STATE OF MARYLAND

CDBG PROGRAM

APPLICATION
SFY 16

Lawrence J. Hogan, Governor

Boyd K. Rutherford, Lt. Governor

Kenneth C. Holt, Secretary

DHCD
Division of Neighborhood Revitalization
100 Community Place
Crownsville, MD 21032-2023
410/514-7236 800/735-2258
Maryland Relay for Hearing Impaired: (800) 735-2258

The Arc Carroll County -Capital Project

Community Development Block Grant Program
June 2015

Board of Carroll County Commissioners

Carroll County Department of Citizen Services
10 Distillery Drive, Suite 101
Westminster, Maryland 21157

MARYLAND
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
APPLICATION SFY 16
1.

Name of Jurisdiction:

2. County (Municipal applicants only):

Carroll County, Maryland

3.

Address:

N/A
4.

Commissioners of Carroll County

225 North Center Street

The Arc Carroll County

Westminster, MD 21157

5.

FID Number: 52-6000910

Subrecipient, Developer or Business, if applicable and

their DUNS Number:

080556160

6.

Name & phone number of jurisdictions contact person

for this application (include email address and Fax #):

DUNS Number: 074941790

Debby Standiford, 410-386-2212

dstandiford@ccg.carr.org
410-848-0003 (fax)
7.

Project title, brief description & location (Full street address(es) and zip code of Project is required):

Project Title: The Arc Carroll County Building Renovation

Location: 180 Kriders Church Road, Westminster, MD 21158
The Arc Carroll County is seeking $532,900 in CDBG funds to support the $3.88 million renovation
of its 36,000 square foot facility. The renovation will convert a warehouse-like space into a
functional setting that supports the delivery of the Arcs high quality human services programs to
adults ages 21+ with intellectual and developmental disabilities.
8.

Project type:
Housing
Infrastructure
Other

10. CDBG request:

Public Facilities
Economic Development
Public Services

$ 532,900

Local funds

$ 1,978,570

Other funds

$ 1,373,615

Total costs

$3,885,085

9. National objective(s):
Low and moderate income benefit
Elimination of slum/blight

11. U.S. Congressional District No.:

Arc Location: 8 - Christopher Van Hollen, Jr.
Carroll County: Also includes 1 Andy Harris
State District No.
(List State legislators for entire district):
Arc Location: District 5
Sen. Justin D. Ready
Del. Susan W. Krebs
Del. April R. Rose
Del. Haven N. Shoemaker, Jr
Carroll County: Also includes 4 and 9A:
Sen. Michael J.Hough Sen. Gail H. Bates
Del. Kathryn L. Afzali
Del. Trent M. Kittleman
Del. Barrie S. Ciliberti
Del. Warren E. Miller
Del. David E. Vogt III
.

12. Date Public Hearing held: 5/14/15

(Attach minutes and hearing notice to application)
14. Is Citizens Participation Plan current?
15. Is Anti-Displacement Plan current?

13. Required Resolution attached?

Yes

Yes

No

Yes

No

No If not, did you attach new plan?

Yes

No

If not, did you attach new plan?

Yes

No

16. If applicable, did you complete Debarment Check on application subrecipient, developer or business?
Yes
No
17. Digital Photos and CD included?
CDBG application revised 4/2015

Yes

No (each must be labeled)

18. Date: 6/5/15

PART A
PROJECT DESCRIPTION: Describe the proposed project. Include location and
specific activities to be undertaken.
Arc Overview
The Arc Carroll County is seeking $532,900 in CDBG funds to support the $3.88 million
renovation of its 36,000 square foot facility located at 180 Kriders Church Road, Westminster,
MD, 21158. If awarded, the CDBG would be used for an updated, energy efficient HVAC
system. The renovation will convert a warehouse-like space into a functional setting that
supports the delivery of the Arcs high quality human services programs to adults ages 21+ with
intellectual and developmental disabilities. As one of Carroll Countys largest and oldest nonprofits, the Arc serves nearly 700 intellectually and developmentally disabled clients annually
with a variety of community based services that allow them to live independently or with family,
rather than being institutionalized. (Attached: Arc Brochures)
When constructed in 1986, the Arc was a state-of-the-art sheltered workshop. The wide open
space with 30 ft. ceilings was ideal for the light manufacturing work completed by the Arc
clients, but over the last 25 years, sheltered workshops are no longer regarded as the best
environment for adults with intellectual and developmental disabilities. Best practices for
serving this population now focuses on teaching life skills, providing job training, placing clients
in jobs in the community, if possible, and creating recreational and social opportunities for
clients as well as their families.
Arc Credentials
The Arc is affiliated with The Arc US, a national organization. With 700 chapters nationwide,
The Arc US is one of the oldest and most recognized organizations providing services and
advocacy for individuals with intellectual disabilities in the United States. As an affiliate, The Arc
Carroll County benefits from a strong national identity, organizational support, access to the
knowledge and expertise of 700 other local chapters nationwide, and a strong advocacy which
affords the organization a voice in shaping public policy. As a local chapter, The Arc Carroll
County must adhere to The Arcs brand and marketing standards and to the national
organizations primary goal, which is for all persons with intellectual and developmental
disabilities to enjoy and maintain a good quality of life.
The Arc is licensed by The Maryland Department of Mental Health and Hygiene (DHMH), and is
subject to annual licensure reviews. The Arc has received Maryland Nonprofits Standards for
Excellence for its sound financial practices and is accredited by The Commission on
Accreditation for Rehabilitation Facilities.
The Arc partners with DHMH, The Developmental Disabilities Administration (DDA), Carroll
County Public Schools, The Maryland Department of Education, Division of Rehabilitation
Services (DORS) and other county nonprofits as well as 67 Carroll County businesses to offer
vital services and opportunities to 9% of the County population with a disability or an estimated
14,627 residents.
The Arc is accredited by the Commission on Rehabilitation Facilities (CARF), which is an
international accrediting organization that evaluates conformance to best practice standards.

Since 1994, The Arc Carroll County has received the highest level of accreditation possible.
The following services are accredited; Community Employment Services; Employment Supports
and Job Development; Community Housing, Community Integration, Family Services, Personal
Support Services, Respite Services, Supported Living and Transition Services.
The Arc is also accredited by Maryland Non Profits Standards for Excellence designation for
promoting outstanding business and governance practices.
Arc Clients and Services
The Arc provides day rehabilitation and job training on site for approximately 137 adults
annually and 9 individuals participating in the Division of Rehabilitations (DORS) Summer
Youth Employment Services (there is minimal use of the facility by students). In addition, Arc
staff serves another 600 clients annually with offsite services such as transportation, housing,
and respite care. The Arc facility houses the 143 of the 325 total staff that provide these high
intensity, high quality services to over 700 clients with significant intellectual and development
disabilities.
Currently, 88% of Arc clients receive Social Security benefits and their services are paid
through Developmental Disabilities Administration or the Maryland Department of Education
Rehabilitation Services, both funders of last resort. The clients being served at The Arcs
headquarters are considered severely disabled by The U.S. Census Bureaus definition, which
includes difficulty hearing, difficulty seeing even when wearing glasses, cognitive difficulty
remembering, concentrating, or making decisions, ambulatory difficulty walking or climbing
stairs, self-care difficulty with bathing or dressing and/or independent living difficulty doing
errands alone such as visiting a doctors office or shopping.
While one of five nonprofits in Carroll County that offers critical services to individuals with
intellectual and developmental disabilities, the Arc meets some unique needs. The Arc is the
sole provider of door-to-door transportation services to Carroll County Public Schools special
needs students, and the only agency to provide adult autism-specific programming.
In 2014, The Arc provided the following services:
Employment Services for 137 clients including training, job coaching in job readiness
skills, job exploration, job retention practices, social skills, health and wellness,
continuing education and selfcare skills to assist with job placement and retention.
Community Living Arrangements for 28 clients in nine Arc-owned homes. The
homes are staffed with direct support professionals, Certified Nursing Assistants, and
house managers to assist with personal care and health concerns allowing individuals
with special needs to remain in the community and eliminating the need for
institutionalization.
Support Services for 76 clients: Individual aides provide respite care allowing families
to stay together, or individuals to live independently within the community.
Educational Partnerships for 150 clients: In partnership with Carroll County Public
Schools and The Maryland Department of Education, Division of Rehabilitation
Services, The Arc offers the Career Independence for Transitioning Youth program at
eight public schools. The program teaches pre-employment/self-determination courses
and partners with local businesses, such as Jos A. Bank.

 Transportation for 135 adults and 453 Public School students: Using 34 vehicles
and 37 school buses, The Arc transports adults and children to events in the community
each day and through its partnership with Carroll County Public Schools, Carroll County
special needs students are provided door-to-door transportation. The Arc also
transports students to schools in Laurel, Frederick and the city of Baltimore to services
not offered in Carroll County.
Autism Social Club with 20 members: The Arc offers a social club to adults on the
autism spectrum to build social skills and communications skills, help them gain
employment, and form meaningful relationships within the community.
Autism Classes for 13 adults: The Arc partners with McDaniel College to offer courses
each semester that are designed to help individuals on the spectrum hone their social
skills, build their communication skills and find jobs.
Individual Family Care for 6 individuals: Funded by the Developmental Disabilities
Administration, this support individuals in an adult foster care model.
Arc Building Renovation
The Arc Carroll Countys core value is to support people in their individual pursuit of a fulfilling
life. The Arc Carroll County follows best practices, which promote community inclusion,
community-based living, and Work First for individuals with intellectual and developmental
disabilities. In keeping with this mission, The Arc is planning a $3.88 million renovation that will
convert The Arcs 30 year old building from an outdated sheltered workshop to a functional
setting that supports the delivery of the Arcs high quality human services programs to adults
ages 21+ with intellectual and developmental disabilities. The construction will be done in
phases so that The Arc can still accommodate the individuals it serves.
The Arcs building committee has worked closely with an architect and contractor over the past
two years to finalize a design and to develop a comprehensive cost estimate. The Arc already
has met with Carroll County officials and has a building permit in place. The Arcs final
fundraising campaign launched on April 30th (Attached article) and will conclude on October
30th 2015. Once this leg of the fundraising campaign is complete and the status of the CDBG
grant is determined, the Arcs Board is committed to taking out a loan to finance the remaining
cost of the renovation so that construction can begin in November of 2015.
The renovation will include the following major components (Attached: Floor Plan):
Conversion of warehouse space to functional space:
14 Rooms for Client Programs: The renovated building will replace 12,067 sq. ft. of
cavernous warehouse spaces with functional rooms dedicated to client programs
including: dayhab room, life skills room, art room, waiting room, activity room, exercise
room, client-owned vending machine area, job coach room, computer room, transition
room, meds room, cafeteria, teaching kitchen and three changing rooms.
5 Room Autism Wing: The renovation will include a five room, 1,926 sq. ft. wing for a
the first adult autism program in Carroll County. The wing will be designed specifically
for the sensory issues people with autism face. The dedicated space will increase
opportunities for internship partnerships with McDaniel College, Carroll Community
College and other area universities, accommodate additional staff, and increase the
courses and programs offered to individuals with autism, including a summer program to
autistic individuals under the age of 18.

2 Training Rooms: The two training rooms, with a total of 1,974 sq. ft., will
accommodate up to 100 people and eliminate the need for The Arc staff to go off-site
for training. Training for the 325 staff is critical to remain in compliance with state
mandated requirements and to ensure clients are receiving the best care. The training
rooms will also allow The Arc to offer additional seminars to the 200 Arc families it
services and to offer training slots to outside organizations.
Administrative space: The newly renovated building will add 5,402 sq. ft. of office
space and eliminate the need for individuals to share office space.

ADA Compliance
Entry into the Building: The renovation will address ADA compliance issues at entry
into the building. Clients in wheelchairs now struggle to gain access to the sidewalks
and building entrance.
Restroom Facilities: All of the toilet rooms are new with the exception of one multi
person type toilet room. All of the new restrooms are required to be ADA compliant.
The existing gang type toilet room will be modified during construction to be ADA
compliant.
Teaching Kitchen: The renovation will include a handicap accessible kitchen to bring
the facility into ADA compliance and allow expanded life skills and vocational training.
Changing Rooms: The Arcs redesigned building will include three ADA compliant
changing rooms required by individuals that require personal care such as assistance
changing garments and under garments or showering in the event of bathroom
accidents. Currently, clients are being changed, showered and dressed in one
makeshift, repurposed office space and many times must wait to use the room.
Hallways/Doorways: The Arcs hallways and doorways are not ADA compliant. The
planned renovations will be designed to comply with ADA standards.
Improvements to Energy Efficiency, Noise Reduction, Safety and Health:
HVAC The Arcs HVAC system is failing and has required several expensive repairs in
recent years. The system is also ineffective in heating and cooling the Arcs cavernous
warehouse-like space. The CDBG, if awarded, would be used to replace the HVAC
system with an energy efficient system.
Exterior Insulation and Finish System (EIFS) The exterior walls will be clad with a
non-load exterior wall cladding system that consists of an insulation board. In studies
conducted by the Oak Ridge National Laboratory, and supported by The Department of
Energy, EIFS is considered superior to brick, stucco and other siding in maximizing
energy savings, reducing environmental impact and improving air quality over the life of
the structure, according to the EIFS Industry Members Association.
Lighting Improvements: The design for the entire project meets or exceeds the 2012
energy code. This includes adjusted light levels per area, utilizes room
censors/occupant censors and energy saving fixtures & devices.
Security System The renovation will include a key card system that will enhance
security for our clients and staff by giving The Arc the ability to lock down the building
and stop an intruder from gaining access to clients or staff.
Sprinkler System: The existing sprinkler is out dated, leaking and has some code
deficiencies. The renovation includes complete removal of the existing system and

replacement with a code compliant system that provides complete protection as

required.
Flooring: All floor materials meet the current codes for flame spread and odors. In
addition the flooring materials will be much easier to keep clean and bacteria free which
is critical when serving medical fragile clients.
Noise Reduction: Approximately 50% of the usable program space has 30 ft. ceilings,
no ceiling tiles, cinderblock walls, and large open spaces. The renovated space
includes smaller program spaces, finished drywall and acoustical ceiling tiles.

PART B
PROJECT NEED/IMPACT: Describe the need for the proposed project. Include statistics
and other documentation supporting the described need. How will the project make an
impact on the described need?

Demand for Services

With 14,627 adults in Carroll County considered severely disabled, the critical services provided
by the Arc are in great demand. The MD Department of Rehabilitation Services (DORS), which
refers low income, disabled individuals seeking meaningful employment to the Arc, opened 790
cases over the last four years with an average waiting list of 120 clients. The MD
Developmental Disabilities Administration (DDA), another referral source for the Arc, has
experienced a 16% increase in the number of active clients being served in Carroll County over
the last five years. The increase for those served with an autism diagnosis has increased even
more dramatically with a 24% increase in active clients served in the last 5 years by DDA.

Currently DDA has 142 developmentally disabled adults and 97 autistic adults on a wait list for
services.
Shift in Best Practices
While the Arc works hard to meet the varied needs of the disabled adults they serve and to
keep up with referrals, they are working in a facility that no longer supports the industrys best
practices for providing services to the intellectually and developmentally disabled. The Arc was
originally constructed in 1986 as a sheltered workshop where clients participated in light
manufacturing work. The facility was built to accommodate manufacturing activity with wide
open warehouse space, 30 foot ceilings, concrete floors and limited facilities. A national shift in
best practices is moving the disabilities community away from this segregated employment,
sheltered workshop model to a Work First or Community Inclusion Model as outlined in The
Time is Now: Embracing Employment First a 2011 publication of the National Association of
Councils on Developmental Disabilities. According to this report, The old model of segregated
work settings, such as sheltered workshops, where people with developmental disabilities are
paid subminimum wages, is not the answer. It is time to embrace a much more ambitious
agenda to change attitudes, expectations and results. People with developmental disabilities
should live and work in communities and have the opportunity to advance economically. This
shift was fueled by the U.S. Supreme Courts landmark 1999 decision in Olmstead v L.C., which
upheld the inherent right of an individual to be free from unnecessary segregation from the
general public.
Aging Population
Nationally and locally, people with disabilities are living longer due to advances in medical care,
and as a result, are reaching the age of retirement. From 2009 to 2015, the average age of The
Arc clients increased from 40 to 43 while the oldest client currently receiving services is 82.
According to The U.S. Census Bureaus 2011-2013 American Community Survey, Carroll
County is home to 7,123 residents aged 65 or older with a severe disability - a 7.2 percent
increase over the 2008-2010 Survey. According to a University of Illinois at Chicago
Department of Disability and Human Development study that was funded by the Administration
on Developmental Disabilities, The U.S. Census estimates that nationally people living with
developmental disabilities age 60 and older will increase 65% by 2030. The Arc expects the
same patterns to play out in Carroll County. The aging clientele increases the need for the Arc
facility to be ADA compliant and to have adequate facilities for clients in wheelchairs like
changing rooms and restrooms.
Growth in Autism
Another growing area of need is services for adults with autism. Maryland Autism and
Developmental Monitoring identified 458 children with autism spectrum disorder in a designated
six county tracking area which includes Carroll County. In those six Maryland Counties, 1 in 60
children, or 16.6 per 1,000 eight year olds were identified as autistic. The estimate is higher
than the national average of 1 in 68, according to the CDCs 2014 Community Report on
Autism. Statewide, autism has been identified by The Maryland Department of Education as a
High Growth Disability with 10% of Maryland students with a disability identified as autistic in
2014. Over the last ten years, the number of autistic students statewide has more than doubled
from 4,659 in 2004 to 10,472 in 2014.

While those under 21 with an autism diagnosis receive services through the public school
system, services for adults are more difficult to secure. In 2014, The Maryland Department of
Health and Mental Hygiene (DHMH) identified 197 Carroll County adults as autistic and in need
of services. Currently, the closest program that offers autism services to adults is located in
Baltimore County and is approximately 35 miles away. In response to this service gap, the Arc
opened one of the Countys first programs designed for autistic adults in 2014, but the current
facility makes delivery of those services a challenge. The size of the space, the noise and the
lighting are all problematic for autistic clients who often are challenged by sensory sensitivity.
Currently, The Arc supports 20 people with autism in its social club, creative writing, barrier free
theater, and job seeking classes. With an improved facility, The Arc seeks to double the
number of participants to 40 individuals. Additionally, The Arc is providing a 5 week theatre fun
camp for children with autism ages 5-12. Due to a lack of sufficient space in the current facility,
it was necessary to acquire space in a local church basement in which to hold the classes.
Transitioning Youth
In FY14, The Arc worked with 150 students at Carroll County Public Schools, assisting them
with career exploration, job shadowing, job placement and the summer youth employment
program. The Arc has been very successful working with these students while they are in public
school; however, when they graduate many of them do not come to The Arc because of the
condition of the building. Each year approximately 20-25 students exit the school system and
select an adult service provider, such as The Arc, to provide day or employment services.
There are four other organizations in Carroll County that provide services. Together, the other
organizations equal the size of The Arc, both in services provided and funding; therefore, it is
anticipated that with an improved facility, The Arc would be positioned to serve one half of the
transitioning students. The Arc was selected by 9 students in 2012, 6 students in 2013, 5
students in 2014 and 2 students 2015. While in 2012, this represented approximately one half
of the students, the number has been steadily declining to less than fifteen percent in 2015.
The age and appearance of the current facility is a primary reason The Arc has not been
selected by prospective students and their families. With a renovated and upgraded facility, it is
projected that The Arc will be selected by one half of students transitioning from school in the
next 2 years, or by 10 students each year for a total of 20 over two years. Additional clients will
lead to additional job placements. The Arc has also had to deny some student applicants
because of their medical conditions and the need to assist them using the bathroom. The Arc
simply does not have the capacity with its single make-shift changing room and ADA
compliance issues to accommodate more individuals in wheelchairs.
Diversity of Client Health Needs
The diverse conditions of the clients served by the Arc present a special challenge. Many
clients have multiple health challenges and delivering adequate service to this population in a
warehouse environment that is not ADA compliant and with inadequate facilities is an enormous
challenge for Arc staff. The Arc serves clients diagnosed with more than 25 different categories
of intellectual disabilities including Down syndrome, cerebral palsy, autism, Kabuki syndrome,
spina bifida, Aicardi syndrome and fragile X syndrome. Arc clients also suffer from a range of
mental health disorders including Alzheimers, anxiety disorder, oppositional defiant disorder,
organic personality disorder and schizophrenia. Finally a number of clients have serious
medical conditions including: arthritis, aortic insufficiency, closed head injury, congestive heart
failure, diabetes, hearing impairment, hip displacement, multiple sclerosis, muscular dystrophy,

optic nerve damage, osteoporosis, Parkinsons disease, renal failure, seizures, spinal cord
injury, venous insufficiency and visual impairment.
Renovation Goals
The core of The Arc Carroll Countys mission is to support people in their individual pursuit of a
fulfilling life. The Arc Carroll County follows best practices, which promote community inclusion,
community-based living, and Work First for individuals with intellectual and developmental
disabilities. In support of this mission, The Arc Carroll County is seeking $532,900 in CDBG
funds to support the $3.88 million renovation of its 36,000 square foot facility. The renovation
will convert a warehouse space into a functional setting that supports the delivery of the Arcs
high quality human services programs to adults ages 21+ with intellectual and developmental
disabilities. (Attached: Photos of the Arc Carroll County current facility)
The Arc has consulted with the following organizations to design its programs to comply with
the industrys best practices: The Maryland Association of Community Services, The
Commission on Accreditation of Rehabilitation Facilities, The Hussman Center for Adults with
Autism, Pathfinders for Autism, Maryland Developmental Disabilities Administration, The Arc
US, The Maryland Department of Education Division of Rehabilitative Services, and Carroll
County Public Schools as well as local nonprofit partners. The renovation will include the
following major components:

Conversion of warehouse space to functional space:

Client Programs: Currently client programs are conducted in warehouse space designed for
large industrial type operations and constructed with masonry walls, concrete floors, and 30 ft.
ceilings within the larger educational areas. With file cabinets and movable partitions to
designate client program areas, the space is noisy due to clients working on other activities, the
aging HVAC system, and the buzz of florescent lighting.
Learning requires focus and these conditions make it more difficult for people with disabilities to
learn. The renovation will lower ceilings, cover floors, and build rooms to replace 12,067 sq. ft.
of cavernous warehouse space with functional space dedicated to client programs. The newly
renovated facility will have acoustical insulation within all of the partitioning, along with
suspended acoustical tile ceilings. The renovation will allow for smaller group training and job
development activities and is projected to increase job placement rates and increase the
capacity of the job placement program. The Arc currently supports 137 individuals receiving day
and employment services with 90 or 66% employed in some capacity in the local community.
Some of the significant improvements to support The Arcs job placement program include:

Job Coach Room: The newly renovated building will allow The Arc to better implement
the WorkFirst Community Inclusion Model best practices of The National Association
of Councils on Developmental Disabilities and build upon the job programs success. A
dedicated space for job and life skills coaches will allow instruction of employable skills
to help clients overcome their education and training barriers and improve the placement
rate.

Teaching Kitchen: The newly renovated building will include a handicapped-accessible,

teaching kitchen, allowing clients, including those in wheelchairs, to learn to cook for
themselves, participate in the ArcBarc Dog Treats Program, and learn restaurant service
and catering skills. Last year, using an outside facility, The Arc trained four individuals in
restaurant service and placed 3 out of the 4 in paying jobs in the community. The Arc
could continue this successful program with a handicapped accessible teaching kitchen.
Also, with adequate facilities, the ArcBarc Dog Treats Baking program could expand and
potentially launch interested clients into their own micro-enterprise businesses. Finally,
all clients would increase self-sufficiency and life skills with cooking/kitchen lessons.
Life Skills: One of the barriers to employment for those with disabilities is the lack of life
skills including communications, interpersonal interactions, decision making, and lifelong
learning skills. The dedicated room will allow The Arc to implement and teach the
activities listed in The Department of Labors Office of Disability Employment Policys
Skills To Pay the Bills: Mastering Soft Skills for Workplace Success Report. The U.S.
Department of Labor finds these skills critical to obtaining and maintaining employment
for individuals with disabilities.
Art Room: The Arcs art program is widely attended and its calming effect is therapeutic
for clients with behavioral challenges. For clients who cannot find immediate
employment, the art program affords them the ability to be recognized for their work and
earn income. In the last five years, the Arc has sold 52 pieces of original client artwork
for nearly $4,000 all of which is paid directly to the artists. The Arc displays client art at
The Towne Mall of Westminster, Hood College, and The Arc administrative wing. The
Arc staff is currently working on getting Ray, an incredibly talented client, a gallery
showing and believes with the right setting and encouragement; he could start his own
design business. The renovation would provide devoted space free of distractions for
the art room.
Computer Room: The Arc renovation will include a computer room that will be used to
work one-on-one with individuals in job searches and resume writing, as well as assist
individuals to learn life skills related to technology. Currently, there is no dedicated
space for this purpose and clients must use staff computers and offices, which are
already doubled up with staff in most cases. This will allow for greater focus and
enhanced services to the clients and build on the 66% placement of the individuals in
The Arcs employment program.
Job Placement/Vocational Training: The job placement/vocational training room will
allow job coaches to work one-one with individuals to hone skills employers are looking
for such as customer services skills, data entry skills, merchandise picking skills and
packing. The job placement/vocation training room also will allow The Arcs job coaches
to work-one-on-one with individuals to conduct mock interviews and teach the
fundamentals of proper workplace etiquette such as: punctuality, proper dress and other
skills essential to getting and keeping a job. The Arc also would be able to increase
partnerships with employers to offer vocational training for hard-to-fill positions.
Client-owned vending room: 286 square foot room to house the snack items used by
the three individuals who own their own vending machine businesses.

While The Arc strives to place everyone in a job or volunteer opportunity in the community,
some clients are too elderly or too medically complicated for this to be practical. In addition,
the Arc day programs are available to clients who are not yet placed in a job or volunteer
opportunity. The renovation will also improve the spaces that serve this clientele including:

Dayhab room: 660 square foot room will serve clients with the most severe disabilities
and require the most assistance.
Waiting room: 836 square foot room is for individuals who arrive and leave using public
transportation.
Activity room: 1,147 square foot room will be used for our self-advocacy club, theater
productions and activities designated by our clients.
Exercise room: 1,584 square foot room will include equipment that can be used to
maintain the health and wellness of our clients.
Transition room: 1,584 square foot room that will help individuals who need a quiet
place to relax as they ease into different parts of their day. This is essential for
individuals with autism as they have difficulty with changes in routine and crave
structure.
Meds room: 162 square foot secure room to store clients medications.
Cafeteria: 1,785 square foot room that will accommodate the individuals who eat lunch
at The Arc. It will be large enough to accommodate 60 people and will eliminate the
need for individuals to eat in shifts.

5 Room Autism Wing: The renovation will include a five room, 1,926 sq. ft. wing devoted to
The Arcs adult autism program and follow best practices as outlined by The TEACCH Method,
Treatment and Education of Autistic and Related Communication-Handicapped Children, which
was developed by Professor Eric Schopler at The University of North Carolina at Chapel Hill.
TEACCH calls for clearly defined physical boundaries for activities such as work, activities and
transitioning as well as providing predictable schedules and routines. The dedicated space will
include two work training rooms, one room dedicated to autism programming, an autism activity
room, and an autism administrators office. The new space will address the sensory issues that
individuals with autism often face. Proper lighting will eliminate the distracting buzzing and glare
of fluorescent lights. Sound-proofing with added insulation will reduce distracting outside noise.
Noise control will also be addressed by partitions filled with acoustical batt insulation and
acoustical ceilings tiles. The autism wing will be designed with smaller spaces that dont echo
and that provide a sense of security to clients. Finally, the space will provide room for sensory
items/rooms such as rocking chairs, sensory tables, bean bags, television screens and
computers, and a designated library.
The expanded autism wing will allow The Arc to increase internship opportunities for students
from McDaniel College, Carroll Community College and other nearby universities such as
UMBC. The new space will allow an increase in the number of autistic clients served from 20 to
40. The Arc does not have a residency requirement and so could accept autistic clients from
contiguous counties such as Baltimore, Frederick and Howard Counties, which also have
demonstrated a great and explosive need for services for this population.
2 Training Rooms: The Arc employs 325 staff that must complete mandatory training on a
regular basis including: CPR; First Aid; Fire Safety & Suspension; Choking Prevention and
Dysphagia; Communicable Diseases/Bloodborne Pathogens; MSS Hazards Communications;
OSHA regulations; Slips, Trips and Falls; Communication Skills; Fundamental Rights; Incident
Reporting; Integration and Inclusion; IP Planning and Supporting Individuals and Families;
Seizure Disorders; Defensive Driving and Behavioral Principles and Strategies. The Arc
currently must limit trainings to 18 individuals at a time. Classes are booked well in advance and

often there is a waiting list. If the conference room is needed for another meeting, trainings
must be canceled or moved off-site. The redesigned facility will include two training rooms, with
a total of 1,974 sq. ft., to accommodate up to 100 people eliminating the need to go off-site for
training. The training rooms will also be used to for departmental meetings, to offer additional
seminars to the 200 Arc families, to offer training slots to outside organizations and community
meeting space.
Administrative space: The newly renovated building will add 5,402 sq. ft. office space.
Currently, 30 program managers and administrative staff share 16 offices. The additional office
space will eliminate the need for individuals to share office space, will enhance client
confidentiality and will increase compliance with HIPPA regulations.
ADA Compliance More than 10% of Arc clients are in wheelchairs and the Arc expects this
number to increase as clients age. With a renovated, ADA compliant building The Arc will also
be able to accept new clients in wheelchairs that are now turned away due to the limitations of
the facility. The renovation will address ADA compliance in five critical ways.

Entry into the Building: Clients in wheelchairs struggle each day to get into The Arc
building. At the entrance, the sidewalks and curb cuts are not parallel to the roadway,
and a great effort is required by clients to traverse the slope to gain access to the
sidewalk and building entrance. The Arc has documented four falls at the curb and two
falls in the parking lot during the last 12 months. The existing entrance locations on the
side of the building along with the existing bus access lane will be modified to allow for
ADA compliant entrances. The renovations will include at grade access at the side of
the facility for easier client access. The main entrance to the facility has been relocated
and will allow for easy on-grade access from new handicap parking spaces.
Teaching Kitchen: The renovation will include a handicap accessible kitchen to bring
the facility into ADA compliance and allow for expanded life skills and vocational
training. Currently, clients in wheelchairs can only watch from the sidelines as the
countertops are too high for them to get hands-on practical experience. The proposed
teaching kitchen has been divided equally with one side allowing for a traditional kitchen
arrangement and the other side allowing for full handicap accessibility. All of the
equipment, controls, space allocation and mounting heights will be in full compliance
with the ADA requirements.
Changing Rooms: Currently, clients are being changed, showered and dressed in a
single repurposed office space. The space is cramped and lacks a water source
immediately next to the changing table, which creates the potential for falls as staff must
walk away from the table to wash their hands. The single room also means that
individuals such as Charlie. R., who has cerebral palsy and uses a wheelchair, must wait
in soiled garments until the single makeshift changing room is available. The Arcs
renovated building will include three changing rooms. This will eliminate the waiting time,
and the ADA compliant rooms will be large enough to place changing tables immediately
next to a water source so that clients will not be left unattended on a changing table.
This will eliminate the potential for falls and it also will ensure better hand-washing
practice, which will reduce the risk and spread of viruses and other illnesses such as CDiff.
Hallways/Doorways: The Arcs hallways are too narrow to accommodate 2 wheelchairs
side-by-side and staff have documented two collisions in the last 12 months. The new

design will include ADA compliant hallways and door openings to eliminate current
difficulties exiting and entering rooms.
Restrooms: All of the toilet rooms are new with the exception of one gang type toilet
room. All of the new restrooms are required to be ADA compliant. The existing gang
type toilet room will be modified during construction to be ADA compliant.

Improvements to Energy Efficiency and Safety and Health:

HVAC The CDBG, if awarded, would be used to replace the aging, failing and,
inadequate HVAC system with an energy efficient system. The Arc currently uses two
HVAC systems to service its building - one is 29 years old and the other is nearly 20
years old. Both are failing and have required several expensive repairs. For example,
one system is projected to need two new compressors in the next year and that repair
alone will cost $22,500. The Arcs energy bills average $3,300 per month. A new HVAC
system will be more energy-efficient thus reducing The Arcs monthly energy bills by
10%. Part of the savings is attributed to installing 5 roof top units, 4 of which have
multiunit dampers that provide variable air volume control. This will allow for more
individualized temperature control within the building instead of the entire facility
operating off 1 unit. The current HVAC system is also ineffective. The Arcs cavernous
workshop space is cold in the winter forcing most clients to keep their jackets and heavy
coats on while inside. In the summer, the space is very hot making clients very
uncomfortable. The HVAC System will also include a Co2 sensor, which could
potentially save lives as Co2 is odorless and potentially deadly. This will enhance
security for our clients and staff.
Exterior Insulation and Finish System (EIFS) The Arc will install an EIFS System in
the remodeled building. EIFS today are one of the most tested and well researched
claddings in the construction industry. Research, conducted by the Oak Ridge National
Laboratory and supported by the Department of Energy, has validated that EIFS are the
"best performing cladding" in relation to thermal and moisture control when compared to
brick, stucco, and cementitious fiberboard siding. The 1 1/2" EIFS has an "R" value of
10.5 which is much greater than simply using a metal or wood skin at the perimeter of
the building. In addition, EIFS is in full compliance with modern building codes which
emphasize energy conservation through the use of CI (continuous insulation) and a
continuous air barrier. Both these components are built into today's EIFS products to
provide maximum energy savings, reduce environmental impact over the life of the
structure, and improve Indoor Air Quality, (IAQ), according to EIFS Industry Members
Association. EIFS can contribute to LEED Certification in 5 categories. (Attached:
Environmental and Energy Efficient Benefits of EIFS)
Lighting Improvements: The design for the entire project meets or exceeds the 2012
energy code. This includes adjusted light levels per area, utilizes room
censors/occupant censors and energy saving fixtures & devices.
Security System The Arc does not currently have the ability to lock down its building in
the event of a violent incident. This puts the clients we serve and the staff at the building
at great risk. The renovation will include a key card system that will enhance security for
our clients and staff by giving The Arc the ability to lock down the building and stop an
intruder from gaining access to clients or staff.
Sprinkler System: The existing sprinkler is out dated, leaking and has some code
deficiencies. The renovation includes complete removal of the existing system and
replacement with a code compliant system that provides complete protection as required

 Flooring: All floor materials meet the current codes for flame spread and odors. In

most areas where clients will be, the materials will be much easier to keep clean and
bacteria free.
Noise Reduction: Approximately 50% of the usable program space has 30 ft. ceilings,
no ceiling tiles, cinderblock walls, and large open spaces. The renovated space
includes smaller program spaces, finished drywall and acoustical ceiling tiles. All four
different types of acoustical tile specified for the project have a Noise Reduction
Coefficient (NRC). SAT #1 - 0.50 NRC, SAT #2 - 0.60 NRC, SAT #3 - 0.70 NRC, SAT
#4 - 0.55 NRC.

PART B WORKSHEET
NOTE: First time applicants must provide a copy of the most recent audit.
1.
As CDBG funds are Gap financing, did you pursue appropriate other funds from
state, federal agencies and/or private sources? What other funding sources did you
pursue for this project? What is the status of those requests?
Committed Funding
The Arc s renovation will cost an estimated $3.88 million. Since launching their fundraising
efforts in 2013, the Arc has raised $793,615 in community donations and pledges. The Arc
has $629,964 in hand with another $163,651 pledged over the next four years. Included in this
fundraising effort are donations from all Arc Board members and 95% of Arc staff. The Arc
launched a final fundraising push in April 2015 and expects to raise another $100,000 from this
effort. This anticipated funding is not included in the current CDBG budget, but will be used to
offset the final loan amount. (Attached: Consultant Email and Capital Campaign
Donations/Pledges)
From organization funds, the Arc has designated $650,000 for the building fund. $500,000
was transferred from the Arcs investment account and $150,000 was surplus from the 2014
operating budget. The Arc also funded $102,188 for design and engineering, both of which are
complete. (Attached: Arc Board Meeting Minutes 8/25/14 & 4/27/15, Invoices - Design and
Engineering)
The Arc Board has signed a resolution committing the Arc to a bank loan in order to begin
construction in November of 2015. If the CDBG application is successful, the Arc Board
anticipates having to borrow $1.1 million the Bank Letter of Commitment is for up to $1.2
million. (Attached: Bank Loan Commitment Letter and Arc Board Resolution)
The Arc was successful in securing $255,000 in foundation funding from the Kahlert
Foundation and Bridge to the Future. (Attached: Award letters)
The Arc Carroll County secured $325,000 in MD Bond Bill Funding receiving $175,000 from
the FY14 State Legislature and $150,000 from the FY15 State Legislature. (Attached: Award
letters)
Local Commitment: Between the loan commitment, Arc committed funding and In-kind staff
support from the Arc and Carroll County Government, the local commitment will be
approximately $1.978 million or 51% of the total project cost. Leveraging: The CDBG funds (if
awarded) and local commitment will leverage $1.373 million in State, foundation, and
individual/corporate donations or 35% of the project cost.
Between all sources The Arc, the loan commitment, the State, foundations and fundraising
the Arc has $3.35 million of the $3.88 million required for the project and is respectively
requesting $532,900 in CDBG funds.

Denied Funding

The Arc sought capital funding from the following sources, but was denied: The Maryland
Department of Health and Mental Hygiene; The Delaplaine Foundation; The United Way of
Central Maryland and The Weinberg Foundation. (Attached: Denial Letters)
2.

Please provide copies of award and rejection letters Attached

3. Please provide financial information for the applicant and, if applicable, the
proposed subrecipient or developer. Specifically, provide the annual budget for the
current year including all existing debt
Carroll County Government Financials Since the recession of the late 2000s, an uncertain
business environment and troubled housing market continue to have significant impacts on
County budgets. Carrolls operating budget has been more or less stagnant for six years.
Property tax, the Countys largest revenue source, declined after five consecutive years of
significant negative reassessments. The FY 16 real property reassessment is positive but at
just a 0.3% growth rate indicating recovery is likely to be slow. Unemployment and income tax
revenue have improved, but uncertainty remains in those sectors as well. Other on-going
revenues have stabilized, but are growing slowly. Each year since the recession, the County
has had to moderate expectations for future revenue growth as the Operating Plan is built.
In order to respond to this stagnant revenue growth, significant measures were taken in FY 09
through FY15 budgets including:

freezing salary increases

eliminating capital projects
eliminating positions
reducing or holding operating budgets flat
reducing reserves for contingencies

The actions taken to balance the FY 09 FY 15 budgets have left the County with little flexibility
in maintaining existing service levels and difficulty addressing increased demands for capital
improvements. Demand for County capital projects far exceeds the Countys ability to fund
those projects without even factoring in capital needs of the communitys non-profits.
During these difficult budget years, the County continues to support the Arcs operating budget,
as well as other non-profit service providers in the community. The Commissioners of Carroll
County are proposing a FY 16 budget that maintains an annual operating funding level of
$237,860 to the Arc.
Arc Financials
The Arc financial documents are attached including 501 (c)(3) determination, FY14 Arc
Annual Report, FY14 Audited Financial Statement, and FY12 FY16 Budgets.

PART C
COMMUNITY SUPPORT AND INVOLVEMENT: Describe community involvement with
developing this project and application. Attach current letters of support for this
project and the CDBG funding. NOTE: This is activity that is separate from the public
hearing(s).
In 2013 The Arc contracted with Connelly & Associates in Baltimore, to conduct a feasibility
study for potential renovations to the Arc facility. In this study, fifty individuals were interviewed
throughout the Carroll County community including members of Arc families, Arc donors, and
business and community leaders. The results of the study provided The Arc with valuable
information regarding the quality of its programs and services, as well as its reputation in the
community. The study concluded that the community would support the renovation as well as a
capital campaign. (Attached: Feasibility Study Power Point) As further evidence of support for
the fundraising effort, 100% of the Arcs Board members and 95% of the 325 Arc staff
members donated to the capital campaign.
On the heels of the feasibility study, The Arc held public meetings to gather ideas and receive
feedback regarding the creation of an adult autism program. The meetings were held in
conjunction with discussions of the building renovation. These public meetings helped The Arc
both frame its autism program as well receive additional feedback regarding the renovation.
(Attached: Carroll County Times article on Autism Public Meeting and Meeting Notes)
The Arc families were recognized as key to a successful renovation, so the Arc has made every
effort to gather their input. 200 families were invited to The Arc building in November 2013
to learn about its programs, safety training and upcoming renovation plans. Arc administrators
have spoken on the telephone, conducted face-to-face, and/or one-on-one meetings with 30
different Arc families within the last six months to hold in-depth discussions about the
renovation.
Outreach to the community was also a critical element to the planning effort. In 2014, The Arc
held a series of community leadership meetings for specific feedback about the renovation
plans. In addition, The Arc invited 64 business and community leaders to The Arc for a tour and
to solicit feedback and advice on the plans. Finally, Arc staff has conducted one-on-one
meetings with key County business leaders for feedback and guidance. (Attached: Community
Leadership Meeting Letter and Invitee List)
These meetings have shaped the renovation plans in many key ways. For example, Carroll
County lacks available meeting space for businesses, community groups and other nonprofits,
so two training rooms were incorporated into the design plans that will be made available to
outside groups. The community meetings resulted in a redesign to the autism space and final
plans now include a five room autism wing to provide services for adults on the spectrum. The
Arc partnered with Furnace Hills, a local specialty coffee roasting company owned by a woman
with Down syndrome, to develop three blends of coffee to raise funds for The Arcs capital
campaign. There may also be an opportunity for both Furnace Hills and other individuals with
special needs to provide a coffee service to the groups who use the meeting rooms.

The Arc also sought support from the Carroll County State delegation for bond bill funding
through the Maryland state legislature in FY14 and FY15. As part of that process, The Arc has
appeared at two public hearings in Carroll County to help foster community awareness of The
Arcs building renovation plans as well as its bond bill requests. The Carroll County delegation
supported the Arc request in both years and the Legislature awarded funding in both years.
The Board of Carroll County Commissioners has also been supportive. Part of the
renovation includes reconfiguring the entrance and parking area and to provide land for
additional bus parking. To that end, the Board leased land to the Arc for $1 per year.
(Attached: Lease Agreement with Board of Carroll County Commissioners) In addition, County
staff will provide administrative and project management support should the CDBG funds be
awarded.
In 2015, The Arc also held an Open House to kick off the final phase of the fundraising
campaign. Over 100 business leaders, community members, clients and families toured The
Arcs building to learn more about The Arcs programs and its renovation plans. (Attached:
Open House Invitation/Invitation List)
The Arcs considerable community support for this project is reflected in the recent editorial in
The Carroll County Times. (Attached: Carroll County Times Editorial)
Please see the attached letters of support from:
Federal Representatives
Local and State Representatives
Arc Board
Partner Organizations and Businesses
Families and Clients
Also, attached to this section is the Board of Carrol Countys Commissioners CDBG Public
Hearing documentation.

PART D
LOCAL PLANNING/GROWTH MANAGEMENT: Answer the following questions:
1.
Describe how the proposed project conforms to revitalization strategies,
marketing studies, economic development strategies, capital improvement plans or a
comprehensive plan. Do not submit copies of the entire plan(s), but reference the name

and date of the plan, the section and the page. You should attach a copy of the
REFERENCED portion behind this page of the application.
The Arc renovation supports and conforms to three plans developed by Carroll County
Agencies and Local Governments. (Attached: Plans)
1. The City of Westminster 2009 Comprehensive Plan - September 28, 2009
2. Carroll County Local Behavioral Health Authority - February 13, 2015
3. Carroll County Department of Citizen Services Strategic Plan Board of Carroll County
Commissioners, February 11, 2014
As a major employer in Westminster and through the Arcs many partnerships with area
businesses and McDaniel College, the Arc project conforms with and supports the City of
Westminsters Comprehensive Plan.
1. The City of Westminster 2009 Comprehensive Plan, Chapter 9: Economic
Development:
Page 180 - Support a diversified and stable economic environment that will
enhance the standard of living of all citizens, and be compatible with the
Municipal Growth Element
Page 183 - Foster the competitive workforce needed for the future of
Westminster, MDs economy
Page 183 - Retain and attract local college students as potential employees for
local and future businesses
As one of the Countys oldest and largest providers of service to residents with developmental
and intellectual disabilities, the Arcs clients are represented by DDA in two important initiatives
highlighted in the Carroll County Health Departments Annual Plan.
2. Carroll County Local Behavioral Health Authority Annual Plan:
Page 8 Crisis Intervention Training (CIT) for law enforcement Trains law
enforcement to recognize developmental and intellectual disabilities among other
symptoms when responding to a crisis
Page 68 Recovery Services Steering Committee tasked with creating a cooccurring capable system of care in our county that incorporates evidenced
based practices that are strength based, person-centered and no wrong door
approach to accessing needed care.
The Arc supports the goals to improve the lives of those residents with developmental and
intellectual disabilities as outlined in the Board of Carroll County Commissioners Citizen
Services Strategic Plan.

3. Board of Carroll County Commissioners Citizen Services Strategic Plan

Page 14: Result Area 2: Increase access services for dually diagnosed population i.e.
developmental disabilities/mental health population

Page 17: Result Area 5: Address barriers of the unemployed including the disabled,
child care, those lacking skills or other requirements for available jobs and those who
have multiple barriers to employment

Page 20: Result Area 8: Minimize out of home placements

2.
For economic development projects discuss any feasibility studies, economic
conditions survey, financial analysis, economic impact assessment or market analysis
completed in relation to the proposed activity. Provide the dates those items were
completed and information on who prepared them. NA
3.

Is your project located in a Priority Funding Area?

Yes

____ No

ATTACH MAP(S) OF PROJECT AREA

Attached maps shows project location in Carroll County and Westminster, the boundaries of the
Priority Funding Areas in Carroll County, as well as location of flood plains and wetlands near
the project.
List Census Tract(s) and Block Groups for all projects:
Census Tract 5075 and Block Group 2

PART E
NATIONAL OBJECTIVE:
1. Using the attached National Objective chart, determine which national objective
will be met by the proposed project.
2. Next, fill out the appropriate worksheet (A, B, C, D or E). Insert that page behind
this one in your application. Worksheet B is attached
3. In the space below, describe in narrative form how the project will meet at least
ONE of the national objectives.

1. Benefit to Low and Moderate Income Persons:

Area Benefit (LMA)
% Determined by survey or census (Attach Survey Approval Ltr)
Housing (LMH)
Single Family
Multi-Family
Rental
Owner Occupied
Water and Sewer Connections

Limited Clientele (LMC)

Presumed
51% of clientele are persons whose family is LMI
Nature and location conclude area is primarily LMI
Removal of architectural barriers

Jobs (LMJ)

Job Creation
Job Retention

Total estimated # of beneficiaries ___186__

CDBG $ per beneficiary $___2,865____
Total estimated # of LMI beneficiaries____186_ CDBG $ per LMI beneficiary $_2,865____
% of LMI beneficiaries to total ___100___%
2. Elimination of Slum and Blight:

Area Basis

Spot Basis

3. In the space below, describe in narrative form how the project will meet at least ONE
of the national objectives.
The Arc Carroll County renovation project will serve Limited Clientele who are presumed LMI by
virtue of their developmental or intellectual disability. All the clients served by the Arc are
severely disabled as defined by the U. S. Census:
Per the definition of the US Census, persons are classified as having a severe disability if they:
(a) used a wheel-chair or had used another special aid for six months or longer; (b) are unable
to perform one or more functional activities or need assistance with an ADL or LADL; (c) are
prevented from working at a job or doing housework; or (d) have a selected condition including
autism, cerebral palsy, Alzheimers diseases, senility or dementia, or mental retardation. Also,
persons who are under 65 years of age and who are covered by Medicare or receive SSI are
considered to have a severe disability.

Low/Moderate Income Benefit

Worksheet B
Limited Clientele (LMC)
If you have determined that the proposed project will meet the national objective of benefit to low and
moderate income (LMI) persons through limited clientele (LMC) activities, please fill out the following form and
then attach it to Part E of your application.

1. Estimated Total Beneficiaries ____186______ (Count by Persons)

2. Estimated Total LMI Beneficiaries __186___ (Count by Persons)
3. If the project benefits a group presumed to be low and moderate income, please identify the group:
Abused Children
Battered Spouses
Migrant Farm Workers
Homeless Persons

Elderly Persons
Illiterate Adults
Severely Disabled Adults
Person Living with AIDS

4. If the project is of such a nature and in such a location that it can be concluded that the income of the
persons benefitting are primarily low and moderate income, please explain why the nature and location
demonstrate this:
Per the definition of the US Census, clients of the Arc Carroll County are persons are classified
as having a severe disability: (a) used a wheel-chair or had used another special aid for six
months or longer; (b) are unable to perform one or more functional activities or need
assistance with an ADL or LADL; (c) are prevented from working at a job or doing
housework; or (d) have a selected condition including autism, cerebral palsy, Alzheimers
diseases, senility or dementia, or mental retardation. Also, persons who are under 65 years of
age and who are covered by Medicare or receive SSI are considered to have a severe
disability.

5. If the project requires information on family size and income, does the information demonstrate that at
least 51% of the clientele served are persons from households whose income does not exceed the LMI
income limits. The activity is restricted to the LMI persons. Please identify activities: N/A

Describe the proposed accomplishments of the project:

The proposed renovation of the Arc will address the changing needs of the Arc clientele, will implement
current best practices for serving clients with developmentally and intellectual disabilities and address many
ADA and Safety and Health deficiencies of the current structure. With input from the community at large and
the Arc community, the renovation will include the following:
Conversion of warehouse space to functional space:
14 Rooms for Client Programs:
o Dayhab room: 660 square foot room will serve clients with most severe disabilities and require
the most assistance.
o Life skills room: 1,840 square foot instruction room used to teach soft skills.
o Art room: 1,840 square foot room to teach art and for client-supported projects.
o Waiting room: 836 square foot room is for individuals who arrive and leave using public
transportation.

Activity room: 1,147 square foot room will be used for our self-advocacy club, theater
productions and activities designated by our clients.
o Exercise room: 1,584 square foot room will include equipment that can be used to maintain
the health and wellness of our clients
o Client-owned vending room: 286 square foot room to house the snack items used by the
three individuals who own their own vending machine businesses.
o Job coach room: 243 square foot room used for mock interviews, job searches, resume
writing and one-on-one job assistance.
o Computer room: 195 square foot room that will allow individuals to hone their use of
technology, job search and write resumes.
o Transition room: 1,584 square foot room that will help individuals who need a quiet place to
relax as they ease into different parts of their day. Essential for individuals with autism as they
have difficulty with changes in routine and crave structure.
o Meds room: 162 square foot secure room to store clients medications.
o Cafeteria: 1,785 square foot room that will accommodate the individuals who eat lunch at The
Arc. It will be large enough to accommodate 60 people and will eliminate the need for
individuals to eat in shifts.
o Teaching kitchen: 462 square foot ADA compliant kitchen that will allow individuals in
wheelchairs to participate in cooking classes and Arc Barc Dog Treat program.
o Three changing rooms: 100, 162, 149 square foot ADA compliant rooms to assist individuals
in wheelchairs change soiled undergarments
5 Room Autism Wing
2 Training Rooms
Administrative space
o

ADA Compliance
Building Entry
Teaching Kitchen
Changing Rooms
Restrooms
Hallways and Doorways
Improvements to Energy Efficiency and Safety and Health:
HVAC
Exterior Insulation and Finish System
Security System/Card Access
Lighting Enhancements
Sprinkler System
Flooring
Noise Reduction

PART F
SOURCES AND USES OF FUNDS: List each specific project activity separately (please break down the costs as far as possible).
Type in the actual sources of other funding. Indicate whether funds are L for loan or G for grant. INDICATE STATUS OF
FUNDS using P for pending, C for committed, R for received, N for no action. Attach commitment letters and cost
estimates directly behind this page of the application. For administrative costs, indicate what portion of local contribution is
cash and what portion is in-kind. ALL PROJECTS MUST INCLUDE ADMINISTRATIVE COSTS FOR THE APPLICANT.
SOURCES OF FUNDS
(Attached: Documentation of Funds Received and Committed)

TOTALS BY
ACTIVITY

ACTIVITY
CDBG

Arc
Building
Fund

Arc Loan
(L)

Board of
Carroll
County
Commissi
oners

Community
Donations
- Received

Community
Donations
- Pledged

STATUS

State Bond
Bills/
Foundation
Grants (G)

Design and Engineering

$102,188

$102,188

General Conditions

$102,699

$102,699

Layout & Testing Allowance

$17,500

$17,500

Temporary Partitions &

Protection

$30,020

$30,020

Demolition

$54,608

$133,122

RBuilding
Fund

$78,504

C- Loan
Site Work

$172,834

$172,834

Concrete

$61,896

$61,896

Masonry

$24,500

$24,500

Steel

$19,863

$19,863

Lumber & Millwork

$123,229

$123,229

Moisture Protection

$41,822

$41,822

Doors & Windows

$44,640

$244,640

C- Loan

$200,000

R- Grant
Metal Framing, Drywall &
Ceilings

$386,027

$46,810

$7,193

$4,300

$444,330

CLoan/Pled
ges
RDonations/
Grant

Flooring

$252,663

$252,663

RDonations

Painting

$27,241

$27,241

EIFS System

$99,350

$99,350

Specialties

$53,358

$53,358

Lobby Wall Allowance

$10,000

$10,000

$203,900

$69,000

C-Pledges

$532,900

$375,700

$24,100

$245,173

$210,500

$200,000

$146,685

$57,497

$57,497

$203,900

Plumbing
Sprinkler
HVAC

$69,000
$532,900

Electrical

$375,700

Card Access System

$24,100

Construction Mgt. Fee

$245,173

Furnishings

$210,500

Reserve for Contingencies

Project Admin. (Cash)
Project Admin. (In-Kind)
General Admin. (Cash)

General Admin. (In-Kind)

TOTALS BY SOURCES OF
FUNDS ( Including In-Kind)

$5,070
$532,900

$809,685

$1,163,815

$5,070

$5,070
$629,964

$163,651

$580,000

$3,885,085

PART G
STAFFING AND PROJECT MANAGEMENT: This section will discuss the capacity of the
applicant to administer the project and how CDBG funds will be used for project
administration costs. Project costs for engineering, architectural services and
inspections are to be identified as separate line items in Part F.
1. Identify the primary person who will administer this project. Discuss their experience
with CDBG regulations and requirements and past grant and project implementation.
The responsibilities for oversight of the project administration will be divided between:
1.) Mary Jo Walla, Deputy Director, The Arc Carroll County
Ms. Walla has over 25 years of experience managing and directing human services
programs for people with mental illness, developmental and intellectual disabilities. She
has the following experience as it relates to the management of facilities: managed all
home repairs, oversight of construction and maintenance of all properties including all
requirements for ADA compliance. She is the Chair of The Arc renovation committee,
and will serve as project manager for renovations. Ms. Walla will spend 30% of her time
or 624 hours @ $46/hr. = $28,704 in an in-kind match by the Arc.
2.) Don Rowe, Executive Director, The Arc Carroll County
Donald Rowe has over 25 years of experience in providing senior and executive
leadership in operating organizations that provide services to people with intellectual and
developmental disabilities. In this role, he has overseen the maintenance of facilities,
which currently includes nine residential homes and a 36,000 sq. ft. facility. He is
responsible for and has negotiated service and preventative maintenance contracts. In
1997, he oversaw the construction of a $150,000 internal renovation project at the Arc
that featured the construction of 5 offices, a conference room and 2 program areas. He
has recruited and maintained positive relationships with community leaders who have
building and construction management expertise. He currently manages an $11 million
operational budget for The Arc Carroll County. Mr. Rowe will spend 20% of his time or
416 hours @ $65/hr. = $27,040 in an in-kind match by The Arc.
2.

Identify others who will assist in the administration of this CDBG project.

Rita Zimmerman - Deputy Director of Carroll Countys Housing and Community

Development
Ms. Zimmerman will serve on The Arc Carroll Countys building committee. She will
represent the county and ensure that the contractor, The Arc Carroll County and
subcontractors are complying with reporting requirements and semi-annual reporting
requirements spelled out in The Community Development Block grant agreement. Ms.
Zimmerman has extensive experience working on CDBG funded projects. She served in a
similar role on The Carroll County Youth Services Bureau project in 2010; Access Carrolls
project in 2012 and Spencer Villages rehabilitation project in 2006/2007. All of those
projects were completed successfully. Ms. Zimmerman will spend 36 hours over the life of
the project @ $34/hr. = $1,224 in an in-kind match from the Board of Carroll County
Commissioners

Scott Moser - Carroll County Deputy Director of Public Works

Mr. Moser will serve on The Arc Carroll Countys building committee. He has a wide array of
experience managing construction projects that involve Community Development Block
Grant Funds including the following projects: Children Youth Services Bureau construction
project (2010) and Access Carrolls construction project (2012). As project manager, he
ensured that the contractor was completing the necessary documentation and records that
demonstrated they were in compliance with the Davis-Bacon provisions outlined in the
Community Block grant agreement; that the contractor and subcontractor stayed on
schedule and budget; and that the contractor complied with all building codes and county
requirements. All three projects were successfully completed because of his stewardship.
Mr. Moser will spend 100 hours over the life of the project @ $38.46/hr. = $3,846 in an inkind match from the Board of Carroll County Commissioners.
Madeline Ryan - Operations Manager at The Carroll County Youth Services Bureau
Ms. Ryan serves on the Arc Building Committee. She has extensive experience working
with Community Development Block grant funding. She worked in coordination with the
general contractor on The Carroll County Youth Services Bureau building, which was
funded, in part, with Community Development Block grant funding. She also served as
project coordinator for the design and construction of the new facility, working with the
general contractor over a two-year period. Ms. Ryan ensured that the project was in
compliance with the Use and Occupancy certificate and was responsible for the
management of federal, state and local grants used specifically for the project, particularly
CDBG funds. She also ensured that the project stayed within budget. Ms. Ryan will
volunteer 36 hours on the project @ 23.07 (Independent Sector Estimate 2015) = $831 in
in-kind match on behalf of The Arc.
Jim E. Slater, Jr. - A.I.C.P, QEP
Mr. Slater has agreed to volunteer his time to conduct an environmental study and review of
The Arc Carroll Countys project. He holds the following licenses and certifications: Qualified
Environmental Professional; American Institute of Certified Planners; MD Department of
Natural Resources Certified FCA and Professional Environmental Auditor. He holds a
masters degree in Geography and Environmental Planning from Towson University and a
Bachelors of Science in Geography and Environmental Planning from Towson University.
Jim has worked extensively on National Environmental Policy Act reviews and studies
required by Community Development Block grant projects. Mr. Slater was employed by
Carroll County as the countys NEPA lead, and as such, participated in project related
NEPA documentation as well as NEPA documentation necessary for grant applications,
including projects involving CDBG funds. He also conducted the environmental review study
required by the Community Development Block grant agreement on the Access Carroll
Project in 2012. Mr. Slater will volunteer 40 hours on the project @ 23.07 (Independent
Sector Estimate 2015) = $923 in an in-kind match on behalf of The Arc. (Attached: Jims
Slaters Letter of Volunteer Commitment)
3. Amount of funds requested for Project Administration, if any: N/A
4. If Project Administration funds requested for staffing, please identify the following: N/A
5. If planning to use Project Administration funds for other expenses other than staffing,
identify those expenses and estimated costs. N/A

PART H
PROJECT SCHEDULE: Using the anticipated month of grant award as the start of the
activities, list all project activities and the anticipated dates for the start and end of
specific activities. A CDBG grant agreement provides a 24-month implementation
period so all activities to be paid for with CDBG funds must occur within this
timeframe. If an activity is completed prior to application or award, indicate the actual
dates.
EXAMPLE: CDBG funds are being requested for site acquisition and construction; local government is paying for
engineering. The applicant provided the following schedule:
Activity
Grant Award
Environmental Review
Preliminary Engineering
Site Acquisition
Engineering
Bidding/Contractor Selection
Construction

Begin
July 2015
July 2015
Completed
September
September
November
January 2016

Completion
August 2015
October
October
December
October 2016

NOTE: An Environmental Review is the first step for every funded grant after award date

ACTIVITY

BEGIN

Site Acquisition

N/A - Site Owned and Occupied by The Arc

Engineering/
Design Complete

Apr 2013

Oct 2014

The Arc/Mary Jo Walla

Grant Award

July 2015

July 2015

The Arc/Mary Jo Walla

Environmental Review

July 2015

August 2015

The Arc/Mary Jo Walla

Bidding/Contractor Selection Sept 2015

Oct 2015

The Arc/Mary Jo Walla

Construction

Nov 2016

The Arc/Mary Jo Walla

Nov 2015

COMPLETION

RESPONSIBLE PERSON

PART I
DAVIS BACON:
1. Do Davis-Bacon wage rates apply to the project?
Yes
No
2. If yes, do cost estimates reflect use of Davis-Bacon rates?
Yes
No
3. Use the space below to:
a. Discuss Davis-Bacon rates and their impact on the project; and
b. Explain how you calculated the rates into your cost estimates.
a. Davis Bacon wage requirements will be specified in the RFP documents and all contractors
bidding on the project will be required to comply. In addition, all contractors bidding on the
project will be made aware of the reporting requirements of Davis Bacon prior to preparing bids.
The Countys Bureau of Building Construction experience in recent years has been that Davis
Bacon wage rates generally increase the cost of labor on the project by between 10% and 15%.
The requirements of this regulation have been incorporated into the Project Adminstrative time
allocated to the project for Mary Jo Walla, Deputy Director at The Arc Carroll County, and Don
Rowe, Executive Director, The Arc Carroll County, and is reflected in the in-kind contribution to
the project.

b. Davis Bacon rates were considered by the contractor when project estimates were requested
and using Davis Bacon increased the original estimate for labor by 15%.

PART J
ACQUISITION / RELOCATION: NA
1. Has site control been secured?

2. Has an option been secured?

Yes

Yes

3. Estimated cost of acquisition:

No If yes, explain how:

No If yes, explain how:

4. Sources of funds for acquisition:

$
5. Number of parcels to be acquired:
Residential:
Business

6. Will acquisition be done with

eminent domain if needed?
Yes

7. Is acquisition of easements required?

Yes

No

No

If yes, did applicant include costs associated with the Uniform Act?

Yes

No

8. Has anyone been forced to move from the site within the three months prior to
the initial application for funds?
Yes
No
Unknown
If yes, explain:

9. Estimated cost of relocation:

10. Sources of funds for relocation:

$
# Units in Property(s)
________

Number of Units Occupied

at time of application
Owner

Tenant

Number of
Occupants to
be Displaced

Number of
Occupants to Remain
Total
Temporarily
Relocated

Residential
Business

10. Do the activities of this project trigger the one-for-one replacement housing
Yes
No
requirements?
If yes, discuss how you plan to meet these requirements.

PART K
PROCUREMENT:
1. Describe any major procurement anticipated to be undertaken with CDBG funds for
this project.
2. Describe the method that will be utilized by the applicant in procuring the goods
and services described above. (i.e., competitive sealed bids, competitive
negotiation, etc.)
3. If contractors to be paid with CDBG funds are on retainer to the grantee,
subrecipient, developer or business, describe how and when they were initially
procured.
1. If awarded, the HVAC system will be funded by CDBG. A competitive sealed bid
process will be followed to assure a fair process in choosing a competent, competitive
vendor. Davis Bacon wage rates will be included in the request for proposal for
construction bids. The Arc will follow the Board of Carroll County Commissioners
process for competitive sealed bid.
2. Competitive sealed bid
3. N/A

PART L
FAIR HOUSING/EQUAL OPPORTUNITY: Applicants certify that a grant will be
conducted and administered in conformity with Title VI of the Civil Rights Act of 1964
(42 U.S.C. 2000d et seq.) and that the jurisdiction will affirmatively further fair
housing. Complete the following to show what steps have been taken by the
jurisdiction in these areas.
1. Does the jurisdiction have written employment and personnel policies and practices
Yes
No
with equal opportunity guidelines?
2. In the past three years, have any complaints of discrimination in employment been
filed against the jurisdiction by employees or applicants regarding employment?
Yes
No If yes, please explain:
3. Has the jurisdiction adopted a fair housing ordinance?

Yes

No

4. Has the jurisdiction taken any actions to affirmatively further fair housing through
activities such as land development, zoning, site selection policies or programming
Yes
No If yes, please describe:
or needs assessment?
The Board of Carroll County Commissioners adopted a Plan to Affirmatively Further Fair
Housing in 2015 which included the following steps:
1. Carroll County markets programs and services to all eligible persons including persons
with disabilities and persons with limited English proficiency.
2. Carroll County buildings and communications are accessible to persons with disabilities
and includes provisions for the hearing impaired and persons with limited English
proficiency.
3. Carroll County provides referrals to fair housing agencies for housing counseling services
and fair housing complaints.
4. Carroll Countys Section 8 Voucher Program affirms Fair Housing in applicant and recertification orientations, and assists citizens with complaints to ensure they are dealt with
fairly and objectively.
5. Carroll County issues a Proclamation to the Carroll County Association of Realtors to
celebrate Fair Housing Month in April of each year.
6. As a non-entitlement jurisdiction, Carroll County contributes to the Consolidated Plan of
the State of Maryland which includes an Analysis of Impediments to Fair Housing Choice.
(Attached: 2015 AFFH Plan)
5.

Are there fair housing advocates or agencies that work in your county? If yes, who
are they? Have they informed you of either public or private issues or complaints
regarding discrimination?
Yes, there are agencies that work in Carroll County. This includes Baltimore
Neighborhoods. They have not informed the County of any complaints, but the County
continues to work with them for staff training and refers families to them that have landlord
issues. The County also refers families to the Legal Aid Bureau.

PART M
ENVIRONMENTAL IMPACT: Please complete the following information related to your
overall project to the best of your knowledge. Please provide copies of any letters or
other information received to date from state and/or federal agencies about your
project.
1. If your project located in a floodplain per the current or proposed FEMA maps?
Yes
No
2. Is your project located in tidal or non-tidal wetlands?

Yes

No

3. Will your project involve the renovation or rehabilitation of a building that is at least 50
years old or is located in a national historic register district?
Yes
No
4. Will your project involve or impact an archaeological site?

Yes

5. Will your project impact any wildlife that is threatened or endangered?

No
Yes

No

6. Will your project involve the abatement or removal of asbestos from a building?
Yes
No
7. Will your project involved the abatement or removal of lead paint from a building?
Yes
No

If you answered YES to any of the above questions, please ensure that your schedule and
budget take any mitigation or corrective actions into account. If you are already aware of
required mitigation or corrective actions that will have to be taken, please describe below:

STATEMENT OF ASSURANCES AND CERTIFICATIONS

The applicant hereby assures and certifies that it:

1. has adopted and maintains a written Citizen Participation Plan in accordance with
the citizen participation requirements for the Community Development Block Grant
(CDBG) Program at the Code of Federal Regulations 24 Part 570.486; and
2. held a public hearing and provided appropriate notice to ensure participation of
citizens in the development the project and of this application for CDBG funding;
and
3. assures that all reasonable steps have been taken to minimize the displacement of
persons as a result of CDBG assisted activities identified in this application; and
4. in the event that our project does trigger displacement of persons, we will comply
with the acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970, as amended, and
implementing regulations at 49CFR Part 24 and it has in effect and is following a
Residential Anti-Displacement and Relocation Assistance Plan required under
Section 104(d) of the Housing and Community Development Act of 1974, 42 U.S.C.
5304(d), as amended, in connection with any activity assisted with funding under
the CDBG Program; and
5. will not attempt to recover any capital costs of public improvements assisted with
CDBG funds, by assessing any amount against properties owned and occupied by
persons of low- and moderate-income, including any fee charged or assessment
made as a condition of obtaining access to such public improvements. However, if
CDBG funds are used to pay the proportion of a fee or assessment attributable to
the capital costs of public improvements (assisted in part with CDBG funds)
financed from other revenue sources, an assessment or charge may be made
against the property with respect to the public improvements financed by a source
other than with CDBG funds. In addition, with respect to properties owned and
occupied by moderate-income (but not low-income) families, an assessment or
charge may be made against the property with respect to the public improvements
financed by a source other than CDBG funds if the State certifies that it lacks CDBG
funds to cover the assessment; and
6. will conduct and administer grant in conformity with title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and
implementing regulations and agrees to take action to affirmatively further fair
housing; and
7. has adopted and is enforcing:
a) a policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil rights
demonstrations; and

b) a policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location that is the subject of such non-violent
civil rights demonstrations within its jurisdiction.
8. will certify, to the best of the certifying official's knowledge and belief, that:
a) no Federal appropriated funds have been paid or will be paid, by or on behalf of
it, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
b) if any funds other than Federal funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress with this Federal contract, grant, loan or
cooperative agreement, it will complete and submit Standard Form- LLL,
Disclosure Form to Report lobbying in accordance with its instructions; and
c) it will require that the language of paragraphs (a) and (b) of this certification be
included in the award documents for all sub-awards at all tiers (including
subcontracts, subgrants and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
9. will adhere to federal and state Code of Conduct standards relative to conflict of
interest restrictions and financial disclosure requirements for local elected officials
and candidates; and
10. will prevent fraud, waste and abuse of federal funds and ensure that funds are
expended on activities that are reasonable and necessary; and
11. will comply with the provisions of Title I of the Housing and Community Development
Act of 1974, 42 U.S.C. 5301 et seq., as amended, Title 24 CFR Part 570, and
with other applicable State and Federal laws if awarded this grant.

I declare that I am duly authorized to make these certifications on behalf of the

applicant and certify that the above actions have or will be taken.

__________________________
Doug Howard
President,
Board of Carroll County Commissioners

______________________________ _______
Signature

Date

Maryland Community Development Block Grant Program

Application Checklist
Attachment

Required
Submission
?

Included

Anti-Displacement Plan

Only if new plan

Yes

Citizen Participation Plan

Only if new plan

Yes

Copy of Applicants audit

Only if new applicant

NA

Clearinghouse Submission

Yes

Yes

Copy - Commitment letters from other funding sources

Yes

Yes

Copy - Rejection letters from other funding sources

Yes

Yes

Copy Relevant sections of plans as required under

Part D
Copy - Survey Approval Letter

Yes

Yes

If Applicable

NA

Yes

Yes

Only if issues

NA

Only if application for

rental housing
Only if jurisdiction has
program(s)

NA

Yes

Yes

Yes

Yes

Only if application for

new housing

NA

Yes

Yes

Yes

Yes

If applicable

NA

Public Hearing Minutes

Yes

Yes

Public Hearing Notice

Yes

Yes

Only if application for

rental housing
Yes

NA

Letters Related to Environmental Issues/Concerns

Yes

NA

Support Letters

Yes

Yes

Original Application and 4 copies (2 for Special)

Yes

Yes

Cost Estimates
Debarment Check
Fair Market Rent Policy
Form - Status of Revolving Loan Fund Program
and/or Housing Revolving Fund Program
Local Resolution
Map
Map of the area showing areas of minority concentration,
LMI concentration and other assisted housing in the area
National Objective Worksheet(s)
Photographs and CD of Photographs
Program Income Re-Use Plan

Rental Housing Loan Terms and Requirements

Statement of Assurances and Certifications

Other -

NA

Yes