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TCADA CONTRACT NUMBER 517.

0-28
Page 1 of L6 Pages

TEXAS COMMISSION ON ALCOHOL AND DRUG ABUSE

Texas Elementary & Secondary School Survey

and between the stste agenoies shorvn'below as contracting


THIS CONTRACT AND AGREEMENT is entered into by
provisions ofthe "Interagency cooperation Act",
parties, pursuantto thu lranted and in complianoe with.the
"utrt*ity
Govemment Code, ChaPter 771.

Section I. CONTRACTING PARTIES:


on Alcohol and Drug Abusg hereinafter referredto as "TCADA"-
The parties to this corfract arethe Texas commission
f"*"r Engineering Experimenrt Station, hereinafter referred to as "TEES"'
""J
Section 2. CONTRACT PERIOD:
parties, or September 7 1999, whichever is later, and ond upott
This contrast will begin upon signafure hereon of both '
compl*ion of the work ,p""ii d herein, butao lateithan Aueust 31. 2000. There is no implied or other oommitment
", period as stated'
fiom TCADA for a contrai for these services beyond the'contract

Section 3. STATEMENT OFWORK:

TEES, underthe direction of the TCADA project manager, shall


provide services as described in Atachment A statement
for all purposes'
ofwork, attached hereto and made a part ofthis oonkact

SECtiON 4. BASIS FOR REIMBURSEMENTAND MEfiIOD OF PAYMENT:

TEES shall ensure that all cosls incurred for the performance
of this contract and repoted to TCADA are included in
contracl'
Attachment B, Budget, q'hich is hereby made a part of this
intervals are mutually agreed upon in
payment will be processed in arrears at the end of each montr, unless altemate
shall request payments on a regular and consistent basis once
writing by TCADA and coNTRAcroR. coNTRAcroR for
the contract has been executed in order to naintain
the agreement witll TcAtA, Billings are to be adequately detaiied
follows:
TCADA to determine t}le validity of same, and be addressed as

ATTN: ACCOLINTING SECTION


iexes coMMlssioN oN ALcoHoL AND DRuc ABUSE
PO BOX 80529
AUSTTN TX 78708-0529

EXHIBIT
o
o
TCADA CONTRACT NWBER 51-7-O-2S
Page 2 of 16 Pages

Section5' MAXIIIfIIMCON]RACTAMOUNT:
Two Hundred Ninecy'Three Thousaud Four Hundred rweat5-lt{iee
p6
Tbe tstal amou't of the contract shall not exceed:
No/ 100 .Dollars ($293,429.00)'

Section6.GilNERAf.?RO\TSIONSANlASSUR'AI{CES:
rvriting siped by bofh of the parties or theii duly
6,I Amendments - This contract can be arnendod only by a
authorized agents,

6'2 Subcontraqting - A&M university ('?PRI') shall work cooperativelyn


6.2.1 TEES and the Pubfic Policy Researcir Inrstitute of rexas
and-management-firnctions, and PPRI
perfonning this contract, oiidt ftrBS performingthe adFinistrative
It underslood and agleed, however, that Texas Engineering
performing the scientific/tecturical finctions. is
legal responsibilitvfor all ofthe contractual obligations of TBBS
bxperiment Sution ultimately bears the oniire
contained herein.
TCA-DA, and except asto Texas A&M Universi$',
6.2,2 The oontract shall bd deemed porsonal betneen TEES and
sublel or transfer its interest in fte contracl wifhout the writiere consest of the
neither party shail contracq assign,
parnt"rr, ro"""rtors, administratom, executors, and legal representatives of such
o,tber. Each parfir !io6, its"E its
Any parg oittre ,ewices perfonned for TEES by subcontracltor during the coutract perioc
party to this'coniract. "n]'
shall be pursuant to a writben corttract'
not consLitute adoption, ratiication, or acceptanoe
6,2.3 TCADA's approval of subcontraotors under this provision does
of TEES's or subcontractor's perfornrance undorthe contract.
TCADA maintains the right to insist upon TEES's
under this provision, TCADA does not
full compliance wiih tbe tenns ofthe contradr-, and bythe aot of.approval
waive au5, rigirt oiactiou whictr may exist or which ma)' subsequently
accrue to TCADA under the oontract. If
insolvent or othenx'ise incapaoitated,
during ttre term oe *V any gutlnntractor becomes "LTIT: 9u
"*tr"a,
or is discharged bv TEES, TEES shall provide wriEen notification of sucir ocourrence to TCADA's
"ontrlst,
Goods Procuremen'u sestiori'
for any performance or partial performance of an
6.2,4 TEES shall ensurethat its subcontractrors, if any, do nsi contract
acuivity o, ,u*i"u pro"ided orto be provided thiough the contract $&ich (a) has been paid to the subcotr'ractor or is
than 'IEES or @) has been reimbursed to the
subjeot to paym*ito t]," subcontractor by any source orther
to reimbursemont to ttre subcontrador by any source other than TEES.
subcontractor or is subjecr

TCADA, by grrriog writts: to TEES at lea$u thirtl' (30) calendar days prigl to the proposed
ncvtice
6.3 Termination -
drt shallfr"'i"Au';gUtroterminatethis contractwitloutpenattSi andprohibit.TEES ftom
"ft ""l"etion, obligations
il;.d;Jdtt""ai unaer tue contmct. whenever it d*ermines such termination is'in the best interests
shall pay TEES fry work performed and
of TCADA and the State of Texas, In &e event oftermination TCADA
termination in accordance with this sgroemen't'
;;;;Jbd"oormit*ents incurred prior to the date of
budgetedfirnds forthis projectprovided;
6.4 TcADA's Fundine obligation -- TCADA representsthatithas adequate
iffiodand'g'u.dthutTCADA'sfiu:dingbbligationforthiscontractiscontinge'nt
under the contrast. If resources are not
;il" ,h; ,;.rpt of adequate State and Federal f:nds to meet its liabilities
reduce or terminate the contract b}' giving TEES
alailable to make paynents under the contract, TCADA shall
writsn notice witiiin a reasonabletime after sucir fact has been determined.

6.5 Ownership Of Work


produd And Documents -- TEES agrees and accepts that duringthis contract, and upon
complerion or upon t"*l*rtioo of this contract, any and
all documents, worll product, original compuLer programs
(the term computer progmm includes executable computer
pro-glaTs and supporting daia in any form)' writings'
and sther materials prepared by
,"*J r"""tai"gr, piaoiiui reproduction, drawings, other graphical representation
to and becomethe property of rCADA' All sketches,
TEES or fumished to reis 6y TCADA shall be detivered
shall be made
pi,ofogirpl,r, nmr, not Uooksi manuals, calcuiations, and other data prepared uuder this contract
their further use. All property rights, inciuding publication
available to TCADA ,rvirhout restriction'or limitstionlof
including machine-readable media, produced in
riglrts, in the urterin: clraft and final programs and docuntentation,
TCADA CONTRACT NIJ}{BER 5L7-O-28
Page 3 of 15 Pages

connection with the work provided for under the contract belongs to the State of Texas. The TEES shall not
publish or so[ any ofthe results oftle work. All work performed on this contraot, eifher completed or partially
tornpleted, shall be the sole property ofthe State of Texas and TEES shall assert no right in la1' or equrty to such
products. TEES shall noi use any work provided in fu performance with third parties without the prior wdfien
consent of TCADA.

6.6 Retention And Custodial Reguirements For Records .-


6,6,L R"t*tion .- Finanoial records, supporting documonts, statistical records, and all dlror rocords pertinent to the
contract shali be retained for a period of tfuee years, with the foilowing qualification: If any litigation, clair4 or
. audit is slartod before the erpiration ofthe 3-year period, the records shall be rstained until all litigation, claims, or
audit findings involving the records have been resolved. The relention poriod strarts from the date oftle submission
ofthe final e4penditure reporl orfromthe date of TCADA'S fiaal payment underthg oontract, frhichever is latpr.
6.6.2 Inspection -- 'ifgS shal1 upon requeslrnake all recoids, bools, papers, docunents, or recordiqgs available for
inspection, audit, or reproduction during normal business hours to the Comptroller General ofthe United States,
Texas State Auditor, and any authorized representative of TCADA

6.7 TEES cerCifies to the best of its lnowledge and belief, that it and its principals:
1) Are not presently debarod, suspende'd, proposed for debarmmt declared ineligible or voluntary excluded
from covered transactions by any federal dqar&neat or agmcy;
2) Ilave not rrithin a tlree-year period preceding this proposal been convictBd of or had'a oivil judgme#
rendered aginstthem for commission of fraud or a criminal offense in connectim with obtaining,
attempting to obtain, or performing a federal, state or local public transaciion or contract rmder a public
transaction; violation of federal or state arfitrust statutes or cornmission of embezzlernent" theft, forgery,
bribery, falsification or desiruction of records, making ftlse slalements, or receiving stolen propertg
3) Are not presewtly indictod for otherwise criminally or oivilly charged by a federal, state, or local
govemmental entity with commission of any ofthe offenses enumerated in paragraph (h) (2) ofthis
certificatioq and
4) Have not within a three-year period preceding this application/proposai had one or more federal state or
local pubiictransaclions terminated for cause or default.
TC.CDA COI'ITRACT NUMBER 5].7_0-28
Page .4 of 16 Pages

TgE TINDERSIGNED CONTRA CTING PARTmS do hereby c€rtifyfbnt, (l ) the services specified are necessary and

essential for the activities that are properlS, within the stahrtory firnctions
and programs ofthe effpcted agenoies of Statp
Governmer4 (2) the proposed arrangenrents serye the interesl of efficient and econonricai adminislration of fle State
*a pl Ar services, supplies or materials contracted fot .arcrLdl required by Section 21 of Artiole 16 ofthe
Government,
ConJimion'of Texas to be suppliod under contract given to the lowest responsible bidder.

provisions, ,nd assurances coctained in


By exeoution of this agreeme,nt both parties are bormd to the muh.ral obligaiions,
The percons siping and exmuting this conhact have bem fi:Ily.aufhorized by fhe
uri, igi""otuot or inchided by reference.
m*riangparties to ra[dl}' and legally binddre parfies in this agreement'

TCADA tt_*! ,==. ., _

TFXAS COMT{ISSION ON ALCOHOL AND TEXAS ENGINEBRING E)PERIMENT STATION


DRUGAEUSE

RELL
Deputv, Finance and Adnrinistration Branch

@rint or Type Name)

Girlo)

Q. - tt- -i7 (,? i ',

Date

Contrast is not in effect unless siged bythe aforesaid official of TCA-DA.


I

TCADA CONTRACT NUMBER 51?-O-2S


Page 5 of 16 pages

ATTACHMENTA

STATEMENT OFWORI(

Statement of Work for the Texas School Swvey


Of Drug and Alcohol Use
For the Texas Conrmission on Alcohol and Drug Abuse

2000
rCADA CONTRACT NUMBER 5].7-.0-28
9ag.e 6 of 16 Pages

Introduction

Every. two years since 19E8, tbe Public Polic5, f,ssssrch InstiErie (PPRI), in ponjunction with the Te>;as Conlnission on
Alcolol and Drug Abuse (TCADA), has implenrnted a stalewide survey of drug and dlcohol use among Texas secondary
studerfs. Surveys for individual elementar5'and secondary scirool districts luve also ben condu@d in each oftJre pasr
nine. years,

ppRI u'ill administer the Texas School Surve5, of Drug and Alcohol Use in 2000 with few alterations to the rnociel lhat has
ovolved through the course of this on-going project. SpocificallS', the institute will:

.. Recruit and conduct.a staiewide survey of randomly selected elementarl, and secondary independent school districts
. based.on.the.metlodology used in 1998;

+ Rocrurt and conduct a Spocial Study Area assessment ofaU independent school distrists aiongthe Texas/}4exico
border u'illing to cooporate; and .

r Offer Iocal survep for individual scirool d'islriots.

$4rat follorvs will delineatetJie changes.in material and proceduresthat are envisioned as well as'r.he support services PPRI
will providg for the 2000 survey. Of paruicular rote are tbose sections dealing witl survef implementation, the processing
of incoming data, and the deiivery of final reports to districts'

Staten'ide antl Borcler SurveJ's

PPRI v,ill conduc[ a seventb statewide surveJ, of drug and alcohol use among Texas students to be adrninislered in t]re
Winter and Spring of 2000. This new statewide survey will gonorate data oompatible to the TC,ADA tirne series begun in
1988, ,and provide current, comparative data forthe participating independent sdrool districts.

h additicn. PPRI will mnduct a second assessment of students living in districts looated alonglhe Texas-Mexim border
concurrent with the slatewide survey. This Special Study Area c,overs 28 counties.

Instrument Development
The survey instrument used will be in a fomrat designed for an optical scan. There will betwo versions, cne for elomentarl,
studelr6 ingrades four drrough six, .and one for secoudaq, sfirdents in grades seve'n through twelve. All changes will be
made so as io ensure the tirne-series record of tle project tlrus far. In addition, TCADA will have 6nal appror.ai of any and
all modifications to fle inscrumeni

In accordance with the timeline, further adjustmarts tothe instrurnent can feasibly be made.as late as Ostober 1999. Once
tJre changes haye been finalizd, a vendor will be selected and the new suwe)rs will be printed for delivery no latertlan
December l, 1999.

Sample Design

A relatively iarge sample creates a somewhat lower standard error on substances for which there is greater variation in use
,cross d.istrictslsuch as marijuana). However, tlre main advantage of such a large sample size is the greater abilitl,le 6er1
wjth srnaller subgroups ofthe studentpopulations, including some regional analyses. The basic sampling mdrtrodology vvill
involve a multistage cluster approach similar to that used in the 1998 slatervide surve)'.

ppRI will sample approximately 75 districts in 2000 to be included in the statewide assessm€nt. it is.esrimated that data for
the statewide analyses will be collected fiom about 231.000 elementary and secondary students, This will make the sarnp'le
iimilar to that collected by PPRI in t 998.
I

TCADA CONTRACT NUMBSR 5I1.O_28


Page 7 of 16 Pages

In addition, PPzu will recruit the partioipation of districts located in flre 28-county Special Study fuea along the Texas-
Mexico border, These distriots will be enoouraged to survey all eligible shrdents in grades four through trrelve. It is
estimated that data for tlre Speoial Sh:dy Area analyses u'ill be collected from about 71,000 elementary and secondary ,
sludents.

Finally, it is also presr:rned that there will be some overlap betrveen these two data sefs. It is eslimated thf data from this
overlap group will be collected from about 38,000 elementaryand secondarystudents.

Use of Incentives

Obtaining cooperation from those districts that are randomly selected for the state sample is sometimes a problem. Yef it is
critically imporfant to get data from.as.nuny oftlie originally selected districls as possible as each-tiglp 4 replacement
districf is selected, the randomness ofthe sample is somerphat cornpromised. Beginning in 1998, fhe survey was offered
free of charge to those districts that made up the statewide sample.

A similar offer willbe made to those distrigts randomly selected for the statewide sample as part of the 2000 survey: a basic
local suwe5, package in exchange for being a par[ ofthe statewide sample. Such a basic suwey paokage will include an
assessmmt desiged to fit the needs of the participating disbict, a local report of tle results, and a statswido reporl of data
comparable to that collected at the local level. An executive summar)l including graphics, will be made available to tlrese
participants for $i00. Optional servjces and additional copies will be available at costs delineated in the brochure.

Virrually tle same offer will be made to those disrids recruited for the Specral Study Area along the border.

Survey Impiernentation
Districts seiected to be a part of the statewide sample, and ttrose located in the 28-county Special Study Area, wili be
recmited beginning in late September. Each district will be notified by way of a targot-audience broohure (i.e., stale sample
or Special Study Area) senrt through the mail. Tliis initial mailing will be followed by a phone cali to clarify the study
objectives and to discuss in detail how the survey should be administered, Making contact with the districts early on will
allow'fortle resolution of scheduling conflicts and other potential difficulties.

All districts participating in the statewide sample orthe Special Study Area will receive tleir survey rnaterials beginning in
rnid-December. Suwey administration will take place during January and February 2000.

Data Scanning and Prpcessing


PPRI, upon receipt ofthe completd surveys from the individual sohool districg, will process the datz in tlre same careful
and efhcient manner tlat has evolved over tle oourse of the project. These relumed materials are codod by distriot and
campus, cut to a form conducive to the optical scan process, and scanned. Careful record-keeping and randorn checks
ensure that all materials are properl5'handled and processed.

It is envisjoned that PPRI willpurchase a more high-perficnnance scanner in the Fall with a capacity that should equal, if
not exceed, thetwo slower nurning machines presenfly in use. Programming for a scanner of a differing levol of
performance is not expected to be compatible, thus it is envisioned that the new model will be used for all scanning and the
older models held in reserve for emergency backup. Before the scanning process for the 2000 suwey begins exte;r:rsive
testing will be undertaken to ensurethat the new optical scanner is firnctioning properly.

District data will be tabulated and processed based upon the date PPN receives the material (trnless special circumsianoes
are being accommodated). However, districts that are part ofthe statewide sample will be given priority, followed by those
districts that are a part ofthe Special Study Area, so these inportant data sets can be aggregated, checked, and submitted
for TCADA approval atthe earliest possible time.

To further improve efficiency, PPRI will expand the cociing, cutring, and scanning operation into rwo shifts.
rcADA
"o"**;]n:yH":! i:l;:;3:

Data AnalYsis ptograms will updated, edi@d.


p"*g ,i,"i allof l999,all existing conrputer progranu will be cheoked. h: addition, these
account for any additions or ohangos'
or---in sorne ."rrr--ru#uen tr,h# neied hlncrease efficiency and/or
prd;;;*, will firrtler monitor all aspects ofprogranrnbg protocols to ensuretbe accuracy of all computer-generated

ouqi* PPRI wiil notifi TCADA ofprogramming changes'


ppRI will continue to use SAS it provides maximum compatibili-ty betii,eern TCA-DA and PPRI computor,operations. i::
as
progranrs will be
,ijiU"", SUDAI.{ will b; fu
to ascsrtain standard error esiirnates. Atl TCA-DA school survey
to tleir use for independent
programs rvitl be provided to TCADA st'affprior
,l"r"rg"ry "heok"d ur1u ""iJing data. - All
1999'
;t;k": Programming will be conpleted by December 7A,

accompanying documentation andthetechnical report.


All final state survoy data will be provided to TCADA along with
ppRl staff will also perform analyses nscessarJ, to produce ihe state ieport thai accompanies local reports to the distrists.
as those added to reflesl any new srtrvoy
This the same set of tables and figures used in previous years.as well
'rciudes ,'Instrument Development" ibove). Costs for tbese sorvices are included in tbe state survey budgel'
qu.Jioo, (see

Final Report of Sun'ey,Results

receive a fiaal report summarizing looal drug and alcohol use


pafiems (P1n I;, staten'ide
Each d.isrid will ,oomparative
ctroose fhis
,.ur*""* use pattoms (part r0, ,nd an executive sutrunary for trose entities thatstatewide
opticn (Part ltr). Due to *re
of asgrcgatd' data, PPRI will send each part as
l"g 6*" betrveen the pro*rr*! of iocal data and the arrailability
districl as soon as the results have been
;; .;, it is arailable. Th;, iocal data (part I) will be mailed to the partioipating
processed and a report genorated, a ped-d that should take four to.six wee'ls.from the receipt of matorials for districts in the
compara'r"ivedata
it*"*iausample,anddvetosevenweeksfortlosedistriclsthatarepartofthespecialstudyAlea.
disrricts within two weeks aftoi PPRI and TCADA aglee on the state numbers '
iFJ fO *iff be mailed to all partioipating tables for the state that correspond to the tables 9t tr" discrid tlrat tbe.
i1.,e comparative reporr rvili inctuae $e printed
JJr.i"t 6, aheaayiecelvJ in part l. It witt also include, where applicablo, an unboud set of the graphics comparing the
siatewide and district numbers.

The optional dxecutiwsunnnary package :This ID, a bound


Gjl volumethat includes graphics vrhen appiicable, wifl be mailed
*""t"a. part of the project usually requires aboul four monfhs from the time that the
u, ,ooo as it has u.ar,
"dited "nj of individual distncrs where st all possible'
comparative state data .are available, we attempt to meet specific
needs

ppRlanticipatesusingthesamogoneralformal{ordisriareporuasthatusodforthelgg8sun'ey. Threereportformats
(up to 30 students per grade), rnedium (31-90 srudents per grade), and large school
will be producedto grade-size category for
districts(g0+ studsrts p"r grrJrl state data,for elemerdary-level comparisons will'bs runfor each
"*o**oa"tJsmau
generated and produced for secondarv-level
gr.i.r-r"", orough six ;ffig;;i* four .and five. statervide data will aiso be
and grades eight' ten' and twelve'
lornp"risor* for fractes sevei through twelve, ninethrough trvelve,

R.eporting Requirements
ppRI will keep rcele fir.tty informed legarding progr€ss of !ot], state and local surveys. Monthly reports will be sent to
.and rmresolved issues as well as an5'pertinent
TCADA ddailing current activities, upconung activitGs, problems,
informatron.

costs Associated with statewide and special study 4t".


surveys
survoy wili be absorbed b1' TCADA. These expenditures
All;;il; ;;sociared ;,th *hr.rd*ristr. ation ofthe statervide
ilolude:

. Printing approxinrately 340'000 survey inslruments;


e Pnnting approxirnately 5,000 survey Admir:is[ration Guides;
. ppRI staff time to aaminister surveys in districts that are needed to complete the state 'sample but are unwil ling to
self-administer the surveY;
TCADA CONTRACT NI'MBER 517.0.28
Page 9 of 16'Pages

. Shipping and receiving the instruments and associated administration materiais;


o The optical sfin process for the completed state survey ins[ruryents;
c Dztacleaning and fhe generation of data tapes; and
. Producficn ofthe stale repoftto accompany iocal reports to the districts.

District Surve5'

school districfs is modeled


The proposed procedure to administer The Texas School Surveyto individual independent
it rt1.t followed in the past. The follou'ing statement of work describes each component ofthe prcrposed mefhod,
"ior"fv with fhe standard service package which it can be eryected will applyto most participating districfs.
"rti"g -a beginnjng in previous will be noted'
Devia:tions fiJm the approach used )'ears
Marketing the District SurveY

Tbe descriptive brochure used the last fcur years will be revised, updated, and sart out in rnass mailing The brochure-will
provide ar-overview of the project, outline the specific types of support PPRI will provide, clarifu the responsibilities tfiat
Lurt U" assumsd by tire district and by individual schools, and deiineate costs associated with suwey administration, The
2000 brochure appendices witl include the following:

. AmpJ,ofthe 1998 suweyinstrument;


. A copy ofthe Survey Administration Guide instruding survey adminislrators on proper suney administration
protocols; and
r Examples ofthe executive summary each district will receive.

The distdcfJevel brochure will be sent to ewry school distrisl in the State of Texas tbat are not targeted for inclusion in the
sratewide sample orthe Special Study Area, as well as to eaoh regional ofrce andt/or education service c€ntsr.

Survey Administration SuPPort


Ttre survey instruments, the slme as tlose used iir the statewide assessment so that state and local results can be direstly
comparabio, will be mailed to participating districts for administration by district personqel and then retumed to PPRI for
data analysis, generation of a final reporE and produciion of an executive sumnrary.

ppRI will provide fu11 support for sclrool personnel involved in survey adrninistration. Eaoh individual conducting the
survey wili receive a surwy guidebook. The Survey Administration Guide will instruct school personnel on a nurnber of
issues such as the impoitance of remaining unobtrusive during survoy adrninistration and of respecting the
cc'nfidentiality of
,t ra*tr ansv,'ers. Questions that might pocentially be asked by sludents will also be considered, md appropriate
"
,urpo*u, will be reviewed. Finally, a icript tote read during administration will onsurethat a standard set, of inslrucfions
is giyen to all students. PPRI is prepared to offer additional suppori as needed'

to school
Our staffis available for phone consultaLion at all times. Arrangements can be made for PPRI personnel to travel
districts to discuss the survey in person. In such instances, the distrist will be asked to assume associated'costs.

Final Report of SurveY Results


(Part t), comparatile statewide
use pattems
Each district will receive a final report summarizing local drug and alcohol
,"U"t use patterns (part II), and an executive summary for those entities that choose this option eaft
IfD. As above
"r, statewide and Special Studl' Area), due to the lag time between the processing of
lsea Final Report of Survey Results for the
iocal data ,nd tl,. availabiiity of aggregated statewide data, PPN will send each part as soon as
it is avai'lable. Distrist-
from the retum of their sun/ey
level participants can expect to re*iu" lo"ul results (Part I) within seven to nine weeks
materials to PPRI,.while comparative results will be sent as soon available.
l

TCADA CONTRACT I,IUMBER 517-0-28


Page J-0 of, J.6 Pag€s

Exectrtive Surnmaries
kr addition to the fural reporl, each parlicitatin.e schooi district may receive a bdef ez.ecrrtive summar5' documenting the
most salient surve), trrulL withintleir owr community, If TCADA chooses to firnd these summaries again, ail districts
will receive a report for.each level of schooJ surveyed @.igb sohool and/or elementary. If TCADA chooses notto firnd these
reports, tley wiil be offered as an option forthe district. For sohools participating in
tle statswide sample and Special
Stua' l,rea-surnple, the goera[ion oftl"re narratives (and accompanying graphics) will be given priorit5'.

ThisexeoutivesunrmarycomponentrvasredesigrredinlggTandfinetunedinlggs, Furfherimprovementstothese
surnmaries rvill be underbken during the Fall. Elementary summaries
run approximatel5'flveto swen pages in longth and
secoudary summarjes run approximately six to eight pages in leugth. lJrese summaries will provide a concise overview of
the findiugs useful for such purposes as press releases and group presentaiions (i.e,, school boards or parent groups).

Other Available Services


Beyond flre standard service package describeri above, PPRI offers a range of
optional servioes for participating dislricts.
Chief among these sewices, available to those dislricts with at leasr 1000 studsnts enrolled per grade, is sample design--an
eff.ective way for large disrricts to minimize costs while at the same time providing statistioally valid data. ,A. staxdard
sample desip fee *itt Uu assessed for those qualifting districis choosing this option This fee is desiped to covor
profestional statistioian and programmer tirne required for sample selectior, weighting, :and oalculation of error estimates.

A second optional service allows dislrict data to be aggregatod at differeni levels to provide individuai campus-level
analyses oicombined district regional analyses. As a third service, school districts may desip their own supplemental
survly quesrions using the generic response grid printed'on tbe back of aU seoctndary survey iustruments. The elementary
,u*"y inrt"o-uot does nothavethis feature. Fourfi, experienceci PPRI staffare availableforpresentations of survey
results.. Finally, disldots may order additional report copies or data disks as noeded.

T.OCAL EXECUTNE SUMII{ARIES


Tbe sost ofthe follou'ing itr,ms ratated to the production of executive sumrnaries n'iil be paid for by TCADA:

.l Desigr of tables, graphics, and texl templates for the executive summaries;
! Preparation of state data for oomparison rvith tire local district data;
,. Produclion of graphics for exeaaive surnmaries for each district;
r3 Writing ofthe exesutive summaries for each distrist bytechnioal vlriters;
.o Editing and chooking of execuiive summaries;
:tl Production and mailing of.execuiive summaries to the school disrias;
.a
Creation of data files and doounrentation of the district data to be:transmitted to TCADA;'and
a Professional activities involved in overseing the.above.specified activities.

.Qualit5' Control
.{ vu;"ty of controls will be utilized to ensure the reliabilitl' of data collection and analysis. These controls inolude
indepenjent intemal chesks at each slage ofthe data colleclion and analysis prooess. PPN will continue to review its
current protocols and welcomos and encourages suggestions on proLocols from TCADA to safeguardthe integrity ofthe
data. Tire Surior Study Director and Associate Researclr Scientist will.ensurethe integrity ofthe data.

in addition, ppRI will conduct a Customer Satisfaction Survey of all partioipants and clients from the I 99 8 and 1 999 Texas
Sclrool Surveys prior to tle mass-mailings of the tlroe, tzrgetd recruitment brochures. A
sinrilar surye)' will be inciuded
with each participating district's final results.
TCA.DA CONTRACT NTIMBER 517_0-28
Page J-1 of 16 Pages

Personnel and Organization

this project along wifh a desoription of their activities'


An organization charl of the
Below are the key personnel devoted to
project aPPears in Figure A'
invorved in the Texas
provides project wgllstrt for an processes aod personnel
James A. Dyer, senior study Director, that'quality
sohool survey at
ppRr. ri;;
i..ponriui. ro, *s,iG
trtat all ttie tasks ari completed on schedule
ppRI
and
project
standards are maintained. i";dih"",
be is the pri-i
riaison pdT* aod rcADA, as ho communicates
regular
pdtto*i and maintains office communication at PPRI through
ohanges, revisions, *d;d;;agfronlrate
;;G- Or. Uy", piojrot iccou*ing to ensure that bufuet goals are me1
ffiitorr trt"
"m
scientist, ovorsses a[ sampring, estimates, and error estimates. In
Boudini Rasika Jayasuriya, Associate Research supervision of programming
aspects ofthis projectincrudingtheiraining and
addiLion, she supewises a[ programming activities in the processing of the
will be ,erpoosible for monitoritrg all quality control
-d and program testing.besheresponsibie
personnel
for transmittal of all data to TSADA'
ffi. l"y*riv. *iii
"rt".;
is primarily responsible for the daily ogeratiory ofthe
project' Mr' Blakeiy
Ross G. Blakely, production coordinator, data' The tasks incluiie
to pioau* bofh. distrist and state
plans, organizes, and airlot, tf," various tasks nlcessary matorials; ensuring that
instrum*t"; upet"a di*ias; disributing the suwey
modifuing and ordering the survey-rra
*a" "onar"ting
scan compreted suriey rirt*r*tr in a timely fashion; drecking initial data runs for
staffsupport i,
errors; and monitoring the executive ,o*rrry
"auqu"tJto *rit"rs to ensure eftctive and effioient generaticrn of reports and exesrtive
results (tables, figullsl and exeoutive summaries); invoices
disfriots for
summaries. In additim, he conrpiles suweys
services rendered; and ad&esses ques[ions
*d ;;;; aom iaootpating school di*It* His other duties include general
tt"otd t*ping' fot Blakely is also responsible for composing
analysis, qualrty *ot or, AJiJ ,iiuri*r, *d P;"t;
produced part oftheproject
;t;; #ii"e most ofthe wriuen rnatorial as

programmer whose duties include the pregrocessing of scanned data to


Michael Aplin, Research Assistan! is a computer fhat anall'zethe
eliminate exaggerarors ;;il"*j"; weigbting i"Jot.I*titiog and rnaintaining ttre sAS prcgrams
ptoAu"hq et"Pht
of md executive t111111l programmingthe
scanned data and produ*LUof"tA tuporls, the t"tls'
ofsupplemental zurvey questions as required'
Scantron machines and verification ofthe data, and analysis

ali computer operations ai PPRI' including data .


williarn A. coats, MIS operator, is responsible for overseeing and mairtenanoe' Mr' Coats is also
processing, statistical *JGft, gltphics, iroblem tracking, purJhasing; training'
well, including file servers and associated
responsible fo, *"n"g-"r-n# oiiU orttoori operations at tfrJn*rtute as

communications equipment in support of data


colleclion and information handling capabilities'

material to district
and maiting survey rnstruments and roquisite strrvey
student workers are responsible for packaging survey results to participating districts'
;"a Uinaing and mailing
participants; coding retrirned survey'insurument;;;;;;;

received theTCADA project and maurtain payroll for budgeted and non-
Accounting staffat PPRI nranage all funds -by with vendors to ensure
budgeted wage p"*o*J. stadmembers
also expediL and purchase requisite supplies and interface
atl equipment is working properly'
Conclusion

in this proposal" a strict schedule of events must be adhered


to' state survey
In order to acconrplish al.l the tas}s outlined no laterthan September
sample selection ,r,ourio** Ju*g the Fall, riqg. it**itment of selected districts should begin
30, I999.

and printed in November or earry December. Fonns


wil be derivered to
survey materia.ls should be modified in october February' and March'
and the o'itt be administered in January'
state districls beginning in Decentber 'u*"y
TCADTT COI'ITRACT NU!'IBER 511 -9-Ze
Page t2 of, 16 Pages

Wth regard to the district survey, project marketing actrraties rvill be largel5' condustpd
during Septombor and Octobor,
produce tlem will take place in November and
Modification oftables and figures and tle conrputer programs used to
December. Districts pladd* local survoys will receive tlreir instruments during beginning rn mid-Decsrnber and ma5'
thorn any time through the end of the school year. Completed surveys witl be scanned and final reporls/executive
administer
sumrnaries will be produced as the surveys arrive at PPRI'
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