Lams Manual

Land Administration and Management System (LAMS)
LAND ADMINISTRATION &

MANAGEMENT SYSTEM
Draft 1.2
SEPTEMBER 2009
Report F46
LAND EQUITY INTERNATIONAL PTY LTD

TABLE OF CONTENTS
PAGE
1. INTRODUCTION.................................................................................................3
1.1 Copyright Notice........................................................................................................... 3
1.2 Land Administration and Management Systems Overview...........................................3
1.3 Objective of LAMS:....................................................................................................... 4
1.4 Functions of LAMS:...................................................................................................... 4
1.5 LAMS Phases............................................................................................................... 4
2. LAMS OVERVIEW..............................................................................................7
2.1 Titles............................................................................................................................. 7
2.2 Work in Progress.......................................................................................................... 7
2.3 Approved Survey.......................................................................................................... 7
2.4 Public Land Applications...............................................................................................8
3. GETTING STARTED..........................................................................................9
3.1 Starting LAMS.............................................................................................................. 9
3.2 Logging In................................................................................................................... 10
3.3 Getting In.................................................................................................................... 11
3.4 The Transaction Tracking System Console................................................................12
3.5 The LAMS Desktop..................................................................................................... 13
3.6 Desktop Customization............................................................................................... 17
3.7 The Shortcut Buttons.................................................................................................. 18
3.8 Logging Out................................................................................................................ 22
3.9 Shutting Down/Exiting LAMS......................................................................................22
4. THE FORMS.....................................................................................................23
5. FORMS: THE LAMS MODULE........................................................................24
5.1 Tittles Form................................................................................................................. 24
5.2 Title / Many Parcels.................................................................................................... 27
5.3 The Survey Plan......................................................................................................... 32
5.4 The Names Entry........................................................................................................ 35
5.5 Public Land The Application.......................................................................................35
5.6 The Parcel.................................................................................................................. 36
5.7 Payment Entry............................................................................................................ 37
5.8 Batch Control Button................................................................................................... 38
5.9 Check Batch Button.................................................................................................... 42
5.10 Transactions Menu..................................................................................................... 44
5.11 Job Definition.............................................................................................................. 45
5.12 Transaction Tracking Field......................................................................................... 48
5.13 Transaction Type Definition........................................................................................ 50
5.14 Inquiry Definition......................................................................................................... 52
5.15 End Transaction Reasons.......................................................................................... 54
5.16 Title Batch Assignment............................................................................................... 55
5.17 Title Validation............................................................................................................ 58
5.18 Parcel Validation......................................................................................................... 63
6. FORMS: DATABASE MODULE......................................................................68
6.1 Acquisition Types........................................................................................................ 69
6.2 Annotation Type Definition.......................................................................................... 70
6.3 Barangay Definition.................................................................................................... 72
6.4 PLA Type definition..................................................................................................... 74
6.5 Registration Fees........................................................................................................ 75
6.6 Fee Type Definition..................................................................................................... 76
6.7 Fee Set Definition....................................................................................................... 77
6.8 Fee Maintenance........................................................................................................ 78
6.9 Database Setup.......................................................................................................... 81
Land Equity International LAMP2 Page 1

7. FORMS: THE SECURITY MODULE................................................................83

7.1 The User Profile Form................................................................................................ 84
7.2 The Workgroup Definition Form..................................................................................88
7.3 Form Definition........................................................................................................... 92
7.4 Station Entry............................................................................................................... 94
7.5 Printer Definition......................................................................................................... 96
7.6 Service Department Definition....................................................................................99
7.7 Workgroup Users Inquiry.......................................................................................... 100
7.8 User Session Inquiry................................................................................................. 101
7.9 Workgroup Restriction.............................................................................................. 103
7.10 Extended Workgroup Restrictions............................................................................104
7.11 Workgroup Form Assignment...................................................................................107
7.12 Workgroup Module Assignment................................................................................109
7.13 Workgroup Printer Assignment.................................................................................111
7.14 Workgroup Station Assignment................................................................................113
8. DATA RETRIEVAL.........................................................................................115
8.1 The Reports Destination........................................................................................... 117
8.2 Cash Receipts Reports and Daily Revenue Reports................................................120
9. THE MODULES..............................................................................................124
9.1 Overview for Modules............................................................................................... 124
10. LAMS MODULE:............................................................................................125
10.1 Console Button......................................................................................................... 125
10.2 The Title Button........................................................................................................ 126
10.3 Public Land Application Button.................................................................................128
10.4 Survey Button........................................................................................................... 129
10.5 Parcel Button............................................................................................................ 130
10.6 Names Button........................................................................................................... 131
10.7 Payment Button........................................................................................................ 132
10.8 Batch Control Button................................................................................................. 133
10.9 Check Batch Button.................................................................................................. 135
11. DATABASE MODULE:..................................................................................135
11.1 Setup Button............................................................................................................. 136
11.2 Check Database....................................................................................................... 137
11.3 Fees.......................................................................................................................... 138
11.4 Barangay Definition.................................................................................................. 139
12. SECURITY MODULE:....................................................................................140
12.1 User Profile Button.................................................................................................... 140
12.2 Station Button........................................................................................................... 141
12.3 Printer Button............................................................................................................ 142
12.4 Workgroup Button..................................................................................................... 143
13. GLOSSARY:...................................................................................................146
13.1 Basic Acronyms........................................................................................................ 146
13.2 Titles......................................................................................................................... 146
13.3 Titles / Many Parcels................................................................................................ 146
13.4 Survey Plan.............................................................................................................. 147
13.5 Names Entry............................................................................................................. 147
13.6 Application................................................................................................................ 147
13.7 Parcel....................................................................................................................... 147
13.8 Transactions............................................................................................................. 148
13.9 The Electronic Mouse............................................................................................... 148
13.10 The Function Keys [F1 – F12]..................................................................................149
13.11 The Alt Key.............................................................................................................. 150

1. INTRODUCTION
1.1 Copyright Notice
This publication pertains to LAMS (Land Administration and Management System)

version 3.0 and to any prior or subsequent release until otherwise indicated in new
editions or technical notes. Information in this document is subject to change
without notice.
No part of this publication may be reproduced, transmitted, transcribed, stored in a

retrieval system or translated into any language, in any form or by any means,
without the express written permission of Land Equity International.
The software described herein is furnished under a license agreement, and it may
be used or copied only in accordance with the terms of agreement.
LAMS is an abbreviation and name used by Land Equity International for the
system developed to support the operation of the One Stop Shop. Symphony logo is
trademark of Crevel International, Inc.
Windows, Windows 95, Windows 98, Windows XP, Windows Vista and Windows
NT are registered trademarks of Microsoft Corporation.
1.2 Land Administration and Management Systems Overview
We must address (as soon as possible) many land administration and management
issues that include:
 Inconsistent and outdated land-related laws

 Overlapping tenurial instruments in public lands
 Disjointed policies, rules and regulations
 Cumbersome procedures and dysfunctional structures
 Inappropriate land classification for planning and development
 Bureaucratic land administration systems and procedures
On land tenure security and land registration, more issues include
- Inefficient land records management systems

- Proliferation of fake, duplicate and spurious titles
- Erosion of public confidence in the system
The issues mentioned above have been identified by the Land Administration and
Management Project - an inter agency project of the DENR, LRA and the
Department of Finance with donor assistance from the World Bank and the
Australian Government. And these issues are addressed and are aimed to be
resolved by the Land Administration and Management System Software.
1.3 Objective of LAMS:
- Enhance land record integrity within and between land agencies

- Utilize ICT to provide better land management services
- Support the Government’s One Stop Shop Approach to improve service
delivery (EO 467)
- Provide an information system framework for the continual integration of
the whole of government land information.
1.4 Functions of LAMS:
- Computerize land records

- Enforce data integrity and facility to identify conflicting land data
- Efficient OSS transactions of core agencies, ROD and DENR
- Provide land information exchange with external offices:
- Field Offices of LAMP land titling teams
- LGUs (Provincial and Municipal Assessors Office)
- Regional Offices of DENR, PENROs and CENROs
- Other Govt agencies (BIR, DAR, NAMRIA, etc)
- Other Stakeholders
- Management reporting and service delivery standards.
1.5 LAMS Phases
LAMS is being developed by Phases – right now this program is at its third latest
and most updated phase. This means that the program has addressed most of the
land record issues and incorporated the solution in an easy-to-use program for both
administrator and user.
Right now, it is being tested in Leyte.
Leyte One Stop Shop is both the development and testing site as well as the first site
for the operation of LAMS system. Unlike other systems in use in DENR and LRA,
the LAMS adopts a common database for the land and transaction information of
both the DENR and ROD.

Common land parcel identifiers have been standardized so that all land records for
each land parcel may be brought together. There are 4 primary data sets in the OSS
managed through the LAMS software.
NO CORE DATA SETS SYSTEM CUSTODIAN REMARKS

OF OSS
1 Land Titles LAMS ROD Important information

is captured into the
database
2 Approved Surveys LAMS DENR Key information is

captured
3 Transactions in Progress LAMS OSS, DENR, ROD Continual update of all

land transactions.
Clients can know at
what stage of
processing their
document is at,
managers can control
operations and
measure performance
against service
delivery standards set
in the OSS
Management Plan.
4 Public Land Applications LAMS DENR Status of processing of

various PLAs
maintained,
originating from
CENRO offices of
DENR and from LAMP
field offices.
Future plans for LAMS include the following:
- Document imaging of DENR Regional office maps, plans and papers

- Linking LAMS with the RESAS property sales database and real property
taxation systems
- Interfacing through freeware to internet users
LAMS commenced with a conceptual design in late 2004 and a prototype I 2005
which demonstrated applications such as OSS front desk transaction tracking and
management reporting, as well as free patent application processing and
information on approved survey plans. In late 2006 the design of the production
system commenced. The phases of the production versions of LAMS so far are:
Phase 1 – Building the LAMS Database

This phase was rolled out mid-September 2007, for actual use at the Leyte OSS.
Encoding of the actual or ‘live’ title records ensued from thereon. By March 2009
some 95% of the title records were already captured. Some 90% of the approved

survey lots have also been captured. Minor modifications and enhancements are
brought up occasionally for the developers’ attention.
Phase 2 – Database Synchronization

This phase started as soon as enough titles were in the master storage for
simulation and load testing. Design drafts started to come out in mid-December
2007. The final version was submitted for site testing in late February 2008.
Testing has identified further developments needed.
Phase 3 – Transaction Tracking System

The preliminary set of specifications of Phase 3 came out in mid-December 2007.
This initial set steadily evolved in the subsequent months, culminating in the
‘production-ready’ specifications done in April 2008 and issued the first week of
May 2008. Software development of Phase 3 programs was completed September
2008. Testing in OSS Leyte of the Phase 3 LAMS system started October 2008.
Roll out of LAMS Phase 3 to other OSS sites could begin December 2008 if the
suitable platforms and OSS offices are established.

2. LAMS OVERVIEW
The Four Basic Components of LAMS
When you begin using LAMS – successful authorization and log in will enable you
to encode and retrieve data regarding land titling and applications. LAMS will give
you access to forms and databases that are stepping stones to complete an
application for a parcel or a transaction on an existing surveyed parcel or on an
existing titled parcel.
Upon using LAMS the data is processed through one or more of the following four
areas of the LAMS database:
- Titles
- Work in Progress
- Approved Survey
- Public Land Application
All information that undergoes these stages will pass through an information
gateway and store them in a secure database. The database can be accessed by a
specified group of people and organizations so that application for land can easily
be tracked down and processed with minimum amount of waiting time.
2.1 Titles
All past titles are stored in the database and linked to existing active titles so that
the history of mutation of land titles is maintained. The titles database provides
easy and fast access to all title information.
2.2 Work in Progress
This stage is the inter-system ‘journey’ that an application goes through, given that
the applicant is seriously pursuing its completion by supplying the right documents
and paying the appropriate fees. As a result of this data storage, the status of any
application/transaction can be determined at any time.
2.3 Approved Survey
This is the data which allows authenticating the existence of a parcel and its
location. Since patents and titles can only be issued on parcels covered by an
approved survey, this data is an essential precursor to the application for

patent/title. This data is kept up to date as sub-divisions are approved in the

concerned jurisdiction. Note, that the actual spatial data is managed by a
proprietary GIS system.
2.4 Public Land Applications
Under the Public Land Act (CA 141 as amended) and the CARL the DENR and DAR
may process applications for title on public land which is already subject to an
approved survey. Once processed and approved, the patent is registered by the
ROD and enters the official Register of Titles.

3. GETTING STARTED
Welcome to Land Administration and Management System v.3 a simple-to-use
Windows application for property management in the land application and titling
system. Its set of features provides the ease, power and flexibility to make you
efficient and effective in your daily use of the program. This chapter will tackle the
basic things that you need to know and do in order to get inside the LAMS program.
After that this chapter will also help you orient yourself with the various things that
you will see once inside the program. It will help you get used to the look and feel of
the system.
3.1 Starting LAMS
You start LAMS by double-clicking the mouse or by pressing enter after

highlighting the Symphony icon (Figure 1) on the Windows desktop.
Figure 1. The LAMS icon
There are instances though when new Windows users, prefer to right-click on the
icon and then clicking on the Open function of the shortcut menu (Figure 2) that
appears to start the LAMS program.
Figure 2. Shortcut menu

Once you run the system, it will prompt you to a splash page. That splash screen
(Figure 3) will include the LAMS logo, the log in form and a label at the top of the
page indicating the version of LAMS that you are running.
Figure 3. The LAMS Splash Screen.
If you are having difficulty starting LAMS, make sure you are properly connected to
the network before trying again. Consult your system administrator for details on
how to check your connection.
3.2 Logging In
After LAMS has started, the Login form is displayed (Figure 4). Before you can
begin using LAMS, you need to supply the form with your assigned user ID and
password. Your system administrator usually assigns a unique set of these access
keys for each user.
You should always note or memorize your ID and password. Keep it confidential or
secret. It is not advisable to write down or place it on your workstation for everyone
to see.

You certainly would not want anybody messing around with the system with your
ID and password. Once honored with ID and password the system becomes partly
your responsibility.
The built-in security of LAMS tracks changes to sensitive records and stamps each
operation with the user ID of whoever is currently logged in.

Figure 4. The Log In form
You may normally log in to the system from any workstation. However, your system
administrator may opt to enforce a stricter security scheme for your property and
restrict your access to certain workstations.
3.3 Getting In
At the User ID box, key in your user ID and press the [Enter] key.
Figure 5. Login form with information
At the Password box, enter your assigned password. Note that you get to see only an
‘at sign’ (@) for each key you press (when typing in the pass word field), hiding
your ID against casual observers. At this point, you may click the OK button or
simply press the [Enter] key or click on the ‘submit’ button in order to submit your
entries to LAMS. Once you are inside LAMS, you can call all the functions you have
access to as a user. Your user ID and password are in effect during your entire
session and are deemed ‘trusted’ by the LAMS program. You will not be interrupted
by further logins to complete a task.

3.4 The User Profile Form
The User Profile Form is the default form (Figure 6) that you will see on the LAMS
desktop once you have successfully logged in. Accomplishing this form will be
shown in Chapter III but for now, it is illustrated here so you will not be confused as
to why it is open - once you get inside LAMS. You can close the form by clicking on
the “X” box at the upper-right hand corner of the form.
Figure 6. The User Profile Form

3.5 The LAMS Desktop
The desktop (Figure 7) is your work area while in an LAMS session, the space you
will see after closing the default form.
Figure 7. The LAMS Desktop
Now that we are inside the Desktop area it is beneficial to know what makes up or
comprises this space. LAMS was designed in such a way where there is easy access
and use for its users. The desktop has a number of shortcut buttons so you do not
have to go through a number of lists under the main menu.
Below the menu of the LAMS Desktop are the keys that are actually the forms found
under the File menu. They are placed there for easy access to the forms used by the
system.
Figure 7A. The buttons blow the Main Function Keys.
On the topmost part of your desktop is the Title Bar, which shows the LAMS task
and LAMS version. You use this information when calling customer support for
assistance, so they can easily pinpoint where you are in the system. Below the Title
Bar are the Menus (left part of the screen) of the active forms and records available

to the user of the LAMS. The application menu lists the available options related to
the active application. You open a menu by clicking on its heading or by calling its
shortcut.
Figure 8. The Application Menu
You may also activate a menu by holding the [Alt] key and pressing the uncensored
letter of the heading text. The application menu (Figure 8) is usually active at all
times, allowing you to call other forms while working on another.
Figure 9 illustrates more functions that you can find on the left side of your
desktop. All present to make working within the system easier. These are actually
the shortcut buttons to most-accessed forms in the system. So you will not have to
go through list upon list.
Figure 9. The System Functions

On the right side of your desktop you will see the user maintenance buttons
(Figure 10). Whether it’s for the Module or LAMS desktop – accessing them is easy
just by clicking on the buttons. This new version of LAMS features a User Icon just
beside the Log Off button. The icon helps identify who is logged on to the system –
this is because each user can upload his or her desired photo in the Security-Profile
area.
Figure 10. The user maintenance buttons
The IT Tech button (Figure 11) shown here with a customized name ‘Mike
Mejillano’ (who is the current user of the system) features a dropdown menu that is
similar to right-clicking a mouse. It will call upon a list of things that you can do to
either customize or make the use of LAMS easier and more appealing to you as a
user. You can change the themes and also the fonts which is vital when trying to
read and accomplish forms.
Figure 11. The drop down menu for customization button.

Still on the right side of your screen -- There is also a clickable calendar (Figure
12) that one can use as reference. The Calendar does not affect any function nor can
change the actual date which the LAMS system follows.
Figure 12. The desktop calendar
3.6 Desktop Customization
Desktop customization (Figure 13) is another feature from LAMS that enables
the user to choose the design and font-style while he or she is working on forms or
records. It is still part of our Desktop discussion because it is an added detail just
for the user. These customizations can be made by either right-clicking on the
mouse or pressing the F12 button. Both actions call on a sub-menu. The font-style
menu features a number of commonly-used and easy to read fonts – upon choosing
a font, the effects are immediate and all the answered fields will reflect the chosen
style. There are currently 8 font-types to choose from in LAMS.

Figure 13. Customization sub-menu.
The desktop design (Figure 14) just allows the user to choose a background image
and system-skin that he or she likes. There are currently six themes to choose from
in this current version of LAMS.
Figure 14. The Themes sub-menu

3.7 The Shortcut Buttons
The Shortcut buttons are keys that call out different shortcuts from within the
system. These can also be called function keys [F2] to [F12], starting from the left.
The summary of these function keys are in Table 1.
Key Label Purpose/System Response
F2 System Navigator Launch another form by calling its shortcut
F3 --- ---
F4 Look up by record For easy file/record search
F5 --- ---
F6 Change Module Call the LAMS Module Page
F10 Save file changes Calls out a positive function in effect to the LAMS
file or record a user is working on.
F12 Calling on a sub-menu This is a function similar to right-clicking a

mouse. And it emphasizes LAMS user-friendly
design.
Table 1. The LAMS Shortcut Buttons/Function Keys
The system’s response to the function keys remains consistent wherever you are in
LAMS. You only need to learn the global function key assignments once. Mapping
the functions with the corresponding keys is an exclusive LAMS feature designed
for users who are more at ease with the keyboard than using a mouse. LAMS is one
Windows application you can do without the mouse, it is one of its user-friendly
feature.
The System Navigator [F2]

As you become used to LAMS, calling forms via the menu system is easy, so easy
that it becomes second nature. However, if you find yourself often switching
between applications/menu systems to call forms, the System Navigator is the
function for you. The System Navigator allows you to directly launch a form just by
pressing a function key and typing in the form name in the required field. All you
need to know to launch a specific form quickly is its shortcut ID. Calling out a new
form does not interrupt your current task (the already opened form you were
working on before) it allows you to pick up where you left off.

Figure 15. The LAMS System Navigator Form
When you click on the magnifying glass icon, you will call on the “find form”
window, this is a system feature which helps the user pinpoint a specific form just
by supplying certain information like description, ID or type.
Figure 15A. The LAMS Find Form Window
The Find (Lookup by record) Function [F4]
To ensure consistency in user entries, a number of LAMS fields require codes to

represent the items to key in. This helps the system work faster and present lists to
help your task become easier. A sea of information is hard to sort out on its own but
presenting ready choices for the user to pick from is a great help. By pressing the F4
key you are able to call out this particular function (Figure 16) and you will be able
to find information you are looking for – depending on category; whether it is title,
municipality, Barangay number, lot number, survey plan or owner. This all
depends on the information you have on hand that’s stored in the database. The
purpose of this function and of categorizing the information is really to avoid
ambiguity when it comes to the data within the system. (How to accomplish forms
will be detailed in Chapter III, fyi).

Figure 16. The Lookup Form (called by pressing F4)
After you accomplish the ‘Find Title’ form the system will then give you a list. There
are three ways you can choose an item from the list (Figure 17). First you can use
the arrow keys to move and highlight the selections – then you can press the
[Enter] key. Second, you can click on the item to highlight it and click the OK
button. Lastly, you can simply double-click on the item.
Figure 17. A Sample List generated by LAMS based on a search by supplying the surname ( refer to
Figure 16).

The LAMS Modules [F6]

Figure 18 shows the standard LAMS Module page. It is activated whenever you
press the [F6] key. You use this menu to transfer from one module to another. To
transfer to another module, you may click on its corresponding button. You may
also use the keyboard arrow keys to highlight a module and press the [Enter] key to
transfer to the destination module.
Figure 18. The Modules Page
Saving File Changes [F10]

Pressing the F10 button calls on a positive function that will affect a record or
form that you are working on; the result is that the changes you’ve made in a record
will be filed and saved by the system immediately. For example; working on your
User Profile – if you change your email address and then press F10 – the next time
you open that form, the changes will be immediately reflected.
Calling on Sub-Menus [F12]

When the user presses the F12 button it is the same as right-clicking on a mouse.
This is really to aid people who are not used to using a mouse – to navigate and
perform tasks within the system – with ease. LAMS is a user-friendly system that
caters to computer savvy and non-computer savvy users.
Figure 19. The Customization Menu (after pressing F12)

3.8 Logging Out

Logging out of LAMS is quick and straightforward. All you need to do is to close all
active forms and exit your current application by selecting the Exit and Logoff
option of the File menu (Figure 20). Once you see the Login form, you can be sure
that you have safely exited the LAMS system.
Figure 24. Sample File Menu
3.9 Shutting Down/Exiting LAMS
There will be times when you will be instructed to shutdown or exit LAMS. Logging
out of LAMS is one thing; exiting or shutting it down is another. A shutdown means
logging out of LAMS and closing the Login form to end your session. A normal
LAMS shutdown returns you to the Windows desktop and unless instructed to do
so, you need not shut Windows down.
Warning: All open files and changes made to said files may not be saved
when the system undergoes a sudden or immediate shutdown.

4. THE FORMS
LAMS is comprised of many forms designed for data collection and encoding. In
this chapter the details on how to accomplish the various forms in LAMS will be
discussed and illustrated, with the LAMS module, database module and security
module.
Please note that further explanations and details for the functions of the Modules
can be found in Chapter V.

5. FORMS: THE LAMS MODULE

To access the LAMS Module, all you have to do is refer to the LAMS desktop and
look to the right side of the screen – press on the “LAMS” button which will
then prompt you to the module selection.
Figure 1. How to select your module.
After you do that you will see that your desktop will change slightly. On the left side
of your screen you will see that the File Menus and the Utility Buttons will change.
The Utility Buttons to the right side of your screen will now have the LAMS label.
This is how you can be sure that you are in the right module.
5.1 ROD – Titles / Many Parcels Form
The LAMS software is intended to aid in making, keeping and maintaining records
that include land titles and registry. The ROD – Titles / Many Parcels Form is one
of the forms readily available for fill-out by the user. This form is intended for a
singular person claiming a parcel of land. Filling out this form activates a record
that can be used for quick reference when the applicant follows up with his or her
application. This form enables one claimant to register for more than one parcel
under one record. This means that for one piece of land there’s more than one
owner with equal right or proof of ownership for the property. This form allows the
official/government employee to file these names under one claim. Normally,
people who are heirs or those who fall under the old practice are the ones who end
up being multiple claimants for a single parcel. The same search function is present
in this form when looking for an existing record.

Figure 2. The ROD – Titles/Many Parcels Form
Figure 3. The FIND TITLE Table
Figure 3.1 The List of Titles generated by the system

Figure 3.2 The accomplished form (ROD Titles/Many Parcels)
Figure 3.3 Changing information in the form can be done by clicking on the [+]/[-] buttons,
the dropdown menus and fields for free text.

Figure 3.4 A new Barangay is needed to add a parcel (the first step to enable other fields)
Figure 3.5 The possible ways to change your data within the system: Dropdown menus (green),
Add/Delete buttons (red) and Free text boxes (orange).

Figure 3.6 Saving your changes.
In order to accomplish or make changes in this form you have to have a Title ID. If
this is not available to you in hard copy, press on the search button on the upper-
left side of your Titles window in order to generate a Find Title Table. The Titles
Form can be called on by either using your system navigator by pressing [F2] or just
pointing the cursor to the file menu and clicking.
A feature of this form is a document search by title, barangay name, municipality,

survey plan, lot number and owner. Also there is an immediate activation of the
record once the form’s been filled out with vital information in reference to a parcel.
After the second version of LAMS an improvement was introduced to the system,
it is a feature than that enables LAMS to create an ID with every new entry. As
opposed to the older version where the system only matched record numbers with
the names.
After clicking on your information of choice – the data filed under THAT category
will immediately load on to the ROD – Title/Many Parcels. From there on you can
make can make changes or amend the information within.

5.2 ROD - Titles
ROD - Titles is another form in LAMS that features almost the same fields as that of
the ROD – Titles/Many Parcels Form. Only this form allows only one user to claim
a parcel in a singular record.
Figure 5. Form for ROD - Title. This is a blank form.
In order to use this form:
- The user must first supply the Title ID

- If the user does not have one – he/she can do a search by clicking on the
Search Button (the magnifying glass icon) and it will immediately present a
search form.
- The search form has fields and you can conduct a search using the name of
the owner or Barangay name.
- After that you will be presented a list generated by the system – based - on
your search parameters (name, Barangay)
- To select an item simply double click on it with your mouse or select and
press the enter key on your keyboard.
- This will load information filed under that ID onto the form.
- After your changes are set be sure to save your work by pressing on the SAVE
button.
- The next time that you load this particular form – the changes you made will
be reflected.

Figure 5.A The ROD – Title Search Form.
5.3 Pending Titles Entry
This is a form found under the Application Menu. This form is basically to log and
keep track of the parcels which have yet to be approved and registered by local
authority. There could be a number of reasons that the Titles are pending – but
mostly because before a land is approved there is a process and an expert is to
examine the actual parcel to make sure that the technical description and
measurements are accurate.

Figure 6. The Pending Titles Entry Form
5.4 The CIM Survey Plan
The Survey Plan form defines and describes the parcel that an individual or group is
applying for. The Survey Plan documents when the land was surveyed and what
details are included in order to build its record in the database – for quick and easy
reference. There are drop-down menus that are pre-loaded with specific province
IDs, municipalities and survey plan type – which the user can choose from. These
are preloaded to specify and narrow down searches. Calling out this form follows
the same steps as that of the Titles Form – you simply go to the File Menu and click
and then pick out the category and a form will immediately appear.

Figure 7. The CIM Survey Plan (blank)
Search by Survey ID. The Survey Plan also has a search function. By clicking on the magnifying
glass icon on the upper-left corner of the form, you will be able to call out a Survey list. You can
choose a record from the list and read the details by double-clicking on the chosen item. When a
record is called on after a search, the user can now edit the information within the CIM-Survey
form.
Figure 7.1 The CIM Survey Plan Search

5.5 The Names Entry
The Names Entry is the form filled out to build a record for an applicant. The
system generates a unique number that will be the individual’s ID whenever there’s
a need to look-up his or her record.
Figure 8. The Names Entry form (accomplished)

The Names Entry supports the database that establishes the identity of a person
that is claiming / applying for a parcel of land. The components that make up this
database are supposed to help single out a person even if he or she shares the same
name or initials with a multitude of others. This form can be accomplished even
without the personal appearance of the claimant. A representative of the claimant is
enough.
Figure 8.1 The Name List search (accomplished with surname ‘Ang’)
The Names Entry form has a search function that you can access by clicking the
magnifying glass icon. This will call on a small form where you can fill up with a
surname that you are looking for.
Figure 8.2 A Name List sample (after filling out the search form)

The Names Entry form can search names in different ranges or modes depending
on the information you have with you. If you have a surname or just a name that
is either a first or last name – all you have to do is type it in the name search field
and a list will come up. A wider search method can be used as well – this is by
supplying an exclamation point ‘!’ before the name. This search will call up every
name of applicant or owner on record that possesses the name you typed after the
exclamation point.
5.6 CENRO - Application
The Public Land Application is a form that is to be accomplished by an employee of

the appropriate office. It enables an individual to qualify for the government. It’s
more or less an overview of what the parcel looks like and what it is used for. This is
needed to fully validate the existence of that piece of land. This form unifies
information about the land and the applicant – a compact reference in the system.
Figure 9. The Application (not accomplished)
The Application form will also allow a person to apply for a title certificate, a step
closer for him or her to own the land he or she has been applying for. It has a
search function. By clicking on the magnifying glass icon on the upper-left corner of
the form – you will be able to call out a form.

You can fill out the form based on the information you have in custody, and you will
be presented a list. Choosing from the list is easy, highlight and double-click on it.
The Application is used by the CENRO employees in order to activate and
document the history of land that a claimant is applying for – this is to certify the
existence of a parcel – and once established the title of the land will be on record
forever. This means that the land title could be passed down from owner to owner
– but the first person, the original applicant’s name will forever be on the first and
original title stored inside CENRO’s vaults.
5.7 Parcel Masterfile
The Parcel Masterfile is a form is to be accomplished by the surveyor. It’s a more

in-depth description of the land being applied for. This is needed to fully validate
the existence of that piece of land and what it technically looks like. There are fields
in the form that requires exact information, like measurements for the longitude
and latitude of a parcel. These are things that only an official surveyor can
accomplish.
Figure 10. The Parcel form (accomplished)
The form also has particular sections that display vital information of a parcel
(Parcel Relationships). This, of course, promotes accuracy and a more efficient way
to establish a parcel’s existence and integrity.

Figure 10.1 Parcel Relationships (sample)
Note: The buttons located above the drawing are the tools that the surveyor will
use to map out the parcel – this will help him or her prove the parcel’s integrity
and existence.
*The forms available in the LAMS are all designed to edit and not delete any information that is
inputted in the system. LAM is also designed to log all the changes made in all the forms – in order
to create a proper history of data entry and changes.
5.8 BLM Tie Points
First of all – BLM stands for Bureau of Land Management. The BLM Tie Point
Form is necessary for recording and documenting the exact measurements of a
parcel to determine the ‘point’ of closure in a survey. This is to be ensure the exact
coordinates and boundaries of a parcel – that tells it apart from other parcels
located beside/surrounding it.

Figure 11. The BLM Tie Points accomplished form.
To accomplish the BLM Tie Point the user must know the Tie Point ID – in order to
find it (if the user does not know it) click on the search icon in order to call out the
search agent – the search agent basically asks you for your name, receipt number
and date you paid the fees.
Figure 11.1 BLM Tie Points (Search)
5.9 The Console Button (Transaction Tracking System)
The Console Button can be found in the LAMS Module desktop. It is actually the
first utility button under the main menu. This button calls on a very important
form in LAMS, the Transaction Tracking System Console. This is a form that,
ideally, is intended to map out and help keep tabs on the movement of a parcel

application – via the Routing Info and History features. Remember that LAMS
involves quite a number of processes and transactions. An application can easily get
lost with all the records that go through that system on a daily basis. The
Transaction Tracking System Console is a window that displays just when and
where an application is. This helps the Front desk locate the said application when
needed.
Further discussion on the Transaction Tracking System will be discussed in a

separate chapter.
Figure 11.2 The Transaction Tracking System Console
5.10 Batch Control Button
A big number of applications and records pass through the system daily. Batch
Control is used to regulate the flow of information in the system so everything
remains organized and easy to locate. More importantly it is easier to locate a file in
carefully segregated clusters than a pile of unsorted information.
Figure 12. The Batch Control Button.

To be able to use this form the user should know the batch ID. The batch ID is
assigned by the System Administrator. And in case this information is not available
to the user – one can always use the ‘search icon’. The search icon will then call on a
search agent that will in turn generate a Batch List (generated by the system).
Figure 12.1 This is the search agent to help you find the
batch that you are looking for.
Figure 12.2 The Batch Control List
A user should then select an entry from the batch control list so the information will
load onto the Batch Control Form. Once the information is there you can increase
or decrease the number of entries on the form. Decreasing and/or increasing the
number of entries and rows on the form can be done by clicking on the PLUS or
MINUS buttons on the form.

Figure 12.3 Batch Control after clicking on [+] button.
There will automatically be an additional row that you can use after clicking the
PLUS button and then you are ready to add a name and document count. You can
click on the search icon to accurately pinpoint a name. After doing so you can
specify the Document count and then hit SAVE. The next time that you load the
Batch Control Form the changes will be viewable.
Figure 12.4 Find User to add to your encoders list

Figure 12.5 The User List - when you are adding to the encoders.
Figure 12.6 Batch Control form with the saved information from an earlier session.

5.11 Check Batch Button
The Check Batch Button enables the system manager to approve or validate batches
of information inputted in the system. The form that the Check Batch button calls
upon is the Validate Batch Form, this is used by the system administrator to
approve information and deems them fit to be stored in the database. It documents
who approved the information as well as assigns a batch number for easy retrieval.
Figure 13. The Check Batch Button (and the form that it calls on).
In order to accomplish the Validate Batch form, the user must click on the Batch ID
search form and select one. Same goes for the Encoder ID.
Figure 13.1 The Find Batch Agent

Figure 13.2 The list generated when you click on Find Batch Control
Figure 13.3 The Encoder List
Figure 13.4 Validate batch with completed information.

When the information needed by the form is completed the user can click on start
and wait for the progress bar to load.
Figure 13.5 The Progress Bar.
5.12 Transactions Menu
The Transactions Menu houses a number of functions that LAMS can offer its users.
This allows them to easily select a particular category or function and adjust the
data or information about the said item. The Transactions Menu deals with a lot of
changing information depending on what kind of Transaction is done and when it’s
done. All changes affects the application for a parcel.
Figure 14. The Transaction Drop down Menu
The Console button in this menu refers to the transaction tracking system that the
software uses in order to map out the specific location of a said transaction. The

Payment Entry is a form that helps the administrator track down the
transactions/payments made in order for a particular application to be
accomplished. This is a form that makes it both official and enables the system to
track down the particulars about a payment (when, where, why).
5.13 Payment Entry
The Payment Entry is the form that this particular button calls on. Payment Entry
is the form that documents the transactions/payments that an applicant completes
in order for his or her application to be activated. Paying creates a record that can
be used to track or as proof that such a transaction took place.
Figure 15. Payment Button (and the form it calls on).
To accomplish the Payment Entry the user must know the Cash Track ID – in order
to find it (if the user does not know it) click on the search icon in order to call out
the search agent – the search agent basically asks you for your name, receipt
number and date you paid the fees.

Figure 16. Find Payment form (search agent)
5.15 Job Definition
This is basically the form that the administrator will use in order to define
functions, tasks and capabilities to certain workstations. It helps in keeping track of
the tasks assigned to LAMS users and also limits those who can access specific
parts, forms in the system.
Figure 17. Job Definition Form

Figure 17.1 When the user clicks on the search agent it will call on a
search form, from which you can select job IDs. It is a system-defined list.
Figure 17.2 The system generated list (Job List) select the job category that
you desire by highlighting and double-clicking on the item.

Figure 17.3 The Job Definition form (accomplished) wherein the user can feel
free to change the job definitions and save the changes – it will reflect the next
time the same record is loaded.

5.16 Transaction Tracking Field
This form introduces and selects parameters for functions available in the system;
this gives order and categorizes the information going inside LAMS. If the
parameters are set it is easy to look up information encoded in the system.
Figure 18. Transaction Tracking Field Definition form (empty) – loading the needed
information here can be done by clicking on the search icon under the JOB ID field.
Figure 18.1 The Job List related to the Transaction Tracking Field Definition. This appears
after the search agent is clicked and a predefined system list is called out. Simply click on
a particular item from that list.

Figure 18.2 After selecting a workgroup from the list, the form is loaded – then the user can feel free
to change the information within. Changing information is basically done by pressing the [+] or [-]
buttons on the fields. This means that you are adding another row/item (another field inside an
existing form). After that, the new row will contain a search agent – clicking on that will call on a list
of possible FIELDS that you can add.
Figure 18.3 The form after the changes are added. These can be preserved by clicking on the SAVE
button.

5.17 Transaction Category Definition
The Transaction Category Definition -- specifies the database where the

information will be classified under. These will be the standard location where data
will be stored in. It is easy to look into one particular database for an item than
rummage through information found in several databases.
Figure 19. Transaction Category Definition
Changing information for this window can be done by :
- Clicking on the [+] or [-] buttons

- Performing this action will create another row in the window where the user
can specify a particular fee
- Then the user can now choose from the drop down menu and designate
which batch the transaction shall be filed under.
- Hit ‘save’ button in order to preserve the changes made to this screen. The
next time you load this window, you can be sure that the changes will be
reflected on the screen.

Figure 19.1 This is an accomplished screen for Transaction Category Definition. The area marked in
RED are the utility buttons that you use to add or delete rows. The area marked in YELLOW is the
added information to the screen, while the area marked in BLUE is the dropdown menu that you can
use for categorizing the information you have just added to the window.

5.18 Transaction Type Definition
The Transaction Type Definition Form is found under the Transactions Menu. This
particular form segregates the records and shows what kind of transaction each of
them falls into. This will help the user categorize the records. Managing this
particular form requires “Type ID” and the manipulation or adjustment of data can
be done via the [+]/[-] buttons.
Figure 20. The Transaction
5.19 Inquiry Definition
The Inquiry Definition form enables the user to locate and find information about
forms and data stored in the system. The data in the system is categorized and some
categories are included in an Inquiry List. When you use the Inquiry Definition
form – you are then allowed to choose from different categories and from there you
can inquire or research more about an application or parcel. Data is limited though
as dictated by the parameters available in the form.

Figure 21. Inquiry Definition Form
You can simply click on the search agent represented by the ‘magnifying glass icon’
to call on an inquiry list. The inquiry list will then serve as your guide in
determining which category you want to know more about.
Figure 21.1 Inquiry List

Figure 21.2 This is what an accomplished form looks like. The area in ORANGE is the description of
the category you are researching. The area in GREEN is the information and details pertaining to the
category. The area in RED is the drop down menu where you can file the changes you made.

5.20 End Transaction Reasons
Sometimes an applicant is unable to pursue an application due to various

hindrances; this transaction form supplies the standard/common reason why
people abandon their applications. This will be on record so as to protect both
claimant and government agency and keep everything official.
To make changes in this window you can simply:

- Press the + or – buttons to add or delete rows
- If you added a row, you can type in a description
- And categorize it using the drop down menu
- Then you hit SAVE to preserve your changes.
Figure 22. End Transaction Reasons window.

5.21 Title Validation Assignment
This window is to detail the number of volumes assigned to one ID code (one user).
The window shows the details about the volumes, like
- when it was encoded

- who encoded it and
- the number of documents in that volume
Figure 23. The Title Validation Assignment Form (not accomplished)
You can change the information on this form by inputting a batch ID, if the batch
ID is not available to you then you can simply use the search to call out a list
generated by the system where you can choose an ID number that you have access
to. When you are done choosing an ID from the list, just double-click on it and the
information filed under it will immediately load onto the form. Then you can
commence with the changes. When the changes are done, simply hit the SAVE
button to preserve the new data. The next time you load this form, your changes
will be reflected.

5.22 Title Validation
This particular function checks the accuracy of the filed information under a batch
volume. The function can be initiated using the default form and from that form a
system generated list will become available – and based on that list you can
individually check a file.
Figure 24. The Title Validation from the drop down menu

Figure 24.1 The Title Validation Function
When you click on an item/item number the information will automatically load
onto a form. The form is readily available for changes with regards to the data
placed in the system.
This form will display all the data batches inputted within one defined period
enabling the administrator to validate and determine which batches are erroneous.
An error is symbolized by a number “1” that appears under the “Err” column.

Figure 24.2 Using the drop down menu to call on a Batch Volume.

Figure 24.3 The Batch Volume
Figure 24.4. An item from the list – the details are loaded onto the form.

If there are no changes needed then simply skip that part and click on the
VALIDATE button, the function will run through every item in the batch. If an error
occurs then it will tally a number under the ERROR COLUMN.
- Pick a batch number from the dropdown menu
- Click on validate in order to check if there are errors in file
- If there are, then you can simply click on that item and correct it
- Hit SAVE and refresh your validation
- You can repeat the validation process or save your corrections.
Figure 24.5 The form while undergoing the validation process.

5.23 Parcel Validation
This particular form is to verify the existence of a piece of land based on the
information stored in the system. The function also helps create a case number for
every parcel and/or record. This form can be found under the Transactions Menu.
Figure 25. The Location of Parcel Validation
Using this form is easy and pretty much self-explanatory, but to illustrate the steps
first we call on the form by clicking on the label found in the drop down menu.
Then a window for the Parcel Validation will appear.
Figure 25.1 The Parcel Validation Window.
After calling out the form you can fill it out by clicking on the search agent found on
the upper left hand corner of the window – this will call out a window labelled as
'Parcel Validation' and you can click on the SEARCH button to call out a list from

the system. The list then contains land records that have been encoded – click on
one to validate.
Figure 25.2 The Search Agent for parcel records batches.
Figure 25.3 The System Generated List
After clicking – the information will load on the main window and the system
administrator or user can change the data posted.

Figure 25.4 The window after all data has loaded.
You can change data and/or validate by using the 'click boxes' located at the right of
the window (marked with yellow) by doing this – the user/or administrator is
validating a record and certifying its existence in the system. Another function of
this window is that – it is enabled with a button – which you can use to add a record
or parcel to a batch. Simply click on the 'Add' button located at the right hand
corner of the window to call on the Survey List window. After it appears you can
pick out a record to add it to the batch you are validating.
Figure 25.5 The survey list after clicking on the Add Button

Figure 25.6 The Record selected from the list. Note that the information (marked by red).
You can finalize adding a record by clicking on the APPLY button at the bottom of
the Parcel Selection Window. The action will also prompt a message from the
system – making sure that this is the action you wish to take.
Figure 25.7 The Message from the system after adding a record.

You are now ready to save the changes . When you click on the SAVE button at the
lower-right corner of the window and the system will prompt another message,
choose 'YES' and consider the system updated.
Figure 25.8 Saving the changes for Parcel Validation.

6. FORMS: DATABASE MODULE
To access the Database Module, all you have to do is refer to the LAMS desktop and
On the right side you will see that “LAMS” has now changed to “DATABASE”. This
is how you can be sure that you are in the right module.
Figure 2. Checking your module.
Figure 2.1 Sample Application Menu

6.1 Acquisition Types
This form simply defines the class that an applicant for a parcel can be categorized
in. The form can be accomplished in a singular manner – where in the user can add
or delete a row/entry. If you added a row you can type in the number and then the
descriptions you need before hitting SAVE. After doing so you can be sure that the
changes will reflect the next time you load this window.
Figure 3. The Acquisition Types Form
To input data in this form all you have to do is to click on the free space on the left
and type-in a number and on the column next to it (to the right ) you are able to
type in a description.

6.2 Annotation Type Definition
This is a basic form for describing, putting more details regarding a specific form to
be attached to the application for a parcel. Accomplishing this form require just a
few steps.
- After calling on the form, click on the search button

- Pick from the system list (Annotation Type List)
- Proceed with detailing after the data has loaded onto the form
- Hit SAVE. The next time you call on this form, the changes will appear.
Figure 4. Annotation Type Definition Form
Figure 5. Annotation Type List

Figure 6. The form (accomplished) the user can type the descriptions on
the blank space called – Template.
6.3 Barangay Definition
This is a form that groups and lists down the barangays that the system will
recognize. This form is often used given that there will be applicants who will come
to the government offices from unknown barangays. This form enables those
unlisted places to be recognized by the system.
Figure 7. The Barangay Definition Form
Accomplishing this form is done by clicking on the search button and calling on a
system generated list. And the user simply has to choose from the list or – (look at
the lower portion of the form) define the barangay and then hit SAVE in order to
encode your changes to the system.
Figure 8. The Barangay List
Figure 9. What the accomplished form looks like.

Figure 10. Picking out the municipality
6.4 PLA Type definition
The acronym means Public Land Act. And this is a basic form used to define the
type of land applications recognized by the system. This form can be accomplished
simply by clicking on the [+] or [-] button. The action will enable the user to add a
PLA Type of delete one.
Figure 11. The PLA Type Definition Form

6.5 Registration Fees
This form is simply a listing of all the Fees accepted and recognized in the system.
The user can accomplish this form by going to the Transaction Menu and calling on
the form, and then presented with a hefty list of fees – all of which the user can
change by using the [+] or [-] button. The user can change the: Range ID of the fee
and the price values connected to that ID. Hit SAVE and the changes should still be
there when you call on the form again or when you refresh it.
Figure 12. The Schedule of Registration Fees List
6.6 Fee Type Definition
This form is another defining tool for the database to recognize the type of
transactions regarding land. There are many aspects to land and this only helps in
segregating them for tracking purposes. Using this form is very easy and can be
accomplished using the [+] or [-] button found on the form. Pressing the [+] button
will add another row where you can define another Fee-type that LAMS will
recognize. Pressing [-] will have adverse effects. Hit SAVE and the next time you
load this list you will be able to see the changes that you made.

Figure 13. The Fee Type Definition Form
Figure 14. Added information (press [+])
6.7 Fee Set Definition
There are certain fees that fall under the same category and/or set and they are
sometimes clustered together in order to make tracking easier. This is where the
Fee Set Definition comes in; this form will call on all the fees categorized under one
Fee Set ID. With this form you can only add items that could fall under a Fee Set –
the description and set price are all predefined by the system administrator. In
using this form you can only utilize the [+] or [-] buttons as well as the search icon
in order to add or take out an item under one category.

Figure 15. The Fee Set Definition Form (blank)
Figure 16. The Fee Set List (in order to pick out a category)
Figure 17. Loading information under a Fee Set ID (shown is CERT)

Figure 18. Adding a Fee under a specific category.
Figure 19. The accomplished form.
6.8 Fee Maintenance
This is a filing method used by LAMS in order to properly store the fees and define
which workgroups and offices will have access to these records. In order to use this
form a user must have the FEE ID – this will enable him or her to designate which
workgroups will be able to access this particular fee. In order to designate/add or
disallow a workgroup all the user has to do is click on the [+] or [-] buttons.

Figure 20. Fee maintenance Form
Figure 21. Picking out a “FEE ID” (this you can do by clicking on the search icon
on the FEE ID field).

Figure 22. Adding a workgroup by clicking on the [+]

button and then the search icon…
Figure 23. Selecting from the Workgroup List
Figure 24. The accomplished form for Fee Maintenance

6.9 Database Setup
This is the form that the system administrator uses to define the FORMS and FEES
to be used in the system at any given time. This window can either sustain or
change the forms accessible to the custodians.
Figure 25. The Database Setup (accomplished and set up with various specifications for the system
– in order to make it efficient and user friendly.
There are a few ways you can change information in this form:
- using the search agent
- filling out the fields manually
- checking the ticky boxes (under the encoding set up)
When you click on the search agent – this will call on a system generated list that
enables you to choose an item in order to specify certain categories in the database.

Figure 26. An example of a list that is predefined and can be changed by clicking
on the ‘search icon’ and from there a system-generated list is called on.
Figure 26.1 The are in RED are actually the search agents that call on the lists generated by the
system. The area in ORANGE are the ticky boxes that you can check to specify encoding details. The
area in YELLOW are the fields that you can change by typing in data manually.
*A user can access this form by either using the shortcut button or selecting from the
File Menu.

7. FORMS: THE SECURITY MODULE
To access the Security Module, all you have to do is refer to the LAMS desktop and
On the right side you will see that “LAMS” has now changed to “Security”. This is
how you can be sure that you are in the right module.
Figure 2. Checking your module.
Figure 2.1 The left side of your screen – the labels on the
utility buttons in the Security Module.

7.1 The User Profile Form
The first form that you will see in this module is the “User Profile” form. You can
access this form in two ways:
Figure 3 -- you can click on the File Menu and select the form from a list
Figure 4 -- or you can simply click on the shortcut button under the menu
bar – this is on the right side of your screen.
After you do that the User Profile screen will appear and the next thing to do will be
to supply a User ID number in order to accomplish the form.
Figure 5. The User Profile form (without information)

The User ID consists of 4 numbers and is pre-defined in the system. This means
that you have been given access and authority to make changes in this module.
Figure 6. The User ID field.
If you do not know, cannot remember or the number has been entrusted to you by
another custodian then you can use the search option. This you can do by clicking
on that ‘magnifying glass’ icon.
Figure 7. The Search Option (represented by the magnifying glass)
Now upon clicking that magnifying glass icon you will be shown a small form which
will ask for the Name or Workgroup that you will be using. Supply the following
and then click on the ‘Search’ button.
Figure 8. The Find User form – appears after clicking the magnifying glass.

Figure 9. Simply click on this ‘Search’ button to find the User ID
The ‘Search’ button will then call on a window which lists down all the Users and
Custodians that are defined in the system. Choosing from that list is easy, simply
put the pointer on the chosen name and press enter on your keyboard or double-
click on it using the mouse.
Figure 10. The User List
Figure 11. Choosing a name from the list.

Once you have chosen a name from the list and after you click on it – the
information will immediately load on your User Profile form. The fields will no
longer be blank and you can either add or change information.
Figure 12. The accomplished form
Figure 13. The changes in the form.
Note that in Figure 13 – the change that was made was in the ‘Phone’ field. As an
example the number 7415822 was added – and you can save that change by
clicking on the button that says ‘Save’ (also in Figure 13). After doing so, a
confirmation badge will appear on the right side of your screen – it is colored green
and written on it are the words ‘Document saved’
Figure 14. The Document Saved badge.

Note: The next time you load your User Profile form, the changes will
be present as it was already encoded and defined in the system.
7.2 The Workgroup Definition Form
The next form that you are going to see in the Security Module is the ‘Workgroup
Definition Form’ this form is necessary so you can allow or disallow certain groups
to access the system, since the LAMS is readily available to various agencies and
offices. To use the Workgroup Definition Form simply choose the form from
the File Menu or from the shortcut buttons under the Menu bar.
Figure 15. Selecting Workgroup Definition from a list
Figure 16. Selecting Workgroup Definition from the shortcut buttons
After you select the specified form a window will come out with the label
‘Workgroup Definition’ this form will then be accessible and open to any changes
you desire to make. Note that the components form are separated by tabs. Inside
each tab are check boxes that designate the functions and capabilities and even the
forms that a specific workgroup can access. But first you need to have a User ID
and much like the User Profile you can click on the magnifying glass icon to call on
a Workgroup List.
Figure 17. This is the Workgroup Definition window.
Figure 18. This is the Workgroup List that pops up after clicking the ‘magnifying glass icon’ as an
example I selected the ‘System Administrator’ so the information filed under this user will load onto
the Workgroup Definition window.

Figure 19. This is what the accomplished form looks like. Pre-set data are loaded and is available to
you as the user.
Figure 20. This are the components filed in tab form and is neatly organized
in such a way that the you can easily move from one category to the other.

Figure 21. Filed under the tabs are lists concerning data within
the system that’s free for viewing/or not – depending on the
capability you grant the custodians.
Figure 22. All the changes that you make in the Workgroup Definition Form will be encoded in the
system once you click on the ‘Save’ button. And like all other forms there will be a confirmation
badge (right side of your screen) that is going to appear indicating that your change has been made
and saved.

7.3 Form Definition
There are lots of forms incorporated and available inside LAMS, the Form
Definition function basically defines and delegates which forms are available to
which module. The purpose of this action is to easily track – who are responsible
for what form. You can access this form by clicking on the File Menu (list will drop
down) located at the upper-left corner of your screen.
Figure 23. The Form Definition window, this will appear after you click on the Form Definition
selection under the File Menu.
Figure 24. Form List. This is the list that you call on AFTER you click on the ‘magnifying glass’ icon
on the form. This will initiate a search and you can select the type of form you want to change. As an
example we clicked on ‘Application Form’

Figure 25. This is what the accomplished form looks like and here the Module assignment is what’s
being altered/changed.
Figure 26. After all the changes you can either save or ignore the alteration you made using the
session buttons located at the bottom of the window.

7.4 Station Entry
The Station Entry form can be accessed in two ways – (1) by clicking on the File
Menu and picking out the Station Entry selection or (2) by clicking on the button
saying Station Entry under the Menu Bar. The purpose of the Station Entry form is
simply to define the workstations that can access the system. Any machine will be
able to as long as the ID and all the details about that station be defined in the
system.
Figure 27. Choose from a list (File Menu)
Figure 28. Choose from the Shortcut bar.
Using the form is just as easy as the other forms in LAMS; upon seeing the form,
please supply a valid Station ID. If you do not have it on hand, you can simply click
on the magnifying glass icon so you can choose from a system generated list.
Figure 29. The Station Entry Form

Figure 30. The ‘magnifying glass’ icon.
Once you choose an ID – the information filed under that ID will load automatically
onto the form. From hereon, you can easily change and save the details for that
particular ID.
Figure 31. The System Generated List (Station List)
Figure 32. The accomplished Station Entry form.

You can select an ID from the list by placing the pointer over the preferred name
and double-clicking on the selection. This is usually done when a user changed
workstations, unit or even location and the unit needs to be moved. This is a great
way for the system to track just who is logged on to the system.
7.5 Printer Definition
This form is necessary in encoding the details of a printer that’s connected to THE
system. LAMS holds important information and it is necessary to know the location
and limit the access of an apparatus in creating hard copies of the information
within the system. Accessing this form can be done in two ways – through the File
Menu or the Shortcut Bar.
Figure 33. Select printer from a list.
Figure 34. Select printer from the Shortcut Bar.

After you select the Printer Definition form you can start using it by selecting a
printer from the Printer List (you can access the Printer List by clicking on the
Search icon). If you know the name of the computer simply type it there, if you do
not the system will generate a list for you.
Figure 35. The Printer Definition Form

Select from that list and after doing so – the information within the system will load
onto the form. The accomplished form is then ready to be used.
Figure 36. Find Printer Form
Figure 37. The Printer List (generated after a search off Figure 4)
Figure 38. An accomplished form (Printer Definition)
Remember that in saving changes made to the form you must click on
the Save button. A confirmation badge will appear indicating that
your changes have been saved.

7.6 Service Department Definition
The form is generally a changeable list that the user can add to or take away from.
This list consists of the description and ID of possible custodians that one can go to
in case they encounter a system problem or a general problem with an application
(for a parcel). These IDs are also necessary for logs and tracking activity within
LAMS. Using the form is easy. Simply select SDD form from the File Menu
dropdown.
Figure 39. Select Service Department Definition
After the form appears you will see a “+” or “-“ button. Use those buttons to either
add or take out an existing ID. Press SAVE to record your changes in the system.
Figure 40. The Service Department Definition

Figure 41. Making changes in the list.
7.7 Workgroup Users Inquiry
This is actually a list of all the users that can access LAMS for security and for
tracking purposes. This window also enables the user to limit or expand the access
of a person. It also gives information about a user with regards to his ID,
Workgroup and the validity of his authority to access the system.
Figure 42. The Workgroup Users Inquiry Window

Accessing this window is easy, you simply go to the Menu Bar and click on VIEW, a
drop down selection will appear and simply click on the label.
Figure 43. Accessing the Window
If there are any changes made with regards to the list featured in the window, it will
reflect the next time that you ‘REFRESH’ it.
7.8 User Session Inquiry
Everyone who logs on to the system and works inside LAMS will automatically have
that session recorded on this list, it details location, user, workstation, etc. in the
system which makes it easy for tracking purposes.
Figure 44. Accessing User Session Inquiry
Accessing this particular list is easy, you simply have to choose the VIEW menu and
pick out the label listed under it. This window is for viewing only.

Figure 45. The User Session Inquiry window
7.9 Workgroup Restriction
This is the first form under this menu. It is simply a security feature of the system
wherein the administrator can ban or expand the access of the users to LAMS. The
System Administrator can define passwords for the users. This records the change
and is applicable the next time the form is applied.
Figure 46. Selecting the form
Using the form is easy just choose Workgroup Restriction under Tools and then
click on it. The form appears on the screen and all you have to do is click on the
magnifying glass icon to choose from a system generated list of custodians using
LAMS.

Figure 47. The Workgroup Restriction Window
Figure 48. The System Generated list.
Pick a custodian, double click on the name or description. The information files
under that ID will load on the form, thus it is now ready to be used, simply type the
new password on the field and press SAVE.

Figure 49. An accomplished form (workgroup restrictions)
7.10 Extended Workgroup Restrictions
This form includes the details that was not mentioned in Workgroup Restrictions –
it does not deal with users or passwords, rather it concentrates on the forms made
available for the users.
Figure 50. Selecting the form

Figure 51. The Form (Extended Workgroup Restrictions)
Accomplishing the form is easy; just click on the magnifying button to look for a
FORM that you want to alter. The list is system generated and all you have to do is
select and click on a form-type so the information can load onto the form – ready
for the administrator to change.
Figure 52. Main Workgroup List

Figure 53. The Form List to complete the information on the Extended
Workgroup Restrictions window.
Figure 54. The accomplished form, note the answers on the fields.

7.11 Workgroup Form Assignment
This is how you define and ‘make available’ the forms connected to the system. Of
course this is depending on the Custodian or the user that wants to make use of the
form.
Figure 55. Workgroup Form Assignment
To access this form simply go to the Tools Menu and click on the selection – a form
will appear on your window or you can go to the Shortcut Bar under the Menu Bar
and click on the Workgroups drop down menu. To load the information that is filed
under this category all you have to do is click on the ‘search icon’ and a system
generated list appears. Select the form type from that list and – in no time the form
will load up with all the necessary information, and your are free to change the
information within.

Figure 56. Workgroup Form Assignment search tool.
Information filed under this form can actually be changed by clicking the boxes to
the left – this is whether you want forms to be available (or not) for a
certain work ID.
Figure 57. The Computer generated list for the Workgroup Form Assignment.

7.12 Workgroup Module Assignment
This window approves and gives proper authority to certain groups when it comes
to accessing the certain forms, modules of the system.
Figure 58. Workgroup Module Assignment
will load up with all the necessary information, and your are free to change the
information within.

Figure 59. The Search Tool for the Workgroup Module Assignment.
the left – this is whether you want certain workgroups to access certain parts of
the system depending on one’s work ID.

7.13 Workgroup Printer Assignment
In order to print out various reports – the administrator must define the printers
(and the workstations where the printers are connected) attached to the system and
are authorized. This is why the Workgroup Printer Assignment is necessary in the
system.
Figure 60. The Form (Workgroup Printer Assignment)
will load up with all the necessary information, and you are free to change the
information within.

Figure 61. The Search Tool (Workgroup Printer Assignment)
the left – this is whether you want certain printers to produce hard copies of
information in the system, depending on one’s work ID.
Figure 62. The Printer List – from the system, listing down all the available printers connected to the
system, belonging to different Workgroups.

7.14 Workgroup Station Assignment
In order for the system to fluidly transmit information from one workgroup to
another the administrator must define the workstations accessing the system.
will load up with all the necessary information, and you are free to change the
information within.
Figure 63. The Workgroup Station Assignment.
The check-boxes before each Workgroup category IS the primary indicator if a

specific group is authorized to access the different forms and modules of the system
(LAMS). Simply use the mouse to guide the pointer – in order to CHECK the box of
your preferred workgroup.

Figure 64. The Station List (Workgroup Station Assignment)
the left – this is whether you want certain work stations to access certain parts of
the system depending on one’s work ID.

8. FORM: SURVEY PLAN MANAGEMENT MODULE
To access the Survey Plan Module, all one has to do is press the F6 button and then
a selection window will immediately appear on screen. Click on the “Survey Plan
Management” icon and there you have it, access to the desired module.
Figure 1. Selecting your modules
The Utility Buttons to the right side of your screen will now have the “Survey Plan
Management” label. This is how you can be sure that you are in the right module.
8.1 Virtual Plan Explorer
The “Virtual Plan Explorer” is a record filed inside the system that enables a user,
surveyor to examine a piece of land via scanned images, descriptions,
measurements. It’s like what the name suggests – a virtual exploration. Upon
clicking from the menu, it calls on a form named “Survey Plan Virtual Envelope
Explorer” it’s like a folder that displays a variety of land information by connecting
to other forms. You start out by doing a search – Click on the “SEARCH” button
and the bottom of the form. After doing so, a search dialogue will appear. Click on
the “Search" button to be prompted to a system generated list.
Figure 1. Start using the Survey Plan Virtual Envelope Explorer

Figure 1.1 The Search Dialog in Survey Plan Virtual Envelope Explorer
Figure 1.2 The Survey Plan Search (system generated list)
After selecting a survey plan number from the list, the user will see a folder appear
on the Survey Form. Now, the folder represents the location of all the land
information of a particular person – this folder uses the CIM SURVEY PLAN as its
primary data source. So when you click on the folder icon – the CIM SURVEY
PLAN will then appear. Also, there will be scanned information - maps, tie points
to help hasten the process of approving this parcel for titling.
Figure 1.3 The Survey Plan Folder

Figure 1.4 The information on the parcel as displayed in the CIM-Survey Plan

9. DATA RETRIEVAL
The LAMS system offers three (3) major destinations for information:
- Print out
- Screen Viewing
- Exporting as an Excel File
In this chapter we will discuss the steps in order to view the stored information.
This discussion comes as a whole for all three modules (Database, LAMS and
Security) because the design of their Reports form are almost basically the same.
This chapter will teach you the basics in filling out the form and where to get the
information you need to fill out the form. But first we must identify the lists and
areas that enable us to view information. Basically, viewing information stored in
LAMS is categorized as reports. Thus, the options for all this (by category) are filed
under “Reports” (this goes for all modules).
Figure 1. A sample of a Reports Menu (this is under the LAMS module)
When wanting to view data all you have to do is click on any selection under the
Reports Menu and immediately a form will appear. As an example let us proceed
with “List of Claimants” found in the LAMS module:
- Click on the List of Claimants

- A form will appear and then the user is free to sort out the data needed to
produce a Report or print out a report.
- A form will generally ask you what TYPE of report you need whether its
screen, printer or file. It will also ask how many copies and from what page
to begin and end showing/printing. All these you can find at the upper
portion of the form.
- The information on the lower portion of the form is what changes depending
on the type and nature of report you are looking for. Granted that you are

given access to print out a report, the information needed should be familiar
to you as the user.
- Fill out the particulars – these are usually pre-defined and in drop-down
menu form.
- After filling that out you can press submit in order for the system to generate
a report.
Figure 1. This is a filled out Reports Form
Figure 2. Reports Destination section of the form, this is a constant for

all data retrieval forms in LAMS.

Figure 3. The section of the form that is not constant.
9.1 The Reports Destination
It’s already mentioned at the beginning of this chapter that there are 3 types of
destinations or ways that you can view your report: Screen, Printer and File.
- Choosing Screen will enable you to read a report without the information leaving your
workstation and the LAMS. The program is very much capable to produce a report readable
to the user.
- If you choose Printer then you want a hard copy of the report. This option will allow the
information to leave the workstation and system.
- And when File is chosen, this means that you will export information from LAMS to your
workstation or someone else’s.
Figure 4. This is a sample report viewed from the system (when you choose Screen)
the report is complete with clickable pages and a logo to prove its authenticity.

Figure 5. When you choose printer you will prompted to select which machine to
print from that’s connected to LAMS.

Figure 6. After selecting which printer, the information (how many copies and
what pages to print) on the form changes and the name of printer is displayed.
When you click on ‘submit’ this will immediately create a printout.
Figure 7. When you choose File the system will as you where you want to
SAVE the archived report. You can save the file on any
computer/workstation connected to the network.

9.2 Cash Receipts Reports and Daily Revenue Reports
These two types of reports are highlighted because they are special features in
LAMS wherein the system can summarize and produce a listing of just how much
money the office made in a day. These two special reports are HIGHLIGHTED over
at the LAMS Module under the Reports Menu. They are given special icons so you
can identify them easily from the drop down list.
Figure 8. The location of the special reports.
Figure 9. The blank form for Cash Receipts report

Figure 10. The system-generated list (based on user search)
Figure 11. The built-in calendar.
The built-in calendar for this form serves the purpose of specifying what
summary (based on date) to view.
Figure 12. The Accomplished form, wherein the information is

ready to be viewed – by screen, printer or file.

Figure 13. The blank form for the Daily Revenue Report
Figure 14. Altering information in the Daily Revenue Report

Figure 15. Determining the Receipt Date.
*Why are these reports separate from the rest? It is because at the end of the day
– each office would like to know how much money they made and this is most
likely for auditing purposes.

10. THE MODULES

A module is a self-contained component of system or software, which gateways
wherein information can travel and be passed on from one part of the system to the
other. Within a module, information can be manipulated, limited and parameters
defined to enable users (of the product) to segregate data.
LAMS has 4 basic modules:

- LAMS
- Database
- Security
- Survey Plan Management
These can be accessed by the user and system administrator. These modules are the
mechanisms that define the forms and functions that are made available to the
users. Each module houses various functions and forms that help house
information and help in the step-by-step process in completing the application for a
parcel.
The LAMS program is easy to use software that makes navigating a piece of cake
even for non-computer savvy users. Upon starting this program you will see a row
of utility buttons that will serve as shortcuts to the most used/in demand forms and
functions. This will enable the user to save time and effort in locating the said
items.
10.1 Overview for Modules
Differentiating the three basic modules in the LAMS is easy and can clearly be seen
through the purpose why the modules exist in the system (to begin with):
[1] LAMS Module: This is the part of the system where the purpose of the forms and
windows is to cater to transactions and record building.
[2] Database Module: The part of the system wherein you can control which forms
can be made available to the user or custodian. This is also the place where you can
cluster information by how they are filed; for easy tracking purposes, of course.
[3] Security Module: This is where you define WHO gets to access LAMS, WHAT
forms they can access, WHAT parts of LAMS they can access and what
workgroups/workstations/printers can access the system. This is also where you
can define User IDs.
[4] Survey Plan Management: This is an easier way to zero in on a particular record,
focusing on the technical aspects of the parcel.

10.2 LAMS MODULE:

One of LAMS most distinct functions is the continual update of all land
transactions. Clients can know or inquire at what stage of processing their
document is at.
Figure 1. The Utility Buttons
10.3 Console Button
The Console Button is the one located to the farthest left of the row, right under the
File Menu option. The Console Button calls out a window that displays Active
Transactions in the System. The window also displays two other utility buttons:
History and Routing Information.
Figure 2. The Active Transactions Form (called on by the Console Button)

History – displays the latest transaction done and accomplished using the Active
Transactions window. This will make it easier for the user to backtrack and search
for recent files that he/she has been working on. It will be convenient because it
requires just a click to pick up where you left off in working with the files.
Routing Info – The LAMS is a system that incorporates a number of processes

that goes through a number of databases. The Routing Info button maps out the
actual steps and processes where the transaction or form is located/currently at. It
is a great means to inform an applicant of the status of his or her application.
Figure 3. The Routing Info and History Buttons
10.4 The Title Button
The Title Button calls on the Titles Form. This is probably the most used form since
it is the first step in building a record to acquire a land title. Having a shortcut
button for it is logical. The user does not have to go through menu upon menu thus
saving more time and effort.

Figure 4: The Title Button (and the form that it calls on)

10.5 Public Land Application Button
The Application Button calls on the Application Form. The form directly
involves a government agency (DENR) wherein the information inputted is stored
in their database.
Figure 5. The Application Button (and the form it calls on).

10.6 Survey Button
The Survey Button will call out the Survey Plan. This Survey Plan requires the
expertise of someone from the DENR, someone who will actually travel to the
location of the parcel and take the most accurate measurements possible, and give
his or her evaluation and approval that the land does exist.
Figure 6. The Survey Button (and the form it calls on)

10.7 Parcel Button
The Parcel Button calls on the Parcel Form. It is a document that supports the
Survey Plan, and details a number of items that are not mentioned in the said
document. The Parcel form is further proof that a piece of land exists and adds
more detail to the information stored in the database.
Figure 7. The Parcel Button (and the form it calls upon)

10.8 Names Button
The Names Button calls on a form that can retrieve records (Names Entry) and
lists of people who have applied for parcels or transacted on the Register or on the
Parcel. These records detail the number of transactions and status of their
application within the system. Each applicant is assigned an ID number upon
application and is the identifying element when inquiring for parcel-status.
Figure 8. Names Button (and the form it calls on)

10.9 Payment Button
The Payment Entry is the form that this particular button calls on. Payment Entry
is the form that documents the transactions/payments that an applicant completes
in order for his or her application to be activated. Paying creates a record that can
be used to track or as proof that such a transaction took place.
Figure 9. Payment Button (and the form it calls on).

10.10 Batch Control Button
A large number of applications and records pass through the system daily. Batch
Control is used to regulate the flow of information in the system so everything
remains organized and easy to locate. More importantly it is easier to locate a file in
carefully segregated clusters than a pile of unsorted information.
Figure 10. The Batch Control Button (and the form that goes with it).

10.11 Check Batch Button
The Check Batch Button enables the system manager to approve or validate batches
of information inputted in the system. The form that the Check Batch button calls
upon is the Validate Batch Form, this is used by the system administrator to
approve information and deems them fit to be stored in the database. It documents
who approved the information as well as assigns a batch number for easy retrieval.
Figure 11. The Check Batch Button (and the form that it calls on).

11. DATABASE MODULE:

The Utility Buttons for the Database Module helps in building up information
and setting up parameters for the forms available in LAMS. It is within the
responsibility of the system administrator. Access to the database is a responsibility
not to be taken lightly for it holds vital amount of information that users have
helped build over time.
Figure 1. The Utility Buttons (in the Database Module)

11.1 Setup Button
The Setup Button in the database module (in LAMS) calls on a form that is used to
build up, fill in the values and categories needed for the different forms inside the
system. The administrator can either delete or add to it depending on what is
needed. The setup form consists of multiple columns and rows all linked t the
existing parameters. The Database Setup form is used to define amounts and prices
in connection to fees and services needed to complete one’s application.
Figure 2. The Database Setup Button.

11.2 Check Database
The Check Database button calls on the Validate Database window. This enables
the administrator to keep count and take read the summary/total number of files,
users and types of information stored in the database.
Figure 3. The Check Database button
11.3 Fees

The Fees Button calls out a Fee Maintenance window that enables the
administrator to view summaries of the various fees paid when applying for a
parcel. The fees are then identified and categorized as well as stored in the
database; its inclusion in the database therefore makes it a valid and official
transaction.
Figure 4. Fee Maintenance Window

11.4 Barangay Definition
When clicking on the Barangay button it will call on a small form called
Barangay Definition. This in turn is a means for the administrator to specify the
area where in the data will go – all applicants with the same demographics will
easily be clustered which makes record retrieval easier in the end.
Figure 5. Barangay Definition Window

12. SECURITY MODULE:

This Module basically involves the safe-keeping of the information stored in the
system. This includes defining who the users are, which workstations, workgroup
and even printers are connected and have access to the system.
12.1 User Profile Button
The User Profile Button calls on the User Profile window; this is to
define/identify who is using the system using what workstation. By doing so, it limits
accessibility and helps keep track of the people who have logged on and used the
system. The fields included in this window (as you can see) are designed to secure
information by asking for a number of restricted information like User ID, Password
and Module ID.
Figure 1. The User Button.

12.2 Station Button
The Station Button calls on a small window called Station Entry. It basically
defines what workstations are connected LAMS including some of the particulars
about the machines. This is for easy identification with regards to the number and
identity of the users currently logged on to the network.
Figure 2. The Station Entry Window

12.3 Printer Button
The Printer Button is the same as the Station Entry Button. This window is necessary
to define the printers that have access to the system – being that most information
and reports that can be printed out are considered confidential.
Figure 3. The Printer Button

12.4 Workgroup Button
Clicking on the Workgroup Button will prompt you to a dropdown menu which
includes: One summary window that includes four categories (forms, modules,
printers and stations). The Workgroup Definition Window displays the details
with regards to the four categories and can be accessed through tabs. Whoever is
using and has access to this window will be able to define who gets to use the system
and who does not.
Figure 4. Workgroup Button.
Workgroup Form Assignment – This particular window enables the

Administrator to define which forms will be available to workstations and users. It is
in a way designation tasks to a particular group that has access to all the hardware
connected to the system.
Figure 4.1. Workgroup Form Assignment
Workgroup Module Assignment – This enables the administrator to define

which areas (forms, printers, workstations) that a person logged on a specific module
(LAMS, Security, Database) can access and alter.
Figure 4.2 Workgroup Module Assignment

Workgroup Printer Assignment – Regulates or defines the printers that have

access to which module. This allows certain printers to produce hard copies of
records or forms or transaction sheets depending on its definition in the network.
Figure 4.3 Workgroup Printer Assignment
Workgroup Station Assignment – This is the same as that of the Printer

Assignment only applied on workstations that have access to LAMS. These
workstations will have access to some and not all areas inside the system.
Figure 4.4 Workgroup Station Assignment

13. THE TRANSACTION TRACKING SYSTEM
The Transaction Tracking System was mentioned briefly in an earlier chapter (refer
to Chapter 5, page 39). It was noted that this is a feature in the software that allows
the Frontdesk to view and track the location of a parcel application.
This feature can also be accessed by some other users, mainly:
 Entry clerk
 Cashier
 Survey
 Records
This all depends on the access granted to these departments in updating stored
records inside LAMS. By applying the TTS, the user (depending on what department
he/she belongs to whether this person is from Survey or Records) can accurately
determine what department the application is at and when it was forwarded there.
This saves time, promotes efficiency when it comes to parcel applications. It is

intended to reduce a three day process to three hours.
Figure 1. The Transaction Tracking System Console.
13.1 What can the TTS Do?
The main window of the TTS can be broken down to a few key parts – if you are
logged in as an ordinary user and not one of the departments mentioned above.

First, the Routing Info which is the feature that displays the location of the
application and the ‘journey’ that the application goes through in the system – given
that each application is passed on to different government departments.
Figure 2. The Routing Info button.
Then we have the History button which can tell the user from the Frontdesk if the
application is still active or not.
13.2 USING THE TRANSACTION TRACKING SYSTEM
Using the TTS can be described from 2 points of view:
- The User at the Front desk

- The Users from the different departments in the Municipality.
1) The User at the Front desk can access the TTS Console, he or she can only
view the records that are being processed.
Figure 3. Logged in at the Frontdesk, this is how the TTS Console will look like.

 By starting an active search using the “Routing Info” button, the user can
soundly pin-point the record, what office it is being processed in and for
how long it has been there. From this point of view – the user can also
advise an applicant what other requirements they need to accomplish to
complete the application process.
Figure 4. The Routing Info window.
 To start an active search, the Frontdesk personnel must simply highlight the
Transaction ID of the applicant before clicking on “Routing Info”
button.
 This button can be found on the upper-right corner of the window, just beside the
“History” button.
 When a user at the Front desk utilizes the “History” button,

he/she is able to see whether a particular record is active or abandoned by
an applicant. This feature will allow a person to close or reconstitute a
record with ease.
Figure 5. The Routing History window.

 The user at the Frontdesk can also “Recall” records. This is a helpful tool
so the applicants can easily amend possible mistakes in an application,
making the process less troublesome and more efficient.
Figure 6. The Recall Button (used for TTS)
 When an application is recalled then it will be reprocessed/reopened in

order for the departments involved, including Frontdesk to change the
information in the application. After changing or editing, simply click on
the “Submit” button to preserve changes.
Figure 7. The Open Transaction Window appears when editing an application.
2) The Users from the different departments in the Municipality are the ones
who can accomplish the many forms that make up the process of Land Titling.
There you have applications, surveys, payments, etc. – all of which are
tracked by using a barcode in order to avoid confusion and minimize error in
the process-flow.

 The basic thing to remember when using the Transaction Tracking

System is that every transaction done inside the TTS starts and ends
using the two most important windows:
a. Open Transaction
Figure 8. Open Transaction – the screen the user will see when he/she starts
a transaction.
b. Close Transaction
Figure 9. The screen you will see each time you end a job. The last screen
for every transaction that you make.

 The transactions that go between these two are varied and diverse,
depending on what else needs to be done to complete the application.
 The Console window from this point of View is slightly different. Since
the users here can input data, the basic window has a button labeled as
“New” which enables the user to make a new record or adjust any form
involving a record.
Figure 10. The Button to start a new process.
 Clicking on the “New” button will call on a “Registry of Deeds” listing

which displays categories of Titles and the types of Transactions that an
applicant will have to accomplish in order to obtain the desired Title.
Figure 11. New Transactions window
 Creating a new transaction is simple. Just highlight the desired

transaction and click on the “Create” button.
The processes that go in between the “Open” and “Close” Transaction are executed
by the different people from different departments of the municipality including the
survey and cashier.

A helpful feature of the TTS is the fact that receiving and forwarding is done in a one-
way method to avoid confusion and so that the application will be able to follow the
process flow and move forward.
* The TTS was built to ensure the fast and efficient completion of these steps in
order to give a person his land title.
 For example the personnel handling records can adjust or update the
Annotation in an Adverse Claim transaction. The personnel will only
have two options given to him which is to pass on the application to the
next stage or have it remain with him or her.
Figure 12. One of many forms that can be adjusted in the TTS.
Figure 13. Another sample form (Judicial Form Number Assignment)

 Evaluating documents is another function that a user can utilize when

using the TTS. This allows personnel in specific departments to
confirm and assure the Frontdesk that the application/documents have
been verified. This is for security and insuring credibility of documents.
It will also determine if an application is active (being pursued or not0
or dormant.
Figure 14. Evaluating the status of the Document.
 Fees and payments are transactions involved with the Cashier. And
form and shape of payment made by an applicant in order to obtain a
title is the responsibility of the Cashier.
Figure 15. The Cashier’s window (Collect Entry Fee)

 It is not uncommon for applicants to stop pursuing an application.

This is due to a number of uncontrollable situations or causes.
Whatever those causes are – the Transaction Tracking System is
equipped with forms that
 Enables the Frontdesk to cancel the application
Figure 16. Some cases show that people do not pursue applying for a title for
their land – this form can easily end the transaction.
 Reconstitute the application
Figure 17. If some cases abruptly close, some are re-opened and this form
enables that (Reconstitute Title).
 If an application is “Reconstituted” it means that an applicant wants to

reopen his or her application. It could be for a umber of reasons, but
the fact remains that LAMS has the record stored and reopening cases
is easy as calling up a screen.

 The screens used to adjust records in the TTS will always depend on
how you are logged on to the LAMS system. This is delegated by the
System Admin. For each department there is a different username and
password. Most of the examples placed here are from the Frontdesk
perspective.
*It should be noted that with every transaction done in the Front desk a barcode is
assigned to that record. This is to ensure that the record will follow process-flow
and reduce errors in forwarding and assessing records.

14. GLOSSARY:
14.1 Basic Acronyms
ROD – Registry Of Deeds

CENRO – Community Environment and Natural Resources Office
PLA – Public Land Application
CIM – Cadastral Index Map
LAMS – Land Administration and Management System
BLM – Bureau of Land Management
TTS – Transaction Tracking System
14.2 Titles
a) Active – this is a status of a record that’s stored in the system that shows that
it is still in use and probably updated regularly by the user.
b) Cancelled – a status of a record in the system which is used when a record’s no
longer updated and stored away for good.
c) Partially-cancelled – its difference from the ‘cancelled’ status is that it is
temporarily put on hold and may be activated once again by the user,
depending on the desire of an applicant to obtain ownership of a parcel.
d) Decree Number – this is the authorized numeric sequence given to an
applicant who has completed his/her requirements in acquiring land.
e) Patent Number – this is the document that is issued by a government office
conveying special right or privilege to an applicant/individual.
f) Annotation text – a comment or instruction at the end of a particular
appended at the end of a particular article.
14.3 Titles / Many Parcels
a) Paraphernal – This refers to the personal articles, apart from dower, reserved
by law to a married woman.
b) Conjugal – Of relating and typical of marriage. In this case it means that
ownership was acquired through marriage or a mutual contract.
c) Capital – Wealth in the form of money, property or personal articles –
reserved by law, belonging to a man.

d) Co-owner – Means that the parcel was acquired through equal contribution
(financial) from two separate parties, giving them equal right over the land.
e) Unknown – This is a case wherein the applicant probably does not know how
ownership came about and needs further investigation.
f) Heirs – The parcel was acquired through a written contract designating the
applicant as the official owner of a parcel. Usually parents do this to
equally/justly distribute properties among children or surviving relatives.
14.4 Survey Plan
a) Land description -- These are technical representations of a piece of

land/parcel on a map. Topographic descriptions are needed for quick
reference by surveyors and LAMS users in order to process applications for
land ownership. Having this particular document will establish the existence
of a parcel.
14.5 Names Entry
a) Single – This refers to civil status wherein an individual is not married.

b) Married – Civil status where two people are bound by a contract and
everything they own is conjugal unless otherwise stated.
c) Separated – This is a civil status of a person who is physically apart from his
or her spouse. This status is usually accompanied by a lawful document
indicating the current situation plus other stipulations.
d) Widow – Civil status wherein a husband dies and is survived by spouse.
e) Widower – Civil statues where a wife dies and is survived by spouse.
14.6 Application
a) Individual – Refers to a single person.

b) Heirs – Refers to more than one person, holding a written will as formal
owners of a parcel. Claimant can be more than one person.
c) Company – Refers to three or more people sharing ownership of a parcel.
d) Conjugal – Ownership of a parcel was acquired through marriage.

14.7 Parcel Masterlist
a) Latitude – Refers to position in geographic co-ordinates

b) Longitude – Refers to position in geographic co-ordinates
c) Claimant – a person applying for a parcel
d) Surveyor – an official assigned to examine and verify the existence of a parcel.
e) Spatial – in layman’s terms it simply means having the character of space. In
software development and IT terms it is a software used to model or map
coordinates of something that occupies space.
14.8 Transactions
a) Free Patent – a right granted to an individual or group (such as a corporation)

which permits the grantee the ability to prevent others from making, using, or
selling the invention described in the patent. A patent can be sold, or the
grantee may give others permission to use the invention (generally in
exchange for royalty payments).
b) Homestead – a type of public land application. The dwelling house and its
adjoining land where a family resides. Technically, and pursuant to the
modern homestead exemption laws, an artificial estate in land, created to
protect the possession and enjoyment of the owner against the claims of
creditors by preventing the sale of the property for payment of the owner's
debts so long as the land is occupied as a home.
c) Foreshore Lease – This is an applicant’s claim to a parcel that refers to a strip
or a region that is utilized or occupied located nearby the shoreline.
14.9 The Transaction Tracking System
The Transaction Tracking System is a module in LAMS that deals mainly with the
organized and efficient process-flow of information in the system.
1) Entry Clerk - This is a person that’s part of the process-flow. An entry clerk is the
one manning the frontdesk where the initial information will be encoded, making the
foundation of a record/application.
2) Cashier - A person in charge of receiving cash payments when applying for a title.
3) Barcode - Series of vertical bars of varying widths, in which each of the digits zero
through nine are represented by a different pattern of bars that can be read by a laser
scanner. The bars are commonly found on consumer products and are used
especially for inventory control.

4) Annotation – A critical explanation or commentary that one makes over an

existing situation or object. In this case, annotation is left in the hands of those
assessing the land and application of a parcel.
5) Adverse Claim Transaction - Unrestricted access without payment, permission or
any adverse claim. An example of this is squatting.

14.10 The Electronic Mouse
The electronic mouse is the navigating device that is attached to your computer. It
oddly resembles a real mouse because of its shape. When using LAMS you have a
choice whether you want to use an electronic mouse or just the keyboard. The
system is capable of catering to both. To further explain what a mouse is, here is an
illustration:
Figure 1. An Electronic Mouse
The area shaded in gray is the mouse’s command-capable section. When you are
asked to “right-click” on something – all you must do is use your fingers and lightly
press on the side with the gray circle. To approve a command – the side to click is
the one with the red circle.
* When using sensitive equipment like the electronic mouse and a keyboard it is
advisable that we not hit the keys, rather we should lightly tap on them. As for the
mouse, lightly clicking will do the trick. If we do this we are more or less prolonging
their lifespan and can use them for a good number of years.

14.11 The Function Keys [F1 – F12]
In the LAMS Desktop discussion the Function Keys were mentioned. These are
actually part of the keyboard assigned special capabilities when used in LAMS.
Lightly tapping one of the available function keys will enable a LAMS user to
navigate or perform tasks in the system without hassle. In a traditional computer
keyboard the Function Keys are the keys located at the topmost row. They are aptly
labelled as F1 to F12.
Figure 2. The Function Keys.

14.12 The Alt Key
The Alt Key is part of a keyboard usually located beside the space bar. When used in
LAMS – lightly pressing on an Alt key means that you want to go back to the main
menu without using the electronic mouse.
Figure 3. The Alt Key.

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Land Administration and Management System (LAMS)

LAND ADMINISTRATION &

LAND EQUITY INTERNATIONAL PTY LTD

Land Equity International LAMP2 Page 1

7. FORMS: THE SECURITY MODULE................................................................83

Land Equity International LAMP2 Page 2

This publication pertains to LAMS (Land Administration and Management System)

No part of this publication may be reproduced, transmitted, transcribed, stored in a

1.2 Land Administration and Management Systems Overview

 Inconsistent and outdated land-related laws

On land tenure security and land registration, more issues include

- Inefficient land records management systems

1.3 Objective of LAMS:

- Enhance land record integrity within and between land agencies

1.4 Functions of LAMS:

- Computerize land records

1.5 LAMS Phases

Right now, it is being tested in Leyte.

Land Equity International LAMP2 Page 4

NO CORE DATA SETS SYSTEM CUSTODIAN REMARKS

1 Land Titles LAMS ROD Important information

2 Approved Surveys LAMS DENR Key information is

3 Transactions in Progress LAMS OSS, DENR, ROD Continual update of all

4 Public Land Applications LAMS DENR Status of processing of

Future plans for LAMS include the following:

- Document imaging of DENR Regional office maps, plans and papers

Phase 1 – Building the LAMS Database

Land Equity International LAMP2 Page 5

Phase 2 – Database Synchronization

Phase 3 – Transaction Tracking System

Land Equity International LAMP2 Page 6

The Four Basic Components of LAMS

2.2 Work in Progress

2.3 Approved Survey

Land Equity International LAMP2 Page 7

patent/title. This data is kept up to date as sub-divisions are approved in the

2.4 Public Land Applications

Land Equity International LAMP2 Page 8

3.1 Starting LAMS

You start LAMS by double-clicking the mouse or by pressing enter after

Figure 1. The LAMS icon

Figure 2. Shortcut menu

Land Equity International LAMP2 Page 9

Figure 3. The LAMS Splash Screen.

Land Equity International LAMP2 Page 10

Land Equity International LAMP2 Page 11

Figure 4. The Log In form

Figure 5. Login form with information

Land Equity International LAMP2 Page 12

3.4 The User Profile Form

Figure 6. The User Profile Form

Land Equity International LAMP2 Page 13

3.5 The LAMS Desktop

Figure 7. The LAMS Desktop

Figure 7A. The buttons blow the Main Function Keys.

Land Equity International LAMP2 Page 14

Figure 8. The Application Menu

Figure 9. The System Functions

Land Equity International LAMP2 Page 15

Figure 10. The user maintenance buttons

Figure 11. The drop down menu for customization button.

Land Equity International LAMP2 Page 16

Figure 12. The desktop calendar

3.6 Desktop Customization