ADVANCED PROJECT MANAGEMENT

ASSIGNMENT

SUBMITTER BY:
ALI HAIDER
REG # 2015-IED-MSc-IE/PT-13
SUBMITTED TO:
DR. BAQIR RAZA

DEPARTMENT OF INDUSTRIAL ENGINEERING

UNIVERSITY OF ENGINEERING AND

TECHNOLOGY, TAXILA

MECHANICS OF INFORMATION TECHNOLOGY BASED

PROJECT
Introduction:
The information technology projects are so hard to do. Follow are the key
points which made it so hard.

Complex series of inter-related activities

Many skills are involved
Software development, design production
Creativity, planning
Cross-functional communication
Up, down, sideways, outside
Defining what is a project
Operational activities
On-going maintenance

Definition:
A project is a temporary sequence of unique, complex, and connected
activities having one goal or purpose and that must be completed by a
specific time, within budget, and according to specification.
Which do you think is a project?

Web site redesign

Implementation of reference chat service
Auditing software usage
Installing server patches
Improve web site response time
Web page content update
Selection of a new information resource
Selection of a new library management system
Upgrading the server operating system

Project Management:
Following are the process of project management

Defining the extent (scoping)

Planning
Staffing
Organizing
Directing, and
Controlling

Project phases and project life cycle:

These are the most frequently over looked phases in most projects
Define (initiation)
Plan
Execute
(Leading, team building, motivating)
Control
Close
General Management Skills:

Define (Clarification, definition)

Plan (Specification)
Coordinate and control (Content, design, construction, testing,
launch)
Close (Maintenance, evaluation)

Organizational Influences:

Confirm the purpose (Understand problems and issues and

benefits)
Defined clear objectives (deliverables)
Explain the project methodology
Agree to next steps

Stakeholders:
Key stakeholders on every project:
Sponsor
Project manager

Project team members

External (Funders, contractors, government agencies, larger
organization)

Planning Elements:
A plan is a map of the terrain, not the terrain itself. Planning save time
and money and improves overall quality. Always record project objectives
in terms of the requestor,
Start date
Background
Objectives
Benefits
Creating the work breakdown structure (WBS)
Define tasks
Create the team structure and individual responsibilities
Estimate effort and duration for each task
Prepare overall schedule
Allocate resources to tasks
Financial aspects (Determine costs )
Risk analysis and contingency

Project Review:

Project effectiveness
Were the project objectives achieved?
Has the problem been solved or addressed?
Process effectiveness
What could have been done better?
Customer satisfaction
Will the project sponsor recommend working with the
project team members in the future?
Additional requests

Failure Occurs:

Failing to establish commitment

Quick win long loss

Transforming a culture is a major undertaking

Poor expectations management
Scope creep
Feature creep
Guesstimates
The project is simply not necessary or seriously misguided
Over ambitious in scope
Premature commitment to a fixed budget or schedule
Adding resources to overcome schedule slippages
Inadequate people management skills

Web Development Success:

Following are the keys points of web development success,
Define the objectives clearly
Communication often
Get management support
Allocate adequate time and resources
Plan and then control
Resist unrealistic directives/expectations
Make sure users are involved
Use pilot programs
Learn to say no