Business Blueprint
SAP Sales & Distribution
Prepared By
Tejas Suhas Phene
Document Tracking
Revision
Version date
Revised by
1.0
07/01/2009
2.0
12/03/2009
Change Description
Organization structure &
Warehouse exports scenario
Name
The following acknowledges the acceptance of Business Blueprint of mySAP
ECC 6.0 Implementation Project developed in agreement between Unisoft
Infotech (Unisoft) and Maini Precision Products Private Limited (MPP).
Reference
This acceptance is in accordance with the terms and conditions expressed in
Unisoft Proposal to Maini Precision Products Private Limited (MPP).
Work Accepted
Business Blue Print Document for Sales & Distribution with the file name:
MAINI_BLUEPRINT_SD_100_MAIN DOCUMENT_VER_2.0.DOC
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Acceptance
In witness thereof, the parties, in signing this acceptance, have agreed that
Unisoft Infotech has successfully completed the Business Blueprint and has
met all the deliverables as mentioned in the contract.
Name
Title, Department
Company
Date
Chaitanya P. Koranne
Process Owner
MPP
18/03/2009
Sridhar S.
Key User
MPP
18/03/2009
N.Anandapadmanaban
Project Manager
Unisoft
18/03/2009
Application
Consultant
Unisoft
18/03/2009
Signature
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CONTENTS
1.0 Introduction.......................................................................................................6
1.1 Purpose of this Document ........................................................................ 6
1.2 Who should read this document .............................................................. 6
1.3 Document Derivation ............................................................................... 6
1.4 Sales Objectives ..................................................................................... 6
1.5 Who Created It? ...................................................................................... 6
2.0 Project Charter .................................................................................................7
2.1 Group history.............................................................................................7
2.2 Solution Chosen .......................................................................................7
2.3 Project objectives .....................................................................................7
2.4 Project Goals ............................................................................................7
3.0 Organization entities of my SAP 6.0 ECC .......................................................8
3.1 Financial Structure ....................................................................................8
3.2 Logistics Structure Definition .................................................................8
3.3 Organization Structure of Sales & Distribution ........................................10
3.4 Sales Organization..................................................................................11
3.5 Distribution Channel ................................................................................11
3.6 Division....................................................................................................11
3.7 Sales Area................................................................................................12
4.0 Sales and Distribution Master Data...............................................................13
4.1 Customer Master.....................................................................................13
4.2 Service and Material Master Record .......................................................14
4.3 Customer Material Information ................................................................14
4.4 Condition Record Maintenance ...............................................................15
4.5 Excise Record Maintenance....................................................................15
5.0 Number Ranges ..............................................................................................16
6.0 Business Process Master List. (BPML).........................................................17
7.0 Configuration AS-IS Process .........................................................................18
7.1 Enquiry ....................................................................................................18
7.2 Quotation.................................................................................................18
7.3 Sample Order..........................................................................................18
7.4 Bulk / Blanket Order ................................................................................18
7.5 Scheduling ..............................................................................................19
7.6 Preshipment ............................................................................................20
7.7 Dispatch ..................................................................................................20
7.8 SCM ........................................................................................................21
7.9 Complaints ..............................................................................................21
7.10 Postshipment ........................................................................................21
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7.11
7.12
7.13
7.14
7.15
Incentives ..............................................................................................22
Excise....................................................................................................23
MIS........................................................................................................26
Cost Reduction......................................................................................26
Miscellaneous .......................................................................................26
Agency Commission ..............................................................................26
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1.0 Introduction
1.1 Purpose of this document
This document is the Business Blueprint for delivering the SAP project at
MPP. It outlines the business requirements, AS-IS analysis, TO-BE
processes and design considerations for the project. This document,
however, will not cover the technical details of the actual customizing and
other issues.
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Description
Maini Precision Products
Maini Global Aerospace
Description
B59 Unit
B165 unit
Bommasandra Auto Unit
Bommasandra Aero Unit
B163 Unit
C217 Unit
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Shipping point
An organizational unit in Logistics that performs shipping
processing.
The shipping point is the part of the company responsible for the
type of shipping, the necessary shipping materials and the means
of transport.
A shipping point can be allocated to several plants.
A shipping point can be divided into several loading points.
A delivery is always initiated from exactly one shipping point.
Thus, all items of a delivery belong to one shipping point. Groups
of deliveries also belong to exactly one shipping point.
You can influence delivery scheduling via allocation to departure
zones.
The shipping point can be proposed automatically during order
processing depending on the plant, loading group and shipping
condition.
A shipping point has an address.
The shipping point is used as a selection criterion for lists of
deliveries and the work list deliveries.
The shipping point is used as a selection criterion for processing
deliveries like printing, picking or goods issue.
You can determine the printer destination for messages differently
for every shipping point on account of shipping documents.
Shipping
point
BP11
BP12
BP13
BP14
BP15
BP16
Description
B59 Shipping Point
B165 Shipping Point
Bommasandra Auto
Shipping Point
Bommasandra Aero
Shipping Point
B163 Shipping Point
C217 Shipping Point
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Domestic
Sales Organization BP01
Exports
Sales Organization BP02
Direct Sales
Distribution Channel - 01
Automobile Parts
Division - 01
Aerospace Parts
Division - 02
Hydraulic Parts
Division - 03
MAINI GLOBAL
AEROSPACE
Company Code BP02
Agency Sales
Distribution Channel - 02
Material Handling
Parts
Division - 04
General
Engineering Parts
Division - 06
Others
Division - 07
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Description
Domestic Sales
Export Sales
Stock Transfer- Domestic
Stock Transfer- Exports
Description
01
Direct Sales
02
Agency Sales
3.6 Division
Companies with larger varying product groups may use the division,
organization element to divide them. It is possible to define customerspecific rules for each division. Divisions for MPP will be:
Division
Description
01
Automobile Parts
02
Aerospace Parts
03
Hydraulic Parts
04
05
06
07
Others
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BP04
Domestic
Sales
Export Sales
Stock
TransferDomestic
Stock
TransferExports
Distribution Channel
Division
01
Direct Sales
01
Automobile Parts
02
Agency Sales
02
Aerospace Parts
03
Hydraulic Parts
04
05
06
07
Others
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Create:
Screen Views:
Create:
General data
Address
Control data
Marketing
Unloading points
Contact person
Valid
Validfor
forboth
both
accounting
accountingand
andsales
sales
Screen Views:
Sales
Shipping
Billing
Partner functions
Dependent
Dependenton:
on:
--sales
salesorganization
organization
--distribution
distributionchannel
channel
--division
division
Account Management
Payment transactions
Correspondence
Insurance
Valid
Validfor
forAccounting
Accounting
Dependent
Dependenton:
on:
-company
-companycode
code
SAP AG
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Number Range
Inquiry
Quotation
Sample Development Order
Standard / Bulk / Job Work Order
Scrap Sale / Asset Sale/ Credit
Memo Request / Supplementary
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Delivery Documents
Number Range
Domestic Delivery
Export Delivery
Warehouse Delivery
Domestic Return Delivery
Export Return Delivery
Billing Documents
Proforma invoice
Domestic invoice
Banker invoice
ASN invoice
Job Work invoice
Credit Memo
Supplementary Invoice
Free of Charge Invoice
Cancellation Invoice
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Number Range
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
Internal Numbering
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7.2 Quotation:
Any booked Enquiries are passed onto Estimation department to get
information on price to be quoted. For all Enquiries that are regretted
appropriate reason is specified and documented. For accepted Enquiries a
Quotation is generated based on inputs from the Estimation department.
Revised quotations are sent to customer with inputs again from the
Estimation team when customer does not agree to quoted price.
opening the Letter of Credit (LC) wherever the payment terms are
specified as Against LC
Domestic:
Same process as detailed above in exports is followed.
Job Work:
Same process as detailed above in exports is followed.
7.5 Scheduling:
Schedules are received from Non DDP customers at the time of release
of order itself. For DDP customers Schedules are received by EDI, fax,
emails, auto emails, retrieved from customers' websites and logistics
service providers. For DDP customers, the warehouse stock quantity is
constantly monitored considering the warehouse receipts, planned
dispatches and transit stock.
The monthly dispatch plan is made for DDP customers are made either
through the Post Shipment Monitoring System (PSMS) or using the Excel
sheet. Based on the schedules received, the average per day requirement
and hence safety stock equivalent to 30-35 days of consumption is arrived
at. While scheduling the dispatch the transit time of 45 days for Europe
and 60 days for USA is taken into consideration. Based on the actual
Warehouse & transit quantity, excess/short quantity is arrived at which is
tracked to arrive at the actual required quantity to be dispatched during
the month and subsequent months. A plan is formulated after considering
the pre-decided dispatch days for various destinations (taking into
consideration the ship connection in order to save transit time) and
circulated to PPC, Production, & Purchase department
For Domestic customers, schedules are received by month end for the
next 1 month or 3 months depending upon the customers. These
schedules are confirmed with PPC (Production Planning Control) Dept to
check if the quantity is possible to be dispatched during the month.
In case stock at warehouse reduces below the allowed quantity an
airfreight alert is sent to PPC and other departments. The cost of the
airfreight is borne by MPP when there's any delay in warehouse stock
replenishment and by the customer when the pulled quantity is in excess.
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7.6 Preshipment
Marketing dept follows up with Final Quality Audit (FQA) dept as and
when dispatches are due in the Order. The received packing slip is tallied
against the dispatch order position and passed onto the Excise/Dispatch
dept and also updated in the CIS. Key account manager (KAM) take a
decision to accept/reject any deviations and the decision is conveyed to
the FQA dept and all others to whom packing slip was originally sent. In
case of Air freight scenario KAMs specify on the packing list as to who
pays for the shipment. Special care is taken to ensure that if RM is
imported under Advance license scheme the corresponding export also
should be under Advance License.
For low value export shipments (< $2000) goods are sent as Free of
Charge (FOC) items since the cost associated with customs clearing etc
far exceeds the cost of the items themselves. An offering slip is used
instead of packing slip in all the domestic dispatches.
Invoices are created for the quantity to be dispatched. In case of exports
to new customers an application is made to Export Credit Guarantee
Corporation (ECGC). Insurance coverage and freight rates for the
dispatch are negotiated through an open policy for the whole year. Under
the Sales Turn Over Policy (STOP) all movement of material is covered
by an insurance policy from Tata AIG and renewed every year. Wherever
specific policies are required they are obtained as in the case of Capital
goods movement.
7.7 Dispatch
Invoice, packing list & shipping instructions are thoroughly verified. The
packing list is sent by Excise dept to FQA dept for pasting labels on the
packages. The Invoice is used by Excise dept for creation of Generalized
System of Preference (GSP) or Certificate of Origin which helps avoid
payment of import duty in the country where its applicable. Also ARE1 and
other Excise related dispatch documents are created and transport
arrangements for dispatch of goods is made.
For domestic dispatches customers pick the goods in most of the cases. In
all cases, local invoices and Form-515 accompany the dispatch.
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7.8 SCM
All deliveries To and From the warehouse are documented in the PSMS.
Data about deliveries processed by the warehouse is intimated either
through mail or through the warehouse website. For these deliveries
warehouse invoices are created wherever required and in other cases the
Advance Shipment Note (ASN) acts as the warehouse invoice. Follow up
is done for unpaid invoices for both DDP and Non-DDP customers by
email or telephone.
7.9 Complaints
All complaints are handled using the Maini Team Solutions (mTs)
approach which is similar to 8D formats which gives problem description,
interim action, root cause, permanent action, implement & control. The
complaint is forwarded to the concerned unit with a copy to the Quality
Systems department via email. All complaints are registered in the CIS. If
required the KAM make available photographs or defective sample for
analysis by the Quality department. The Quality department provides
Corrective and Preventive action for the complaint.
7.10
Post shipment
7.11
Incentives
Bank Realization Certificates (BRC) is got back from bank through
Finance after certification and documented in the register.
Whenever Duty Entitlement Pass Book (DEPB) rates are revised by the
Govt, the description of export items are reviewed to be in line with
prevailing DEPB rate list. The same are incorporated in the PSMS and
ERP master files. The DEPB is sold to the reliable and high bidder based
on the prevailing market rate which is quoted based on value of DEPB,
no. of shipping bills, port of import. DEPB can be either used for imports
or can be sold in the market. As & when imports are to be cleared,
appropriate decision is taken whether to import under Advance License or
under DEPB.
7.12
Excise
RG23A Part II register is maintained for taking input credit on raw material
and consumables. Cenvat credit is availed on the duplicate for transporter
copy of invoice received from the supplier. Input credit is availed on the
basis of GRN No. given by the Stores dept. at the time of receipt goods
from the supplier. Credit is availed on day today basis. Debit entries are
made on the basis of total duty payable at the end of every month. In case
of exports duty debit is made on the basis of ARE1 (for export of goods
under Rebate claim). This register will be submitted to CEX along with
monthly ER1 returns
Service Tax Register is maintained for taking input credit on services
rendered and charged in bills in relation to manufacture(like telephone
bills, Security charges etc.,). Debit entries are made on the basis of total
duty payable at the end of every month. In case of exports duty debit is
made on the basis of ARE1 (for export of goods under Rebate claim).This
credit can be availed only after payment to the service provider. Payment
details are required for availing credit. This register will be submitted to
CEX along with monthly ER1 returns
Personal Ledger Account (PLA) register is maintained for payment of duty.
When there is no balance available in RG23A Part II , RG23CPart II and
Service Tax Register then payment will be made in PLA by e-payment.
Annexure -10(Proforma for monthly return under Rule 7 of the Cenvat
credit Rules 2001(Inputs & Capital goods) - Consolidated entries of
RG23A Part II & RG23CPart II. This register will be submitted to CEX
along with monthly ER1 returns.
RG-1 - DAILY STOCK ACCOUNT: This register is maintained for the daily
record of FG(Finished Goods) manufactured and cleared. Also for
maintaining of waste and scrap generated during the production and
receipt from the Job workers and cleared on payment of duty.
Form E.R. 1 - MONTHLY RETURN: ( Annexure - 12)- Monthly return for
production and removal of goods and other relevant particulars and
CENVAT credit under Rule 12 of Central Excise Rules, 2002 and rule 9(7)
of CENVAT Credit Rules, 2004.
There are 3 types of Domestic invoices created using the Udyog software:Version 2.0
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For Exports the ARE1 document and Central Excise export documents are
created using Udyog software for each dispatch which is directly exported
by MPP. Also supporting documents for export are created namely:
(a) DEPB declaration- This is a declaration containing Customer invoice
No/dt, DEPB serial number and rate of DEPB.
(b) Form SDF: This contains data like Invoice No/dt., Bank AD code &
date and other declaration.
(c) Cargo declaration.
Prior to domestic dispatches the following documents are created namely:
(a) Original, duplicate and extra copy of invoice (3nos),
(b) Original and duplicate copy of Form VAT 515.
Prior to export dispatches the following documents are created namely:
Export Invoice (5 copies), Packing list( 5 copies), A.R.E.1(Original and
duplicate copies), DEPB declaration(Original), Form SDF(Original) and
Cargo declaration(Original).These documents to be sent to shipping
agents one day before the dispatch.
Form Annexure -19 (Statement regarding Export of excisable goods
without payment of duty under rule 19) Original and duplicate copies of
A.R.E.1 after attestation from the Customs are received with in 10 days.
After receipt of the same, data is filled in the prescribed form such as
ARE1 No/dt, duty details and dt. of shipment Order by customs. Form is
submitted to CEX along with Original & Duplicate copy of ARE.1 in
duplicate. This has to be filed once in three months (quarterly basis)
example January 08 to March 08.
At the end of each month BSR stock status sent by FQA is verified with
inputs from RG1 and ERP.
Before the 3rd of every month Cenvat statement details containing
information from RG23A, RG23C, PLA, Service Tax are to be presented to
Accounts dept [Opening bal+ Total credit - Total debit= Closing bal]
UT1 bond is submitted to Assistant Commissioner of Central Excise before
making exports. After typing Name and address, ECC No etc. in the
prescribed statement and submit to AC. Renewal of UT1 be made before
one month of due date. If it is an existing unit UT1 (5 copies), Annexure 19, Annexure-63 and covering letter to be submitted to AC. On verification
of the above will allot the serial Number to us. This serial number is to be
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mentioned in the A.R.E.1 and invoice at the time of Exports. This is valid
for one year.
FORM ST-1: This is an application form for registration under Section 69
of the Finance Act, 1944 (32 of 1994). This is a prescribed form to be
filled along with copy of Excise Registration Certificate, Memorandum of
Association & Articles of association, Pan certificate with a covering letter
to the Commissioner of Central Excise(Service Tax). On verification of the
same Service Tax Registration Certificate is issued to us with Service Tax
certificate Number.(Ex.AABCM8269RST001(MPP B-165). On receipt of
the Form ST-1 MPP starts making payment of Sales Tax collected from
the GTA (Goods Transport Agency)/ Business Auxiliary services to the
government.
Bills pertaining to carriage outward and inwards are calculated as Freight
@ 25%, Service Tax (ST) @12% on 25% of Freight, Educational Cess
@2% on ST, S&H @1% on ST. MPP cannot take credit for the ST paid for
Carriage outward whereas it can do so for the ST paid on Carriage
inwards in the Service Tax register. All Service Tax thus calculated is paid
through e-payment.
Business Auxiliary services (BAS): Service tax is paid for the services
rendered abroad. This is paid as per the documents/details given by
marketing/accounts department and is calculated as ST@12% on BAS,
Educational Cess @2% on ST, S&H- @1% on ST. As before this is paid
through e-payment. MPP is eligible to take credit for this ST in Service
Tax register.
Form ST-3 (Return under section 70 of the Finance Act, 1994). This
has to be filled as per the prescribed format and is to be filed on quarterly
basis. Also a separate excel statement is maintained for the monitoring of
Service tax on GTA & Business Auxiliary.
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7.13
MIS
All Outward Carriage Expenses (OCE) are documented are updated to
the Finance department.
Monthly sales order, schedules and sales plan data is updated in the CIS
by the KAMs.
The monthly and hence the cumulative front page is updated by the
Marketing department. The delivery performance overall and unit wise is
arrived at from the Front page sales details.
7.14
Cost Reduction
Every quarter the best rates are negotiated with the service providers.
Both Imports and export bills of service providers are checked if in line
with their quote. After quarter ending, actual OCE expenditure is
monitored against budgeted OCE. By year end, this is consolidated,
checked against Finance figure and tallied.
7.15
Miscellaneous
Agency Commission:
Agency commission is paid to overseas agents as per agreed terms of
sales. Commission % is notified in the Shipping Bill at the time of
shipment itself which is part of Shipping Instructions. Shipping Bill copies
are collected and necessary documents as prescribed by bankers are
created from time to time and submitted for wire transfer of agency
commission.
Warehouse Storage and Sorting Expenses:
Warehouse storage/sorting bills are received every month from Service
Providers. These are checked against their quote and passed for
payment. Every 6 months, actual expenses is monitored through excel
sheet to see if it is well within the budgeted %. If not various actions
taken such as changing of warehouse, negotiation, etc.
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Direct Sales:
Domestic Sales
Export Sales
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Enquiry:
o Customers RFI request (seeking information like contact details of
Head of departments total building space, certifications, department
wise number of people, no of factories, processes, machines,
customers and their shares, industry wise share , financial data etc)
will be handled through Document Management System (DMS)
module in SAP.
o As regards uploading of customer schedules into SAP, the
methodology to upload will be decided after consultation with the
customers and the project management team of project Lotus. The
ultimate aim is to upload all schedules from customers into SAP
without any manual intervention provided the formats in which
schedules are received are SAP friendly.
o All Enquiries will compulsorily be booked by KAMs in SAP.
o A document type will be created for Enquiries, which should be used
to enter data.
o The document number will be auto generated and auto incrementing
from a predefined series.
o If Enquiry is out of scope, it will be regretted right away and reason for
regret will be selected from a predefined list maintained in the Enquiry.
o Estimation department will have to run a report to pull up the list of
Enquiries pending Estimation.
o Drawings, norms and Enquiry related data will be linked using the
DMS module.
o Provision to enter only the mandatory header data with an excel sheet
attachment containing all the parts and quantities will be made (for
Aero department).
Estimation:
o The Estimation process will be carried out in SAP Controlling module.
o Please refer the SAP Controlling module Blueprint for Estimation
processes.
o The Estimation department will notify Sales department regarding the
output of the estimation process through official mail.
Quotation:
o Quotation will be prepared with reference to the Enquiry and consists
of specifications, MPP part number, price, tax, delivery, validity date
and other details input from the Estimation step.
o A document type will be created for Quotation, which will be used to
maintain data.
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Delivery:
o A document type is created for Delivery creation.
o The document number will be auto generated and auto incrementing
from a predefined series.
o Delivery is created with reference to the Direct Sales Order.
o Packing slip will be created from the Delivery. This will contain only
those items, which are mentioned in the Delivery.
Invoice:
o A separate document type is created for Domestic and Export invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o These invoices are created with reference to the respective Delivery
documents.
o The invoice will contain data about the price, taxes and other factors
like freight and insurance as and when applicable.
o For the Export Sales invoice, foreign trade data (like mode of
transport, export customs office, office of exit, office of destination)
needs to be maintained compulsorily.
o Export sales invoice is exempt from Excise and Tax values and hence
these are not passed on to the customer.
Excise Invoice:
o Excise Invoice is created for domestic sales with reference to Tax
invoice or Bill of Sale invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o Commercial and excise invoice are printed from SAP and sent to
customer for domestic sample sales.
o For Export sales, Excise invoice is created with reference to Export
sale invoice.
ARE1:
o ARE1 document is created with reference to the Excise invoice for
Export sales.
o The document number will be auto generated and auto incrementing
from a predefined series.
o In case of Export sales the ARE1 is created under Rebate or UT1 and
sent to customer along with packing slip for export sample sales.
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7.17
Delivery:
o A document type is created for Delivery creation.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The Delivery document will be created with reference to the STO PO
generated from the Warehouse.
o Packing slip will be created from the Delivery. This will contain only
those items, which are mentioned in the Delivery.
Banker Invoice:
o A customized screen will be created for the Banker invoice. Data from
the STO delivery document will be used to populate the Banker
invoice screen.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The Banker invoice will be the basis for creation of Excise invoice,
ARE1 and other export documentation and also to facilitate bill
discounting with the bank.
o Bill Discounting process will be extensively covered in the SAP FI
module Blueprint.
Excise Invoice:
o Export excise invoice will be created with reference to the Banker
Invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o For the excise invoice the values will be statistical and hence not
passed on to the customer (Serves as a reference only)
ARE1 and Export documentation
o ARE1 document will be created with reference to the Export excise
invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The copy of the ARE1 form will be sent to the excise department as
proof of export.
o After clearance, the material is handed over to the freight forwarder
and the shipping bills and ARE1 document will be sent to MPP.
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7.18
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Estimation:
o Estimation stage will be used in this process based on the value of the
order as per the decided SOP.
o The Estimation process will be carried out in SAP Controlling module.
Please refer the SAP Controlling module Blueprint for Estimation
processes.
Quotation:
o A document type will be created for Quotation, which will be used to
maintain data.
o The document number will be auto generated and auto incrementing
from a predefined series.
o A Quotations reference to an Enquiry need not be MANDATORY.
o Quotation will be prepared consisting of details of service, price, tax
and other details.
o The companys terms and conditions accompanying the Quotation will
be maintained as a text item thus allowing modification on a case to
case basis.
o A link between the Quotation and the Drawing revision version will be
maintained through the DMS module in SAP.
o If the Quotation doesnt result in a Sales Order, the reason to be
chosen from a predecided list in the Quotation.
Sales Order Job Work:
o A separate scheduling agreement document type will be created for
Service sales order for Domestic and Export sales process.
o The document number will be auto generated and auto incrementing
from a predefined series.
o Upon receipt of the purchase order from the customer for service, a
Sales Order for Service will be created referencing the quotation.
o Material received from the customer for Service / Job work will be
tracked and accounted in the SAP Material Management module
blueprint.
o The customer schedules will be automatically entered in the Service
sales document in SAP provided they are made available in the
standard Excel or any SAP friendly format.
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7.19
Deemed Exports
Enquiry:
o Any Enquiry received from a customer in standard Excel or SAP
friendly format will be automatically uploaded into SAP.
o All Enquiries will compulsorily be booked by KAMs in SAP.
o A document type will be created for Enquiries, which should be used
to enter data.
o The document number will be auto generated and auto incrementing
from a predefined series.
o If Enquiry is out of scope, it will be regretted right away and reason for
regret will be selected from a predefined list maintained in the Enquiry.
o Estimation department will have to run a report to pull up the list of
Enquiries pending Estimation.
o Drawings, norms and Enquiry related data will be linked using the
DMS module.
o Provision to enter only the mandatory header data with an excel sheet
attachment containing all the parts and quantities will be made (for
Aero department).
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Estimation:
o The Estimation process will be carried out in SAP Controlling module.
o Please refer the SAP Controlling module Blueprint for Estimation
processes.
Quotation:
o Quotation will be prepared with reference to the Enquiry and consists
of specifications, MPP part number, price, tax, delivery, validity date
and other details input from the Estimation step.
o A document type will be created for Quotation, which will be used to
maintain data.
o The document number will be auto generated and auto incrementing
from a predefined series.
o If the Quotation doesnt result in a Sales Order, the reason will be
chosen from a predefined set of reasons in the Quotation.
o Provision to revise Quotations if required by customer will be made
either in the same Quotation or by referencing the Original quotation.
o Wherever required the Cost breakdown sheet availed from Estimation
department will be made available to the customer.
o The companys terms and conditions accompanying the Quotation will
be maintained as a text item thus allowing modification on a case to
case basis.
o A link between the Quotation and the Drawing revision version will be
maintained through the DMS module in SAP.
o For Aero customers the Single Line Quote format will be made
available to send to customers by email or fax.
o Wherever necessary tooling cost and the way it will be charged to
customer will be maintained in the Quotation.
o The Quotation output will only be made available in a standard format
and not in customer specific format through SAP.
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Sales Order:
o A separate standard order document type will be created for Sales
order.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The Sales document will be created compulsorily with reference to the
Quotation (to track drawing revision, price, etc.) and will be created in
response to the customer purchase order.
o The Packing proposal will be maintained in the sample sale order in
SAP.
Proforma Invoice:
o A separate document type will be created for the Proforma invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The Proforma invoice is sent to the customer to facilitate arrangement
of payment.
o The output of the sales order can be taken as a Proforma invoice and
sent to the customer.
o Customer is requested to release the road permit forms/ CT3 forms/
Form H for dispatching items.
Delivery:
o A document type is created for Delivery creation.
o The document number will be auto generated and auto incrementing
from a predefined series.
o Delivery is created with reference to the Sale Order.
o Packing slip will be created from the Delivery. This will contain only
those items, which are mentioned in the Delivery.
Invoice:
o A separate document type is created for Deemed Export invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o This invoice is created with reference to the Delivery document.
o The invoice will contain data about the price, taxes and other factors
like freight and insurance as applicable.
o Deemed Export sales invoice is exempt from Central Excise and
hence these values are not passed on to the customer.
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Excise Invoice:
o Excise Invoice is created with reference to Deemed export invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o Excise invoice along with CT3 received from the customer with the PO
is submitted to the Central excise department.
ARE Document:
o AR3A document is created with reference to the Excise invoice of
Deemed Export sale for 100% EOU. In case of Sales to SEZ ARE1
will be created with reference to the Excise invoice of Deemed Export
sale.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The copy of the ARE form is submitted to the Central excise
department.
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7.20
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7.21
Scenario:
o Domestic customer wishes to return some goods that have been sold
to him.
o The reason could be that the product is defective, damaged etc.
o These goods have to be taken back for rework or scrapping decision.
Sales Return Order:
o A separate standard order document type will be created for Domestic
Sales Return order.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The Sales Return Orders will be created with reference to the invoice
vide which the goods were sold.
o The order will copy all data from the invoice.
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Inbound Delivery:
o A separate standard order document type will be created for Domestic
Sales Return delivery.
o The document number will be auto generated and auto incrementing
from a predefined series.
o An inbound delivery document is created based on the return sales
order.
o The defective goods will be received and posted to blocked stock in the
rejection storage location.
Excise Invoice Capture:
o The incoming customer excise invoice values will be captured in SAP.
o The document number will be auto generated and auto incrementing
from a predefined series.
Credit Memo Process:
o A separate process is listed for the same at a later part in this
Blueprint.
Replacement Delivery Process:
o A separate process is listed for the same at a later part in this
Blueprint.
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Scenario:
o Export customer wishes to return some goods that have been sold to
him because the goods are defective, damaged etc.
o These goods have to be taken back for rework or scrapping decision.
o This scenario can be split into 3 parts namely:
Sorting at customer place,
Rework and sorting at Warehouse and
Scrapping at warehouse or Return defective goods to MPP.
Sorting at customer place:
o The received lot of parts if found defective will be sorted and bad parts
will be quarantined.
o A credit memo equal to the sum of the invoice price of defective parts
and cost of sorting of defective parts will be made out to the customer.
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Scenario:
o Direct export customer wishes to return some goods that have been
sold to him because the goods are defective, damaged etc.
o These goods have to be taken back for rework or scrapping decision.
o This scenario can be split into 3 parts namely:
Sorting at customer place and
Scrapping at warehouse or Return defective goods to MPP.
Sorting at customer place:
o The received lot of parts if found defective will be sorted and bad parts
will be quarantined.
o A credit memo equal to the sum of the invoice price of defective parts
and cost of sorting of defective parts will be made out to the customer.
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7.22
Scrap Sale
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Invoice:
o A separate document type is created for Scrap Sale invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
o These invoices are created with reference to the respective Scrap
Sales Delivery documents.
o The invoice will contain data about the price, taxes (TCS 1.33%) and
other factors like freight and insurance as applicable.
Excise Invoice:
o Excise Invoice is created for Scrap sales with reference to Tax invoice
or Bill of Sale invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
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7.23
Asset Sale
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Excise Invoice:
o Excise Invoice is created for Asset sales with reference to Tax invoice
or Bill of Sale invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
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7.24
DEPB Sale
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7.25
Sales Forecasting
o The sales team will plan the sales forecast values outside the SAP
System in an excel spreadsheet.
Upload Sales Quantities for AOP Update:
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7.26
Commission Sales:
Commission Agents will have to be defined as the vendors of MPP and
their payments will be cleared by Accounts department. A report will be
used to pull up the pending commission and forwarded to the Accounts
department which will clear the same.
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7.27
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7.28
Supplementary Billing
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7.29
Invoice:
o A separate document type is created for Replacement Invoice for both
Domestic and Export Scenario.
o The document number will be auto generated and auto incrementing
from a predefined series.
o These invoices are created with reference to the respective Domestic
and Export Replacement Delivery documents.
o The invoice will contain data about the price, taxes and other factors
like freight and insurance as applicable.
Excise Invoice:
o Excise Invoice is created with reference to both the domestic and
export Replacement Invoice.
o The document number will be auto generated and auto incrementing
from a predefined series.
ARE1 and Export documentation
o ARE1 document will be created with reference to the Export excise
invoice of Replacement Sales.
o The document number will be auto generated and auto incrementing
from a predefined series.
o The copy of the ARE1 form will be sent to the excise department as
proof of export.
o After clearance, the material is handed over to the freight forwarder
and the shipping bills and ARE1 document will be sent to MPP.
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Object Description
Adv Lic - Appln - Ann-I - Export
Adv Lic - Appln - Ann-I - Export
Adv Lic - Appln - Ann-II - Imports
Adv Lic - Appln - App-11A
Adv Lic - Appln - App-11A - Annexure-III
Adv Lic - Appln - App-11A - Annexure-IV
Adv Lic - Appln - ANF-4A
Adv Lic - EODC Appln - ANF-4F
Adv Lic - EODC Appln - ANF-4F - Annexure-IA
Adv Lic - EODC Appln - ANF-4F - Annexure-IB
Adv Lic - EODC Appln - ANF-4F - Annexure-II
Adv Lic - EODC Appln - ANF-4F - Annexure-III
Adv Lic - MPP Invoice (Banker)
Adv Lic - Tech flow chart - Wastage - Operation-wise
Adv Lic - Unutilised RM duty details - Annexure-III
Aero Divn - Front page
Agency Commission Appln Form to Bank - Statement
Bank covering letter for documents negotiation - Canara
Bank, Ing Vysya & HSBC
Bank Realisation Certificate - Appedix - 22
Bill of Exchange
DEPB - Appln - ANF-4G - Annexure - Excel
DEPB - Appln - ANF-4G - Appln form - Word
DEPB - Tax invoice
DEPB - Transfer letter
Enq - Request for Estimation form
EPCG - 11C - List of imports of CG
EPCG - Appln - ANF-5A
EPCG - Appln - Annexure-II
EPCG - Appln format
EPCG Annexure-II - Appendix - 9
EPCG EODC application - ANF-5B
Excise - Annexure - 19
Excise - Annexure - 63
Excise - Annexure - VI Subsidiary challans
Excise - AR3A
Excise - ARE1 with enclosure
Excise - Bill of Sale Invoice abatement
Excise - ER1 Returns
Excise - Export Invoice with Enclosure
Excise - Export Invoice without Enclosure
Excise - Job work invoice
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Object Description
Adv Lic - Appln - Value Addition sheet
Adv Lic - EODC Appln - EO Monitoring form
Adv Lic - Summary of Adv Lic
Adv Lic Or DEPB comparison/decision - formula
Aero - Pending Enquiry Report
Air freight (Premium freight) incurred details
Air freight alert to plant
Budget monitoring report - partwise/customerwise/unitwise,
etc
Budget Monitoring Sheet - Summary -Excel
Customer Complaints Reports - unitwise, customer-wise
Customer list - Active - Complete master is required
Delivery Performance monitoring -excel
DEPB details monitoring sheet - Excel
DEPB rate revision - excel sheet
Despatch Plan - Deutz - Excel sheet
ECGC Quarterly Returns
EEPC Monthly Returns
Enquiry Analysis
EPCG - Ann-I to CE Certificate
EPCG - Appln - Duty saved / Value addition Calculation
sheet -excel
EPCG - List of EPCG already obtained till date
EPCG Licence summary
EPCG Monitoring
Excise - Annexure-V Register
Excise - ER7, ER4, ER5 & ER6 Yearly returns
Excise - Pending challan monitoring report
Excise - Rebate Monitoring report
Excise - RG1 Register
Excise - ST3 Service Tax Half Yearly returns
Excise - Statement of Carriage Inward/Outward
Exports - GSP Monitoring report
Freight rate comparison & approval of service providers' bills
as per finalised quote
Insurance premium monitoring sheet - Marine - Tata AIG
MIS - Excise provision details to Finance
MIS - Excise revenue details to Finance
MIS - Monthly Provision details to Finance
MIS - Order postion report
MIS - Sales Turnover - Cumulative report
MIS - Sales Turnover - Monthly report
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10.0 Authorizations
Changes in Business Process :
Maintenance of Master Data
:
Daily Transactions
:
Process Owner
Key User
End user
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