P2P instructions

1. Log in to Intu -> Stafflink -> Financial services -> P2P procurement
management (purchasing)
2. New requisition -> Purchase request -> select catalog small value
purchase
3. Section 1
Reason for purchase: laboratory consumables (comment according to
the type of item)
Goods reception to be completed by: Mohd Hisyam Bin Sapuan
Billing address: Nanyang Technological University,
NTU Shared Services,
Level 5, Student Services Centre (SSC),
42 Nanyang Avenue, Singapore 639815
Delivery Address: Nanyang Technological University
School of Chemical and Biomedical Engineering
N1.2, B5-S1 (carpark D) 62 Nanyang Drive,
Singapore 637459
Vendor: VWR/Fisher Scientific (appropriately)
School centre/ Department: School of Chemical and Bio Medical
Engineering
Supplier quote available: Yes (if quotation is available-mostly Yes), No(if
quotation not available)
Submitter Contact number: Your Contact number
Special instruction: please call before coming (appropriately)
PR Type: SVP (most of our PR will be SVP- See below for more options
according to the value of purchase)
GeBIZ eCATGeBIZ e-Catalogue and Printed Catalogue
SVPSmall Value Purchase ( up to $4k )
ITQ Invitation To Quote ( > $4k up to $125k )
ITTInvitation To Tender ( > $125k )
NTU eCATNTU e-Catalogue
4. Press save and then Next
5. Section 2
For each item fill in as below
Product Group: Laboratory supplies and Equipment (Sub categories can
be selected according to the item classification but not necessary)
WBS Element: Select one account among the list given below(Choose
according to the item). For laboratory consumables it would be Materials
and consumables account.
M4011637.120.601001 Manpower
M4011637.120.706022

Training/Other
Miscellaneous

M4011637.120.703012 Materials & Consumables

M4011637.120.710079 Overseas Travel

Dang Thuy
Tram
Dang Thuy
Tram
Dang Thuy
Tram
Dang Thuy
Tram

GL Account: Choose appropriately. For example: for laboratory

consumables:
70303001

TM-Lab Supplies

Item description: Name of the item with the catalogue number

Quantity: Number of items
UOM: UNIT OF MEASUREMENT (eg: each)
Unit Price: price of each unit
Asset type description: Non-inventorised (Choose appropriately)
Recommender: For M4 account, the recommender will be Ms Lee Su Lei.
For rest of School account, recommender will be the new Finance Manager
once hired, unitl then it would be Mr Victor Tan Kwang Hwee.
Controlled item: No (If it is a control item then select Yes)
If it is a controlled item then for verifier choose Dr Ong
-After adding each item, click update line and start adding the new items
- The selections can be added as favourites so it can be easily selected each
time.
6. Press save and then next
7. If the total value of the purchase is within budget, a notification will be
given -> select ok
8. Section 3
Instructions to supplier: Add an instruction to supplier if there is any
Attach the quotation as an attachment.
9. Save and submit