USER MANUAL FOR SHIFTING OF EMPLOYEES UNDER ORDERS TO SERVE

FOR THE STATE OF TELANGANA IN HRMS PACKAGE

In view of reorganisation of Andhra Pradesh state, the Government vide G.O.Ms.No.241
GA(SR) Dept, Dt.01-06-2014, have issued orders to certain employees under Orders to
serve and directed all HODs to relieve such employees by 01-06-2014, with instructions to
the individuals to report in counterpart offices in Telangana state on 02-06-2014.
The activity might have been completed in all offices physically, but the same have to
be carried out in HRMS package so as to generate the paybills of employees for the month of
July-2014 onwards.
In this connection, it is informed that the Government vide G.O.Ms.No.116 Fin(TFR)
Dept, Dt.16-05-2014 has issued orders creating new DDO codes for all HODs in Andhra
Pradesh state (27 series) leaving the existing DDO codes ( 25 series) to the HODs of
Telangana. Since the DDO codes (25 series) were used by the HODs of combined state prior
to 02-06-2014, the entire employee data mapped to these DDO codes are now accessible to
the HODs of Telangana state, due to which the HODs of Andhra Pradesh state are not in a
position to issue shifting orders in HRMS package to the employees who are under Orders to
Serve as the employee data is not accessible them wef 02-06-2014.
To overcome this problem, the entire employee data mapped to the DDO codes of
HODs (25 series) in combined state is shifted to the corresponding new DDO codes created
for the DDOs of Andhra Pradesh state (27 series) by the DTA. As such, the entire employee
data hither to mapped to the DDO codes of Erstwhile Andhra Pradesh state is now available in
the logins of corresponding new DDO codes. Therefore, the DDOs of residuary Andhra
Pradesh state have to login with their new DDO codes created vide G.O.Ms.No.116 Fin(TFR)
Dept, Dt.16-05-2014 and enter the details of employees who are under Orders to Serve in
the following screens. The employees whose data is entered in the above screens, shall
automatically gets mapped to respective DDOs of Telangana state which facilitate drawal of
salary in that state.
This module has following screens.
The screen shots and the procedure how to fill the form is detailed below.

Ist screen: This screen is for use of HODs of Andhra Pradesh state.

Procedure:

The above screen shot is used for shifting of an employee from the DDO of A.P. to his counterpart DDO in Telangana

The employee code who is under orders to serve should be entered in the column Emp code and press tab. The details of the
employee along with his pay particulars will be displayed.

Confirm the correctness of employee entered with the details displayed by the system.

Enter the DDO code to which the employee is to be shifted. Here, the DDO code of the corresponding HOD in Telangan state, will be
displayed.

If the details entered are correct, Press Submit button.

This completes the movement of one employee from Andhra Pradesh state to Telanagana state.

Repeat the process for all the employees under Orders to Serve

2nd screen:
Before using the 2nd screen for acceptance of employees under orders to serve, the DDOs of Telangana state have to approach the PAO,
Telangana for creation bill IDs and cadre strengths.
Once this is completed, the DDOs can start accepting the following screen.

Procedure:

The above screen is for use of HODs of Telangana state.

The above screen is used for acceptance of employees who is shifted to Telangana state from Andhra Pradesh state.

Enter the employee code who is under orders to serve and who is already shifted by his A.P. Counterpart.

The details of employee is displayed

Confirm the correctness of employee code entered with reference to the details displayed

Map the employee to a bill ID and press Submit.

This completes the movement of employee from Andhra Pradesh to and acceptance by DDOs of Telangana.

Repeat the process for all employees who are under orders to serve.

GOVERNMENT OF ANDHRA PRADESH

TREASURIES AND ACCOUNTS DEPARTMENT
From
K.Kanakavalli, MA., M.Phil,
Director of Treasuries and Accounts,
Andhra Pradesh, Hyderabad.
Lr.No.N1/3180/2014

To
The Pay and Accounts Officer,
Andhra Pradesh,
Hyderabad.
Dt. -06-2014

Sub: Treasuries and Accounts Dept A.P. Reorganisation Act, 2014- Employees
who are under orders to serve Shifting of such employees to Telangana
state in HRMS package Procedure Reg.
Ref: 1.G.O.Ms.No.241 GA (S.R.) Dept, Dt.01-06-2014.
2.G.O.Ms.No.116 Fin(TFR) Dept, Dt.21-05-2014.
&&&&&
I invite your attention to the references cited. In view of the orders vide ref 1 st and 2nd
cited, this department has prepared two screens for shifting of employees under orders to
serve, from Andhra Pradesh state to Telangana state to enable such employees to draw their
salary in the newly created Telangana state through HRMS package, wef 02-06-2014.
The detailed procedure along with screenshots is enclosed herewith for your reference.
The same document is also made available in the logins of all DDOs in HRMS package, for
the reference of all HODs.
Therefore, I request that necessary awareness may be created to all the DDOs of
HODs of both states to use the said module for shifting of employees from Andhra Pradesh
state to Telanagana state immediately, to enable them to prepare the bills by respective DDOs
in future.
Encl: One document.
Yours faithfully
Director of Treasuries and Accounts
Andhra Pradesh:: Hyderabad.
Copy to the Pay and Accounts Officer, Govt of Telangana, Hyderabad.