Enquiry No

: MM/106/15527
Enquiry Date
: 04.11.2016
Enquiry Due Date/Time:06.12.2016 / 14:00:00
Bid Opening Date/Time:06.12.2016 / 14:30:00

Bidder(s) Concerned

Dear Sir,
Please submit your quotation in a sealed envelope SUPERSCRIBING our Enquiry No. and Due Date and addressed to, CENTRAL BID
REGISTRATION CELL, PD - ADMINISTRATIVE BUILDING, FACT Ltd., UDYOGAMANDAL P.O., KOCHI - 683 501, KERALA for supply of
the following items subject to the terms and conditions specified herein so as to reach us ON OR BEFORE the Due Date and Time shown
above.

---------------------------------------------------------------------------SL
No.

Material Code
Material Desc

Quantity

Unit

---------------------------------------------------------------------------Common Description of the Items Below

Cast Iron Butterfly Valve.
Type : Wafer Type
Rating : PN 10
Body : Cast Iron to IS 210 Gr FG-220
.

with Hypalon Rubber integrally moulded.

Disc : SG Iron to IS:1865 Gr.SG 400/12

.

fully encapsulated with Hypalon Rubber

Shaft : AISI410 with flow control lever.

100% tight. Shut-off in both flow directions against vacuum
and design pressure.
Manufacturing Std: BS 5155/API 609/ISO 5752.

---------------------------------------------------------------------------1

220550150
SIZE : 150mm
COCHIN DIVISION
Total:

30.000

Number

30 ,(CENVAT-No;VAT-No) To be delivered to COCHIN DIVISION

30.00

---------------------------------------------------------------------------OFFER SHALL BE STRICTLY AS PER SL. NOS AND UNITS AS GIVEN ABOVE. IF ANY OF THE ITEMS IS NOT OFFERED,PLEASE
INDICATE 'REGRET' AGAINST THE RESPECTIVE SL.NOS.

Enquiry NO(MM/106/15527)

Page:2 of 3

----------------------------------------------------------------------------1 ) PLEASE CONFIRM THE FOLLOWING IN THE OFFER:

1. Items shall be guaranteed against poor workmanship, design and material for a period of 12 months from the date of usage or 18 months
from the date of despatch, whichever is earlier.
2. Test Certificate for chemical composition, physical properties, hydraulic tests etc., in original/attested true copy shall be furnished along
with the supply.
PAYMENT TERMS: 100% within 30 days of receipt and acceptance of the materials at Stores.
Payment will be made through RTGS. Please furnish the following data CERTIFIED YOUR BANK ALONG WITH ORIGINAL CANCELLED
CHEQUE, if not already done:
(1) Bank Account No.: SB/CC/CA
(2) Name of the Bank
(3) Name & Address of the Bank
(4) IFSC No.
LIQUIDATED DAMAGE: - In case delivery is delayed beyond the date of delivery stipulated in the Order, LD @ 0.5% of the order value of
items not delivered for every week or part thereof delay, limited to a maximum of 7.5% of the total order value.
MICRO, SMALL OR MEDIUM ENTERPRISES: - In case the bidder is registered as Micro, Small or Medium Enterprise under the 'Micro,
Small and Medium Enterprises Development (MSMED) Act 2006', please indicate the relevant category in the offer and also specify
whether the firm is owned by SC/ST Entrepreneurs, along with valid documentary evidence
FRAUD PREVENTION POLICY: - Bidders shall comply with Fraud Prevention Policy of FACT 2012 (FPPF 2012). The said Policy is
available in FACT Website www.fact.co.in.
Fill up and enclose the 'CHECK-LIST FOR COMMERCIAL TERMS' along with the Quotation.
Encl:
1. Standard Terms and Conditions of Purchase
2. Instructions to Bidders
3. Check-List for Commercial Terms

----------------------------------------------------------------------------for The Fertilisers and Chemicals Travancore Ltd

Manager(Purchase)

Enquiry NO(MM/106/15527)

Page:3 of 3

MSME Clause:As per the directive of Ministry of Micro, Small and Medium Enterprises(MSME), GOI, issued vide Order dated 23.3.2012, MSE unit
registered with District Industries Centres for Khadi and Village Industries Commission or Khadi & Village Industries Board or Coir
Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry
of Micro, Small and Medium Enterprises, participating in tenders and quoting price within the band of L1+15% (within 115% of the
lowest evaluated price) shall be allowed to supply a portion of the requirement, up to 20% of the total tendered value by bringing
down their prices (matching) to the L1 price in a situation where the L1price is from someone other than a MSE. In case of more
than one such eligible MSE, the supply will be shared equally.
Special provisions for MSEs owned by Scheduled Castes and Scheduled Tribes - out of 20% target of annual procurement from
MSEs, a sub-target of 20% (i.e.,4% out of 20%) shall be earmarked for procurement from MSEs owned by the Scheduled Caste or
the Scheduled Tribe entrepreneurs. Provided that, in event of failure ofsuch MSEs to participate in tender process or meet tender
tender requirements and L1 price, 4% sub-target for procurement earmarked for MSEs owned by Scheduled Caste or Scheduled
Tribe entrepreneurs shall be met from other MSEs.
MSEs shall be provided with tender documents free of cost and exempted from payment of Earnest Money Deposit.
The above provisions are as per the Acts/rules enacted by GOI as at present. Should there be any change in the policies / rules / acts
pertaining to MSEs effected by GOI, such provisions as applicable from time to time shall be applicable to this tender/enquiry.
Note:1. In case, you are unable to submit your Quotation for this enquiry, reasons may be intimated to us.
2. C-form/SRO form will be given, if applicable.
3. Responsibility for reaching the quotation before due date & time rests solely with the bidder.
4. Transit Insurance will be arranged by us. Please quote accordingly.
5. Quotation submitted without our checklist (duly filled and signed) are liable to be rejected.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Please Note:- Our TIN number in place of KGST number is 32070443185.
Kindly specify your PAN clearly in your offer.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------THIS IS NOT AN ORDER. QUOTATIONS TO BE SUBMITTED AS PER INSTRUCTIONS GIVEN OVERLEAF.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------10012536,4053

INSTRUCTIONS TO BIDDERS
1. DEFINITIONS:1.1

The following terms used herein and the attached tender documents shall have the following
meanings against each of these.

1.1.1

FACT/COMPANY/PURCHASER: shall mean The Fertilisers And Chemicals Travancore Ltd.,

(hereinafter called or referred to as FACT), a Company registered under Indian Companies Act
with Registered Office at Eloor, Udyogamandal, Kerala State, India.

1.1.2

SELLER/SUPPLIER / BIDDER / VENDOR/ CONTRACTOR / MANUFACTURER: shall

mean the person or organisation responding to FACT's request for bid.

2.

SUBMISSION OF BID:

2.1

Bids shall be sent in single part or in two parts as specified in the enquiry.

2.1.1. Single Part Bidding

2.1.2

Bids shall be submitted in single part as per the instructions given in the enquiry format.

2.2.

Two Part Bidding

2.2.1

Bids shall be submitted in two parts as follows:

2.2.1.1

PART - A

2.2.1.2 A sealed cover superscribed "Technical and Commercial Part - A" with Enquiry No. and the due
date shall contain the technical/commercial details WITHOUT ANY MENTION OF THE
PRICE, in duplicate together with an UNPRICED copy of the Price Bid.
2.2.2.1

PART - B

2.2.2.2 A sealed cover superscribed "Price Part-B" with Enquiry No. and the due date shall contain the
unit and total price for each item in seriatim in duplicate.
2.2.3

Part - A and Part - B with the appropriate markings, as above shall be enclosed in an outer cover
superscribed with enquiry reference No. and due date. The bid shall be addressed to the
Administrative Officer, Central Bid Registration Cell,PD Administrative Building,FACT,
Udyogamandal P.O., Kochi, Pin:683501, Kerala State, India.

2.3

Bids shall be typewritten or printed in English language.

2.4

Bids not received in accordance with the above instructions are liable to be rejected

3. 0

BID OPENING:

3.1

All Bids received before the due date and time and in conformity with the enquiry instructions
shall be opened at the office of the Manager(Purchase) at 2.30 p.m. on the due date in the

presence of bidders or their authorised representatives.

4.0 PRICING:
4.1

Bidders shall quote both unit and total prices in figures as well as in words strictly in the order of
serial numbers and units as per Enquiry. The prices so quoted shall be on FOR Destination basis,
all inclusive and no claim for extra payments shall be entertained. The rates of all applicable
taxes/duties shall be clearly indicated. The Price Basis shall be indicated and the break-up of all
expenses shall be furnished to facilitate evaluation.

4.2

Overseas vendors shall note the following while quoting:

i)
ii)
iii)
iv)
v)

Rates for both FOB/FAS and CFR Cochin (India) shall be indicated.
Payment Terms and Banker's address shall be mentioned.
Country of origin and location of works shall be mentioned.
Shipping Point(s) / Port of shipment to be mentioned.
Shipping Terms referred to shall be governed by the definitions of latest INCOTERMS. Seller is
responsible for obtaining all shipping clearance to the port of shipment. For consignments by
sea, shipping arrangement shall be made by the Ministry of Transport, Government of India,
Dept. of Surface Transport (Chartering Wing, New Delhi), through their respective forwarding
agents/nominees. For FOB/FAS consignments by air, our nominated air consolidator shall arrange
for movement from the gateway airport. Quoted price shall include all charges till the gateway
airport.
Seller shall be responsible for all taxes, duties and levies chargeable to the export of goods in the
country of origin and/or upto Port of Shipment/Gateway Airport. All taxes and duties in India
shall be borne by FACT, excluding those for free replacements due to short shipment/guarantee
failure etc.
Agency Commission, if any, shall be clearly indicated in the offer, with full address of the Indian
Agent. The rate of commission, included or payable extra (to be clearly indicated) in the base /
FCA / FOB price shall be clearly mentioned. Agency Commission shall be paid in Indian
Rupees. Agency Commission to be shown separately in the Invoice also.

vi)

vii)

4.3

The approximate weight of the offered items shall be indicated in the bid.

4.4

The prices shall be firm without any escalation on any account till the order is completely
executed.

4.5

Please quote rates in figures as well as in words. In case the rate in figures and words differ, the
lowest rate shall be taken. Any correction in the bids shall be countersigned.

4.6

Delivery time shall be specifically stated. Vague statements such as 'immediately' are not
acceptable. Should any such statement be made, it shall be assumed that delivery shall be effected
within a clear 10 days of receipt of the Order. Bids with statements such as 'subject to prior sale'
are liable to be rejected.

4.7

The unit rates quoted in the bid shall form the basis of compensation, if the scope of work is
altered within mutually acceptable limits.

4.8

Transit Insurance shall be arranged by Purchaser and shall be excluded from the bidder's prices.

4.9

Bidders are required to state in their bid the names of the proposed manufacturers of every item

5.0

of equipment which is not of their own manufacture.

COMPLIANCE STATEMENT.

5.1

The bid shall contain as an integral part of the same the following statement:

"WE HAVE READ, UNDERSTOOD AND ACCEPTED, THE TERMS AND CONDITIONS AS PER
INSTRUCTIONS TO BIDDERS, STANDARD TERMS AND CONDITIONS OF PURCHASE AND
TECHNICAL SPECIFICATIONS ATTACHED WITH YOUR ABOVE ENQUIRY".
6.0

CONFORMITY / DEVIATIONS:

6.1

Bids must conform in all respects with the applicable specifications, drawings, data sheets, and
the terms and conditions of this enquiry. Bidders must certify in the form of Compliance
Statement that his bid complies with all enquiry documents and technical specifications.

6.2

Bidders may offer alternative proposal (viz. his standard design), but in doing so, he must state all
deviations and/or exceptions to the enquiry specification and the reasons thereof.

6.3

Normally no deviations are accepted by FACT. If at all the bidder requires any deviations,
the same shall be listed out specifically and enclosed with the enquiry. Except for such deviations
specifically listed out in the bid, all other terms and conditions in the enquiry form, drawings and
Annexures shall be deemed to have been accepted by the bidder. BIDDERS` PRINTED TERMS
AND CONDITIONS ATTACHED TO THE BIDS SHALL NOT BE CONSIDERED.

6.4

If bids with deviations from enquiry terms are accepted by FACT, the price of such offers shall be
suitably loaded for evaluation and comparison of prices.

7.

VALIDITY:
The bids shall be valid for a minimum of ninety (90) days from the date of opening and shall hold
good for any reduced quantity without notice.

8.

ACCOMPANIMENTS:
Detailed drawings, technical specifications, data sheets, catalogues/ technical brochures etc.
referred to in the bids shall be listed therein and enclosed in duplicate with the bid.

9.0

TERMS OF PAYMENT:

9.1

The preferred payment term is 100% within 30 days of receipt and acceptance of materials at
FACT site. In case this is not acceptable, bidders are requested to agree the following payment
terms. However, suitable loading shall be done on the prices as mentioned in 6.4 above, for the
following payment terms also:

9.1.1 Indian Vendors:

9.1.1.1 90% against despatch documents through bank;
10% after receipt and acceptance and against submission of Performance Bank Guarantee(if so
stipulated in the Order) for 10% of the order value valid for the guarantee period.

9.1.2

Overseas Vendors:

9.1.2.1 90% cash against Despatch Documents through Bank or 90% against shipping documents through
irrevocable Letter of Credit with a Nationalised/Scheduled Bank in India. Balance 10% after
receipt and acceptance of the items and against a Bank Guarantee for 10% of the order value
towards performance guarantee(if so stipulated in the Order) as per the Proforma attached, valid
for the entire guarantee period for performace of the items supplied. Bank charges including L/C
opening /operation charges in India shall be borne by the Purchaser and all bank charges outside
India including L/C confirmation charges if required shall be borne by the seller. In the event of
any extension of L/C validity, all Bank Charges for the same shall be borne by the seller if the
extension of L/C is necessitated due to reasons not attributable to FACT.
9.2

FACT is unable to accept unsecured advances in any case. Advance payments shall be made only
against Bank Guarantee for equal amounts on any
Nationalised / Scheduled Bank as per our
Proforma. Progressive payments are also treated as advances against Bank Guarantee for like
amounts. It shall please be noted that as per the directives from Goverment, all advance payments
shall be interest bearing based on the prevailing Bank interest rates and SHALL NOT BE
INTEREST FREE.

10.

Enquiry documents are not transferrable. Any vendor to whom enquiry is addressed and who
intends to quote through an agent / subsidiary / associate office shall furnish letter authorising
such agent / subsidiary / associate office.

11.

Timely receipt of the bid at the specified address shall be the sole responsibility of the bidder.
Bids received after the due time are liable to be rejected.

12.

Vendors unable to quote for any reason shall please respond acknowledging receipt of this enquiry
and the reason for not quoting. Please note that vendors not giving any response to the enquiry are
liable to be excluded for future enquiries.

13.

FACT reserves the right to extend the due date for submissin of bids, without assigning any reason.

14.

Central Public Enterprises shall be eligible for purchase preference as per Government of India
policy in vogue.

15. PURCHASER'S RIGHT:

FACT reserves the right to reject any bid partly/fully without explanation and to split and award the
order to one or more bidders at the discretion of the Company.
16. CORRESPONDENCE:
All correspondence relating to this enquiry shall be made in English in duplicate to the Manager
Purchase-ESS ,Materials Department, PD Administrative Building, FACT Limited, Udyogamandal,
Cochin-683501.
................................

CHECK LIST FOR COMMERCIAL TERMS

[Please return this format duly filled along with the offer]
Sl.
No.

Terms

Bidder Confirmation

VALIDITY OF OFFER
(Offer should be valid for 3 months from the due date)
PRICE whether firm
(Quoted price should be firm till completion of supplies)
If not, give price variation formula
PRICE BASIS - whether rates offered are on F.O.R. FACT STORES,
UDYOGAMANDAL/AMBALAMEDU/PALLURUTHY
If not, please specify

P & F % (if applicable)

CENVAT: - Items with CENVAT-Yes are eligible for CENVAT Credit.

Confirm that CENVAT Invoice for availing CENVAT Credit will be furnished

Items with Vat=Yes are eligible for KVAT Credit. Confirm that Form 21-J
for availing KVAT benefit will be furnished

CST % - if applicable (confirm 2% against C Form)

Extra charges, if any

EXCISE DUTY %

KVAT %

9
10

11

Approx. wt. of consignment

TRANSIT INSURANCE
Transit Insurance shall be arranged by us. However, if the same is
included in your offer, please indicate the %
PAYMENT

100% payment within 30 days after receipt and acceptance of items at
our Stores

If not acceptable, please accept 90% against despatch documents
through Bank and balance 10% after receipt and acceptance of
material at our Stores/against furnishing Performance Bank
Guarantee, if applicable
Bank charges to respective accounts

12

13
14

15
16

17

18

CERTIFICATES
(if any that will be furnished. MTC/IBR etc. as specified in the Enquiry)
SECURITY DEPOSIT
(Applicable @5% of order value for Orders above Rupees 5 lakhs)
GUARANTEE/WARRANTEE
Confirm the Guarantee/Warrantee period sought in the Enquiry/Standard
Terms & Conditions
PERFORMANCE BANK GUARANTEE
Confirm submission of Performance Bank Guarantee
(if specified in the Enquiry)
DELIVERY PERIOD
(Indicate the Delivery Period in Days/Weeks/Months)
DELAY IN DELIVERY (for Orders above Rs. 25,000/-)
In case delivery is delayed beyond the date of delivery stipulated in the
Order, Liquidated Damage @ 0.5% of the order value of items not
delivered for every week or part thereof delay, limited to a maximum of
7.5% of the total order value
JURISDICTION
Any legal proceedings relating to the Order shall b e limited to courts of
law under the jurisdiction of the Kerala High Court at Ernakulam

We certify that we have read, understood and accepted all the terms and conditions of Enquiry No. ...
dt. .,attached except for deviations, if any, indicated above. Clauses against blank space is left
shall be taken as not applicable or as a deviation to the clause as the case may be

Date:
Name, Seal, Signature of Bidder

NOTE: Please note that offers with deviations from our Enquiry terms (viz. P & F, Freight, Payment) shall be
suitably loaded for price evaluation