Payroll Costing - Troubleshooting Techniques

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Oracle Advisor Webcast

Payroll Costing - Troubleshooting Techniques
Aneesh Nair
Objectives
Understand Payroll Costing Functionality
Understand Costing flow and expected behavior

Know about Retropay Costing and RetroCosting
Know Common Related Issues

Proactive Self-Service
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Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Common Issues & Resolution
Q&A
Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Q&A
Costing
10
What is Costing?
Costing is a post-payroll run process to accumulate payroll costs by cost center,
GL account code, and the labor distribution codes in use at your enterprise.
For element links whose run results should go to the General Ledger, you enter in
the Costing field of the link, the GL account to debit or credit, and in the Balancing
field, the account to correspondingly credit or debit.
The important costing information for an element is entered on its links. This
means that all elements for which you must maintain costing information must
have at least one link, even indirect results.
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Debit
Credit
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Earnings
Deductions
Costing
Balancing
Balancing
Costing
Types of Costing
Costed
Fixed Costed
Distributed
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Payroll Costing Hierarchy

Priority (Dominant > Subordinate)
Costed
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Entry
Assignment
Organization
Link
Payroll
Fixed Costed
Distributed
Entry
Link
Payroll (others are
ignored)
Distributes the run

results of the
elements with this
costable type
proportionally over
a set of earnings
types specified in
a Distribution Set.
Application > Flexfield > Key > Segments
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Work Structures > Organization > Description
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Payroll > GL Flexfield Map
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Payroll > Description
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Total Compensation > Basic > Link
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Work Structures > Organization > Description
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People > Enter and Maintain > Assignment
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People > Enter and Maintain > Assignment > Entries
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Concurrent Program
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View > Assignment Process Results > Costing
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Reports
Following Seeded Reports are available:

Cost Breakdown Report for Costing Run
Cost Breakdown Report for Date Range
Costing Detail Report
Costing Summary Report
Costing Detail Report and Costing Summary Report are primarily developed for US and Canada legislations
There is also a US version of Cost Breakdown Report
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More Info
Partial Period Accruals: Estimating Costs When Accounting Periods Do Not Coincide with Payroll
Periods (Doc ID 294752.1).

Pay action parameter COSTBAL set to Y Balancing flexfield will obey the following hierarchy:
Element Link - Balance, Organization - Cost, Payroll Cost
To cost a balance adjustment, enter cost codes on the Adjust Balance form and set the costed
checkbox. This sets the BALANCE_ADJ_COST_FLAG to Y,on the PAY_ELEMENT_ENTRIES_F

table and the adjustment is costed.
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Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Q&A
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Costing of Payment
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What is Costing of Payment?

Cost Your Payments Easily and Reliably in One Single Process
Have the flexibility to select which categories of payment to cost
Costing Options:
Cost your uncleared payments only

Cost your cleared payments only
Cost your cleared and uncleared payments
Costing of Payments shall be enabled for the given legislation by updating the table
PAY_LEGISLATIVE_FIELD_INFO
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Payroll > Payment Methods
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Payroll > Payment Methods
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Application > Flexfield > Key > Segments
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Concurrent Program
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View > Assignment Process Results > Costing of Payment
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Costing
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Costing of Payment
(Before Reconciliation)
Costing of Payment
(After Reconciliation)
Debit
Salary Account
Salary Payable
(Control) Account
Cash Clearing Account
Credit
Salary Payable
(Control) Account
Cash Clearing Account
Cash Account
Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Q&A
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Retropay Costing
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Costing of Retro elements

Costing of Retropay Element use the following hierarchy:
Element Entry
(Retro Element)
Element Link
(Retro Element)
Element Entry
(Base Element)
Assignment
(Base Element)
Payroll (Base
Element)
Element Link
(Base Element)
Organization
(Base Element)
Costing done based on Date_Earned of the base element.

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Concurrent Program
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Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Q&A
40
RetroCosting
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What is RetroCosting?
Identifies any discrepancies between current costing information and existing costing records.
RetroCosting process makes retrospective costing corrections.
Definition of Costing key flexfield segments changed at any level

Corrections of balancing account codes
Corrections of distribution sets
Costable Type change from Costed to Not Costed or vice versa

Corrections to the values of costed links
Costing records do not exist due to Costing failure
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Concurrent Program
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Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Q&A
44
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Costing results not generated process completed successfully

Element Link marked as Not Costed (Default)
Indirect elements not picked up by Costing

Create element link and set the Costable Type
All segments in Cost Code Combination not posted to GL
Ensure all segments mapped in GL Flexfield Mapping

Transfer to GL SQLERRMC ORA-01400: cannot insert NULL...
GL Flex Map not done SOB/Ledger not mapped to Payroll
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Unexpected Cost Codes

Posted to Suspense Account due to validation failure
Overridden cost code from higher hierarchy
Set as Fixed instead of Costed (Costable Type)
Suspense Account
Costing distribution set has no members
Sum of distribution set values is Null
Combination of assignment level costing does not equal 100%
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Cost Code Validation failure

Check the PAY_MESSAGE_LINES table
Check the Costing log file for errors
Mandatory segment value not in any hierarchy level
Generate GMFZT log and analyze
GMFZT log provides detailed code combination derivation from all levels and helps identify the
reason of validation failure
Costing flexfield set with Allow Dynamic Inserts for new code combinations
ValueSets assigned to Cost Allocation KeyFlexfield Segments End Dated
48
Unexpected Costed values

Percentage set in Assignment level
Members of the Distribution set
Check run results generated for the element
Not normally due to the costing process itself, as this does not do calculations except above
cases
Input Values chosen for Costed in Element Link
Default Pay Value costing will suffice mostly
If another input value also checked, costing will cost both values
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Performance Issues
Regular Gather Schema Stats
Ensure in latest C-code level

Set COST_PLS_VAL to value Y in PAY_ACTION_PARAMETERS
This parameter is usually not defined, this means the costing process uses (AOL C Code)
validation. The setting will force the costing process to validate using the (fnd_flex_keyval
PL/SQL API), this will have to be used together with indexes on the
pay_cost_allocation_keyflex table, in order to see performance improvements.
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Errors on Journal Import

GL side cross validation is not checked by Payroll side costing
Check the GL Error Code and its definition

Mandatory segment mismatch in Accounting Flexfield and Cost Allocation Keyflexfield
The validation of the Cross Validation Rules is enforced when the costing process is run, not at
the point of data entry

When a combination does not exist in the Costing Key Flexfield table it violates a rule and is
then Costed against the suspense account
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No GRE parameter in Costing Detail Report and Costing Summary Report

GRE parameter is available for US and Canada only
Other Legislations to use Cost Breakdown Report (Ref: Doc ID 965926.1)

To preview cost allocations and identify incorrect costings proactively
Assignment > Others > View Cost Allocations
Choose the Validate button to display any costings that are invalid
Costing rollback error - Assignment action interlock rule failure
Rollback Transfer to GL and then, the Costing process
Rollback Transfer to GL does not reverse the posted Journals in GL
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Segments not populated in GL_INTERFACE after TGL.

Only the CCID will be populated in REFERENCE22 column of the GL_INTERFACE table for
the Costing of Payment

Unlike GL Flexfield Map for Costing, Organizational Payment Method form populates
Accounting Flexfiled directly
Costing Of Payment Results Not Processed In Transfer To GL
Prepayment has Unpaid Payments
Results of Costing of Payment gets transferred to GL only after the Payments are completed
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Old Cost Codes generated (Retropay Costing)

Retropay costing uses the cost code of parent element as of Date Earned. Hence, even if cost
codes for the base element in current period changed, previous cost codes are generated. To
override, use Retro element link or entry level costing.
Mid-period Cost Code changes not picked (RetroCosting)
RetroCosting does not split costs due to mid month changes as RetroCosting builds the cost
codes using the keyflex hierarchy as of "DATE_EARNED" of the run it is costing.
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RetroCosting not processing assignment

The RetroCosting process was run with a "To Date" parameter that was earlier than the last
sequenced payroll process.

The RetroCosting process is a sequenced process.
Either rollback all future assignment actions or use appropriate End Date parameter after all
sequenced assignment actions
55
Sample GMFZT log

org_keyflex_id = 6097
In { pycosgck
In { pycosckhash
Out } pycosckhash
looking for keyflex_id 6097 hash value 43

found combination 6097 in cache
Out } pycosgck
In { pycosaol
In { pycosaolplsql
i=0 seg_num=1 in_seg_vals[seg_num-1]=>01< ...segname=>Company<

i=1 seg_num=2 in_seg_vals[seg_num-1]=>T< ...segname=>Department<
i=2 seg_num=3 in_seg_vals[seg_num-1]=>< ...segname=>Account<
i=3 seg_num=4 in_seg_vals[seg_num-1]=>0000< ...segname=>Product<
i=4 seg_num=5 in_seg_vals[seg_num-1]=>< ...segname=>Future<
In { pycosfcomb
56
Sample GMFZT log

line_text = 25, invalid code combination:
Out } pyxipmt
In { pylogpop
Out } pylogpop
In { pyxipmt
message text = 01.T..0000.
message level = W,W
payroll_id text = 1603
source_id text = 7,9376744
line_text = 11, 01.T..0000.

Out } pyxipmt
In { pylogpop
Out } pylogpop
Values have not been entered for one or more required segments.
57
What we covered today

What is Costing, Costing of Payment,
Retropay Costing and RetroCosting

Common issues analyzed
Troubleshoot Costing issues
Understanding of Costing flow and expected
behavior
58
Oracle Payroll 'Costing' Frequently Asked Questions (FAQ) (Doc ID 216767.1)

Troubleshooting Oracle Human Resources (HRMS) Payroll Costing Issues (Doc ID
69475.1)
Costing Troubleshooting FAQ (Doc ID 216768.1)
Oracle Payroll 'RetroCosting' Frequently Asked Questions (FAQ) (Doc ID 1377173.1)
Community: ADVISOR WEBCAST: Payroll Costing - Troubleshooting Techniques - US
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Available References and Resources to Get Proactive

About Oracle Support Best Practices
www.oracle.com/goto/proactivesupport
Get Proactive in My Oracle Support
https://support. oracle.com | Doc ID: 432.1
Get Proactive Blog
https://blogs.oracle.com/getproactive/
Ask the Get Proactive Team
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Agenda
Costing
Costing of Payment
Retropay Costing
RetroCosting
Issues & Resolution
Q&A
62
Questions & Answers
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Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Oracle Advisor Webcast Program

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

AUDIO INFO Join Teleconference

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Future Advisor Webcasts

Day, Date, 2004

UK standard International:+44 1452 562 665

North America: xxxx

US Free Call: 1866 230 1938

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

BI Publisher , 22nd More details can be found as in Doc 1455369.1

Safe Harbor Statement

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Oracle Advisor Webcast

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Understand Costing flow and expected behavior

Know Common Related Issues

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Payroll Costing Hierarchy

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Distributes the run

Application > Flexfield > Key > Segments

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Work Structures > Organization > Description

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Payroll > GL Flexfield Map

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Payroll > Description

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Total Compensation > Basic > Link

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Work Structures > Organization > Description

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People > Enter and Maintain > Assignment

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People > Enter and Maintain > Assignment > Entries

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View > Assignment Process Results > Costing

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Following Seeded Reports are available:

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Periods (Doc ID 294752.1).

checkbox. This sets the BALANCE_ADJ_COST_FLAG to Y,on the PAY_ELEMENT_ENTRIES_F

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Copyright 2013, Oracle and/or its affiliates. All rights reserved.

What is Costing of Payment?

Cost your uncleared payments only

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Payroll > Payment Methods

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Payroll > Payment Methods

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Application > Flexfield > Key > Segments

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