GROUP 1
Properties of Technical Writing
1. ACCURACY- In technical writing means the use of precise words, coherent
sentences, well-developed paragraphs and a balanced report.
2. EMPHASIS- Main point; separates major from minor issues
3. DIGNITY- It refers to terms used in technical writing conveying formality.
Ideas are well-thought of and translated into writing using succinct words.
There is an air of authority, of credibility in the work. Contracting words is
sacrilege because it takes away the dignity in words.
4. BREVITY - Means a concise, straight-to-the-point type of writing.
Information is delivered without mincing words and zeroes in on the subject
5. COHERENCE - Refers to the logical agreement of sentences, paragraphs
and groups of paragraphs. Transition from one thought to the next is done
smoothly and consistently throughout the written work.
6. FACILITY - Makes report easy to read and understand. It depends on
pacing, sequence, arrangement and continuity.
7. JUDGMENT- The quality information gathered and collected by considering
its ampleness, relevance, simplicity and collaboration with the rest of the
data.
8. UNITY- It refers to the oneness of the details and facts in the report.
9. HONESTY - Acknowledge borrowed statements
10. ILLUSTRATION- Employ illustration to concretize either thoughts or ideas.
11. CONFIDENCE -is being an authority on the subject of your report. you
yourself must have a solid conviction in your report; readers will sense sign
credibility problem
12. GRAMMATICAL CORRECTNESS -This is critical, not only in technical
writing, but also in other writing activities. Incorrect grammar is the bump
that disturbs the smooth flow of words and ideas in any written work. Your
target readers are presumed to be aware of the basic rules in grammar and if
they see that you are not taking that into consideration, they would be
disappointed. If that happens, you lose your readers and you become less
credible.
13. KNOWLEDGE -limited for a mere collection of data or information
because it involves analysis, interpretation and formulation of conclusion.
14. MECHANICAL NEATNESS -Appearance of the report, perfect in shape.
It may be:
-to solve a problem;
-bid for a grant o contract;
-suggest new project sites;
-revise policy;
-initiate a research project or
terminate a project.
Shift Records- These are equivalent to "time and motion" records which
specify the time and mode of work of employees in an organization.
These are commonly used in:
-Industry
-Business
-Hospitals
-Airports
-Military Services
Shipping Orders- These may come in printed form, digital form or letters. In
a shipping company they may refer to directives or instructions that must be
obeyed by officers in ranks or to a commission to produce or supply
something in return for payment.
Letter Report or Memo Report- These are reports in every respect that the
subject heading substitute for a title page.
They:
-should make use of headings and subheadings when appropriate;
-should state authorization, purpose and scope;
-are more formal than standard correspondence;
-are carefully typed
Instruction Manual- Directions for work procedures and policies, or for use
of technical equipment and appliances.
-Instruction relies on the following:
-clear
-specific
-complete directions in sequential order
Descriptions of complicated step-by-step procedures should be accompanied
by drawings.
Summary Reports- These highlights facts and figures. They're usually semi
technical and armed at a broad non specialist audience. Often, they are
illustrated and they may have tables and appendices.
2. Before you start to write, always decide what the exact purpose of your
report is, and make sure that every paragraph, every sentence, every word,
makes a clear contribution to that purpose, and makes it at the right time.
3. Use language that is simple, concrete, and familiar.
4. At the beginning and end of every section of your report check your
writing according to this principles: First you tell your readers what you are
going to tell them, and then you tell them what have told them.
5. Make your report attractive to look at.