Campus Management Solution - Questionnaire

Academic Structure
S. Question
Description
n
o
1
What are An academic institution is an entity, such as a university or college that runs independently from other entities and has its own set
the
of rules and business processes.
details of BHU is a private and chartered not-for-profit institution established and financially supported by The Salim Habib Education Foundation (TSHEF).
the
academic
institution
?
2
What are A campus is an entity, usually associated with a separate physical administrative unit that belongs to a single academic institution.
the
A campus uses the same course catalog, and produces a common transcript for students within the same academic career.
details of
Spanning 6 acres of lush landscaping, a meditative environment and a purpose-built 5 story academic block offering
the
campus(s a multitude of instructional spaces equipped with state of the art facilities where students can study away from the
maddening crowd of Karachi. Offering a secure location, students will be able to study as well as participate in
)?
healthy activities as the institution houses a gymnasium with an indoor swimming pool, basketball court, squash
courts, and other recreational facilities.
3

What are
the
details of
the
location(s
) of the
campus(s
)?

Locations are used in scheduling and attached with facilities at the university.
Barrett Hodgson University
NC-24 Korangi Creek
Karachi 74900
Contact:
+92-21-35122931-35

Which of
the
Academic
Career(s)
are
applicabl
e?

An academic career represents different level or types of education offered by the institution. Following are the important
characteristics of academic career:
Academic career can have only one repeat scheme attached to it. Repeat scheme can have multiple repeat rules in it.
Student Transcripts are generated career wise.
Academic calendars are career wise
Distinct grading mechanism (schemes) and the transcript decide the number of careers.
Example: A university that has an undergraduate school, a graduate school, and several professional schools can define an
undergraduate career, graduate career, and a separate career for each professional school (for example, law, medical or dental).
You might also make extended education or continuing education its own academic career, or make separate academic careers for
every school or college at the undergrad

Link to Map for Directions:

https://www.google.com/maps/place/Barrett+Hodgson+University/@24.7994988,67.1091056,17z/data=!3m1!4b1!
4m5!3m4!1s0x3eb33b696607d8e3:0xc0cf0be71ddbed22!8m2!3d24.7994939!4d67.1112943

FACULTIES AT BHU:
Faculty of Science:
Comprising the Departments of Biochemistry, Biosciences, Environmental Sciences and Microbiology,
respectively
Programs & Degrees to be offered:
(1)BS BIOCHEMISTRY, (2) BS BIOSCIENCES (3) BS ENVIRONMENTAL SCIENCES (4) BS MICROBIOLOGY
Faculty of Management Science:
Comprising the Department of Accounting & Finance
Programs & Degree to be offered:
BS ACCOUNTING & FINANCE
Faculty of Pharmaceutical Sciences*:
Departments of Pharmacology, Pharmaceutics, Pharmacognosy , Pharmaceutical Chemistry and Pharmacy
Practice, respectively
Programs & Degree to be offered:
PHARM.D
*As the university has parentage in the Pharmaceutical Industry we envisage that in time to come this Faculty
is bound to grow into a School of Pharmaceutical Sciences facilitating multiple opportunities through offering
(Masters and PhD programs) including support for R & D.
Faculty of Engineering:
Department of Biomedical Engineering
Programs & Degree to be offered:
BE BIOMEDICAL ENGINEERING
Faculty of IT & Computer Science:
Department of Computer Science
Programs & Degree on offer:
BS COMPUTER SCIENCE
5

Specify the
careers in
which the
cross
enrollment
s are
allowed
with the
appropriat
e
enrollment
indication?

Nil

Campus Management Solution - Questionnaire

What are
the
details of
the
Academic
Organizat
ion(s)?

Academic organization structure defines how an academic institution is organized from an administrative perspective. It is the
organizational tree of the institution. Organization primarily governs subject areas, and the security setting i.e. user's access to
course catalog data.

What are
the
details of
the
Academic
Group(s)?

Academic groups are program offering bodies. Academic Groups are responsible for arranging and executing a program from end to
end.Academic groups can offer academic programs in more than one academic career, and academic careers can cross academic
groups
These are typically the academic colleges/schools within the Institution. Sometimes units such as extended education are defined
as an academic group if classes are offered separately from the standard colleges or schools.
FACULTIES AT BHU:
Faculty of Science:
Faculty of Management Science:
Faculty of Pharmaceutical Sciences
Faculty of Engineering:
Faculty of IT & Computer Science:

10

11

Which of
the
subject
areas are
offered
by the
academic
organizati
ons at
your
university
?
Which of
the
following
grading
schemes
are
applicabl
e?

Which of
the
following
academic
levels are
applicabl
e?
Which of
the
following
are
applicabl
e for the
level
progressi

Subject areas are the specific areas of study in which courses are offered within academic organizations. For example, when a
course is identified as Math 101, math is the subject area.
Subject areas are tied to the academic organization tree by the academic organization data for each subject area and by detail
nodes for academic organizations in PeopleSoft Tree Manager.
See attachment A (Being compiled)

Grading scheme defines the grades that you can use to assign to students in a career/program. Each of the schemes can have
multiple Grading Basis which then can be
chosen at course level.
LETTER NUMERIC
RELATIVE
GRADE
EQUIVALENT
Exceptional

A+

4.00

Outstanding

A-

4.00

Excellent

3.66

Very Good

B+

3.33

Good

3.00

Average

B-

2.66

Satisfactory

C+

2.33

Low Pass

2.00

Unsatisfactory

0.00

Incomplete

Withdrawn

Academic level rules are used to specify the students academic progression. These can be configured based on units, term
progression, manual input or default. For example, You can classify a student as Sophomore if he has earned 45 units or has
cleared 2 semesters or you may just want to classify him as graduate student.
Undergraduate Level Programs
Semester System 2 regular semesters and 1 short summer semester each year.
(First Year Freshman) (Second Year Sophomore) (Third Year Junior) (Fourth Year Senior)
Academic Level Progression determines how student progresses during his study duration.
There can be generic levels applicable to the whole career or they can differ at the Program level.
N/A

Campus Management Solution - Questionnaire

on?

What are
the
programs
and
specializa
tions
offered in
the
university
?

A student is admitted in an Academic Program. An academic plan is an area of studysuch as a major, minor, or specialization
that is within an academic program. Academic sub plans are areas of further specialization within academic plans.
BHU offers programs in the following faculties:

13

What are
the terms
and their
dates?

Study duration is divided into different terms e.g. you can have semesters as your term. Each career has a separate term. Each
term can have multiple sessions, each of which governs the start and end of classes attached to that session.
Semester System: Two regular Semesters..Fall & Spring of 16 weeks including examination and a Summer
Semester of 8 Weeks.

14

What are
the
deadlines
of the
course
add, drop
and
withdraw
al?

12

Faculty
Faculty
Faculty
Faculty
Faculty

of
of
of
of
of

Science:
Management Science:
Pharmaceutical Sciences
Engineering:
IT & Computer Science

Course Add/Drop: Within First Week of Registration

Withdrawal: Within one week of announcement of the Midterm exam.
Course Load for full time degree Program students is 18 Credit Hours.

Campus Community
S.n
o
1

Question
What are checklists items necessary to submit along with admission
application or what are checklists items to keep track of students
progression?

Description
Checklists are typically a list of items, actions, and conditions, etc,
that is required for the completion of a process. For example, all items
that a student attaches with an application constitute a checklist.
What are the required documents for admission in each
program/quota, etc., at your institution?

Does your institution have committees, and what are their roles to
serve on?

Apply online, Pay the required fee, along with the following documents:
Matriculations/O level Certificate with Transcript/Marksheet
HSC (Part 1)/A Level First Year Certificate with Transcript/Marksheet
Bachelors Degree for Masters Program

Color Photo
Equivalence Certificate (where required)

Academic Council

To advice the Board of Governors on academic matters.

To regulate the admission policy of students to the courses of studies and
examinations.
To propose to the Board, schemes for the constitution and organization of
Faculties, Teaching Department and Boards of Studies;
To consider or formulate proposals for the planning and development of
teaching and research in the University;
To make regulations on the recommendations to the Boards of Studies
prescribing the course of Studies and the syllabus for all University
examination; provides that, if the recommendations of the Board of Faculties
and Boards of Studies are not received by the prescribed date, the Council may,
subject to the approval of the Board.
To recognize the examinations of other University or examining bodies as
equivalent to the corresponding examinations of the University;
To frame regulations for submission to the Board.
The Academic Council will be a pro-active and strategic body responsible for
the development, implementation and evaluation of the BHU education strategy
and other related strategies towards Quality Assurance .
To perform such other functions as may be prescribed by the statutes.

Planning & Finance Committee

Advises the Director Finance on the following:

Managing the property, the finance and the investments of the University
Preparation of the annual and revised budget estimates of
the University

Ensure that the funds of the University are expended for the
purposes for which they are provided
Oversee matters of financial support given to student is as per criteria.

Campus Management Solution - Questionnaire

Board of Advanced Studies & Research,

To advice authorities on all matters connected with promotion of

Advanced Studies & Research.
To propose Regulations regarding course work, examination,
establishment of candidacy and award of degrees.
To appoint supervisors for research students and to determine the topic
and subject of thesis.
To approve the admission of students in research degrees
To recommend panels of names of paper setters and examiners for
research examination after considering the proposals from the concerned
Departments.
To oversee the functions of the Ethics Committee.
Disciplinary Committee.

To propose Regulations to the competent Authority for the conduct of

university students and its teaching and non-teaching staff, maintenance
of discipline and for dealing with cases of indiscipline.
To perform such other functions as may be prescribed by Regulations.
Admissions Committee
Is responsible for developing admission policies and criteria.

Conducts the aptitude test and interviews for new admissions.

Oversees the entire admission process to ensure that it is transparent and
merit based.
Formulates and reviews admission policies of all
programs.
Monitors rules and regulations and policies are followed.
Determines admissions requirements for future
admissions.

Boards of Studies

The purpose of Boards of Studies is to upgrade the

quality, rigor and relevance of academic programs offered
at BHU.
The Committee will have the responsibility for the
monitoring and enhancement of the quality and standards
of learning, teaching, assessment and curricula of all
degrees and courses.
The Committee will prepare a long term, medium term
and short term Academic Plans for improving the quality
of existing courses, introducing new courses, revising the
curriculum, identifying the gaps in skills in teaching
faculty.
The Committee will prepare and recommend specific
proposals for implementation of Academic Plan for the
consideration of the Board of Governors as and when
required.
The Specific Roles of the Board of Studies include the following
Accreditation
Collaboration / Partnership
Linkages External and Internal
Memberships of Professional bodies
Course Audit/ External Review
Curriculum Development
Exchange Programs
Participation in surveys and rankings
Standards for selection of Visiting/ Part- time faculty
HEC Quality Assurance
Teaching Excellence Review Committee (TERC)
TERC will be comprised of experienced instructors who will have the freedom
to randomly attend faculty lectures (without any advance notice to the lecturer),
orient newly inducted members of faculty, help those who are struggling with
their teaching, and periodically hold workshops themselves or invite top
instructors from outside BHU to share their experiences with faculty.
Boards of Faculties
The Boards of Faculties of each Faculty shall, subject to the general control of
the Academic Council and the Board of Governors, have the powers:

Coordinate the teaching and research in the subjects assigned to the

concerned Faculty;
To scrutinize the schemes of courses and syllabus proposed by the Board
of Studies comprised in the Faculty, and forward them to the Academic
Council along with its observations;
To scrutinize the recommendations of the Board of Studies comprised in
the faculty, on the appointment of paper setters and examiners, (except
for research and degrees examiners), to the Vice Chancellor.

Selection Board

Campus Management Solution - Questionnaire

What are organizations that your institution wants to keep track of?

Does your institution want to maintain locations of organizations?

Does your institution want to maintain departments of organizations?

Does your institution want to maintain contacts of organizations?

What are Name Titles your institution use to address the students,
faculty, staff and external people?

What are national identification number, country of your institution

you use for identification of its citizens, and immigrants?

What type of Publications your institution wants to allow students

and staff to maintain and what types of author can maintain
publications?

10

What Name Prefix institution wants to allow user to define e.g.

Mr.
Mrs.
Dr.
Prof. etc

11

What types of relationships in the system

Brother
Son
Father
Mother
Friend etc

12

What to define in marital statuses

Married
Single
Divorced
Separated
Widowed etc

13

What types of Memberships in the system

14

Specify what different ID formats are used within your institute.

Student IDS, Faculty and employee ID could be tracked in system to

track the personal information of such entities in campus community.
ID has different formats e.g. 10 digits ID, out of which first 2 digits are
the campus codes, 3rd and 4th digit for year and so on.

15

Please specify what service indicators your institution wants to use

and what will be their service impacts.

Use service indicators to provide or limit access to services at your

institution for an individual or organization. Service indicators can be
holds that prevent an individual or organization from receiving certain
services or positive indicators that designate special services to be
provided. Service indicators consist of one or more impact values that
identify the types of specific services that are restricted or provided.
E.g. VIP Student Positive Service Indicator Negative Service
Indicators wit following Service Impactso Block Enrollment in case of
fees not paido Block Transcript in case of fees not paid.

High schools, colleges in the public and non public sector as well as our
competitors.
Not applicable. All facilities presently operating from Salim Habib Campus.
Not applicable.
Yes.

Recruiting & Admissions

S.n
o
1

Question
Which internal/external tests are taken and recorded by university?
And what is the minimum and maximum score for each test?

Description
(e.g. Internal tests may include entry tests and external tests may
include SAT, GRE etc).
TO BE DEVELOPED

Which admit types/quotas are used in the university? Are there

different admit types for different academic careers/ programs?

E.g. if the university requires different admit types for different

careers like undergrad, graduate career etc.
UNDERGRADUATE PROGRAM

What are the different Academic Loads in the Institution?

For example its values can be Full Time, Part Time et

Campus Management Solution - Questionnaire

4

List of external GPA types.

For example its values can be "Out of 4", "Out of 5" and "Out of 7".

What are the evaluation criteria for admitting students in the

university? What are the different components used for evaluation?

Please specify if the criteria is common across

campus/department/program etc. In this perspective, all different
evaluation criteria and its components should be noted. (The exact
formula for evaluation should be noted).

Are there any specific groups of people who are assigned to do the
Application Evaluation task?

Is the application evaluation done at once i.e. in one sitting, the

application evaluation results come out or there are cases when the
application evaluation is On Hold? Specifically are there different
evaluation statuses?

Does the university record on which basis the applicant has been
admitted? E.g., GPA basis, sports basis etc.

10

What is the current admission process in the university?

11

Is there some different admission process for foreign applicants?

12

One Student can apply in many programs on one application and can
specify 1st, 2nd, 3rd preferences?

13

What are the different variants of Preference at your university?

14

How much your institution requires students to pay for Admission

fees at the time of admission?

LETTER
GRADE

NUMERIC
EQUIVALENT

Exceptional

A+

4.00

Outstanding

A-

4.00

Very Good

B+

3.33

Good

3.00

Average

B-

2.66

Satisfactory

C+

2.33

Low Pass

2.00

Marginal Pass

C-

1.66

Unsatisfactory

1.00

Pass

---

E.g. Evaluation of applicants may base on High School, Bachelors, Test

marks etc.

HIGH SCHOOL RESULT TO MEET MIN ELIGIBLE

STANDARDS FOR THE PROGRAM APPLIED FOR

QUALIFY APTITUDE TEST FOR CONCERNED PROGRAM

QUALIFY INTERVIEW & GROUP DISCUSSION

HIGH SCHOOL RESULT TO MEET MIN ACADEMIC ELIGIBLE

STANDARDS FOR THE PROGRAM APPLIED FOR

WEIGHTAGE

QUALIFY APTITUDE TEST FOR CONCERNED PROGRAM .

60%

QUALIFY INTERVIEW & GROUP DISCUSSION ..40%

TESTING SERVICES TEAM UNDER CHAIRPERSON ADMISSIONS

DIFFERENT STATES OF EVALUATION OF APPLICATION

APPLICANTS ADMITTED ONLY ON BASIS OF MERIT I.E.

STANDING IN APTITUDE TEST AND MEETING MINIMUM
ACADEMIC ELIGIBILITY REQUIREMENTS.
APPLICATIONS ARE ACCEPTED THROUGH BHU ONLINE
ADMISSIONS SYSTEM. THE LINK TO BHU ONLINE ADMISSIONS
SYSTEM IS AVAILABLE ON BHUs WEBSITE (WWW.bhu.edu.pk).
TO APPLY ONLINE, FILL OUT THE FORM, PRINT AND SIGN IT,
PRINT THE CHALLAN AND TAKE THESE PAPERS TO THE
DESIGNATED BANK BRANCHES AND DEPOSIT THE APPLICATION
FEES. THE LIST OF BRANCHES CAN BE VIEWED ON BHUs.
WEBSITE CANDIDATES APPLY FOR ADMISSION IN APRIL / MAY
TIME FRAME, APPEAR IN APTITUDE TEST, THOSE WHO QUALIFY
APTITUDE TEST ARE CALLED FOR INTERVIEW AND GROUP
DISCUSSION ACTIVITY, THOSE WHO QUALIFY ARE REQUIRED
TO SUBMIT PROOF OF MEETING MIN ACADEMIC ELIGIBILITY
LEVELS, AFTER WHICH THEY ARE ADMITTED TO THE
RESPECTIVE PROGRAM.
NIL

Admitted students will be charged a one-time admission fee of PKR 40,000

Student Record
S.n
o

Question

What are the possible course components at your university?

Does your institution charge a different rate for the following

different types of student populations?

student can register for Course A when students already enrolled in

Course B in previous term.?

Student can register for course B if already enrolled in Course A in

the same term.?

Description
For each course you specify its different components like Lecture, Lab,
Tutorial, Workshop etc.

Campus Management Solution - Questionnaire

5

If student study course A and course B in the same term. If student

drop course B then course A needs to be dropped as well.?

If student study course A and course B in the same term. If student

withdraw course B then course A needs to be withdrawn as well?.

What are the possible instruction modes at your university?

A Learning Management System (LMS) will also be part of resources offered to

BHU faculty and students. Faculty will be expected to upload lectures and
lecture notes, exams and quizzes, assignments, grades, books and other reading
material, and also use that platform to communicate with students enrolled in
their respective courses.

What are the possible instructor workloads applicable for your

university?

Course based workload specifies the number of credit hours an

instructor can teach in a week. For example you may not put a
workload of more than two lectures a week on a professor whereas
this may be different for a lecturer.

Student can discontinue his program for a specific period.?

10

Some Institute takes charges even if student wanted to discontinue

program for a specific period. What will policy of BHU

11

Some institution requires instructor consent or department consent

for successful enrollment. Policy of BHU?

12

What will be the course swap policy?

13

Provide the transcript format for your university?

14

Course Drop Policy?

A "drop" means that you have dropped the course during a specific
period. No entry is made on your transcripts.

15

Course withdrawal Policy?

A "withdrawal" means that you have dropped the course after the 100
percent refund period. In this case, a grade W is recorded on your
record for the course.

16

Repeat Policy?

Repeat policy is the collection of rules that apply to a student

repeating a course. For example your institution might not allow
repeating a course more than three times. Similarly your institution
might have a policy for grades awarded to repeaters

17

Academic Standing, Probation and Dismissal Rules?

Probation is a warning stage for a student after which more strict

action can be taken against him. For example your institution might
have the policy to put all the students to probation having a CGPA
below 2.0 and allow them to enroll into next term but if they dont
improve even in the next semester you can dismiss them.

18

Transfer Credit /Migration Policy?

If your institution allows transfers then what are the rules to award
grades for the transferred courses, what are number of credit hours
you can accept as transferred courses etc? For example you might
only allow a maximum of 6 credit hours that can be accepted as
transferred courses. Similarly you can define mapping between
external and internal grades

19

Attendance Policy?

Student Financials
S.n
o

Question

Description

Does you institution charge a different Application Fee from the

students?

The Application Fee applicable to students may differ by Student's

Career, Program etc e.g. The institution may charge a different
Application Fee from an Undergraduate and Graduate Students OR the
institution may charge a different Application Fees from Local and
International students.

Is Application Fee in Foreign Currency?

If Application Fees is paid for one program, student do not qualify

for it and offered some other program by institution in which
he/she is eligible, he is not required to pay application fee again?

If a student applies for more than one program at a time, what fee
will be charged?

What are the Payment Modes for Application Fee? (Cash, Cheque,
etc)

How does your institution charge Tuition & Fees to students?

Some institutions charge a fixed number of fees items each semester

whereas other charge fees based upon the number of courses/ credits
the student has taken in a particular session.

Does your institution charge a different rate from the students with
the following different academic situations?

The fee applicable to students may differ by Student's Career, Program

or Academic level e.g. The institution may charge a different course fee
from Undergraduate and Graduate Students OR the institution may
charge a different Unit price from a Freshman and a Sophomore etc.
GRADUATE PROGRAM NOT YET INTRODUCED, UNDERGRAD FEES
AS APPROVED BY BOG, DIFFERENT FOR SCIENCE AND
ENGINEERING PROGRAMS AND NON ENGINEERING PROGRAMS

Campus Management Solution - Questionnaire

8

Does your institution charge a different rate for the following

different types of student populations?

At some institutions, a different fee is applied based upon the Student

Type e.g. They might charge a different fee from Local and International
Students.
SAME FEE CHARGED FROM LOCAL & INTERNATIONAL
PARTICIPANTS

Does your institution charge a different rate for the students

studying the same program with classes scheduled in the following
different timings?

At some institutions, a different fee is applied based upon the program

is offered in different timings e.g. A different fee is charged from a
Student Studying Arts in morning than a Student studying the same
program with classes scheduled in Evening.
DIFFERENT FEE IS APPLIED BASED UPON THE PROGRAM, RATES
APPROVED BY BOG IN 2016 ARE AS UNDER:
FEE STRUCTURE:
RS. 150,000/- PER SEMESTER FOR BS NON- ENGINEERING / LIFE
SCIENCES PROGRAMS.
RS. 200,000/- PER SEMESTER FOR LIFE SCIENCES &
ENGINEERING PROGRAMS.

10

How frequently your institution revises fee structures? E.g.

Annually, Bi-Annually etc.

11

The revised Fee Structures are applicable to new intakes only OR

applicable to all the active students?

12

How much your institution requires students to pay for Admission

fees at the time of admission?

ANNUALLY TO ADJUST INFLATION AND OTHER CHARGES AS

APPLICABLE AND APPROVED BY THE BOARD.

INFLATION CHARGES FOR ALL , OTHERS IF ANY FOR NEW

INTAKES

On each admission cycle, the institutions require students to pay for

Admission fees. Some Institution require students to pay a certain
deposit for admission confirmation and asses the Tuition & Fees later on
upon enrollment, whereas some require to pay Full Tuition & Fees at
admission time.
PAY FULL ADMISSION FEE AND TUITION FEES AT ADMISSION
TIME.

13

How does your institution require students to pay for Admission

fees?

Many institutions require students to deposit the Admission fees as a

lump sum directly to the bank and present to Deposit Slip to the
Admissions Department to get their admission confirmed. Whereas
some generate an invoice for Admission Fees and require students to
pay for this invoice at some Bank and present the paid invoice to the
admission department.
AS LUMP SUM DIRECTLY TO THE BANK AND PRESENT THE
DEPOSIT SLIP TO THE ADMISSIONS DEPARTMENT TO GET THEIR
ADMISSION CONFIRMED.

14

In case when students has multiple program preferences for

admission. What happens when the student has already paid the
admission fees for Program A and then offered the admission in
Program B?

FEE TRANSFERABLE

15

What are the different modes used at your institution for admission
fees payment?

PAY ORDER IN NAME OF AUTHORISED BANK

16

Does your institution charge Admission Fee in Multiple Currencies?

PAK RUPEES ONLY

17

Does your institution offer residency and bill charges to students?

NA

18

Residency charges are billed along with standard tuition and fees?

NA

19

Are there any optional/occasional fees applied to students in

addition to the standard tuition & fees?

There are some fees that are applied to a specific subset of students in
special circumstances e.g. On graduation, you can charge a Degree Fee
from students.

20

Does your institution charge any fee for additional course

enrollment and how it is charged?

There are cases when the student needs to enroll into additional
courses OR repeat a course for some reason.

21

Are there different priorities for Charge and Payment?

22

Does your institution allow students to drop OR withdraw from a

course/Semester? You can decide what percentage of fee is
refundable to the student at different point in time e.g. If student
drops or withdraws within 5 days Term Start Date, refund 90% of
fee, if after 10 days, refund 50% etc.

In certain circumstances, the students need to drop course OR withdraw

the semester. You can define how the system adjusts term and class
level fees when a student withdraws or drops a class.

23

How your institution designate the due date for Tuition & fees.

ADMISSION OFFER LETTER, FEE VOUCHER AND NOTICES,

CIRCULARS / WEBSITE

24

How your institution designate the due date for Tuition & fees.

Billing and due date calendars are associated with tuition calculation
and are used to determine the percentage of specific fees due to be
paid by a particular time. You have the flexibility to specify that the
payment of a fee is due in full at a particular date, or you can create a
payment schedule. For example, you can define a billing and due date
calendar that indicates that your application fee is due in full at the time
that an application is filed and create another billing and due calendar
for installment payments for your tuition fees. You can also have a due

Campus Management Solution - Questionnaire

date for a fee at the time that you create a bill or post a charge. Usually
the fee is due within two weeks of Term Start Date.

25

Does your institution require aging reports, 30, 60, 90 etc?

An aging set is a complete set of aging categories that defines how your
system ages your accounts.

26

What is the rate and frequency of the late fee Charges applicable
for your institution?

What are the late fee schedules applicable if the student does not pay
the fees and dues within due date e.g. If a student fails to pay the fees
within the due date, late fee charge of $ 1 will be applied per day.

27

Which of the following Waiver types are applicable for your

institution?

Waivers provide a convenient, consistent, and easily maintainable way

of waiving or reducing tuition or fees for students who meet specific
criteria. You have the flexibility to attach one or more waivers directly to
class, course, and Students.

28

What are the refund scenarios applicable for your institution?

For different scenarios, the institutions need to create refund

transactions for students e.g. Bursary Award refund, Scholarship refund
etc.

29

Does your institution have contracts to pay the fees for your
students with any external organization/sponsor?

Third-party contracts are credit agreements between your institution

and a third-party sponsortypically, corporations or government
agencies. The third party agrees to sponsor one or more students and
pays all or part of their tuition, fees, or expenses. The sponsor
establishes all parameters regarding what portion of which expenses it
pays.

30

Collection process should take the payment plan as input. Does

your institution offer any payment schedules to students?

Some institutions offer the flexibility to students to pay the fees and
dues in installments over a period of time rather than in one lump sum.

31

What are the different Scholarships/Awards available at your

institution?

From the 250 admitted pool, 10% of students will be awarded full scholarships.
Amount of money to support 20 full scholarships (~PKR 10,000,000) may also be
disbursed to support needy students who have applied for financial aid. Thus from
the 250 admitted students in 2016, 20 will either be given full scholarships, or 40
awarded 50% tuition waivers, or a combination thereof, etc.

32

The award amount disbursed to student account is refunded OR

adjusted against the Student's Tuition and Fees?

This may also be disbursed to support needy students who have applied for
financial aid.

33

Does your institution require students to make payments against

an invoice?

Many institutions are required to bill and collect payments from

students using an invoice model that Link charges to a specific invoice
with a unique invoice number. This allows students to make a payment
against a specific invoice rather than against the overall account.

34

How many different entities are responsible for generating invoices

for students at your institutions?

Prior to fees payments, the institutions generate bills and present an

invoice to students for payments. At some institutions, there is one
central Bursary department that generates invoices for all the students
while at others, each Department/School/College within that institution
has its own Bursary Department responsible for creating invoices for its
students only.

35

How your institution requires the student population be selected

for invoices generation?

Student Financials offers the flexibility to create invoices for a particular

subset of the total student population in a single go e.g. You can define
criteria to create invoices for all the undergraduate students.

36

Does your institution bill the following different types of fees and
charges as separate invoices OR bill all the charges as a single
invoice?

Student Financials offer the flexibility to control what charges to appear

on student invoice.

37

Does your institution require any messages to be printed on

invoices?

You can create and organize the static messages that appear on your
bills. The messages can alert students of past due payments, warn
them of potential fines or penalties, or inform them how their bills are
calculated etc.

38

Which of the following invoice ID format will be used at your

university?

Each bill that you create must have a unique invoice ID number
associated with it. You define how the system generates each invoice ID
number. The invoice number consists of three parts that combine text
with system-generated number sequences. Each part can consist of no
more than 10 characters and no fewer than 2 characters. The maximum
length of the entire invoice ID is 22 characters.

39

What are the different invoice layouts applicable for your

institution?

An invoice layout is a set of parameters that determine how the system

formats the invoices that you print. Because you may require different
formats for different types of invoices, you can create many different
invoice layouts.

40

Where do the students make payments?

41

What are the different payment modes applicable for your

institution?

42

Provide a list of all the Cashiers at your institution.

43

Does your institution require to pay through eCheck OR Credit Card

via Student Self Service? If yes, provide the parameters given
below.

44

What is the base currency used for payment collection at your

institution?

45

Does your institution collect payments in Foreign currency? If Yes,

AUTHORIZED BANK

PAY ORDER

PAK RUPEES
NOT YET

Campus Management Solution - Questionnaire

Specify the Currency.
46

What are the Reversal Reasons applicable for your institution?

In certain circumstances, the institutions need to revoke

charges/Payments applied to student account for some reason e.g.
Administrative, Mistaken etc.
WITHDRAWL FROM PROGRAM 3 WEEKS IN ADVANCE OF DATE OF
COMMENCEMENT OF CLASSES

47

If there is credit balance in a component, adjust the same with new

dues created of the same component.

48

Is there any revenue sharing model applicable for your institution?

At some institutions, the revenue is shared among different entities like

Schools/Colleges/Departments etc within that Institution. e.g. The
Students of Computer Science program takes the English course at the
Languages department. So the revenue has to be shared among
Computer Science and Languages department.
NIL