CAPM Certification

Lesson 14Process Group View

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Copyright 2014, Simplilearn, All rights reserved.

Objectives
After completing this
lesson, you will be able
to:

Describe the project management process

Explain the process group interactions

Identify how each process in project management functions

Describe the major data flows between project management processes

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Project Management Process

The image shows how the project management process is carried out, with the project manager and team
collaborating to produce the project deliverable.

Identify requirements
Project
sponsor/initiator

Manage stakeholder
expectations

Project deliverables

Project management

Project inputs

Active communication
with stakeholders

Balance constraints
(scope, cost, and others)
Project records

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Process Group Interactions

The five process groups in project management are initiating, planning, executing, monitoring and controlling, and
closing processes. The image shows how these process groups interact with each other.

Initiating Process Group

Planning Process Group

Monitoring and
Controlling Process Group

Executing Process Group

Closing Process Group

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Initiating Processes
The initiating process includes two steps:

Getting the project

charter approved

Identifying
stakeholders

Study the initiating process to answer concept based questions.

Exam Tips
5

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Planning Processes
The activities involved in the planning process and their interactions are depicted in the image.
Project scope management
Plan scope management
Collect requirements
Define scope
Create WBS

Project time management

Plan schedule management
Define activities
Sequence activities
Estimate activity resources
Estimate activity durations
Develop schedule

Project cost management

Plan cost
management
Estimate costs
Determine budget

Project communications
management
Project procurement management
Plan procurement
management

Project integration
management
Develop
project
management
plan

Project risk management

Plan risk management
Identify risks
Perform qualitative risk analysis
Perform quantitative risk analysis
Plan risk responses

Plan communications
management

Project human resource

management
Plan human resource
management

Project quality management

Plan quality
management

Project stakeholder management

Plan stakeholder
management
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Executing Processes
Execution is all about performing the plan, that is, producing the deliverables and providing information on the
progress.
Project quality management

Project human resource

Management

Perform quality
assurance

Project
integration
Direct and
Management

Acquire project team

Develop project team
Manage project team

manage
project work

Project procurement
management
Conduct
procurements

Project communications
management
Manage
communications

Project stakeholder
management
Manage stakeholder
engagement
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Monitoring and Controlling Processes

Monitoring is observing and getting data about how things are going within the project. Whereas, controlling is taking
actions to bring things back on track. Monitoring and controlling apply to different aspects of project management.

Project scope management

Project time management

Control
schedule

Validate scope
Control scope

Project procurement
management
Control
procurements

Control costs
Project integration
management
Monitor and control
project work and
perform integrated
change control

Project quality management

Control quality

Project communications
management

Project risk management

Control risks

Project cost management

Project stakeholder management

Control
communications

Control stakeholder
engagement

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Closing Processes
Closing processes bring a project or a phase within the project to an orderly conclusion.
Only two knowledge areas include a closing process. These are:

integration management; and

procurement management.

Closing a project or a phase falls under integration management and applies to the overall project.

Study the closing process of process group to answer concept based questions.
Exam Tips
9

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Important Data Flows in Project Management

The image shows how the five process groups interact with the different sources of information and then exchange
information internally.

Please revise the data flow diagram before exam.

Exam Tips
10

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Quiz

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QUIZ
1

A team is trying to determine the interested parties in a project that is about to start. Which process
are they working on?

a.

Initiating

b. Planning

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c.

Identifying stakeholders

d.

Planning stakeholder management

Copyright 2014, Simplilearn, All rights reserved.

QUIZ
1

A team is trying to determine the interested parties in a project that is about to start. Which process
are they working on?

a.

Initiating

b. Planning
c.

Identifying stakeholders

d.

Planning stakeholder management

Answer: c.
Explanation: Identifying stakeholders is the process in which the interested parties are identified.

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QUIZ
2

In which process group are change requests approved or rejected?

a.

Initiating

b. Planning

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c.

Executing

d.

Monitoring and controlling

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QUIZ
2

In which process group are change requests approved or rejected?

a.

Initiating

b. Planning
c.

Executing

d.

Monitoring and controlling

Answer: d.
Explanation: Change requests are processed in the perform integrated change control process that is a part
of the monitoring and controlling process group.

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QUIZ
3

Which of the following is not an input to conducting procurements?

a.

Procurement management plan

b. Seller proposals

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c.

Contracts

d.

Make-or-buy decisions

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QUIZ
3

Which of the following is not an input to conducting procurements?

a.

Procurement management plan

b. Seller proposals
c.

Contracts

d.

Make-or-buy decisions

Answer: c.
Explanation: Conducting procurements is a part of the executing process group where the basic objective is
to finalize the purchase decision and issue agreements and contracts. Therefore, contracts are the outputs
and not inputs to this process.
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QUIZ
4

Which of the following is not an expectation from a project manager?

a.

Delivering the agreed scope within the available budget and time

b. Ensuring the best possible quality within the given constraints

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c.

Ensuring that the organizations policies are within the legal framework

d.

Protecting the project in the midst of uncertainties

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QUIZ
4

Which of the following is not an expectation from a project manager?

a.

Delivering the agreed scope within the available budget and time

b. Ensuring the best possible quality within the given constraints

c.

Ensuring that the organizations policies are within the legal framework

d.

Protecting the project in the midst of uncertainties

Answer: c.
Explanation: The project manager is expected to perform the actions mentioned in options a, b, and d. But
the project manager is not a legal expert and cannot be held accountable for ensuring that the
organizational policies are within the legal framework.
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QUIZ
5

What is the normal sequence in which processes will be carried out on a project?

a.

Initiating, planning, executing, monitoring and controlling, and closing

b. Initiating, monitoring and controlling, planning, executing, and closing

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c.

Initiating, executing, planning, monitoring and controlling, and closing

d.

Initiating, planning, monitoring and controlling, executing, and closing

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QUIZ
5

What is the normal sequence in which processes will be carried out on a project?

a.

Initiating, planning, executing, monitoring and controlling, and closing

b. Initiating, monitoring and controlling, planning, executing, and closing

c.

Initiating, executing, planning, monitoring and controlling, and closing

d.

Initiating, planning, monitoring and controlling, executing, and closing

Answer: a.
Explanation: The processes in a project are carried out in the sequenceInitiating, planning, executing,
monitoring and controlling, and closing.

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QUIZ
6

Which process group has accepted deliverables as the output?

a.

Closing

b. Monitoring and controlling

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c.

Planning

d.

Executing

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QUIZ
6

Which process group has accepted deliverables as the output?

a.

Closing

b. Monitoring and controlling

c.

Planning

d.

Executing

Answer: b.
Explanation: The deliverables are produced in the executing process group, but they are validated
(accepted or rejected) in the monitoring and controlling process group.

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Summary
Here is a quick recap of
what was covered in
this lesson:

The project management process starts with an idea being approved by the project
initiator or sponsor. The project manager and the project team then understand the
requirements and produce the final deliverable

The five process groups in project management are initiating, planning, executing,
controlling, and closing processes

The objective of the planning processes is to produce the project management plan
collectively

Execution deals with performing the plan to produce the deliverables.

There are four external sources from which information originates. These are the
organization or enterprise, the customer, the project sponsor or initiator, and the sellers
or suppliers

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Thank You

CAPM & PMBOK are registered trademarks of the Project Management Institute, Inc.

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Copyright 2014, Simplilearn, All rights reserved.

Copyright 2014, Simplilearn, All rights reserved.