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Join a Meeting

To join a meeting from an email invitation or instant message

1. Open the email, appointment or instant message that contains the meeting
invitation.
2. Click the link provided in the email to join the meeting. Download Go to meeting
software as asked. Run the software.
3. Click on Join the meeting.
4. Enter the meeting Id (provided in the mail invitation).
5. When prompted, type in your name & email id.

6. Upon clicking OK in the Name and Email dialog, you will be entered into the
meeting. The Attendee Control Panel and the GoToMeeting Viewer window will
appear.
7. Connect the Headset/Microphone to the system.

To join a meeting from the GoToMeeting Web site

1. Open an Internet browser and go to www.gotomeeting.com. Attendees can also


join meetings from www.joingotomeeting.com.
2. Click the Join Meeting button.
3. If prompted, click Yes, Grant or Trust to accept the download.

4. On the Join a Meeting window, enter the meeting ID (provided in the mail
invitation).
5. When prompted, type in your name & email id.
6. Upon clicking OK in the Name and Email dialog, you will be entered into the
meeting. The Attendee Control Panel and the GoToMeeting Viewer window will
appear.
7. Connect the Pen Tablet and Headset/Microphone to the system.

Attendee Viewer and Control Panel

Once attendees join a meeting they see two GoToMeeting attendee components,
the GoToMeeting Viewer window (a) and the GoToMeeting Attendee Control Panel
(b).

When attendees first join a meeting, the Attendee Control Panel appears on the
right side of their desktops. The Attendee Control Panel gives attendees access to
various meeting functions and is comprised of four panes: the Attendee List Pane,
the Audio Pane, the Chat Pane, and Grab Tab.

After approximately 10 seconds the Attendee Control Panel automatically collapses


to the right side of the screen with only the Grab Tab displayed. The auto-collapse
feature can be disabled from the View dropdown menu. The option to disable the
auto-hide feature on the Control Panel is only available to attendees using PCs.
- Attendee List Pane - If enabled by the organizer provides a list of all meeting
attendees. (a)
- Grab Tab - Enables attendees to minimize the Control Panel to the side of their
desktops and still access Viewer tools. (b)
- Audio Pane - If the organizer has given attendees a choice in how to join the audio
portion of the meeting, you can switch between using Mic & Speakers (VoIP) or
Telephone. (c)
- Webcam Pane - If enabled by the organizer, up to 6 participants can share their
own webcam (d)
- Chat Pane - If enabled by the organizer, allows attendees to chat with other
attendees, either individually or all at once, or with just the organizer or presenter
(e)
- Meeting Information - Provided for quick reference. (f)

Grab Tab
The Control Panel Grab Tab enables organizers and presenters to minimize the
Control Panel and still access Presenter Screen Tools. There are four main display
modes:
- Attendees have arrived and the presenter is displaying his or her desktop and
webcam.
- Attendees have arrived and the presenter has paused displaying his or her
desktop. In this mode, screen sharing is paused and attendees see a frozen image
of the presenter's desktop. The presenter is still sharing the webcam.
- Attendees have arrived and the presenter has paused displaying his or her
desktop. In this mode, screen sharing is paused and attendees see a frozen image
of the presenter's desktop. The webcam has been disabled.
- Attendees have arrived and the presenter has stopped displaying his or her
desktop. In this mode, screen sharing is stopped and attendees return to the waiting
room.
- The organizer/presenter has started meeting but no attendees have arrived.
Click and drag to move Grab Tab up or down (a) Hide or display Control Panel (b)
Mute or unmute the microphone or telephone from attendees. (c) Share or disable
your webcam (d) Displays desktop to attendees.(e) Pause your desktop so the
desktop remains frozen (f) Give Keyboard & Mouse button grants shared
mouse/keyboard control to another attendee (g) Pass the presenter role to
another attendee (h) Draw, highlight and place arrows on the screen, as well as
use the spotlight and clear all markings (h)

Mic & Speakers Setup - PC Users


To select and test your Mic & Speakers
1. After you've logged into the session, select "Mic & Speakers" in the Audio pane of
your Control Panel. 2. Click Test.
a. Select a microphone from the drop-down list (a). Speak into your microphone: If
the correct device is selected, the meter will light up green.
b. Select speakers from the drop-down menu (b). Click Play Sound: If connected
correctly, the meter will light up green and you will hear an audio track through your
speakers.
Note: If the green meters do not light up, select another device listed in the menu
and repeat the test.
c. The volume bar can be adjusted at any time during the session (c).

3. Click OK.

Audio Hardware Detection


If new audio hardware is plugged in during a session you will be prompted to
use the device. If accepted, the application will automatically configure your
audio preferences for the new hardware.

Share or stop webcams from the Control Panel


- Click the webcam button on the grab tab.
- Click the Share My Webcam button in the Webcam pane on the Control Panel.
- Select Share My Webcam from the Webcams drop-down menu.
- Click the webcam button next to your name in the Attendee List (PC-only).
- Right-click your own name in the Attendee List and select Share My Webcam.

Organizers can send Share Webcam Requests to attendees in any


of the following ways:

-Click the Webcam column on the Attendee List.


- Right-click an attendees name from the Attendee List and select Send Webcam
Request from the drop-down menu.

Toggle the webcam layouts

Attendees can change the webcam position from the Webcams drop-down menu
located in the top-left corner of the viewer or the Webcam pane in the Control Panel
(only available when both webcams onscreen sharing are enabled).
-Share My Webcam - Shares your own webcam.
- Stop Sharing My Webcam - Stops broadcasting your own webcam.
- Hide Webcams - Hides the webcam viewer but still broadcasts your webcam feed
to other attendees.
- Always in Front - Keeps webcams on top of all other applications and windows
(only available PC organizers and all Mac participants). Hiding webcams decrease
bandwidth consumption.

Passing Roles to Attendees


The organizer can pass the presenter role to one of the attendees by simply clicking
the Change Presenter button on the Screen Sharing pane on the Grab Tab and select
the new presenter. To return the presenter role to yourself, click the Change
Presenter button again and select your own name.

Request Keyboard and Mouse


Organizers and panelists can request keyboard and mouse control from the
presenter. Right-click or Control-click your name in the Attendee List pane and
select Make Presenter.

Attendee Drawing Tools


Drawing Tools must be enabled by the presenter before they appear to attendees.
The presenter is the only one who can erase drawings. Drawing will pause when the
presenter pauses the presentation.
To use a Drawing Tool

1. Click the Select Drawing Tool button on the Attendee Grab Tab.
2. Select the desired tool from the Drawing Tools drop-down menu.

Note: Once the drawing feature is selected, you can right-click anywhere on the
Viewer window to change the drawing tool or return to non-drawing mode.

To disable a drawing tool

1. Click the Select Drawing Tool button on the Attendee Grab Tab.
2. Select Normal non-drawing mode.
OR
1. Right-click/Control-click anywhere on the Viewer window.
2. Select Normal non-drawing mode from the Drawing Tools drop-down menu.
Or Press the Esc key to disable a drawing tool without going to the Grab Tab or
Control Panel.

Screen Sharing Pane


When an attendee becomes a presenter, the Control Panel adjusts to incorporate
the Presenter Screen Sharing pane at the top. The Screen Sharing pane provides the
presenter with access to the various presentation controls.

-The Broadcasting Status field notifies presenters of the status of screen sharing. (a)
-The Show My Screen button starts or pauses a presenter's ability to show the
entire desktop to attendees. (b)
-The Screen drop-down button allows the presenter to share specific application
windows, or a clean screen with meeting attendees. (c)
-The Give Keyboard & Mouse button grants shared mouse and keyboard control
to another attendee. (d)
-The Change Presenter button passes the presenter role to another attendee. (e)