EOI Document for Detailed Engineering Design and Study Report of Co-financing Water supply and Sanitation Project

EXPRESSION OF INTEREST
Detailed Engineering Design and Study Report of Co-financing Water Supply &
Sanitation Projects in Urban/Semi Urban area.

Consulting Firm/Joint Venture

SIDeF-BEAM Association
Lead Consultant (in case of JV)

Sustainable Infrastructure Development Foundation

Employer:
Government of Nepal
Ministry of Urban Development
Department of Water Supply and Sewerage
Co-financing Water Supply & Sanitation Project
Project Management Office
Panipokhari, Kathmandu
.

Submitted By: SIDeF-BEAM JV

EOI FORMS
Consultant Name: Sustainable Infrastructure
Development Foundation

Acronym: SIDeF

EOI Submission Authorized by: Hare Ram Shrestha

Position: Executive Director

Consultant Name: BEAM Consultant pvt. Ltd.

Acronym: BEAM

EOI Submission Authorized by: Ram Kumar

Raman Yadav

Position: Managing Director

Associations (Joint Venture or Sub-consultancy)

No.

Consultant

Acronym

Address

Joint Venture (JV) or

Sub-consultant

EOI
Submission
Authorized
By

Position

77, Tara Marg,

Sinamangal
GPO Box-1208,
Kathmandu, Nepal

Sustainable
Infrastructure
Development
Foundation

Ph: 4468879, 4481538,

Fax: (977) -1 4487438
SIDeF

E-mail:
sidef@mail.com.np

JV (Lead)

Hare
Ram
Shresth
a

Executi
ve
Director

JV

Ram
Kumar
Raman
Yadav

Managi
ng
Director

Address:Sanepa,Lalitpur,Nepal
P.O.Box: 366, Lalitpur, Nepal
Phone: +977-1-5542783

BEAM
Consultant pvt.
Ltd.

BEAM

e-mail :
beamconsultant@gmail.co
m
Website:
www.beamconsultant.com

Present the rationale for and benefits of working in association (JV or Sub-consultant) with others
rather than undertaking the assignment independently (as appropriate). Describe the proposed
management and coordination approach of the association and the role of each firm.
Benefits of working in association or JV
Provide companies with the opportunity to gain new capacity and expertise.
Allow companies to enter related businesses or new geographic markets or gain new technological
knowledge access to greater resources, including specialized staff and technology sharing of risks
with a venture partner.
Joint ventures can be flexible. For example, a joint venture can have a limited life span and only
cover part of what we do, thus limiting both our commitment and the business' exposure.
In the era of divestiture and consolidation, JVs offer a creative way for companies to exit from

non-core businesses.
Companies can gradually separate a business from the rest of the organization, and eventually, sell
it to the other parent company.
The firm has the strong quality management network. The board of directors has handled various sections
such as Engineering, Management, Quality control, and Administrative. In selecting the member of staff to
undertake this assignment the JV has taken into consideration the high level of expertise that is required in
each discipline, and the environment in which the team members will have to work. The JV strongly
believes in strong management and administrative guidance in support of the Project. In order to effectively
address the requirements of the project and successful performance therefore, the JV has identified four
major elements and guarantees to honor these elements during the course of the Project:
a) Project Management Element: This element is responsible for the overall project, oversight of the
contract, financial monitoring, and technical quality,
b) Strong Project Team: The Project Team will possess strong professionalism and will be capable of
working in a coordinated manner,
c) Linkage and Coordination: They are required not only to be well maintained with the various offices
and personnel of client and the local bodies of the Project area, but also with the beneficiaries and their
organizations &
d) Logistic and Administrative Support Element : The Project management will be able to provide an
adequate backstopping to the Project Team, which is responsive to the Project requirement and appreciate
the time and quality honored delivery of the Project outputs.
As a Lead firm SIDeF will be responsible for Overall Coordination of the project enters into
correspondence with the Client and overall technical, Financial, administrative and logistics management of
the consulting services,
Whereas BEAM will be Responsible for Administrative works as well as technical works mainly Road,
water supply & Contract Management sector & technical Sector mainly in urban Development, Planning,
Water Supply, Preparation for different plan, Guideline Preparation etc.
I confirm that:
Documentation regarding our corporate structure including beneficial ownership has been attached.
Documentation regarding our Board of Directors has been attached.
A written agreement to associate for the purpose of this Expression of Interest has been signed
between the consortium partners and has been attached.
I. Assignment Specific Qualifications and Experience
A.
Technical Competence
1. Cross-referencing from your profile projects in Section E. Project References, highlight the technical
qualifications/experiences of your entity/consortium's in survey, design estimate of urban water supply
projects along with design of water treatment system, preparation of environmental and social safeguard
documents, structural design work of urban/semi urban water supply components and preparation of bid
documents with technical specification (as per assignments described in objective of work).

Sustainable Infrastructure Development Foundation (Lead Firm)

(I) Detailed survey design, IEE, tender document preparation etc. of Kmanane Water supply Scheme UEIP
project in Hetauda municipality.
Nature of Service Provided:
Design and Construction supervision of Urban Water Supply Schemes.
Design and Construction supervision to enhance Functionality work of urban water Supply Schemes Water
supply and Sewerage management Plan
capacity building of WUSC in urban water supply schemes
Design and Construction supervision of Waste Water Management and Sanitation schemes
Perform community awareness and public education assignments
Perform social safeguarding assignments
Perform environmental safeguarding assignments

 Perform Training and Capacity building assignment for WUSCs/Local bodies

Description of actual services provided by expert within the assignment:
Consulting services include feasibility study, detailed engineering survey and design, preparation of detailed
working drawings, cost estimates, economic and financial analysis, level of water tariff and contract documents
related to water supply and sanitation services proposed for each town project. Consultants were also involved in the
preparation of IEE reports of both sub projects. Services also include construction supervision of town projects on
town project basis as and when a small town that demonstrates its commitment to the project. Consultants will
accomplish task in coordination with NGO engaged in conducting software activities, including community
awareness and public education assignments, safeguarding assignments, environmental safeguarding assignments,
Training and Capacity building assignment for WUSCs/Local bodies.
Elaboration of various alternative scenario, preparation and also comparison of the alternatives for appraising the
town projects covering the technical, economical, financial, environmental, social as well as institutional aspects of
project appraisal. Prepare detail feasibility studies and preliminary design for the town projects in close coordination
with NGO, PMO/Town Project Office (TPO), WUSC and local authorities.
(II) Detailed survey design, IEE, tender document preparation etc. of Choughada Water supply Scheme UEIP
project in Hetauda municipality.BDA as the local lead firm has provided:
Nature of Service Provided:
Design and Construction supervision of Urban Water Supply Schemes.
Design and Construction supervision to enhance Functionality work of urban water Supply Schemes Water
supply and Sewerage management Plan
capacity building of WUSC in urban water supply schemes
Design and Construction supervision of Waste Water Management and Sanitation schemes
Perform community awareness and public education assignments
Perform social safeguarding assignments
Perform environmental safeguarding assignments
Perform Training and Capacity building assignment for WUSCs/Local bodies
Description of actual services provided by expert within the assignment:
Consulting services include feasibility study, detailed engineering survey and design, preparation of detailed
working drawings, cost estimates, economic and financial analysis, level of water tariff and contract documents
related to water supply and sanitation services proposed for each town project. Consultants were also involved in the
preparation of IEE reports of both sub projects. Services also include construction supervision of town projects on
town project basis as and when a small town that demonstrates its commitment to the project. Consultants will
accomplish task in coordination with NGO engaged in conducting software activities, including community
awareness and public education assignments, safeguarding assignments, environmental safeguarding assignments,
Training and Capacity building assignment for WUSCs/Local bodies.
Elaboration of various alternative scenario, preparation and also comparison of the alternatives for appraising the
town projects covering the technical, economical, financial, environmental, social as well as institutional aspects of
project appraisal. Prepare detail feasibility studies and preliminary design for the town projects in close coordination
with NGO, PMO/Town Project Office (TPO), WUSC and local authorities.
(III)
Detailed survey design, IEE, tender document preparation etc. of Lamsuredanda Water supply
Scheme UEIP project in Hetauda municipality.
Nature of Service Provided:
Design and Construction supervision of Urban Water Supply Schemes.
Design and Construction supervision to enhance Functionality work of urban water Supply Schemes Water
supply and Sewerage management Plan
capacity building of WUSC in urban water supply schemes
Design and Construction supervision of Waste Water Management and Sanitation schemes
Perform community awareness and public education assignments
Perform social safeguarding assignments
Perform environmental safeguarding assignments
Perform Training and Capacity building assignment for WUSCs/Local bodies
Description of actual services provided by expert within the assignment:
Consulting services include feasibility study, detailed engineering survey and design, preparation of detailed
working drawings, cost estimates, economic and financial analysis, level of water tariff and contract documents

related to water supply and sanitation services proposed for each town project. Consultants were also involved in the
preparation of IEE reports of both sub projects. Services also include construction supervision of town projects on
town project basis as and when a small town that demonstrates its commitment to the project. Consultants will
accomplish task in coordination with NGO engaged in conducting software activities, including community
awareness and public education assignments, safeguarding assignments, environmental safeguarding assignments,
Training and Capacity building assignment for WUSCs/Local bodies.
Elaboration of various alternative scenario, preparation and also comparison of the alternatives for appraising the
town projects covering the technical, economical, financial, environmental, social as well as institutional aspects of
project appraisal. Prepare detail feasibility studies and preliminary design for the town projects in close coordination
with NGO, PMO/Town Project Office (TPO), WUSC and local authorities.
(IV)Detailed survey design, IEE, tender document preparation etc. of Main Town Water supply Scheme UEIP
project in Hetauda municipality
Nature of Service Provided:
Design and Construction supervision of Urban Water Supply Schemes.
Design and Construction supervision to enhance Functionality work of urban water Supply Schemes Water
supply and Sewerage management Plan
capacity building of WUSC in urban water supply schemes
Design and Construction supervision of Waste Water Management and Sanitation schemes
Perform community awareness and public education assignments
Perform social safeguarding assignments
Perform environmental safeguarding assignments
Perform Training and Capacity building assignment for WUSCs/Local bodies
Description of actual services provided by expert within the assignment:
Consulting services include feasibility study, detailed engineering survey and design, preparation of detailed
working drawings, cost estimates, economic and financial analysis, level of water tariff and contract documents
related to water supply and sanitation services proposed for each town project. Consultants were also involved in the
preparation of IEE reports of both sub projects. Services also include construction supervision of town projects on
town project basis as and when a small town that demonstrates its commitment to the project. Consultants will
accomplish task in coordination with NGO engaged in conducting software activities, including community
awareness and public education assignments, safeguarding assignments, environmental safeguarding assignments,
Training and Capacity building assignment for WUSCs/Local bodies.
(V) Survey, design, IEE & Construction supervision of Tulsipur Nagar Town Water Supply and Sanitation
Project under Small town water supply and sanitation sector project at Tulsipur, Ghorahi Municipality
,Dang District
Nature of Service Provided:
Design and Construction supervision of Urban Water Supply Schemes.
Design and Construction supervision to enhance Functionality work of urban water Supply Schemes Water
supply and Sewerage management Plan
capacity building of WUSC in urban water supply schemes
Design and Construction supervision of Waste Water Management and Sanitation schemes
Perform community awareness and public education assignments
Perform social safeguarding assignments
Perform environmental safeguarding assignments
Perform Training and Capacity building assignment for WUSCs/Local bodies
Description of actual services provided by expert within the assignment:
Consulting services include feasibility study, detailed engineering survey and design, preparation of detailed
working drawings, cost estimates, economic and financial analysis, level of water tariff and contract documents
related to water supply and sanitation services proposed for each town project. Consultants were also involved in the
preparation of IEE reports of both sub projects. Services also include construction supervision of town projects on
town project basis as and when a small town that demonstrates its commitment to the project. Consultants will
accomplish task in coordination with NGO engaged in conducting software activities, including community
awareness and public education assignments, safeguarding assignments, environmental safeguarding assignments,
Training and Capacity building assignment for WUSCs/Local bodies.
(VI)Survey, design, IEE & Construction supervision of Tribhuwan Nagar Town Water Supply and Sanitation
Project under Small town water supply and sanitation sector project at Tribhuwan Nagar Municipality

,Dang District
Nature of Service Provided:
Design and Construction supervision of Urban Water Supply Schemes.
Design and Construction supervision to enhance Functionality work of urban water Supply Schemes Water
supply and Sewerage management Plan
capacity building of WUSC in urban water supply schemes
Design and Construction supervision of Waste Water Management and Sanitation schemes
Perform community awareness and public education assignments
Perform social safeguarding assignments
Perform environmental safeguarding assignments
Perform Training and Capacity building assignment for WUSCs/Local bodies
Description of actual services provided by expert within the assignment:
Consulting services include feasibility study, detailed engineering survey and design, preparation of detailed
working drawings, cost estimates, economic and financial analysis, level of water tariff and contract documents
related to water supply and sanitation services proposed for each town project. Consultants were also involved in the
preparation of IEE reports of both sub projects. Services also include construction supervision of town projects on
town project basis as and when a small town that demonstrates its commitment to the project. Consultants will
accomplish task in coordination with NGO engaged in conducting software activities, including community
awareness and public education assignments, safeguarding assignments, environmental safeguarding assignments,
Training and Capacity building assignment for WUSCs/Local bodies.

BEAM Consultant Pvt. Ltd.

(VII)
Detail Engineering Survey, Design, and Cost Estimate of Khandbari Municipality Water Supply
Project under Maintenance and Rehabilitation Programme
Nature of Service Provided.
Ascertain population and coverage area, project cost, community contribution, detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage, educational institutions, water supply
pipe line and other infrastructures in the Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage drainage network system of
Plan Khandbari Municipality, Khandbari,Sankhuwasabha.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
Formulation of Plan for operation & maintenance requirements
(VIII)
Detail Survey, Design and Cost Estimate of Bhaluwad Water Supply Scheme, Buddi Water Supply
Scheme, Jaynagar Water Supply Scheme, and Madhuwa Water Supply Scheme under Community Based
Water supply & Sanitation Unit Office, Taulihawa, Kapilvastu
Nature of Service Provided.
Ascertain population and coverage area, project cost, community contribution, detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage, educational institutions, water supply
pipe line and other infrastructures in the Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage drainage network system of
different water supply scheme viz. Bhaluwad Water Supply Scheme, Buddi Water Supply Scheme,
Jaynagar Water Supply Scheme, and Madhuwa Water Supply Scheme.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
(IX)Detail Survey, Design and Cost Estimate of following water supply scheme, Chauki Water Supply Scheme
(Durgabhawani-9, Baitadi), Chuchaithala Water Supply Scheme (Durgabhawani-9, Baitadi) (Haitraj-9,
Baitadi), Mugrau Water Supply Scheme, Naka Water Supply Scheme, Thalara Water Supply Scheme,
Nudap Water Supply Scheme
Nature of Service Provided.
Ascertain population and coverage area, project cost, community contribution, detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage, educational institutions, water supply
pipe line and other infrastructures in the Municipality.
Preparation of Detailed Project Report of aforementioned Water supply Schemes.

Detailed Drawing, Design and cost estimate of the Projects.

Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.

2. Provide details of past experiences working with similar project authorities.

Sustainable Infrastructure Development Foundation (Lead Firm) has following experiences under
(Ministry of Physical Planning and works now Ministry of Urban Development)
Detailed survey design, IEE, tender document preparation etc. of Kmanane Water supply Scheme
UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender document preparation etc. of Choughada Water supply Scheme
UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender document preparation etc. of Lamsuredanda Water supply
Scheme UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender document preparation etc. of Main Town Water supply Scheme
UEIP project in Hetauda municipality
Survey, design, IEE & Construction supervision of Tulsipur Nagar Town Water Supply and
Sanitation Project under Small town water supply and sanitation sector project at Tulsipur, Ghorahi
Municipality ,Dang District
Survey, design, IEE & Construction supervision of Tribhuwan Nagar Town Water Supply and
Sanitation Project under Small town water supply and sanitation sector project at Tribhuwan Nagar
Municipality ,Dang District
B.
Geographical Experience
Cross-referencing from your profile projects in Section E. Project References, present experiences in similar
geographic areas.
Detailed survey design, IEE, tender document preparation etc. of Kmanane Water supply Scheme
UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender document preparation etc. of Choughada Water supply Scheme
UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender document preparation etc. of Lamsuredanda Water supply
Scheme UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender document preparation etc. of Main Town Water supply Scheme
UEIP project in Hetauda municipality
Survey, design, IEE & Construction supervision of Tulsipur Nagar Town Water Supply and
Sanitation Project under Small town water supply and sanitation sector project at Tulsipur, Ghorahi
Municipality ,Dang District
Survey, design, IEE & Construction supervision of Tribhuwan Nagar Town Water Supply and
Sanitation Project under Small town water supply and sanitation sector project at Tribhuwan Nagar

Municipality ,Dang District

(Please Refer to Data Sheet)
C. Management Competence (Please answer each question in one paragraph of 3-5 sentences)
1. Describe standard policies, procedures, and practices that your entity has to assure quality
interaction with clients and outputs.
The Consortium operates with high quality levels, which can be guaranteed by specific expertise and
quality systems used throughout the years. Quality management system (QMS) is a tool that enables to
achieve better quality of products and/or services through continual improvement of methods and means of
performance. SIDeF-BEAM inspires its work to the principle of transparency in the interaction with the
Client. Its action aims at the total satisfaction of the client in reaching effective and shared solutions during
the implementation of the Project. The degree of satisfaction of the client is a key performance indicator.
The quality of outputs depends on the quality of the overall management of the various phases of a contract
assignment: in a broad sense outputs are not only the final deliverables (reports, etc.), but the relationship
established among the experts, the Client and the beneficiaries (when different from the Client). A
constructive relationship allows a proper fine-tuning of the assignment on the basis of the real situation in
the field, the changes of relevance of the individual components of the assignment, of timing of activities,
etc. SIDeF-BEAM applies three basic rules to ensure quality of outputs: Close Monitoring of the
assignment; Application of a Quality system; Assessment of results and application of corrective measures.
2. How will your firm/consortium handle complaints concerning the performance of experts or quality
of the reports submitted for this assignment? What internal controls are in place to address and
resolve complaints?
The success of every consulting relationship depends on the extent and depth of the mutual understanding
and agreement between the Client and the firm as well as between the experts and the firm. The experts will
be adequately equipped with all devices necessary to perform satisfactorily the mission tasks giving them
all the guideline and details at the kick-off meeting. The communication process with the experts follows
criteria such as transparency, rapidity and quality assurance. In order to avoid any complaints, SIDeFBEAM will provide back-stopping to own experts. : Our Consortium is organised in such a way that it can
effectively provide three main types of support to its staff in the field: Technical Support in Human
Resources Development: We can provide short-term experts to meet the client's urgent needs. The Human
Resources Department is in charge of the recruitment and/or mobilisation of our project staff and
consultants. Administrative Support: We are responsible for financial accounting, contracts and payments
for consultants/staff, on-time and within budget completion of works, monitoring project quality. Softwares
and Equipment: Procurement of necessary software appropriate for the works and in accordance to the
Consultants needs on Data Collection and data processing. In fact the firms between them can claim to be
among the civil engineering consulting firm the most conversant with different engineering application
software.
3. How will you ensure the quality of your firms/consortiums performance over the life of this
assignment?
SIDeF-BEAM will be jointly responsible for ensuring the availability of resources for the technical
assistance including qualified staff, logistic, financing, etc. required by Asian Development Bank in order to
provide the required services according to time, quantity and quality standards. SIDeF-BEAM will be
responsible for the quality control of financial accounting, contracts and payments for consultants/staff, ontime and within budget completion of works monitoring project quality. During the life of the assignment,
all the activities will be carefully assessed through our internal Monitoring System. The Quality
Management System is designed to ensure a systematic approach that allows the continuous improvement
of team performance. The Quality plan is divided in four main activities with the following sub-activities:
Quality Planning: Defines the purpose of the quality and specifies the necessary processes and resources
needed to meet the required quality.
4. Describe standard policies, procedures and practices that your firm has put in place to avoid
changes/replacements of personnel and to ensure the continuity of professional services once
contracted.
Changes and replacements of personnel is the major problem many projects suffer, which lead to
unsatisfactory results of the achievement of goal of any project. Taking this thing in consideration, the

consortium firms strive to provide best possible mechanism to ensure the continuity of professional service
once contracted. We understand that the satisfaction of professional will depicts the success of projects. The
professionals will be provided with good remuneration as per contract with allowances, per diem facilities,
transport and communication facilities, and fringe benefits, accidental and medical insurances. Apart from
these facilities the consortium will legally make contract with the professional with commitment to not
leaving the project till it is accomplished. In fact, in order to discourage the professionals from leaving
before their time period, in one of the project we handled as the local lead firm, we arranged for the
retention amount of 5% of the remaining amount which the professional will have to forfeit if he or she
leaves before the agreed time period. As per the agreement we carry out with the professionals they are
bound to inform us at least one month beforehand if they are to discontinue with us, and in this one month
we have up to now managed to find an equivalent or better replacement candidate.
5. Describe what social protection practices you have in place to safeguard the well-being of your
proposed experts? Specifically describe arrangements you have in place for medical, accident, and
life insurance coverage during the assignment.
After the identification and finalization of stakeholders with the Client, the Consultant will organize
stakeholders' consultation at local level. The issues to be discussed during this consultation will include:
Beneficiary participation issues including participation of disadvantaged and vulnerable
groups in decision making, planning and management
Potential social and environmental {positive and adverse) impacts of the project activities
on the livelihoods and quality of life and possible enhancement and mitigate measures
Management capacities and delivery mechanisms of local institutions
Governance issues- role of community leaders and elected people's representatives
Cultural property protection
Rehabilitation issues including safeguards & enhancement options and conflict resolution
mechanism
Training and institutional capacity building
Inputs into the enhancement of participation mechanisms.
The above mentioned mechanisms will definitely make friendly and cooperative environment to our team
and stakeholders, which will ease in effective implementation of the approach and methodology team has
proposed. The consortium will make special arrangements for insurance coverage for 10 years for the
personnel assigned for the project. This will cover the project period which will be an added incentive
during the assignment. This will ensure quality outputs for the assigned staff which has been standard
policy for every project undertaken by the consortium. For this purpose, the proposed personnel will be
provided Rs, 5,00,000 as personnel insurance during the assignment. We also make provision for the
medical expenses of Rs. 4,000 on annual basis for each and every professional to be involved in our
projects.
6. Describe capacity of key manpower of the firm in Survey, Design & Estimation of large
infrastructure projects.
The team will be selected for the smooth and effective completion of the project with due consideration to
the requirement of ToR. The tasks envisaged in the proposed job as stated in this is called for inputs from
multidisciplinary team of experts with each and every member contributing to his area of expertise
systematically and meticulously.
The key expert of the consulting team for the service will be selected among the list shown in (VI).
The team for this job will be composed to carry out the tasks in a coherent, comprehensive, and integrated
manner to obtain the best output. The team listed below in (VI) has been selected because:
All of them have excellent qualifications in the work required and are full abreast with the technical
advances in their particular field of interest
All of them have matching experience and have successfully completed similar assignments as well
as has experience of handling large projects of other and similar field.
All of them are able to relate and communicate quickly and easily to the clients need and with each
other
Most of them have similar geographical experience
All of them have high level of inter-personal qualities to listen to the views of others impartially

and work effectively to achieve the best outcome of the project

7. Average annual turnover of the recent 3 years.
Summary of Percentage of share of Each Firm
Firm Name
Net average 3 yrs Annual Turnover of Each firm
SIDeF
1,99,01,292.00
BEAM
2,31,25,318.99
Total Turnover
4,30,26,610.99
SIDeF:

Remarks
Lead Firm
JV Firm

Fiscal Year

Turnover

Remarks

2069/070

1,55,41,914.00

Tax Clearance Certificates are attached

2068/069

2,12,30,326.00

Tax Clearance Certificates are attached

2067/068

2,29,31,636.00

Tax Clearance Certificates are attached

Total

59,703,876.00

Average of three best

1,99,01,292.00

BEAM:
FY

Annual Turn over

Adjustment
factor as per
NRB

Gross Annual
Turnover

069/070

2,86,26,505.92

1.199

1,65,18,049.00

070/071
071/072

2,43,07,285.25
1,64,42,165.81

1.311
1.383

2,01,70,067.00
2,78,80,279.00
Total

6,45,68,395.00

Average three yrs annual Turnover best

215,22,798.00
D. Other Information (maximum of 500 words)
All of the firm in this consortium has been involved in Detailed Design, preparing bid documents, procuring
works and goods, and construction management and supervision of projects like drainage system, water
supply and sanitation, solid waste management facilities and urban roads, and other civil works in Nepal.
SIDeF Lead Firm has long experience in design and construction supervision of Infrastructure
development project as listed below:
Construction supervision of Lamidanda Melamchi Pul Bazar Road -22 Km (Melamchi Project
Access Road) at Sindhupalchowk and Kavre Palanchowk district.
Assessment of Performance and Employment and Income Verification of EFS Supported Trainees
at Syangja, Baglung, Gorkha, Banke, Bardiya etc.
Mid Term Evaluation of Access for Opportunity Projects of Practical Action in four district of
Nepal (Achham, Kalikot, Gorkha & Tanahun districts).
Rural Community Infrastructure Works (Technical and Social support for detail survey, design and
construction supervision of Dethala- Khalanga Road (2.2 Km) at Darchula
Rural Community Infrastructure Works Technical and Social support for detail survey, design and
construction supervision of Pokhara Belapur RR (21km Bagbazar Bagarkot RR (24 Km),
Bhatkanda Rel RR (12 Km) at Dadeldhura
BEAM JV Partner in this Association has experience in various infrastructure development projects listed
below:
Design phase of Detailed Survey, Engineering Design and Construction supervision of road projects
viz.Sahidmarg Road (101.68 km), Lumbini Buddhist Road (58.67km), Snfebagar-Martadi Road
(27.71 km), Bardghat-Paldanda- Triveni (12.5 km).

 Feasibility Study, Detailed Eng. Survey, Soil Investigation, Hydrological Study and Detailed
Design of Bridges 1. Jalladi Bridge, Dhanusha 2. Aurahi Bridge, Dhanusha, 3. Shivpur Bridge,
Dhanusha, 4. Gwang Bridge, Sindhuli, 5. Jangha Bridge, Mahottari 6. Uttimpur-Laliya Bridge,
Dhanusha.
Feasibility Study of Midhill Highway (Package: MH2-PMEU-069/70, Pokhara-Baglung -Musikot
Border- Rukumkot-Rukumkot-Musikot -Chourjahari -Dailekh -Lainchour -Saijula BelkhetMangalsen-Silgadhi -Satbanjh -Jhulaghat Section) (700 KM).
IEE study of Agaiya-Narinpur Road, Nepalgunj district.
Geotechnical Investigation of Slope for Road Slope Disaster Management of Koshi Highway and
Hile Bhojpur Feeder Road.
Preparation/Upgrading of DTMP of 20 District such as (Nuwakot, Rasuwa, Bara, Parsa, Rauthat,
Sarlahi, Dhanusha, Mahottari, Udaypur, Tanhu, Gorkha, Baglung, Gulmi, Salyan, Dang, Banke,
Kanchanpur, Pyuthan, Arghakhanchi, Rupandehi)Detailed Engineering Survey, Design, Cost
Estimate and Report Preparation of Bhangeri Dandagaun Majhuwa, Fulkharka-Besari-Mannu Road
in Dhading District.
Detailed Topographic Survey, Architectural, Structure and Land Scape Design including Electrical
and Sanitary Design with BOQ and specification of Convention Centre at Doti, Dipayal.
Detailed Feasibility Study of Pilchaur - Majhkula Irrigation Project at Kailali.
Baseline Survey of daulatpur, Haripur, Kusaha, Madhupatti VDCs of Saptari District.
Detail Engineering Survey, Design, and Cost Estimate of Khandbari Municipality Water Supply
Project under Maintenance and Rehabilitation Programme.
Special Inspection, Assessment, Design and Supervision of Maintenance and Repair Works of
Maikhola Bridge on Mechi Highway, (Contract No.: BP/337158-4/BMDS/2068/69-01).
Professionals qualification and experience in related field:
The firms possess number of individuals in-house as well as ready on call professionals for different
disciplines. For this particular job as well we have specially qualified Water supply and sanitation Sector
engineers. Provided in Annex II
E. Project References
Please select most relevant projects to demonstrate the firms technical qualifications and geographical
experience (maximum 10 projects including JV) with projects of this nature and scale.
SN
1

Project
Detailed survey design, IEE, tender
document preparation etc. of Kmanane
Water supply Scheme UEIP project in
Hetauda municipality.
Detailed survey design, IEE, tender
document preparation etc. of Choughada
Water supply Scheme UEIP project in
Hetauda municipality.
Detailed survey design, IEE, tender
document preparation etc. of
Lamsuredanda Water supply Scheme
UEIP project in Hetauda municipality.
Detailed survey design, IEE, tender
document preparation etc. of Main Town
Water supply Scheme UEIP project in
Hetauda municipality

Period

Client

Country

Firm

9.0 Months

UEIP Hetauda
Municipality-ADB
Funded.

Nepal

SIDeF

9.0 Months

UEIP Hetauda
Municipality-ADB
Funded

Nepal

SIDeF

5.0 Months

UEIP Hetauda
Municipality-ADB
Funded

Nepal

SIDeF

5.0 Months

UEIP Hetauda
Municipality-ADB
Funded

Nepal

SIDeF

10

11

Survey, design, IEE & Construction

supervision of Tulsipur Nagar Town
Water Supply and Sanitation Project
under Small town water supply and
sanitation sector project at Tulsipur, Ghorahi
Municipality ,Dang District
Survey, design, IEE & Construction
supervision of Tribhuwan Nagar Town
Water Supply and Sanitation Project
under Small town water supply and
sanitation sector project at Tribhuwan Nagar
Municipality ,Dang District
Feasibility study of Water supply sources
DPR Preparation of one feasible water
supply and Sanitation project of Khurkot
market centre of Sindhuli District.
Feasibility study of Water supply sources DPR
Preparation of one feasible water supply and
sanitation project of Baireni market centre of
Dhading District
Feasibility study of Water supply sources and
DPR Preparation of one feasible water
supply and sanitation project of Burtibang
Market centre of Baglung District
Preparation of Detailed Project Report (DPR)
of Storm Water Drainage and Sewerage
System Proposed for Saudi Fund
Development for Rajbiraj Municipality.
Preparation of Detailed Project Report (DPR)
of Storm Water Drainage and Sewerage
System Proposed for Saudi Fund
Development for Siraha Municipality.

2.5 years

Small Town Water

Supply &
Sanitation Project
Office, DWSS /
STWSSP / ADB

Nepal

SIDeF

2.5 years

Small Town Water

Supply &
Sanitation Project
Office, DWSS /
STWSSP / ADB

Nepal

SIDeF

4.0 Months

DUDBC

Nepal

DIGICON

Nepal

DIGICON

Nepal

DIGICON

Nepal

DIGICON

Nepal

DIGICON

4.0 Months

4.0 Months

DUDBC

DUDBC

3.5 Months
DUDBC
3.5 Months

DUDBC

Project Summary
SIDeF
SN 1
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source

Detailed survey design, IEE, tender document preparation etc. of Kmanane Water
supply Scheme UEIP project in Hetauda municipality.
Nepal/Central
May 2006
March-2007
Continuous
UEIP Hetauda Municipality
ADB Funded

Description

SN 2
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source
Description

SN 3
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source

Detailed Engineering Design, Tender documentation

Preparation of IEE Report
Presentation and workshop
Water tariff calculation
Assessment of land acquisition, compensation,
Resettlement and relocation issues and socio-economic survey, preparation of
socio technical profile,
benefit monitoring evaluation, co-ordination with tole lane organizations and
WUC, water quality test,
Technical specification,
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
operation & maintenance requirements
Total Man Month:

Detailed survey design, IEE, tender document preparation etc. of Choughada Water
supply Scheme UEIP project in Hetauda municipality
Nepal/Central
October 2006
March 2007
Continuous
UEIP Hetauda Municipality
ADB Funded
Detailed Engineering Design, Tender documentation
Preparation of IEE Report
Presentation and workshop
Water tariff calculation
Assessment of land acquisition, compensation,
Resettlement and relocation issues and socio-economic survey, preparation of
socio technical profile,
benefit monitoring evaluation, co-ordination with tole lane organizations and
WUC, water quality test,
Technical specification,
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
operation & maintenance requirements
Total Man Month:

Detailed survey design, IEE, tender document preparation etc. of Lamsuredanda

Water supply Scheme UEIP project in Hetauda municipality
Nepal/Central
October 2006
March 2007
Continuous
UEIP Hetauda Municipality
ADB Funded

Description

SN 4
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source
Description

SN 5
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client

Detailed Engineering Design, Tender documentation

Preparation of IEE Report
Presentation and workshop
Water tariff calculation
Assessment of land acquisition, compensation,
Resettlement and relocation issues and socio-economic survey, preparation of
socio technical profile,
benefit monitoring evaluation, co-ordination with tole lane organizations and
WUC, water quality test,
Technical specification,
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
operation & maintenance requirements
Total Man Month:

Detailed survey design, IEE, tender document preparation etc. of Main Town Water
supply Scheme UEIP project in Hetauda municipality
Nepal/Central
October 2006
March 2007
Continuous
UEIP Hetauda Municipality
ADB Funded
Detailed Engineering Design, Tender documentation
Preparation of IEE Report
Presentation and workshop
Water tariff calculation
Assessment of land acquisition, compensation,
Resettlement and relocation issues and socio-economic survey, preparation of
socio technical profile,
benefit monitoring evaluation, co-ordination with tole lane organizations and
WUC, water quality test,
Technical specification,
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
operation & maintenance requirements
Total Man Month:

Survey, design, IEE & Construction supervision of Tulsipur Nagar Town Water
Supply and Sanitation Project under Small town water supply and sanitation sector
project at Tulsipur, Ghorahi Municipality ,Dang District
Nepal/Central
Continuous
Department of Water supply and Sewerage, Small Town Project

Funding Source
Description

SN 6
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source
Description

ADB Funded
Detailed Engineering Design, Tender documentation
Preparation of IEE Report
Presentation and workshop
Water tariff calculation
Assessment of land acquisition, compensation,
Resettlement and relocation issues and socio-economic survey, preparation of
socio technical profile,
benefit monitoring evaluation, co-ordination with tole lane organizations and
WUC, water quality test,
Technical specification,
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
operation & maintenance requirements
Total Man Month:
Survey, design, IEE & Construction supervision of Tribhuwan Nagar Town Water
Supply and Sanitation Project under Small town water supply and sanitation sector
project at Tribhuwan Nagar Municipality ,Dang District
Nepal/Central
Continuous
Department of Water supply and Sewerage, Small Town Project
ADB Funded
Detailed Engineering Design, Tender documentation
Preparation of IEE Report
Presentation and workshop
Water tariff calculation
Assessment of land acquisition, compensation,
Resettlement and relocation issues and socio-economic survey, preparation of
socio technical profile,
benefit monitoring evaluation, co-ordination with tole lane organizations and
WUC, water quality test,
Technical specification,
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
operation & maintenance requirements
Total Man Month:

DIGICON
SN 7
Project Title
Country / Region
Start Date
Completion Date

Feasibility study of Water supply sources DPR Preparation of one feasible water
supply and Sanitation project of Khurkot market centre of Sindhuli District.
Nepal/Central
2068-11-12
2069-03-12

Continuous /
Intermittent
Client
Funding Source
Description

SN 8
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source
Description

SN 9
Project Title
Country / Region
Start Date
Completion Date

Continuous
Department of Urban Development and Building construction-DUDBC
Government of Nepal
(Conduct Stake Holders Meeting in the Siraha Municipality,Siraha
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage,
educational institutions, water supply pipe line and other infrastructures in the
Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage
drainage network system of Plan Siraha Municipality, Siraha.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
Formulation of Plan for operation & maintenance requirements
Total Man Month:
Feasibility study of Water supply sources DPR Preparation of one feasible water
supply and sanitation project of Baireni market centre of Dhading District.
Nepal/Central
2068-11-23
2069-03-25
Continuous
Department of Urban Development and Building construction-DUDBC
Government of Nepal
(Conduct Stake Holders Meeting in the Siraha Municipality,Siraha
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage,
educational institutions, water supply pipe line and other infrastructures in the
Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage
drainage network system of Plan Siraha Municipality, Siraha.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
Formulation of Plan for operation & maintenance requirements
Total Man Month:

Feasibility study of Water supply sources and DPR Preparation of one feasible
water supply and sanitation project of Burtibang Market centre of Baglung
District
Nepal/Western
2068-11-23
2069-03-25

Continuous /
Intermittent
Client
Funding Source
Description

SN 10
Project Title
Country / Region
Start Date
Completion Date
Continuous /
Intermittent
Client
Funding Source
Description

Continuous
Department of Urban Development and Building construction-DUDBC
Government of Nepal
(Conduct Stake Holders Meeting in the Siraha Municipality,Siraha
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage,
educational institutions, water supply pipe line and other infrastructures in the
Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage
drainage network system of Plan Siraha Municipality, Siraha.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
Formulation of Plan for operation & maintenance requirements
Total Man Month:
Preparation of Detailed Project Report (DPR) of Storm Water Drainage and
Sewerage System Proposed for Saudi Fund Development for Rajbiraj Municipality.
Nepal/Eastern
2067-12-15
2069-03-20
Continuous
Department of Urban Development and Building construction-DUDBC
Government of Nepal
(Conduct Stake Holders Meeting in the Siraha Municipality,Siraha
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage,
educational institutions, water supply pipe line and other infrastructures in the
Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage
drainage network system of Plan Siraha Municipality, Siraha.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
Formulation of Plan for operation & maintenance requirements
Total Man Month:

N 11
Preparation of Detailed Project Report (DPR) of Storm Water Drainage and
Sewerage System Proposed for Saudi Fund Development for Siraha Municipality.
Country / Region
Nepal/Eastern
Start Date
2067-12-15
Completion Date
2068-03-25
Continuous
/ Continuous
Project Title

Intermittent
Client
Funding Source

Description

Department of Urban Development and Building construction-DUDBC

Government of Nepal
(Conduct Stake Holders Meeting in the Siraha Municipality,Siraha
Ascertain population and coverage area, project cost, community contribution,
detailed construction works,
Carry out field Survey of existing infrastructures like roads, drainage,
educational institutions, water supply pipe line and other infrastructures in the
Municipality.
Preparation of Detailed Project Report of Water supply, road and sewerage
drainage network system of Plan Siraha Municipality, Siraha.
Detailed Drawing, Design and cost estimate of the Projects.
Preparation of Tender document and Bill of Quantity (BOQ) of the projects.
Preparation of final Report of the project.
Formulation of Plan for operation & maintenance requirements
Total Man Month:

Note: Experience certificates are attached in separate AnneX

II. Key Considerations in approaching this assignment (no more than 3,000 characters

summarizing approach and methodology)

TECHNICAL APPROACH AND METHODOLOGY
Understanding of Project and Objectives
Project Area
The seven co-financing Water Supply projects are namely Jaluke Co-financing WS Project-Nawalparasi,
Nayagaun Co-financing WS Project -Rupendehi, Narayanpur Co-financing WS Project -Dang,
Pragatinagar-West Kalikanagar Co-financing WS Project -Rupandehi, Balewa Narayansthan Co-financing
WS Project -Baglung, Sadakpur Bauniya Co-financing WS Project - Kailali & Harnamadi Sukaura Cofinancing WS Project -Makwanpur.
Background of the Project
Co-financing Water Supply & Sanitation Project is a government of Nepal funded project under Ministry of
Urban Development. Department of Water Supply and Sewerage (DWSS) is the implementing agency of
this project. Co-financing Water Supply & Sanitation Project has been under implementation since fiscal
year 2068/69. Conceptually, co-finance water supply & sanitation project is based on public private
partnership. This project is launched to ensure the enhanced quality and service level against traditional
system. Basically this project is implemented after assurance of 30% investment of total implementation
cost from community. 10% of total cost must be deposited as upfront cash and the rest could be in the form
of labour, or in cash contribution, even though financing agencies.
Objectives of the Work
The overall objective of the study is to formulate technically feasible, economically viable, socially
acceptable and environmental friendly water supply and sanitation project.
Specific objectives are to ascertain population and coverage area, project cost, community contribution,
detailed construction works, IEE, bid documents and operation & maintenance requirements along with cost
recovery and cost sharing by the communities.
APPROACH TO THE SERVICES:
In order to achieve various requirements of TOR, the approach has been conceived and developed to fulfil
the objective and scope of the service. A multidisciplinary working team consisting of Water supply expert,
Environmentalist, Hydraulic Engineer, Structural Engineer, Geotechnical Engineer/Engineer Geologist,
Hydrologist, Senior Surveyor and other supporting staff will carry out the study.
The consultant realizes that the proposed study will have considerable socio-economic effect on the
development of the region. Obviously, the initial capital costs of such projects are high and construction as
well as operation consumes tremendous capital investment. Haphazard designing of the project results in
changes at construction stage resulting in avoidable drainage of funds. The following major approaches will
be applied during execution of the assignment.

Integration of Project Team Personnel

The Consultant plans to organize a kick-off meeting at the commencement of the services to integrate all
the key personnel and other members of the Project into one team, where everybody is fully aware of his
duties/responsibilities and is informed of the goal of the services and the required quality of output.
Considerations for Timely Completion of the Project
The Consultant will ensure that project activities are completed in time as per the work plan/ schedule
through constant monitoring during all stages.
The strategy of the Consultant would be to establish suitable measures and develop an interactive
framework between Employer/ Employer's Representative, and Engineer/Engineer's Representative, to
make possible the timely completion of the Project.
Quality Assurance
Our organization in multidisciplinary services in consultancy, project management, planning and
development, design and engineering, procurement, quality assurance & construction supervision and
maintenance, of different projects. Adequate logistic and administrative support to provide adequate
backstopping to the Project Team will be made available. The firms assigned Project Manager for the task
will be made responsible for insuring the effective application of these procedures and project management
methodologies for entire project period. The Consultants would evolve a Quality Assurance cum
Management system for this assignment, which will be documented as Quality Assurance Plan (QAP), and
the system would cover all aspects of client communication field Studies, engineering Surveys and
investigations, design and drawings; bid documents.
Environmental and Social Impacts of the Project
The Consultant fully understands their responsibilities towards environmental protection along the project
stretch as well as the much wider impact on ecology and poverty reduction within the project area. The
Consultant's approach will be to ensure that the project is implemented in such a way that it blends
harmoniously with the physical, biological, socioeconomic and cultural environment of the project area. It
will be ensured that the recommendation of the Environmental Management Guidelines of the WSS in
Nepal is adopted in the Project.
Management Approach
The emphasis of the Consultant will be to ensure a proper management of all the issues related to contracts
including the necessary assessment for a proper understanding of contractual aspects and conditions, timely
compliance of the contractual requirements, adherence to contract specifications, etc. Therefore, the
Consultant's approach to proactive management of services will be based on the following actions:
Close co-ordination among the key stakeholders of the project
Systematic and effective working relation within the Consultant's associates
Fully empowered Team Leader to act as consultant representative for all administrative and
financial decision
Strict adherence to the work schedule
Safety Management at all times
Clearly defined roles and responsibilities for each member of the proposed Team
Sufficient flexibility to respond to desired changes and directions
Systematic procedures for quality control
In-depth knowledge of physical and financial and management information systems at all
times
Participatory/Cost recovery Approach
The Consultant will take this project as;
An opportunity for professional capacity development of Client, as well as the Consultant
and other stakeholders.
An opportunity of effective technology transfer
General Approach
The Consultant would embark upon the works with the following general approaches:
Selection/ mobilization of project personnel.
Selection of tested and proven methods and technologies to an optimum.
Application of an optimal combination of the methods, tools/technologies based on

practicality and usefulness.

Full use of the national and international technical standards, guidelines procedures,
methodologies, formats including those formulated by the DOR.
Close contact and effective co-ordination with the Client and concerned authorities.
Regular briefing to the Client and concerned authorities on the progress/problems.
Full use to available and applicable reports, standard design, data, maps/drawings,
specifications, other information for execution and completion of the services in
accordance with accepted professional standards and sound engineering and economic
practices.
Completion of the proposed services within the stipulated time and budget.
Learning from the Past
Where there have been relevant past studies and projects, during the Inception Phase we will review these
and discuss with the PMO to ensure that the lessons of the past good and bad are learnt and applied in
this project. For consortium, the findings, successes and weaknesses of earlier projects are a very important
input to the asset procurement process. At the same time, through the knowledge of our in-country team and
through the back-stopping facilities of BDA, we will consider the relevance of other projects outside
whether they are from current location or from other appropriate locations.
Project Plan
We will use proven management techniques and tools to enable us to satisfy the Project objectives.
Consortium fully complies with the requirements of client quality management procedures and
environmental management, and will employ proven Quality Management techniques currently being used
in large, complex, multidisciplinary projects throughout the world.
The Team Leader, in his role as Project Quality Assurance Manager, will be involved in quality auditing
during the implementation of this contract. He is highly experienced in producing specific Quality Plans
for different projects and undertaking Quality Control Audits in full compliance with international
standard.In addition to any reporting and monitoring required by the contract, the Project Programme would
be monitored on a monthly basis and where milestones are seen at risk, decisive action will be taken. A
robust Project Plan would be created at the outset of the contract encompassing the following aspects:
Scope of Services;
Project Programme;
Project Deliverables;
Key Project Participants;
Organizational Structure and Resources;
Communication Channel and Document Management;
Review and Verification of Deliverables;
Health and Safety.
The Plan will be monitored and revised by the Team Leader when significant changes occur in the Project.
The processes for Project Planning and Control of Deliverables are Key Processes in our Quality
Management System and consequently are applied rigorously.
Robust Environmental Management and Gender Plans
It is very important that all the project interventions are associated with minimal adverse environmental
impacts and that ADB gender targets are met. The appraisal of subprojects for future tranche funding will
include full environmental, socio-economic and financial assessments and gender impact statements. All
required social and environmental safeguards will be undertaken and reported in the standard manner fully
conforming to ADB requirements. The consortium Team Leader will ensure that these are strictly enforced.
From the environmental studies to be undertaken a positive net environmental impact (i.e. benefit) is
expected for many of the project interventions, e.g. sewerage systems. Any unavoidable long term negative
environmental impact should have been accounted for by mitigating actions incorporated in the design, or
accepted as an inevitable cost of gaining an overall positive benefit. Negative impacts may be created by
construction activities. These will be mitigated as far as possible by enforcing adherence on the part of the
contractors to the terms of the construction contracts. These should require, among other things,
establishment of an Environmental Management Plan (EMP) and other Good Practice, for each contract,
incorporating ADB and requirements. We would expect the plan to include such measures as:

 Provision of security and protection of the site from trespassing or interference;

Local control and treatment of rainfall run-off, dust and noise;
Defined access routes and protection of the public from off-site activities;
Strict limitation of construction activities to within the given site boundaries;
Careful site clearance and preservation of top-soil and existing feature or other structures;
Reinstatement of all excavations and surfaces to the specified condition;
Complete removal of surplus materials and temporary works.
Ensuring the involvement of women in the provision and maintenance of urban infrastructure, e.g. for water
supplies is important. Of course, the whole community must be fully supportive of and as much as possible
involved in the implementation of the project. However through the gender Action Plan, particular attention
will be paid to the needs and potential of women. More specifically we will assist the PMU in establishing
a system and training staff to monitor implementation of gender action plan; advise the PMU to ensure that
the ADB gender targets are met; conduct gender sensitization workshops for the municipal staff; assist the
PMU to carry out awareness campaigns focused on involving women in water management activities;
design a gendersensitive communication strategy and IEC materials illustrating key social and behavioral
Messages related to hygiene, sanitation and health; and Identify and mobilize technical resources for
carrying ou t specialized tasks like vocational training/skills development for women. We will ensure that
periodic reports to the PMU on progress achieved against gen der targets outlined in the GAP are provided
at the appropriate times.
Socio-Economic Development Plan
We feel that it is important to ensure that the socio-economic development impacts of the urban
infrastructure investments and capacity building activities are maximized. The ultimate aim of the project
is to improve peoples lives and promote economic growth. When undertaking the social and economic
assessment of sub-project activities, we will also investigate the ways and means whereby beneficial social
and economic impacts can be maximised. Identifying the pathways whereby for example improved
transportation can assist local businesses will be important. Showing how agglomeration benefits can be
maximised and dis-benefits addressed through the provision of improved urban infrastructure is another
example. We will work with the PMUs and other relevant stakeholders to identify how socio-economic
benefits can be maximised and describe the findings in the sub-project assessment reports.
Engaging the Community: Public Awareness and Communication Strategy
Consortium will assist the PMO, for the overall strategic communication guidance to the project. We
suggest that the Communication Strategy will be devised in order to set a vision on how the community can
benefit from and be involved in the proposed water sector infrastructure improvements. The community
must feel a degree of ownership of the assets provided. The strategy will identify challenges that the
KMC and the community will face as the infrastructure is being constructed, and elaborate a plan of action
to achieve the communication objectives contributing to the successful implementation of the project
objectives. The success of the project will depend on public awareness of the overall goals and objectives
and the local community needs to contribute for its successful implementation through their cooperation.
The public must also be made aware of the part played by Client and the ADB. This is to be done through a
positive and factual Public Relations interface formally endorsed by the Stakeholders.
Our proposal will be for the Program to identify different public groups such as householders,
schoolchildren, institutional managers, business organisations and health provision facilities who will need
to be approached at different levels and with different types of information. The primary means of
communication will most likely be through cooperation with other established information programs and
media which have already achieved penetration and readership in the target public groups. This would be
preferred to a standalone program that might be largely ignored and would be more difficult to broadcast.
Local broadcast media, contributions to circulated media including newspapers; official leaflets that reach
all, or most, households are probable dissemination means. As requested, Consortium will assist to organise
public meetings, prepare educational material and conduct workshops for schools and local public interest
groups.
More specifically consortium can assist the PMO to (i) prepare an on-the-ground Communication Based
Assessment and (ii) to develop a communication program for the project including stakeholder mapping, It
would include assessing the stakeholder positions and requirements in the project; their communication

requirements ,especially those of the project affected people; gauging stakeholders level of understanding;
identifying their interest and level of influence both positive and negative, communication of these
interests; identifying strategic approaches and materials for engaging stakeholders through various
communication and media channels that will be critical to sharing information, building consensus and
supporting project objectives. We would suggest also to analyze the media and communication channels
that will be critical to sharing information, build consensus and support the project objectives; and evaluate
the communication capacity of the relevant institutions both Client and non-government that are
involved in the implementation and/or managing the implementation of the communication program.
FORMULATION OF APPROACH AND METHODOLOGY:
The Technical approach and methodology have been formulated following a logical sequence and is shown
in the figure below.
Methodology

Approach
Understan
ding of the
Objectives

Identified
Problems /
Resolution
s

Define
Major
Activities

Breakdow
n of
Activities
into Tasks
and

Analyse
Tasks of
inputs /
outputs /
time
frame

Organise
Activity /
Tasks / Sub
Tasks in
Sequencer

sub-tasks

Work
Plan

Organiza
tion

In the technical approach to services, Activities have been identified based on the requirements of the
TOR. The scope of work detailed in the TOR are detailed enough to meet the requirements.
DETAILED METHODOLOGY:
Based on our understanding of the objectives and the detail given in TOR for the services, our technical,
management, participatory, general, innovativeness and technology transfer approaches, an appropriate
methodology has been developed by the Consultant. Since the scope of services covers some independent
and interdependent activities, it is proposed to follow "ACTIVITY /TASK APPROACH" to carry out the
entire work comprehensively and accurately to the complete satisfaction of the Client. The whole foreseen
scope of work has thus been organized into different Task Groups, which will allow better monitoring,
compliance and QA/QC during the entire duration of Consultancy services. Depending on the nature of
each task and their relationship as well as the project completion time including immediate targets, a
suitable Work Plan/Schedule will be prepared separately for each to ensure satisfactory completion of
services. However, these may require modifications or adjustments, inter alias, for addressing additional
issues or conditions encountered during the provision of services. Should such modifications become
necessary, these will be suitably reviewed and discussed with the Client and appropriate approval obtained.
Several tasks may be started simultaneously and thus their serial numbers do not necessarily reflect any
sequential order. The text in italics of each task denotes the corresponding activities as referred to in the
TOR. Methodology is developed by dividing the works contained in TOR into different tasks and sub-tasks.
Major components of consultants services are defined in terms of Task Series.
Each task will be broken down in to various relevant sub task and activities within them and is detailed
below in chart.
Diagram of the Service Methodology

III.

Key Experts
List of experts is only required for Consultants Qualifications Selection (CQS).

SN

Name

Nationalit
y

Position/Title

Qualification/Experienc
e

Email

1
2
3
4
5
(Please insert

IV.

more rows as necessary)

EOI Attachments

SN
Description
1
Certificate of Incorporation of the lead member (Attached in ANNEX)
2
Certificate of Incorporation of the JV member (for each member) (Attached in ANNEX)
3
Certificate of Incorporation of the Sub-Consultant (for each sub-consultant) (Attached in ANNEX)
4
Letter of Association (Attached )
5
Registration with VAT and Income Tax Offices (Provided in Annex)
(Please insert more rows as necessary)
V.
Eligibility Declaration
We, the undersigned, certify to the best of our knowledge and belief:
We confirm that the project references submitted as part of this EOI accurately reflect the
experience of the specified firm/consortium.
The lead entity and JV member or sub-consultant are NOT currently sanctioned by any government
agency. Neither the consulting firm nor the JV member or sub-consultant has ever been convicted
of an integrity-related offense or crime related to theft, corruption, fraud, collusion or coercion.
We understand that it is our obligation to notify any member of the consortium become ineligible to
work or be convicted of an integrity-related offense or crime as described above.
JV member or sub-consultant, including all proposed experts named in this EOI, confirmed their
interest in this activity in writing.
JV member or sub-consultant, including all proposed experts named in this EOI, authorized us in
writing to represent them in expressing interest in this activity.
None of the proposed consortiums are subsidiaries of and/or dependent on the Executing Agency or
the Implementing Agency or individuals related to them.
We understand that any misrepresentations that knowingly or recklessly mislead, or attempt to
mislead may lead to the automatic rejection of the proposal or cancellation of the contract, if
awarded, and may result in further remedial action.