2017

COMPETITION
JUNIOR DIVISION & COLLEGIATE DIVISION

IMPORTANT DATES



November 1, 2016 Online submission opens

Saturday, March 25, 2017 Live semi-final & final rounds at Concordia University, Austin, TX

COMPETITION LOCATION

Concordia University-Austin
11400 Concordia University Dr., Austin, TX 78726

ELIGIBILITY REQUIREMENTS & REGULATIONS

February 1, 2017 Submission deadline for all application materials

Week of February 20, 2017 Applicants notified of pre-screening audition results
Friday, March 24, 2017 Check-in for semi-finalists at Concordia University, Austin, TX

Please read the Coltman Chamber Music Competition eligibility requirements and regulations prior to completing the online
application. Ensembles will immediately be disqualified if all requirements are not met.

The competition is open to instrumental only ensembles that consist of 3-6 musicians.
Eligibility is open to students and musicians living and/or studying in the United States.
Ensembles may only use one piano for the competition.
Ensembles will not be allowed practice time in the competition rooms; however, there will be pianos in each warm-up
room on March 24-25.
Maximum of 5-minute total set up/tear down time per ensemble in competition rooms.
Ensembles must have a coach or sponsor. No member of the ensemble may function as a coach/sponsor.
Individuals may enter/compete in one or two ensembles in any round, including the pre-screening round.
No changes in personnel or repertoire will be allowed once application materials are received by competition staff.
A member of a previous prize-winning ensemble may compete only if the majority (or half, if a quartet or sextet) of the
ensemble consists of new personnel.
Division and age regulations:
o Junior Division ensemble must be an average age of 18 or under on 3/24/17.
o Collegiate Division ensemble must be an average age of 18 to 30 on 3/24/17.
In compliance with IRS requirements, each member of a winning ensemble (or guardian if under 18) must provide a valid
U.S. Social Security number or U.S. Tax ID on Saturday, March 25, 2017. Failure to do so will disqualify the ensemble and
cash prizes will not be awarded.

Failure to complete all information on the application form will result in disqualification.
Competition staff will communicate with your ensembles coach/sponsor and primary ensemble contact via e-mail. Share
all competition information with all ensemble members.
Submission of application materials indicates the ensembles full intention and financial capability of competing in the
Coltman Chamber Music Competition.
Check-in for all ensembles will be Friday, March 24, 2017 between the hours of 5:30-8:00pm at Concordia University.
o Practice rooms will be available on a first come, first served basis.
o Practice rooms will NOT be available before 5:30pm.
Ensembles invited to the semi-final round will be notified the week of February 20, 2017 via e-mail.
Junior Division ensemble members under 18 are required to be supervised by an adult, if chosen for live semi-final & final
rounds.

Any combination of the following instruments will be accepted:
Brass: trumpet, trombone, horn, euphonium, tuba
Harp and Percussion
There is no ramp leading up to the stage in the competition rooms for the Collegiate Division semi-final round and all
final rounds. The only way to get to the stage is by stairs. There is a maximum 5-minute total set up/tear down time
limit in competition rooms.
Piano
Strings: violin, viola, cello, string bass, classical guitar
Winds: flute, oboe, clarinet, bassoon, saxophone


APPLICATION PROCESS








The following items must be submitted in order for the application to be considered complete:

Online application form (one per ensemble)

Non-refundable ensemble entry fee (payment is made online)
o Junior Division - $37 per ensemble member (Trio = $111; Quartet = $148; Quintet = $185; Sextet = $222)
o Collegiate Division - $37 per ensemble member (Trio = $111; Quartet = $148; Quintet = $185; Sextet = $222)
A high quality video
o Good quality is critical for the judging process
o Accepted formats MP4, WMV, MOV, MPEG, MPG, AVI, M4V, FLV, M2V, WEBM
o Division requirements:
Junior Division Upload one file that contains a video recording of the ensembles ONE repertoire
selection.
Collegiate Division Upload one file that contains a video recording of the ensembles ONE repertoire
selection.
A high quality (high resolution) ensemble photo
o Accepted formats JPG, JPEG, PNG, GIF, TIF, TIFF, BMP
An ensemble biography in paragraph form (100 words or less)
PDF score of each repertoire selection - all ensembles should upload TWO scores separately
o Number the first measure of each line of both scores.
o Each score should be clearly labeled with the complete title and composer at the beginning of the piece and/or
movement.
o Only upload scores of the repertoire selections the ensemble would perform for the competition. DO NOT upload
individual parts or scores to pieces/movements the ensemble is not submitting for the competition.
o Make sure each page of the score takes up one full page (if the score is tiny and has multiple pages on one full
page an ensemble member may need to enlarge the score to fit one page onto a full page before uploading).
o Make sure that the scores being uploaded are clearly readable.

Applications will be accepted no later than February 1, 2017 11:00PM CST.
Questions regarding the application process should be directed to competition staff BEFORE submitting an application.
No changes may be made after the entry has been received.

PRE-SCREENING VIDEO AUDITION ROUND










Junior Division
Repertoire requirements
o Ensembles must prepare two contrasting selections by two different composers.
o Acceptable selection options:
1. Two single contrasting movements from two different pieces by two different composers.
2. Two single movement pieces by two different composers.
3. One movement of a piece and a single movement piece by two different composers.
o The two contrasting selections together should have a maximum of 15 minutes total playing time.
o Selections should show off both the technical ability and musical style of the ensemble.
o Ensembles will be required to perform both selections if invited to the live rounds.
Video submission
o Only ONE of the repertoire selections, performed in its entirety, is required for the video submission.
Ensembles may pick which of the two selections to submit. The pre-screening panel will only listen to the one
selection so make sure to choose the most well represented selection for the video submission.
o One ensemble member should announce the pieces full title, composer, and movement (if applicable) for the
piece being video taped before playing.
o Note that ensembles will be required to upload scores for both repertoire selections, not just the one for the
video submission.
o Ensembles will be required to perform both submitted repertoire selections if invited to the live rounds.
o Video must show all ensemble members at all times.
o Picture must remain stationary (no panning, fade-in/fade-out or close-up techniques).
o Ensemble should fill the screen as much as possible.

Collegiate Division
Repertoire requirements
o Ensembles must prepare two contrasting selections by two different composers.
o Acceptable selection options:

1. Two single contrasting movements from two different pieces by two different composers.
2. Two single movement pieces by two different composers.
3. One movement of a piece and a single movement piece by two different composers.
o The two contrasting selections together should have a maximum of 25 minutes total playing time.
o Selections should show off both the technical ability and musical style of the ensemble.
o Ensembles will be required to perform both selections if invited to the live rounds.
Video submission
o Only ONE of the repertoire selections, performed in its entirety, is required for the video submission.
Ensembles may pick which of the two selections to submit. The pre-screening panel will only listen to the one
selection so make sure to choose the most well represented selection for the video submission.
o One ensemble member should announce the pieces full title, composer, and movement (if applicable) before
each piece being video taped before playing.
o Note that ensembles will be required to upload scores for both repertoire selections, not just the one for the
video submission.
o Ensembles will be required to perform both submitted repertoire selections if invited to the live rounds.
o Video must show all ensemble members at all times.
o Picture must remain stationary (no panning, fade-in/fade-out or close-up techniques).
o Ensemble should fill the screen as much as possible.

CHECK-IN & LIVE AUDITIONS

Friday, March 24, 2017 Ensemble check-in between the hours of 5:30-8:00pm at Concordia University

Saturday, March 25, 2017 Semi-final and final rounds will take place at Concordia University

SEMI-FINAL ROUND:

The live semi-final rounds for both the Junior and Collegiate Divisions will begin at 10:00am (subject to change).
Up to 15 ensembles (per division) may be invited to perform in the semi-final round.
What ensembles should perform for the semi-final round for both the Junior and Collegiate Divisions:
o Ensembles will perform approximately 5 minutes of BOTH submitted repertoire selections (total of 10 minutes).
o Ensembles will start at the beginning of each piece and should know the 5-minute mark of where to stop. Judges
will stop the ensemble as needed.
Semi-final judges will choose 3-5 ensembles from each division to move into the final round.
Concert attire should be worn for this event.
Semi-final round is open to the public.
Photography is not allowed in the competition spaces. Video is allowed in the back of the hall only.

FINAL ROUND:

Live final round schedule (subject to change)

o Junior Division final round begins at 3:00pm.
o Collegiate Division final round begins at 4:30pm.
What ensembles should perform for the final round for both the Junior and Collegiate Divisions:
o Ensembles will perform both submitted repertoire selections in their entirety.
Concert attire should be worn for this event.
Final rounds are open to the public.
Photography is not allowed in the competition spaces. Video is allowed in the back of the hall only.
KMFA Classical Radio will do a live recording of all finalists in both divisions.

AWARDS CEREMONY AND RECEPTION:

Winners for each division will be announced at 7:00pm (subject to change) on Saturday, March 25. All ensembles that
compete in the final round are required to attend.
A reception provided by the Austin Chamber Music Center will take place after the awards ceremony.

COMPETITION PRIZES

Collegiate Division
1st Place Ensemble
$2000 ensemble cash prize
Performance during ACMC Summer Festival or Season Concert
Featured in a KMFA, Classical 89.5 radio broadcast
2nd Place Ensemble

 $1000 ensemble cash prize

Junior Division
1st Place Ensemble
$1000 ensemble cash prize
Performance during ACMC Summer Festival or Season Concert
Featured in a KMFA, Classical 89.5 radio broadcast
Full scholarship to ACMC 2017 Summer Workshop in July
2nd Place Ensemble
$500 ensemble cash prize
Partial scholarship to ACMC 2017 Summer Workshop in July

Competition Contact
Jeni Gossard, Competition Coordinator
coltman@austinchambermusic.org (email preferred)
(512) 454-7562

Presented by the Austin Chamber Music Center
www.AustinChamberMusic.org

Competition Sponsors