SAP FI Module
PREPARED BY
Rajender Kumar
Table of contents
Particulars
Define company
Define credit control areas
Create company code
Assign Company code to company
Assign compnay code to Credit control area
Maintain Field status variant
Assign company code to field staus variant
Define Ledgers
Define Ledgers and activate General ledgers
Maintain fiscal Year variant
Assign company code to Fiscal year
Define posting period variant
Open and close posting period
Assign posting period variant to company code
Enter Global parameters
Activate withholding tax
Define document types
Define document types for General Leger view
Define document for entry view
Create Number ranges for company code Data entry view
Create Numebr ranges for company code General Ledger view
Define posting Keys
Rules for changing docuements
Define tolerance for the employees
Assign users to tolerance group
Define default values
Enable fiscal year variant
Enable value date
Create chart of accounts
Assign company code to chart of accounts
Define Account group
Define retained earnings account
Define Financial statement version
Accounts payable and Accounts Receivable
Define customer account groups
Define screen layout rules
Define screen layout rules as per activity ( Customers)
Create Number ranges for customer accounts
Assign number ranges to customer account groups
Define vendor account groups with screen layout rules
Define screen layout rules per company code
Define screen layout rules per activty
Create number ranges for vendor accoutns
Assign vendor number ranges to account groups
Business transactions
Manual outgoing payments
Automatic outgoing payments
Terms of payment
Define cash discount accoutns granted
Downpayment from customer
Downpayment to vendor
Sort methods for vendors and customers
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Bank accounting
Define House banks
Manual bank statement
Cash Journal
Asset accounting
Copy reference chart of deprciation
Copy delete derpeciation areas
Assign Input Tax Indicator for Non-Taxable Acquisitions
Specify account determination
Screen layout rules
Define number range interval
Define asset class
Intergration with General Ledger
FSV for asset reporting
Specify the document types for posting
Specify intervals and posting rules
Define depreciation areas
Specify the transfer of APC values
Specify the terms of depreciation terms
Determine derpreciation area in the asset class
Specify the maximum amount for low value assets
Depreciation
Configuration the depreciation key
Define cutoff value key
Assign accounts
Define screen layout for asset depreciation area
Assign forms
Asset data transfer
Activate company code
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COMPANY CONFIGURATION
1.
Creating Company
For doing the configuration we use the following path on the SAP application screen:SAP Menu Tools Accelerated SAP Customizing SPRO Edit
Project
Configuration for all the modules will be done here. The above path will
not be referred henceforth; we will directly refer to the IMG node.
A Company is an organizational unit in Accounting which represents a Business
Organization according to the requirements of commercial law in a particular country.
In the SAP system, consolidation functions in financial accounting are based on
companies. A company can comprise one or more company codes.
A credit control area can include one or more Company Codes. It is not possible to
assign a company code to more than one credit control area. Within a credit control
area, the credit limits must be specified in the same currency.
Code
data
you
have
to
By selecting the first option all the configuration and tables get copied
automatically along with assignments. This option should be selected in case of
rollouts.
In the Copy option you need to click on
to copy a company code from an
existing company code. You can copy from existing company code delivered
by SAP.
You can select a four-character alpha-numeric key as the company code key. This
key identifies the company code and must be entered when posting business
transactions or creating company code-specific master data, for example.
Click on
Click on Address
Click
to save entry.
standard system. These are the standard posting keys for G/L
postings. The "optional entry field" status has no effect on the field status.
account
Copy the Standard Field status variant 0001 to create new field status variant
KW24 The field status variant KW24 can be attached to all the group company codes
of KIMMCO
Basic
to save entry.
to
use
to save entry.
Leading Ledger
The leading ledger is based on the same accounting principle as the of the
consolidated financial statement. It is integrated with all subsidiary ledgers and is
updated in all company codes. You must designate one ledger as the leading ledger.
In each company code, the leading ledger automatically receives the settings that
apply to that company code: the currencies, the fiscal year variant, and the variant of
the posting periods.
Non-Leading Ledger
The non-leading ledgers are parallel ledgers to the leading ledger.
You must activate a non-leading ledger by company code.
For each ledger that you create, a ledger group of the same name automatically created.
You can define additional currencies beyond that of the leading ledger. The first
currency of a non-leading ledger is always the currency of the leading ledger (and
hence that of the company code). For the second and third currencies of a nonleading ledger, you can only use currency types that you have specified for the
leading ledger.
You can define a fiscal year variant that differs from that of the leading ledger. If
you do not enter a fiscal year variant, the fiscal year variant of the company
code is used automatically.
10
You can define the following characteristics for a fiscal year variant in SAP.
How many posting periods a fiscal year has, how many special periods you
need, how the system is to determine the posting periods when posting
When defining your fiscal year, you have the following options:
Your fiscal year is not the same as the calendar year and is not year
dependent
In this case, you first enter the number of your posting periods in the Number
posting per. field. To define your posting periods, select your fiscal year variant and
select Periods on the navigation screen. On this screen, enter the month and the day
of the period end and the period in each case.
Your fiscal year is not the same as the calendar year and is yeardependent.
Enter the number of your posting periods in the field Number posting periods and
select the field Year-dependent. To define your posting periods, select your
fiscal year variant and select Periods on the navigation screen. The system asks
for which calendar year your year- dependent fiscal year variant is valid. You
then enter the month and day of the period end for each of your periods,
and the periods themselves.
You can use the standard fiscal year variant K4 in SAP where the financial
accounting year corresponds January to December
In case the financial accounting year is April to March, you can use the standard fiscal
year variant V3 in SAP
In our Company Code we have used the fiscal year variant K4 for the Leading
Ledger(0L)
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to save entry.
Click on
Click
to save entry.
Click on
Click
to save entry.
Thus posting periods time intervals for various account types are created for variant
KW24 in SAP
Various account types in SAP are:A Assets
D Debtors
K Creditors
M Materials
S General Ledger
13
reason, you assign the same variant key to the company codes you want to group
together.
Click
to save entry.
earlier. You
can
also
14
Click
to save entry.
The company code is now configured for General Ledger (GL) posting.
You do not need to make these settings for your leading ledger because, in the
case of this ledger, the document number in the entry view always corresponds to
the document number in the general ledger view.
You only have to make these settings for any non-leading ledgers that have a fiscal
year variant that differs in at least one company code from the fiscal year variant of
the leading ledger in this company code. In this case, the document number in the
entry view does not correspond to the document number in the general ledge view
and you have to define a separate document type with document number
assignment for the general ledger view. For all non-leading ledgers that, in the
company code to which the postings are made, have a fiscal year variant
corresponding to the fiscal year variant of the leading ledger in this company code,
the document number in the entry view always corresponds to the document
number in the general ledger view.
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You assign one or more document types to each number range. The number
range
becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you
can
differentiate documents by document type but combine them again for
filing the
original documents, provided you store your original documents under the EDP
document number.
Number ranges for documents are company code-dependent. You must
therefore create your number ranges for each company code in which the
document type is used, namely with the same number range key.
The number intervals must not overlap. If you use year-dependent number
ranges, you can specify the same interval with the same key several times for
different "to- fiscal years" (the limit up to which a number range is still valid). If you
want to define number ranges, which are independent of the to-fiscal year,
enter 9999 in the to- fiscal year field.
For sample documents, use a number range with key X2, for recurring entry
documents with key X1. These keys may not be used for other number
ranges.
To copy from another company code:Click on copy
and update the company to be copied from 0001 and
company to be copied to KW24.
Click on
18
tick on.
to save entry.
Thus Document number ranges are created for company code KW24. These
number ranges are year dependent. For company codes posting the number
ranges should be defined as year dependent.
Note that the number intervals are not included in the customizing request they
need to be transported manually. Click on Interval Transport
19
In this activity you define posting keys. Users specify a posting key before entering
a line item. The posting key controls how the line item is entered and processed.
For each posting key, you define among other things:
which fields the system displays on the entry screens and whether an
entry must be made (field status).
Accounting
Basic
For the Company Code following Standard Posting Keys have been used
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the maximum cash discount percentage the employee can grant in a line
item
Payment differences are posted automatically within certain tolerance groups. This
way the system can post the difference by correcting the cash discount
or by posting to a separate expense or revenue account.
In this respect you define:
You can also additionally differentiate these settings by company code. Since the
same rules usually apply to a group of employees, enter the values for
employee groups. You can then enter amount limits and tolerances per
employee group and company code.
You can also define tolerances without specifying a tolerance group. Leave
the field Grp empty in this case. The stored tolerances are then valid for all
employees who are not allocated to a group. There must be at least one entry
for every company code.
You can also specify tolerances for clearing procedures depending on your
customers
or
vendors.
The
lower
limits
from
the
customer/vendor specifications and employee group are taken in each case during
clearing.
In our example we will define a blank tolerance group for company code KW24. You
can you use existing tolerance group from the sample company code.
23
to save entry.
The cash discount per line item for a user is 5% and he can post amount per
document to the above limits. Further the user can per open item to the above
given limit.
The permitted payment difference for revenue and expense is 100 INR or 5 %
whichever is lower.
Thus this is a blank tolerance and applicable to all user ids.
24
Click
to save entry.
For our Company Code we have created a blank tolerance group therefore
there is no need to assign user to tolerance group.
Define Default Values
In this activity, you define default values for document types and posting keys
which otherwise must be entered by the user when processing business
transactions.
25
Here you determine that a fiscal year is proposed during document display
and for document change functions in SAP. The system uses the year which was
last used by the user in the work session.
This option is only useful for company codes working with year-dependent
document number ranges
26
to save entry.
27
to save entry.
Click on
28
You can have controlling integration i.e. Manual creation of cost elements or
Automatic creation of cost elements. It is advisable to have manual creation of
cost elements in SAP FI.
But remember whenever you create a GL code (expense or revenue account)
in FI, immediately create the cost element (type 1 or 11) in the CO module of
SAP.
Click
to save entry.
29
to save entry.
30
31
32
Click
to save entry.
At the end of a fiscal year, the system carries forward the balance of the P&L
account to the retained earnings account in SAP. You can define one or more P&L
statement account types per chart of accounts and assign them to retained
earnings accounts.
to save entry.
34
You can create multiple retained earnings accounts in SAP, where in you
need to enter different key such as Y or Z and different GL codes.
IMG
Financial
Accounting(New)
General
Ledger
Accounting(New) Master Data G/L Accounts Preparations
Define Financial Statement Versions
Click on
to start creating FSV from scratch. In case you want to copy
from existing FSV you need to position the cursor on the FSV as source FSV e.g.
and then click on
Give the code for the FSV e.g. IGIN and name for the version.
Give the maintenance language cod e.g EN (for English)
If the item keys are required automatically then you need to select, else
deselect it.
Enter the chart of accounts AICA
Click on
Click on
and click on
Similarly assign the various nodes to the respective elements which should
finally look like this.
Thereafter change the description of item by double clicking and updating the
following information
37
and
38
Now we will see how to assign GL accounts to the node Bank current
accounts
Position the cursor on the node
the bank GL codes
and click on
and update
39
Now if this bank account is an overdraft account i.e. Bank balance can
become a debit or credit balance. In case bank balance becomes credit i.e.
negative then it should be regrouped to the liabilities side of balance
sheet under current liabilities.
The item
under Shareholder's Equity. To do so proceed as follows:Position the cursor on
click on Select
should be placed
and
40
Likewise you need to create various node under Income statement and assign
GL account codes to each of the lowest level node.
Finally after assigning GL code to each node, you need check the non
assignment of GL codes to your company code.
Proceed as follows:Click on
And update company code KW24
This step will give you list of accounts not assigned to the various nodes
After assigning the non assigned GL codes to various nodes your FSV is ready to
be used by company code KW24
INTRODUCTION
Having configured the FI- GL component, we now need to configure the
second important module Accounts Receivable (AR) and Accounts Payable
(AP) of SAP. The AR and AP acts as sub ledger to FI- GL for managing the
balances of Customers and Vendors. The AR and AP components store all
the information and balance details for customer and vendor. Data is updated
from AR and AP in real time to the FI-GL module. Most of the Data in
AP module is obtained from the Materials Management (MM) module.
Similarly most of the Data in AR module is obtained from the Sales and
Distribution module.
Here we see the configuration for AR and AP and also cover the configuration for
Automatic payment program.
Accounts Receivable and Accounts Payable
Customer Accounts
Master Records
Define Account Groups with Screen Layout (Customers)
When creating a customer account, you must specify an account group. You use
the account group to determine:
which fields are ready for input or must be filled when creating and
changing master records (field status)
Click on
Update the following: -
Click on Save
Double Click
Double Click
Double Click
Double Click
Change Reconciliation account from Opt entry to Req. entry
Click on Save
Define Screen Layout per Company Code (Customers)
IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Customer Accounts Master Records Preparations for
Creating Customer Master Records Define Screen Layout per Company
Code (Customers)
Here in this step you specify, depending on the company code, which
company code-dependent master record fields
are ready for input
require an entry
are hidden.
This specification is linked to the field status of the account group and a
specification for the transaction. By means of the link, you can see which status
the fields have on the entry screen for master data. In this case, the fields
take on the status which has the highest priority. Hiding a field has the highest
priority, followed by a display field, a required field and then an optional
field:
The entry under the company code * applies to the company codes which are not
explicitly entered in the table. You should not delete this entry.
Normally no configuration is required except in exceptional cases. For
example, if the company codes are in different countries or some
company codes do not use automatic payment processing for customers. If
fields are to have an alternative status depending on the company code,
specify the company code and determine the status of the fields.
We will not configure anything here since we do not want field status
differently based on company codes.
require an entry
are hidden.
This specification is linked with the field status of the account group and the
company code-dependent specification. By means of the link, you can see which
status the fields have on the entry screen for master data. In this case, the fields
take on the status which has the highest priority. Hiding a field has
the highest priority, followed by a display field, a required field and then an
optional field:
This, particular configuration is required if the fields are to be filled when
creating and are not to be changed via the change transaction. This is
required for reconciliation account. The reconciliation account updated during
the create mode should not be changed later on in the change mode. This will
create a lot of problem. In the change mode the field should not be available
for change. It should be only in the display mode.
Double click
Double click
Double click
Change the reconciliation account from optional entry to display
Click on
A number interval from which the account number for the customer
accounts is to be selected
Click on
Click on
Click on Save
To Transport
When we transport in the above manner all intervals for the selected number
range object are deleted in the target system first. After the import, only the
intervals you export are present. The number statuses are imported with their
values at the time of export.
Dependent tables are not transported or converted.
In this step you assign the number ranges you created in the preceding step
to the account groups for customers. You can use one number range for
several account groups.
Click on Save
Vendor Accounts
Master Records
Define Account Groups with Screen Layout (Vendors)
IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Vendor Accounts Master Records Preparations for Creating
Vendor Master Records Define Account Groups with Screen Layout (Vendors)
In this step you specify the account groups for vendors. Via
the account group you determine
Which fields are ready for input or must be filled when creating and
changing master records (field status)
Click on
Update the following: -
Click on Save
Double Click
Double Click
Make Reconciliation account as a Req. entry as follows
Click on
Click on Save
require an entry
are hidden.
This specification is linked to the field status of the account group and a
specification for the transaction. By means of the link, you can see which
status the fields have on the entry screen for master data. In this case, the
fields take on the status which has the highest priority. Hiding a field has the
highest priority, followed by a display field, a required field and then an
optional field:
The entry under the company code * applies to the company codes which are not
explicitly entered in the table. You should not delete this entry.
Normally no configuration is required except in exceptional cases. For
example, if the company codes are in different countries or some
company codes do not use automatic payment processing for customers. If
fields are to have an alternative status depending on the company code,
specify the company code and determine the status of the fields.
We will not configure anything here since we do not want field status
differently based on company codes.
require an entry
are hidden.
This specification is linked with the field status of the account group and the
company code-dependent specification. By means of the link, you can see which
status the fields have on the entry screen for master data. In this case, the fields
take on the status which has the highest priority. Hiding a field has
the highest priority, followed by a display field, a required field and then an
optional field:
This configuration is required if the fields are to be filled when creating and
are not to be changed via the change transaction. This is required for
reconciliation account. The reconciliation account updated during the create
mode should not be changed later on in the change mode. This will create a
lot of problem. In the change mode the field should not be available for
change. It should be only in the display mode.
Let us configure that.
Click on
Click on
Click on
Click on Save
Click on Save
Business Transactions
Incoming Invoices/Credit Memos
Maintain Terms of Payment
IMG Financial Accounting(New) Accounts Receivable and Accounts Payable
Business Transactions Incoming Invoices/Credit Memos Maintain Terms
of Payment
Here you can define rules which are stored under a four-character key called
as payment term. You assign this terms of payment to the vendors master
record. The payment term is proposed when entering a document to the
vendor account.
You can use the same key for the terms of payment for both customers and
vendors who have the same payment terms. SAP recommends, however, that
you use different terms of payment keys for customers and vendors and limit the
permitted account type correspondingly within the terms of payment.
1) Payable to vendor 60 days. If paid within 30 days 2 % cash discount can
be availed.
2) Receivable from customer within 45 days. If paid within 15 days 2 %
Click on Save
To configure another payment, Click on
Click on Save
Define Accounts for Rounding Differences
IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Global Settings
Define Account for Rounding Differences
This configuration is valid for both customers and vendors.
Update the following:-
Click on Save
Update the following:-
Click on Save
Define Accounts for Bank Charges (Vendors)
IMG Financial Accounting(New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Global Settings
Define Accounts for Bank Charges (Vendors)
This configuration is valid for both customers and vendors.
Here you define the account numbers of your bank charges accounts. The
system posts the charges amount you specify for a bank item when settling
payment to these accounts. The bank charges accounts must be defined as
relevant to cash flow.
Double Click
Documents defined with the block key are also not to be cleared during
manual payment entry.
Payment blocking reasons are valid for all company codes. By using the
reasons for payment blocking, you can also prevent items from being
processed manually with the clearing procedures "Incoming payment" and
The handling of the terms of payment for residual items, if they are to be
posted during clearing
When clearing, the lower limit for the customer specifications and employee
group specifications are taken. Employee tolerance is configured in the FI GL
module. The tolerance needs to be assigned to the vendor master.
We are configuring a blank tolerance group
The permitted payment difference configured for gain and loss is 0.99 INR
% whichever is lower.
Click on
Update the following: -
Click on Save
Click on
Forms and sender details for advice notes and EDI accompanying
sheets
Set
Up
Transactions
Payment
Methods
per
Country
for
Payment
Ensure that the payment methods to be used for paying the open items of a
business partner have been entered in the appropriate customer or vendor
master record. To get a list of payment media programs, use transaction code
SA38 and enter RFFO*. Click on Utilities Find program Execute.
Click on
In case there in no entry found for country IN you will have to manually create by
clicking new entries
Click on
In case of Bank transfers (E- Banking) the payment method is T the SAP std.
configuration settings are as follows:In the standard SAP setting only 1 currency is allowed i.e. INR, but bank
transfers can be in any currency, therefore we will create a new payment
method A (eBanking Payment Method) to incorporate all currencies.
Specifications for grouping items for payment (such as single payment for
marked items)
Specifications for foreign/foreign currency payments
If you specify that the payment method can also be used for foreign
currencies, all currencies are permitted.
If only limited space is available and there is therefore a risk that the
space will not be sufficient, you can choose from the following options:
You can have the system distribute the items between several
forms. To do so, select No payment advice and Distribute
items, XX lines per payment.
We are configuring payment method check for company code KW24, the
minimum amount for which a check should be raised is KW24 INR and
the maximum amount is 9999,999,999 KWD. We have selected SAP
standard check layout form F110_PRENUM_CHECK. This need to be modified
as per the customer requirement and Z form.
Since the check will contain all the information of payment details we
have selected the parameter under Note to payee lines on the form -as many
as required and Parameter - no Payment advice.
In case you get error while entering the maximum amount enter a lower figure such
as 9999999 and press enter. System will automatically set the format
Click on
Click on
Set Up Bank Determination for Payment Transactions
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set
Bank accounts
For each house bank and payment method and currency, you specify
which bank account is to be used for payments.
Available amounts
For each account at a house bank, you enter the amounts that are
available for the payment run. You enter separate amounts for
incoming and outgoing payments. Specifying available amounts
enables you to control which bank account is to be used for payments.
You can specify the amounts depending on the value date at the bank.
Value date
You specify how many days elapse between the posting date of the
payment run and the value date at the bank, dependent on the
payment method, bank account, payment amount and currency.
You can have the system determine the value date, taking into account
the bank calendar and any individual arrangements made with the
bank. To do so, choose the activity Define value date rules
Click on
Click on
House banks are ranked for payment based on payment method and
currency. If there are more than one house bank, the second bank will be
ranked based on payment method and currency.
Whenever you want to make payment from the desired bank you need to
check the ranking of the house bank here and change the ranking to 1, which
is possible through transaction code S_ALR_87001487 - Bank selection for
payment program (which is available on the SAP Easy access menu)
Click on
Next step is to maintain bank GL sub-accounts for these house banks.
Bank sub accounts for our bank accounts are as follows:XXX check issued out
XXX outgoing w/tfr
Select
Click on
Click on
Click on
And click on
Update the available amount for outgoing payment and the currency for the
house bank. The available amount for outgoing payment in this case we have
updated the maximum amount. The amount planned here is available for
outgoing payments. The amount is only used for payments with which the
bank debit entry is expected during the number of days displayed.
Click on
Outgoing Invoices/Credit Memos
Maintain Terms of Payment
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Invoices/Credit Memos Maintain Terms
of Payment
Click on
Update the following:-
Click on
Click on
Update the following:-
Down
Payment
Received
Click on Save
Click on
Click on Save
Down payment made to vendor
Define Alternative Reconciliation Accounts for Down Payments made to
Vendor
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business
Transactions
Down
Payment
Made
rd
Click on Save
Define
Sort Method and Adjustment Accts for Regrouping
Receivables/Payables
IMG Financial Accounting General Ledger Accounting periodic
processing Reclassify Transfer and Sort Receivables/ Payables
Here you define the periods for the remaining terms of receivables and
payables. For each period, you can specify whether transfer postings are to
be made for customer, vendor, or G/L accounts. This configuration also
regroups credit balance in Accounts Receivable and Debit balance in
Accounts Payable.
We are configuring for regrouping of AR and AP balances which are maturing
beyond 6 months.
Click on
Click on Save
Double Click
Click on
Update the following: -
Click on Save
Click on
Update the following: -
Click on
Update the following: -
Click on Save
Click on
Update the following: -
Click on Save
Click on
Update the following: -
Click on Save
Click on
Double Click
Click on
Update the following: -
Click on Save
Click on
Click on Save
Click on
Click on Save
Click on
Click on Save
Click on
Click on Save
INTRODUCTION
The component Bank Accounting is used to handle accounting
transactions that you process with your bank. It includes the management of
bank Master data, the creation and processing of incoming and outgoing
payments. All country specific characteristics such as the specifications
for manual and electronic payment procedures, payment forms or data
media can be freely defined.
We will configure a house bank for our company code KW24 We will also
cover the configuration of Manual Bank statement Check deposit and Cash
journal.
Bank Accounting
Define House Banks
IMG Financial Accounting (New) Bank Accounting Bank Accounts
Define
House Banks
Each house bank of a company code is represented by a bank ID in the SAP
system. The House bank is used for automatic payment program, check
deposit, bank reconciliation. Thus you will only need to create a house bank
for a bank account if you want to use the aforesaid functionality.
Let us configure a house bank.
Enter Company code KW24
Click on
Update the following fields:-
House bank: This is the code for house bank. Give an alpha numeric key.
Numeric is also possible.
Bank key: Bank key is the Bank account number
Click on the
following fields
click on
Maintain the GL Code and the account id (Account id together with the ID for
the house bank uniquely defines a bank account).
Click on
SBI Bank
Click on
to save entries.
and click on
and
Click on
Define posting rules
Here you will assign the posting rules to the account symbols created.
Click on
Click on Save
Click on
Define Variants for Manual Bank Statement
IMG Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Manual Bank Statement
Define Variants for Manual Bank Statement
Here you can create separate account assignment variants for the
manual bank statement in order to adapt the arrangement and/or the
selection
of account assignment fields to your company-specific
requirements.
Standard Variant SAP01 is available which is generally not suitable for
customers need. It is not modifiable. Therefore we need to create a
new variant.
Let us see the standard variant SAP01
Double click on
Click
to continue.
Check Deposit
Define Posting Keys and Posting Rules for Check Deposit
IMG Financial Accounting (New) Bank Accounting Business
Transactions Check Deposit Define Posting Keys and Posting Rules for
Check Deposit
Click on
Double click
Click on
Select existing account symbol bank and the one configured by us.
Click on
Double click
Click on
Click on
Double click
Select
Click
Now change the Posting rule and the acct symbol with the one we configured
Click
Click on
Click on
Define Variants for Check Deposit
IMG Financial Accounting (New) Bank Accounting Business
Transactions
Check Deposit Define Variants for Check Deposit
Here you can create your own account assignment variants for check deposit
in order to modify the arrangement and/or selection of account assignment
Click
Save it.
to confirm
Cash Journal
Create G/L Account for Cash Journal
IMG Financial Accounting (New) Bank Accounting Business transactions
Cash Journal Create G/L Account for Cash Journal
Here you create a G/L account for the cash journal in the company code
KW24. The GL code must be switched on post automatically.
If you want to run several cash journals with different currencies in this
account, make sure that
Click on
Click ON
You can run several cash journals with different currencies in one cash journal
G/L account. Several cash journals with the same currency in one G/L
account is however not possible.
If you want to run several cash journals in the same currency in one company
code, you have to select different cash journal G/L accounts.
Click on
Update the following:-
Click on
1.4.4 Create, Change, Delete Business Transactions
IMG Financial Accounting (New) Bank Accounting BusinessTransactions
Cash Journal Create, Change, Delete Business Transactions
Here you can create, change, and delete accounting transactions for the cash
journal.
Alternatively, you can create the accounting transactions online using the
cash journal document entry. From the SAP Easy Access screen, select
Accounting
Financial Accounting (New)
Banking
Input or
Outgoings Cash journal.
Click on
Click on
Click on
Asset Accounting
INTRODUCTION
Asset accounting module in SAP is a very important module. It manages fixed
assets data of an organization by way of asset master records. Asset
accounting module thus acts as a sub ledger to the FI module for managing
asset records.
SAP gives us the functionality in Asset module of managing depreciation and
assets parallely according to various reporting requirements i.e.
Local Reporting, Parent company reporting, Tax reporting, US GAAP
reporting and
so on.
You must assign a chart of depreciation to each company code that is defined
in Asset Accounting. SAP provides country-specific charts of depreciation with
predefined depreciation areas. These charts of depreciation serve only as a
reference for creating your own charts of depreciation, and are therefore not
directly accessible in the SAP system. When creating a chart of depreciation,
you have to copy the reference chart of depreciation.
We configured in the FI GL configuration book a company AIIG with the
company code KW24. The currency of the company code is INR. The
reporting period is considered as October to September.
RIL LTD is required to report depreciation for local reporting as per the statutory
reporting requirement of India. Further it is also required to report depreciation
as per the parent company located in India.
A) Organizational Structures
For doing the configuration we use the following path on the SAP application
screen:SAP Menu Tools Accelerated SAP Customizing SPRO - Edit
Project
Configuration for all the modules will be done here. The above path will
not refer henceforth; we will directly refer to the IMG node.
Click on Save
We will delete the unwanted depreciation areas which were copied from the
reference chart of depreciation.
We select the areas for deletion like this
Then Click on
Click on Save
the General Ledger Assign Input Tax Indicator for Non-Taxable Acquisitions
In this step, you specify an input tax indicator per company code. The system
then uses this indicator when you post acquisitions that are not subject to tax,
but which are posted to accounts that are tax-relevant.
Assign input tax indicator V0 (Input tax 0%)
Assign output tax indicator A0 (output tax 0%) to company code KW24
Click on Save
The key of an account determination must be stored in the asset class. The
account determination links an asset master record to the general
ledger accounts to be posted for an accounting transaction using the asset
class.
Usually, you need at least the same number of account determinations as you
have asset balance sheet accounts in the general ledger
Click on
Click on Save
layout controls. You define the field group rules for the screen layouts
themselves in the step Master data.
You can enter a screen layout rule in one of two places: either in the part of
the asset class valid in the entire client, or in the part of the asset class valid
for the chart of depreciation. The screen layout rule is then valid either for all
assets in the asset class, or for all assets in the asset class/chart of
depreciation.
You can use the standard screen layout or you can copy the standard screen
layout to create new one.
We will copy the screen layout.
Click on Save
Similarly we will copy the screen layout for Buildings, Plant and
Machinery,
Vehicles and Asset under construction.
Click on
Click on Save
level of the general ledger accounts. The most important tasks of the asset
classes are:
Assignment of default values when creating assets.
Grouping of assets for reporting purpose
You should group together assets with the same depreciation terms into an
asset class.
Click on
Click on Save
Likewise create Building, Plant & Machinery, and Vehicles. In these you need
Assignment (Optional)
IMG
Financial
Accounting (New)
Asset
Accounting
Select
And click on
ouble Click on
Click on Save
And click on
You can assign different Financial statement version for different depreciation
area.
Click on Save
Click on
Double Click on
Click on Save
C) Valuation
17. Define Depreciation Areas
IMG Financial Accounting (New) Asset Accounting
Depreciation Areas Define Depreciation Areas
Double Click on
follows:Click on Save
Double click Dep area 1 to see the configuration values.
Valuation
Valuation
The standard system copies the asset balance sheet values from depreciation
area 01 to all other depreciation areas during posting. (The only exceptions to
this rule are areas for revaluation and for investment support, as well
as derived depreciation areas.) Therefore, you only need to carry out this
step if you want to copy posting values from a different depreciation
area, not depreciation area 01.
In this step, you define transfer rules for the posting values of
depreciation areas. These transfer rules let you ensure that certain
depreciation areas have identical asset values.
Valuation
Click on Save
Similarly do for Building, Plant & Machinery, Vehicles and AUC asset classes.
Page 34 of 34
Amounts for LVA can be set as Plain LVA amount check or Max LVA on
purchase orders.
For this setting, you need to create an LVA class for such assets. The
low values assets are managed in this asset class. The check prevents
any postings to the asset class, which exceeds the maximum value specified.
We will not create any LVA check since we have not created any
LVA
class.
Double Click on
Click on Save
Click on Save
Thereafter Double Click on
Specify asset classes which should not take memo value into account.
We will not do any configuration here since we do not want any value to
remain in books after the useful life.
We will not do any configuration here since we do not require fiscal year
variant, which is different from the GL fiscal year variant.
Click on Save
D) Depreciation
31. Determine Depreciation Areas for Special depreciation
IMG Financial Accounting (New) Asset Accounting Depreciation
Special
Depreciation Determine Depreciation Areas
Here you define settings for special depreciation area, how values are
managed.
Double Click
And select
Click on Save
The unplanned depreciation indicator is already set for all the depreciation
areas.
Financial
Accounting (New)
Asset
Accounting
Double click
Financial
Accounting (New)
Asset
Accounting
Financial
Accounting (New)
Asset
Accounting
Click on Save
Financial
Accounting (New)
Asset
Accounting
Valuation Methods Depreciation Key Maintain Depreciation Key
In this step, you maintain depreciation keys by assigning calculation methods
to them. You can divide the duration of depreciation into several
phases. When you enter a changeover method for one of these phases,
the system changes over to the next phase as soon as the event
specified in the
changeover method has occurred. The system then uses the depreciation
calculation that is specified in the calculation method for this phase.
1. Maintain additional depreciation keys and their descriptions in accordance
with your requirements.
2. Assign calculation methods to the depreciation keys. Maintain any other
necessary parameters.
Click on
Double Click on
Click on
At what point in time the system should start calculating the validity
period
You can enter several cut-off percentages for each scrap value key. You can
define the cut-off percentages/levels per acquisition year, and the validity
period can be of any length.
Double Click on
F) Special Valuation
42. Specify Gross or Net Procedure
IMG Financial Accounting (New) Asset Accounting Special Valuation
Select
Double Click
Click on Save
G) Master data
44. Define Screen Layout for Asset Master Data
IMG Financial Accounting (New) Asset Accounting Master Data
Screen
Layout Define Screen Layout for Asset Master Data
You define the screen layout control for asset master data. The screen layout
control contains the specifications for the field groups in the asset
master record. You enter the screen layout control in the asset class.
This method allows you to structure the master record individually for each
asset class.
Double Click on
Select
Double Click
Select
and
Double
Click
You can use it in a similar way to control the features of the depreciation
areas in the asset master record. It is possible to make different specifications
in each depreciation area.
SAP delivers two standard versions:
Depreciation on main asset number
Depreciation on sub number
Select
Double Click on
Update the following Maint. level: -
Click on Save
Click on Save
H) Information system
46. Define or Assign Forms
IMG Asset Accounting Information System Define or Assign Forms
In this step, you define layout sets (forms) for the evaluation "Asset history"
(asset chart) in the Asset Accounting Info system and for printing labels with
asset information (barcodes) using the inventory list.
Layout sets determine the layout of the list printout of this report.
You can store a separate layout set in every asset class for the asset chart.
The report then uses this layout set for the fixed assets of this class and
creates a corresponding asset chart. Note that the report evaluates only fixed
assets with an active history management (indicator in the asset master
record).
You can enter the layout set for the inventory list when you start the report.
SAP supplies the layout set FIAA_F001 as a default for the asset chart and
the layout set FIAA_0003 for the inventory labels.
Double Click
Assign Form FIAA_F001 to all the new asset classes created.
Click on Save
Click on Save
You need to update the Master data, depreciation areas and the take
over values.
Journal entry for updating the General ledger code will be through a different
transaction code
Here in this step you post balances to G/L accounts, which have already been
defined as Asset reconciliation accounts. You can only post entries in
company codes, which have implementation status.
The transfer of legacy asset data using the legacy asset transaction (AS91)
does not affect the balances of the corresponding reconciliation accounts in
Financial Accounting. Therefore no automatic balance formation
or reconciliation takes place and you will need to manually reconcile
the balances. You can ascertain the Asset Accounting values using one
of the reports of asset list. When you start this report, specify January
1st of the current fiscal year as the report date. The system will then
provide data as of December 31st of the previous fiscal year (in other
words, no depreciation from the current fiscal year is included).