MODERNISATION AND REMOVAL OF OBSOLENSCENCE

(MODROBS)
8.1.1

(a)

(b)

(c)

8.1.2

(b)
(c)

(a)

8.1.4

AICTE approved Technical Institutions / University Departments with at least 10 years of

existence.
For self financing/Institutes:
Maximum 3 proposals per institute per year including sanctioned earlier but not
completed would be considered.
For Govt. /Govt. aided Institutes:
Maximum 10 proposals per institute per year including sanctioned earlier but not
completed would be considered.
Duration of the Project
Duration of project will be two years from the date of receipt of funds in the institutes
account.
Limit of Funding

(a)
8.1.5

It also supports new innovations in Class Room and Laboratory / Teaching Technology,
development of Lab Instructional Material and appropriate Technology to ensure that
the practical work and project work to be carried out by students is contemporary and
suited to the needs of the Industry.
The equipment financed under the scheme could be ideally used for up-gradation of
equipment in existing laboratories, enhancement of performance parameter
specification of existing equipment, incorporation of latest development in the field and
replacement of old depreciated equipment by modern equipment.
In addition to above major objectives, the equipment installed through
MODROBS can be used for indirect benefit to Faculty / Students through Continuing
Education programmes, Training programmes for local industry and consultancy work.
Eligibility
1.1.2(a), (b) and (c) can be added from initiative for Academic Networks

(a)

8.1.3

Objectives
The scheme aims to modernize and remove obsolescence in the Laboratories /
Workshops / Computing facilities (Libraries are excluded), so as to enhance the
functional efficiency of Technical Institutions for Teaching, Training and Research
purposes.

(a)

Total funding of Rs.20 Lakh.

Disbursement of the Funds
100% grant of sanctioned amount will be released to Govt. /Govt. aided Institutes.

(b)

To private institutions, grants will be sanctioned in the form of 80% of the sanctioned
amount as advance followed by 20% as reimbursement on submission of the Utilization
certificate and other supporting documents as specified in terms and conditions of
MODROB.
Processing Methodology:

(a)

The proposal shall be assessed by an expert committee constituted as follows:

8.1.6

(b)
8.1.7

(a)

(b)
(c)

(d)
(e)

(f)
(g)

(h)
(i)
(j)
(k)

Three member expert committee not below the rank of Associate Professor.
At least two members among the experts shall be from the concerned stream.
Terms and Conditions
In MODROBS scheme, the Head of the Department (HOD) submitting the proposal is
always the Project Coordinator. To enable subject specific knowledge to be utilized, a
Co-Coordinator can also be proposed. The HOD should critically analyze the
requirements of the laboratory / laboratories of the Department for preparation of the
project proposal, which should relate to the future development of the academic
strength of the Department.
It may be noted that the concerned Head of the department shall be responsible for
execution and completion of the sanctioned project, followed by submission of all
related documents including the project report.
In case, the Coordinator i.e. the concerned Head of the department of MODROBS
programme joins another Institution, transfer of the project along with him is not
allowed. If the HOD changes by rotation or leaves the Institution or retires, or goes on a
long leave, the successor Head of the Department shall become the Project Coordinator
of the project, and this fact should be intimated to the Council immediately.
Any expenditure incurred prior to the issuance of the approval letter is not allowed to
be adjusted in the grant. The grant shall be utilized strictly for the purpose as specified
in the approval letter.
The grant shall be utilized strictly for the purpose as specified in the sanction letter and
procurement of equipment authorized by AICTE. Re-appropriation of funds from one
head to another is strictly not permitted viz. Recurring and Non-Recurring heads are
15% and 85% of the total grant, unless otherwise recommended by AICTE experts.
Once the project is sanctioned, the Council shall not consider any request for additional
grants.
Separate institutional overhead expenses shall not be provided by AICTE.
The assets acquired out of the grant shall be the property of the Institution and should
always reflect in its book of accounts including the assets register. They should be
certified by the concerned Principal Coordinator. No assets acquired out of the grant
shall be disposed off without the prior permission of the Council.
Interest earned on the project fund, if any, should be reported to AICTE. The interest so
earned will be treated as a part of the grant.
Grant released under this programme is for the specific period and should be properly
utilized within the time stipulated in the project proposal.
The council shall not provide any maintenance grant after the expiry of the project.
Whenever the Institution / Laboratory / Department receives a grant for modernization
of a laboratory under the schemes MODROBS, it is imperative that assistance obtained
from AICTE for modernization of the Laboratory/Department is acknowledged duly by
putting up a plaque at the main entrance of the Lab/Department, which has been
modernized using the grant. All the equipment procured/developed through this
project should be super scribed with AICTE project file number.

8.2

MODERNISATION & REMOVAL OF OBSOLESCENCE

Proforma Cum Evaluation Sheet
Application Id < Value to be generated by E-GOV>

8.2.1
(a)
(b)
(c)
(d)

Institute Details
Institute Permanent ID No. :
Name of the Institute
Contact details
Email

(e)
(f)
(g)

FAX
Telephone
Reference of Extension of Approval letter for the
current year

<Data base of E-Gov>

<Data base of E-Gov>
<Data base of E-Gov>
<Data base of E-Gov>

<Data base of E-Gov>

<Data base of E-Gov>
Letter No:
Date:
<Data base of E<Data base of E-Gov>
Gov>
Is the institute ten years old from its year of
Yes /No
Establishment as on date?
<Data base of E-Gov>
If 8.2.1 (h) is Yes Proceed to next level Else display message
Sorry Your Institute is less than 10 years old

(h)

8.2.2
(a)
(b)
(c)

Details of the Project Coordinator

Faculty ID
<Data base of E-Gov>
Name of the Coordinator
<Data base of E-Gov>
Department
<Input by Institute>

(d)

Appointment Type

Regular
<Data base of E-Gov>

(e)

Contact details

Cell no
<Input by Institute>

Temporary
<Data base of EGov>
Email
<Input by
Institute>

Adhoc
<Data base of E-Gov>

As per 8.2.2 (d), If appointment is regular proceed to next level Else display the message
Sorry only regular faculty can be a coordinator
8.2.3
(a)

Details of the lab to be funded under MODROBS proposal

Title of the Project proposal

<Input by Institute>

(b)

Name of the Lab to be funded

<Input by Institute>

(c)

Department under which the lab is established

<Input by Institute>

(d)

AICTE approved Course of the department

<Data base of E-Gov>
If 8.2.2 (c) =8.2.3 (c) proceed to next level Else display the message
Sorry the coordinator must be from the same department under which lab is established

8.2.4

(a)

Academic credentials of Coordinator

Parameter/ Criteria

Input by
Institute

Input by Institute

Max.
Marks

PG

Select
Yes/No

<Input by Institute
Provide space for area
of specialization>

Marks Awarded by the

System
<Value to be generated
by E-GOV>
Yes = 1 mark
No=0 mark

Marks
Awarded
by the
Experts

(b)

Ph. D

Select
Yes/No

(c )

Teaching Experience in
years

Enter
Years

Research & Industrial

Experience in years

Enter
Years

Number of Publications
in last 3 years (National /
International journals)

Enter
Number

Number of Patents
Registered

Enter
Number

(d)

(e)

(f)

<Input by Institute
Provide space for area
of specialization>
<Input by Institute>

Yes = 3 mark
No=0 mark

1 to 5 years= 1 mark

<Provide space for

details of Industrial
experience>

More than 5 years=2

marks
1 to 3 years= 1 mark

<Input by Institute>
<Provide space for list
of publications details
>

<Provide space for list

of patents >

More than 3 years=2

marks
1 to 3 publications= 1
mark
More than 3
publications=2 marks
1 or more patent=2
marks
Zero patent=0 mark

(g)

8.2.5

Relevant experience of
conducting /
coordinating similar
programmes from AICTE
and other funding
agencies in past three
years

Select
Yes/No
And enter
Numbers

<Input by Institute>
<Provide space for list
of programmes
conducted>

Sub Total

1 Program=1 marks
2 Program=2 marks
More than 3 programs=
3marks

15

<Automated Total>

Credential of Institution / Department

Parameter/ Criteria

Input by
Institute

Input by
Institute

(a)

Type of Institute: (Whether

selected under TEQIP)

Entrer
Yes/no

(b)

Number of Years existence

Number

<Input by
Institute,
attach proof>
<Data base of
E-Gov>

(c)

Number of courses
Accredited in the Institute.

Enter
Number

<Input by
Institute>

(d)

Whether the course under

which the proposal is
submitted, is accredited by
NBA?

Enter
Yes/No

<Input by
Institute>
Sub Total

Max.
Marks

10

10

10
35

Marks Awarded by the

Marks
Awarded by
System
<Value to be generated by E- the Experts
GOV>
Yes= 5 marks
No= 0 Marks
10 to 15 years= 5 marks
16 to 20 years= 7 marks
More than 20 years= 10
marks
<1 = 5 marks>
<2 = 7 marks>
<more than 3 = 10 marks>
<if yes= 10 marks
No= 0 marks>
<Automated Total>

8.2.6

Justification of the project:

(a)

Major equipment available in the lab <Input by Institute>

S.No.

Name of equipment

Make and model

Cost in Rs.

Parameter / Criteria

Input by Institute
<Input by Institute
maximum 300 words>

(d)

Objectives
Current lab utilization
Strength & Weakness of lab
Relevance/Improvements in the scope of old
experiments conducted.
Technical novelty and utility

(e)

Benefits to students and staff

(b)
(c)

Sub Total

<Input by Institute
maximum 200 words>
<Input by Institute
maximum 150 words>
<Input by Institute
maximum 150 words>

Grand Total

8.2.7
(a)

Budget Estimates Non Recurring

Proposed
S.No.
Specifications
equipment/s

1.
2.
3.

Year purchased

Max.
Marks

Marks Awarded by
Experts

10
10
20
10
50
100

Number of
units

Estimated Cost
in Rs.

<Input
by <Input
by <Input by
Institute>
Institute>
Institute>
<Input
by <Input
by <Input by
Institute>
Institute>
Institute>
<Input
by <Input
by <Input by
Institute>
Institute>
Institute>
Total (NON RECURRING) Budget Estimate

<Input
by
Institute>
<Input
by
Institute>
<Input
by
Institute>
<Automated
Total>

Experts
Recommendation
(If proposal is recommended)
Yes/No
Number
Amount in
of units
Rs.

Total
amount Rs. ABC
recommended
by
experts

8.2.8

Recurring Budget

8.2.9

Requested for Recurring Budget: <Input by Institute> YES/NO

If Recurring = No, then no need of generating this table
If recurring = yes,
Maximum Recurring Permissible PQR = <Rs. ABC divided by 85 and multiplied by 15> ( to be calculated by the
system)
Total Recommended Amount = <Rs.ABC + Rs.PQR>

Declaration:
I/We solemnly confirm and verify that the information uploaded on the portal in respect of this proposal for seeking grant
from AICTE under AQIS is true and correct to the best of our knowledge and belief. In case, at any point of time it is found
that information provided in this proposal is false or incorrect, AICTE will be at liberty to withdraw the grant given to us
and we shall be liable to refund the entire amount of the grant with interest thereon and also liable for any other action
that AICTE may deem fit. We also understand that AICTE may not consider our future proposal in this circumstance.
The applicant will put a tick in a box provided... unless this is ticked the application should not be submitted... also
display confirmation message that I have read the declaration and I/we confirm the same.