAM:

Login/Logoff
Add/delete user
Add complaint status
Search criminal/prisoner

Administrator

Registration
Criminal/Prionser/Postmortem/
Most wanted
Login/logoff
Search Criminal/Prisoners
View Complaint Status
View Reports
FIR/postmortem/most wanted

User

View Registration for

FIR/Charge Sheet
Case History
Registration
Criminal/Prisoner/Postmortem/

Exit

CHAPTER 3

OVERVIEW OF THE SYSTEM:

CRIME FILE is a system which aims at making the store records of crimes
easier. This system provides an easy way to admin to keep track of record of
all the crimes and saves him loads of manual work. This system makes
updation of records easier by both user and admin and provides updated
information about the current crimes status in happening.

PRODUCT FUNCTIONALITIES:

Accepting crimes information correctly.

Storing the correct records in the database.
Displaying correct information on selecting view option.
Displaying current status of fir of the all crimes.
Accepting the updated information from user and administrator.
Storing the updated record in database to make it consistent.
Deletion privilege to administrator only.

DATA FLOW DIAGRAM:

The data flow diagram enables the software engineer to develop models of
the information domain and functional domain at the same time. As the DFD
is defined into greater level of details, the analyst performs as implicit
functional decomposition of the system, thereby accomplishing the fourth
operational analysis principle for functions. At the same time, the DFD
refinement results in a corresponding refinement of data as it moves through
the processes that embody the application.

LEVEL 0 DFD:

LEVEL 1 DFD / LEVEL 2 DFD:

LEVEL 3 DFD:

LEVEL 4 DFD:

ENTITY RELATIONSHIP DIAGRAM (ERD):

DATABASE MODULE:

For creation of database Microsoft Access a popular relational database

management system is used. The database is connected visual basic which
have inbuilt functions to connect to database, enter information to database
and extract data.
The project database has following tables.

Login admin login

Login user login

Criminal registration

Prisoner registration

Postmortem

Most wanted

FIR

Charge sheet

Complaint status

Complaint registration

CHAPTER 4

PROJECT BENEFITS:
CRMS initiates the objective of providing the user
with customized and powerful complaint registration
and process management system side software.
This system will provide better prospective for the
enhancement of organization regarding to quality
and transparency.
Ensure data accuracys.
Reduce the damages of the machines.
Minimize manual data entry.
Greater efficiency.
Better service.
User friendliness and interactive
Minimum time required.
FUTURE ENHANCEMENT:
We can update this system as online application
The main advantage of online application is that, a
person can report the crime anytime from anywhere.
Users can view the progress of their complaint
online.
By the future technology user can view the case
details and progress of the complaints on their
mobile phones
Face recognition technology can apply. User or
witness of the crime can give the physical
information of the thief.

CONCLUSION:
CRIMENAL RECOR MANAGEMENT SYSTEM
initiates the objective of providing the
user with customized and powerful
complaint registration and process
management system side software. The
software is built with all options such as
complaint registration, prisoners
registration, and postmortem report
generation etcAll the requirements
specified during the analysis and design
phase are fully met, thus resulting in the
formation of good software. The interface
provided is very user friendly and flexible
for all times.

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