SPONSORSHIP BOOKING TERMS AND CONDITIONS

APPLICATION FORM
Sponsorship Package (s) Requested

Cost (KES)

1.
2.

Amount Payable Cost (KES)

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2.

Organization Name (for marketing purposes)

Organization Name (for invoicing purposes)
Address
Booking authorized by

Yes I have read and agree to the booking terms and conditions on the following page Authorized
by:................................................................................................ Date......./....../......
Signature: ..........................
PAYMENT DETAILS Payment
By Cheque
Note all cheques must be made payable to: KENYAN YOUNG GENERATION IN NUCLEAR
Payment by EFT
Bank details:
KENYA COMMERCIAL BANK, KIPANDE HOUSE,
ACCOUNT NUMBER: 1201261678

1. SPONSORSHIP BOOKING TERMS AND CONDITIONS

1. Where appropriate, taxation is applicable to all goods and services offered by the conference managers and
all prices in this document are inclusive of Taxes. Taxes are calculated at the date of publication of this
document. The conference managers reserve the right to vary the quoted prices in accordance with any
movements in
the legislated Tax rate.
2. Sponsorship will be allocated only on receipt of a signed application Form and Booking Terms and
Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for
the required
50% deposit. The deposit is payable 30 days from the date of the invoice. The balance is due and payable
by 17 February 2017. Applications received after17 February 2017 must include full payment.
3. All monies are payable in Kenya Shillings (Kshs).Cheques made payable to Kenyan Young Generation in
Nuclear must be drawn on a Kenyan bank.
4. All monies due and payable must be received (and cheques cleared) by Kenyan Young Generation in
Nuclear prior to the event. No organization will be listed as a sponsor in any official conference material
if no payments and the application form have been received by the Conference Managers.
5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies to
cancellation prior to 27 January 2017. No refunds will be made for cancellations per this date and full
payment will be required. Should a cancellation be made prior to payment being made, the appropriate
cancellation fee will be applicable and the conference managers will issue an invoice which will be payable
within seven (7) days. Upon confirmation and acceptance of sponsorship, a reduction in sponsorship will be
considered as a cancellation and will be governed by the above cancellation policy.
6. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except
upon prior written consent of the conference managers.
7 Sponsorship monies will facilitate the successful planning and promotion of the conference in addition to
subsidizing the cost of management, communication, program and publications. Sponsorship monies are
not expended on any entertainment incurred which is incidental to the activities of the conference.
8. Sponsorship entitlements including organization logo on the conference website and other marketing
material will be delivered only on receipt of the required deposit or full payment.
9. Privacy
Statement
YES I consent to my details being shared with suppliers and contractors of the event to assist with
my participation being included in participant lists and for the information distribution in respect to
other relevant events organized by KYGN.
NO, I do not consent.
Mr. Gaopalelwe Santswere
Interim President
AYGN
Tel: +277 13024674
Gaopalelwe.Santswere@nesca.co.

For Further information contact

Jeremiah Mbazor
Interim Vice President
AYGN
Tel: +821027512874
rethinka@hotmail.com

Gideon Nkosi
Interim Treasurer
AYGN
Tel: +7814410947
Gidion.Nkosi@nesca.co.za

Pamella Kageliza Kilavi

KYGN Chair and AYGN Interim Sec. Gen
Tel: +254 722373081
pkageliza@yahoo.com

Steven Tollah
KYGN Secretary
Tel: +254 727060761
stollah86@gmail.com

Simon Adede
KYGN Treasurer
+2540729358773
adedesimon@gmail.com

AFRICAN YOUTH NUCLEAR SUMMIT

MARCH 27th 30th, 2017
KICC, NAIROBI, KENYA
THEME: NUCLEAR FOR A SUSTAINABLE FUTURE

AFRICA YOUNG
GENERATION IN
NUCLEAR

KENYAN YOUNG
GENERATION IN
NUCLEAR

FIRST AFRICAN YOUTH NUCLEAR SUMMIT NAIROBI

Sunday
(26th)

DATES 27TH TO 30TH MARCH2017

VENUE: KENYATTA INTERNATIONAL CONVENTION CENTRE (KICC)
THEME: NUCLEAR FOR A SUSTAINABLE FUTURE
SUB THEMES: Nuclear Powering Africa; Radiation protection and safety culture; and Application of nuclear
science and technology for social and economic development
PURPOSE OF SUMMIT

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7.

Strengthen networks among the professionals in nuclear science and technology opening up future
opportunities for the youth,
Provide a platform for leading scientists and researchers in nuclear science and technology to share
their expert knowledge and to transfer it to the young generation,
Share opportunities and encourage youth participation in nuclear related research, innovation and skill
development programs,
Expand nuclear networks among the young people in Africa so as to enhance an active participation in
International Youth Nuclear Congress and other related nuclear science and technology bodies,
Provide a platform for participants to learn ways of promoting the peaceful uses of nuclear science and
technology for the welfare of mankind,
Share opportunities and encourage youth participation in nuclear related research, innovation and skills
development programs, and
Develop spirit of volunteerism and establish mechanisms for youth engagement in community services,

EXPECTED OUTPUT
1.
Broader youth participation in nuclear science and technology related activities.
2.
Enhance networks for employment, business opportunities and skills development.
3.
Create market exposure across the entire spectrum of collaborative partnership in government,
industry, entrepreneurs and academia.
4.
Broaden government and industry participation to enhance youth development through collaborative
integration towards common objectives in the nuclear industry.
5.
Greater private sector, emerging industrialists, academia, entrepreneurs as beneficiaries of and
contributors to strategic government initiatives and infrastructure development in the nuclear sector.
6.
Internationalization of activities, collaboration, and impact in nuclear science and technology.
DELEGATE PROFILE
This summit will bring together young people and professionals from the academia; nuclear providers,
operators and regulators; and research industry to share, exchange ideas and network on issues related to
nuclear science and technology. Over 300 delegates from across the globe are expected to attend the
conference. Furthermore, 200 students selected from local elementary schools to university level will also be
invited to participate in selected sessions.

Exhibition information

Program Outline
Monday (27th)
Opening session
/Keynote
address

Morning

Afternoon

Tuesday (28th)
Panel Sessions
Technical sessions and
workshops

Lunch
Plenary Session

Lunch
Plenary Session

Technical
sessions and
workshops
Debate (Nuclear
Safety culture:
How safe is
safe?)
Social events

Poster presentations

Wednesday
(29th)
Plenary
Session
Technical
Session and
workshops
Lunch
Panel Sessions

Arrival/
Registration

Late
Afternoon

Evening

Thursday
(30th)

Excursions
fused with
cultural tours

Launch of
AYGN/ Closing
Plenary

Pre and post Fukushima

(World implementation
of the FLEX program)

Free time

Reception
Social events
Farewell
Free time
Cocktail
Dinner
*Exhibition will run alongside the conference. Build up for exhibition will be on Sunday, 26th March 2017.

Sponsorship opportunities
Platinum Sponsor
Gold Sponsor
Silver Sponsor
Bronze Sponsor
(Kshs. 1,500,000 (Kshs. 850,000 USD (Kshs. 500,000 USD (Kshs. 350,000 USD
USD 15,000)
8,5000)
5,000)
3,500)
Organization/ company logo in the
conference literature portal (with
hyperlink) and conference signage
Opportunity for two corporate
banner (supplied by sponsor) on the
main stage for the duration of the
event
An exhibition booth
Verbal acknowledgement by the MC
Complimentary
registration
of
participants from your organization
Company promotional inset into
conference package
Opportunity to address the audience
during the key note speech.

Alternative sponsorship

10 minutes

10 minutes

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Exhibition booth size: 2 m x 3 m x 3 m

Total number of booth: 20
Each booth will be charged a total of Kshs. 100,000 (USD 1,000) for the three day duration of the conference
Each booth will have an open front with the rest of the side sealed
Exhibitors are welcome to have more than one booths
The organizing committee will allocate the booths on a first-come-first-serve basis
Booth will be fitted with power supply, lighting , a table and two chairs
The booth will be guarded
Exhibitors will be required to submit their signage at least one month prior to the opening of the conference
Exhibiting companies will have free entry to the conference for two of their representatives
The conference secretariat reserves the right to accept or reject any exhibition proposal
Exhibitors will have a chance for limited posters or oral presentations on topics relevant to the theme of
the conference.

Conference Dinner Sponsors (Kshs. 1,250,000)

(This is an optional event for delegates)
1. The sponsor may provide a freestanding banner which will be positioned at the entrance to the conference
dinner venue, and conference room
2. The sponsor will be provided with an exhibition booth
3. There will be an opportunity for the sponsors' representative to give a ten (10) minutes speech each
during the key note speech, and dinner
4. The sponsors logo will be printed on all conference programs, menus and tickets
5. Complimentary registration will be provided ve (5) participants from your organization
6. Organization/ company logo will be place in the conference literature portal (with hyperlink) and conference
signage
7. Sponsors will have a chance for limited posters or oral presentations on topics relevant to the theme of
the conference.
Welcome Reception Cocktail (Kshs. 800,000)
1. The sponsor may provide a freestanding banner which will be positioned at the entrance to the
conference cocktail venue, and conference room
2. The sponsor will be provided with an exhibition booth
3. There will be an opportunity for the sponsors' representative to give a ten (10) minutes speech during the key
note speech, and welcome reception cocktail.
4. The sponsors logo will be printed on all conference programs, menus and tickets
5.
Complimentary registration will be provided four (4) participants from your organization
6.
Sponsors will have a chance for limited poster or oral presentations on topics relevant to the
theme of the conference.