Emily Robinson

Corporate Events Director

Keytronic EMS
9721 E Valley Way
Greenacres, WA 99218

Dear Ms. Robinson,

Thank you for the grand tour of your facility last week. I can now understand in greater
detail why onsite catering is such a priority for you. I have included our proposal for you
that outlines the catering services we discussed.
As you know, Van Gogh Caf & Catering have won many industry awards for excellence
in our field. We take great pride in our work and it shows. Whether an employee lunch
or a VIP dinner, quality and presentation are always a priority.
The attached cost summary is based on current pricing available and is valid for the next
14 days. The start up schedule is based on a September 10 acceptance date.
I look forward to ground breaking this exciting project with you. Please call me anytime if
I can answer any questions.

Sincerely,

Simone Vander
Catering Director
Van Gogh Caf & Catering
206-246-5147
Simone@VanGoghCafe.com
www.VanGoghCafe.com

Van Gogh Caf & Catering

248 Union Street
Seattle, WA 98109
(PH) 206-246-5147
(FX) 206-246-5148
www.VanGoghCafe.com

CAF AND CATERING SERVICES

Prepared for:

Emily Robinson
Corporate Events Director

Prepared by:

Simone Vander
Catering Director

Keytronic EMS is in need of an onsite catering service to supply daily meals to

staff and for special meals for visiting clients and VIPs.

Proposal Number: 5032-0309

www.VanGoghCafe.com

Keytronic EMS
Executive Summary

The Project
Cost Summary
Contract and Terms
Caf Menu
Project Management
Installation Schedule

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Van Gogh Caf & Catering

Company History

www.VanGoghCafe.com

The Objective
Keytronic EMS is in need of an onsite catering service to supply daily meals to staff and for special
meals for visiting clients and VIPs.
Need #1: Onsite Daily meal preparation available for all shifts of employees- 24x7 coverage.
Need #2: Specialty meal preparation for visiting clients and VIPs on short notice and for inhouse delivery to meeting rooms.

The Opportunity
Keytronic EMS wants to offer onsite food services as an additional employee benefit.
Goal #1: Given the working location of the Keytronic EMS office, outside dining services and
catering have always been difficult. Onsite catering would alleviate this issue.
Goal #2: With VIP visitors on a regular basis, onsite meal delivery will ease delivery and
expedite scheduling.

The Solution
Van Gogh Cafe & Catering specializes in gourmet meals set in a corporate cafeteria or boardroom
setting.
Van Gogh Cafe & Catering will create an onsite cafeteria that supplies gourmet meals on a
24x7 basis.
Standardized or revolving monthly menus.
Boardroom delivery service.
Low overhead costs- profitable for Keytronic EMS to maintain.

www.VanGoghCafe.com

Initial Caf Installation

Price

Equipment Leasing (Cookstation, Serve Station, Fridge, Washer)

Furniture (30 Tables, 275 chairs)
Servingware (Plates, glasses, utensils, trays)

$3,000 mo
$6,150
$8,800

Total Caf Installation Costs:

$17,950

Monthly Food Order Estimated Costs

250 Meals per day x 7 days per week
175 partial meals per day x 7 days per week

$42,500 mo

Total Monthly Food Order Estimated Costs:

$42,500

Caf Management / Daily Staffing and Insurance

1 Caf Operations Manager
3 Shift Supervisors
3 Staff Members per shift
Caf Insurance Policy

$19,500 mo
$1,500 mo

Total Caf Management and Daily Staffing Costs:

$21,000

TOTAL INITIAL AMOUNT

$17,950

TOTAL MONTHLY
OVERHEAD

$66,500

*PROJECTED REVENUE:
@ 200 Meals / 100 Partial Meals per day
@ 225 Meals / 150 Partial Meals per day
@ 275 Meals / 200 Partial Meals per day
@ 300 Meals / 250 Partial Meals per day

$63,000
$76,500
$96,000
$109,500

* Based upon 250/175 food ordering levels with sample menu options
Standard Disclaimer: The numbers represented above are to be used as an estimate for the projects
discussed. The above Cost Summary does in no way constitute a warranty of final price. Estimates are
subject to change if project specifications are changed or costs for outsourced services change before being
locked in by a binding contract.
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www.VanGoghCafe.com

Initial Caf Set Up:

50% at contract signing

50% at Caf Completion
Any other balances owing

Monthly Food Costs:

Due upon receipt of monthly invoice

Net 15

Special Catering:

Billed on monthly invoice

Net 15

Minimum Term of this contract:

This contract is for the aforementioned Onsite Caf services and special catering and shall be for a period of
no less than 2 years. After the initial term of this contract, services will be provided on a continuing monthly
basis at the current rate schedule. Current rates are disclosed no less than 30 days prior to the end of the
initial term of this contract. If a new contract for a period of 12 or more months is signed, the rates will be
locked in at the current rate at the time of signing. There are no pre-payment penalties.
In the event of cancellation for any reason:
90 days notice is required by either party. Cancellation of contract prior to the end of the initial term will
require payment for all contracted services due to the end of the contract period or for 90 days whichever is
longer.
Late Payment fees will be assessed on any account past due by 30 days.
Final terms and conditions will be provided in the contract for services.

www.VanGoghCafe.com

The following is example menu items that will be available for the stated proposal prices. Please check with
your assigned Caf Manager for more options for special diet need menus.
Breakfast

Lunch

Dinner

Choice of 5 Entrees

Choice of 5 Entrees

Choice of 5 Entrees

Biscuits and Gravy

French Toast
Eggs Benedict
Eggs w/ Pancakes
Large Stack Pancakes
Belgium Waffles
Omelets
Crepes

Club Sandwich
Sandwich of the Day
Grilled Chicken Sandwich
Hamburger
Spaghetti w/ Meat Sauce
Potstickers w/ Rice
Taco with Beans
Chef Salad

Chicken Parmigana
Hamburger
Spaghetti w/ Sauce
Chicken Alfredo
Stir Fry
Meat Loaf
Baked Fish
Pot Roast

Side Orders

Choice of 2 Soups

Choice of 3 Salads

Homestyle Potatoes
Cold Cereal
Fruit in Season
Bagel w/ Cream Cheese
Yogurt
Muffins

Split Pea
Chicken Noodle
Tomato Basil
Chunky Potato
Vegetable
Minestrone

House Greens
Caesar
Rotini
Pea
Chicken Bowtie
Asian Chicken

www.VanGoghCafe.com

Van Gogh Caf & Catering designs an onsite caf specifically to fit your needs. To achieve this we assign
a Caf Operations Manager that is responsible for all of the day to day operations, staff management,
training, and special catering requests or other needs. He can also discuss and add additional menu items
or catering service needs upon your request.

Keytronic EMS Caf Operations Manager

Ben Talbot
509-921-9545
Ben.Talbot@VanGoghCafe.com
www.VanGoghCafe.com

www.VanGoghCafe.com

The following is our projected installation schedule based on current availability.

This schedule assumes an acceptance date of September 17
Installation Job Description

Date

Proposal Acceptance

September 17

Leasing Contracts Signed

September 19

Caf Equipment Installation

September 29-30

Food deliveries start

October 2

Staff Training (partial services available)

October 2-9

OSHA / Health Inspections

October 8

Caf Grand Opening

October 9

Final Inspections

October 16

In-house Catering Services Available

October 17

www.VanGoghCafe.com

About us Van Gogh Cafe & Catering started as a small college style caf. Initially serving 200 customers
per day. Over the next few years we expanded by catering into college events, special meetings and as a
temporary cafeteria during a major remodel project on the local college campus. Today Van Gogh Caf &
Catering has contracts for on site services at 8 major Universities, 18 Fortune 500 Companies as well as
serving 14 major tradeshows per year. Our years of gourmet food, low overhead and a friendly staff have
earned Van Gogh Caf & Catering many industry awards for excellence.
Our Regional headquarters is located in Seattle, WA with branch offices throughout the world to serve you
better with faster response and the ability to be on your site as needed.
Products

Cafeteria style service

Caf style service
Standardized or Revolving Monthly Menu
Boardroom Service
24x7 Availability
Box Lunch Options
Vegan, Kosher and other diet need menu options available

Services - Our services start with a thorough analysis of your business needs and goals for your company.
We then design onsite food service and catering to fit your needs and budget. Finally we pull it all together
with your location.
How to Contact - If you need to contact us for any reason you can reach us at:
Van Gogh Cafe & Catering
248 Union Street
Seattle, WA 98109
Phone: 206-246-5147
Fax: 206-246-5148
E-Mail: Info@VanGoghCafe.com
URL: www.VanGoghCafe.com
Client contact: Simone Vander
Catering Director
Phone: 206-246-5147
Fax: 206-246-5148
E-mail: Simone@VanGoghCafe.com

www.VanGoghCafe.com