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CONTINUING PROFESSIONAL DEVELOPMENT (CPD) GUIDELINES

for CPEng (current year) and NPER Registration


(including pro-forma record sheet and example record)

1 What is CPD?
For many engineers, the most convenient method of
Broadly speaking, Continuing Professional recording sufficient detail for audit will be through
Development (CPD) includes any activity that brief entries in their professional diary. However,
extends or updates your knowledge, skill or judgment you may prefer to maintain a spreadsheet in
in your area(s) of practice and enables you to: accordance with the layout of the attached pro-forma
be more productive sheet so that your records are easy to produce when
requested for audit.
understand and apply advances in technology
Six main types of CPD activities are discussed below
face changes in career direction
for which different time weighting factors apply.
better serve the community. Engineers in academic positions must also show that
Professional engineers undertake CPD activities in they undertake a minimum of 40 hours of industry
order to maintain and extend their knowledge, skills involvement in any three years.
and judgment. One of the main functions of CPD is The weighted hours of CPD for any given activity are
to equip you for your planned career path. CPD obtained by multiplying the actual hours spent on the
should not normally be undertaken on an ad-hoc activity by the relevant time weighting factor. For
basis, although there will always be exceptions as the example, participation in a formal short course, for
job dictates, but it should be planned along with work which there is some form of assessment, attracts a time
and career path. weighting factor of 2 (see Section 4). Hence, if 16
For an activity to qualify as CPD it must be related to hours were actually spent on the short course, this
your career as a professional engineer. For many would convert to 32 weighted hours.
engineers CPD activities will include both technical
and non-technical topics. Non-technical topics 3 Types of CPD
include management, accounting, law, economics, The six major types of CPD are:
and foreign languages in which you carry out
A Formal Education and Training Activities
business. If you are undertaking non-technical CPD
you should also maintain and update your knowledge B Informal Learning Activities
in your area(s) of practice. Over a three year period it C Conferences and Meetings
is expected that a substantial proportion of your CPD D Presentations and Papers
should be in your area(s) of practice. If the non-
E Service Activities
technical CPD you are undertaking is of significant
content (eg a law degree), then you must still F Industry involvement (per academia)
continue to undertake some technical CPD in your If you believe you are undertaking other types of
area(s) of practice and be able to indicate future CPD CPD that comply with the general definition in
plans on completion of the non-technical CPD. Section 1 above, you should make a submission for
Functions that you routinely perform as part of your this to be recognised. In your submission you should
employment are not normally claimable. For instance state how you think it has complied with the intent of
university lecturers cannot claim, under Presentations CPD and explain the content of the activity and how
and Papers (see Section 7 ) the lectures they present it was provided.
as part of their employment. On-the-job learning is
claimable (see Section 5), but you must be able to 4 A - Formal Education and Training Activities
demonstrate how the activity contributed to your (time weighting factor = 2)
knowledge, skill or judgement and how it was Such activities include formal face-to-face education,
acquired. distance education and short courses. They may be
external to your employment or conducted in-house,
2 CPD requirement for Chartered status but will always include time spent in preparation
(current year) and registration on NPER and/or follow-up, either through lectures and/or self
study and will always involve some form of
The CPD requirements for maintaining current year assessment.
endorsement for Chartered status and registration on A special case relates to the undertaking of the entire
NPER are identical in scope. On an ongoing basis, course work for a higher degree or post graduate
you need to undertake at least 150 weighted hours of diploma, either by the face-to-face or distance modes,
CPD activities during any three-year period, keep which will cover the CPD requirements for the rolling
records of the activities and make the records three-year period containing the course. However,
available for audit when required. you should continue to record other relevant CPD

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activities to show that you are continuing to keep up without supporting information. Details of the
to date throughout the period of higher education chapters, articles, papers or other relevant information
study and beyond when completed. must also be provided so as to give an indication of
the new knowledge that was gained.
For formal face-to-face education the time claimed
can include the actual hours of lectures attended
and/or research undertaken. For distance learning, the 6 C - Conferences and Meetings
simplest approach is to estimate the equivalent (time weighting factor = 1)
number of hours of formal face-to-face education that Conferences, symposia, seminars, workshops,
would have been involved if this mode had been inspections and meetings run by acknowledged
utilised instead of the distance mode. A time experts can be claimed as CPD provided that the
weighting factor of up to 2 can then be applied. content relates to the development of your
Short courses are defined as involving presenters who professional career. This includes those events run by
are external to the workplace. They include courses Engineers Australia Divisions, Societies and other
at tertiary institutions that are not taken for award groups to provide information relating to the
purposes, but still involve some form of assessment. profession of engineering.
Training activities within the workplace that do not The hours claimed should be only those for the
involve some form of assessment are classed as on- formal technical presentations, inspections and
the-job learning (see Section 5). meetings that you attended at such events. and must
Note: You must provide evidence of the award (eg not include social or travelling time.
copy of certificate or academic transcript) when your
records are requested for audit. 7 D - Presentations and Papers
5 B - Informal Learning Activities (various time weighting factors)
(various time weighting factors) The preparation and presentation of material for
conferences, seminars, symposia and courses can be
There are two different forms of informal learning claimed if these activities contribute to the
activity, namely on-the-job learning, that takes place engineering related competencies of engineers and
because of workplace requirements, and private study associated professionals.
where you can exercise complete discretion. On-the-
job learning requirements usually arise when you For the preparation and presentation of papers a time
undertake a new project and areas are identified weighting factor of 10 should be applied to the actual
where you need to extend your competency base. It duration of the presentation if the paper is not
almost always involves another person training you published.
rather than self paced learning. Exceptions could be
learning from videos or structured software based Material published in journals and conference papers
training. On the other hand, private study is self can be claimed as follows:
paced and is an opportunity for you to direct the way
40 hours per paper for technical papers or
in which your professional career develops. Typical
research reports for conferences; or
private study activities are the reading of books,
journals, manuals, etc and familiarisation with the 50 hours per paper for papers subject to critical
operation of technological aids, computer programs, peer review prior to publication.
equipment, etc.
For the preparation of material for courses that are not
In both cases any activity claimed must pass the part of your normal employment (eg visiting lecturer
simple test that it contributes to the development of from industry) the preparation time can be claimed
your career as a professional engineer. A time where it extends your knowledge in your area(s) of
weighting factor of 1 applies to on-the-job learning practice. A time weighting factor of 1 applies to all
while a factor of 0.5 applies to private study. In both such activities.
cases, the maximum number of "weighted" hours that
The preparation and presentation of material designed
you can claim over a three year period is 75 hours.
to promote awareness of engineering, membership of
Although you can meet your 150 hours CPD
Engineers Australia and benefits of registration to
obligations if you are able to justify the maximum
potential members and the community can be
allowable claims for both on-the-job learning and
claimed. A time weighting factor of 5 should be
private study, you are encouraged to broaden CPD
applied to the actual duration of the presentation.
activities to include some formal activities. At least
You may claim up to 30 weighted hours of this type
some of your CPD activities should be planned in
of CPD in any three-year period.
advance to further develop your competency no
matter what stage you are at in your career.
Informal learning activities must be supported by
sufficient detail to allow a proper assessment when
requested for audit. It is not sufficient just to list
books, journals, manuals, standards, software etc.

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8 E - Service Activities 9 F - Industry Involvement
(time weighting factor = 1) (for engineers in academic positions)
Service to the profession may be allowable (time weighting factor = 1)
particularly where it contributes to the continuing Engineers employed in academic positions are
professional development of others. Within Engineers expected to foster links with industry to the benefit of
Australia, this includes contributions as a College engineering education, research and practice in
Membership Reviewer, member of a course Australia. This requirement also ensures that they are
accreditation team, participation in CPD audits, exposed to developments in engineering practice
review of technical papers prior to publication, and outside their university.
the technical aspects of work undertaken on or for the Industry involvement will normally be in the form of
Boards and Committees of Engineers Australia, consulting services. However, where you have close
including national committees and technical societies. ties with industry, you can include supervision of
The time involved in mentoring of graduate engineers industry sponsored research.
during their time of professional formation can also
be included, particularly where it is part of a graduate Supervision of design projects carried out for industry
development program. A time weighting factor of 1 and field trips may also be counted if they have
applies to all such activities. contributed to the above objectives.
CPD allowable under this heading is limited to 20% Professional engineers in academic positions must be
of your total in any three years. able to show they have had at least 40 hours of
industry involvement every three years in addition to
their 150 weighted hours of CPD.
10 Example: Summary Record of CPD Activities
The example below is a summary record of CPD activities that may be expected for a Chartered Professional
Engineer practising as a structural engineer.

Time (hours)
Ref Date Type CPD activity / topic / provider actual weight weighted
factor hours
1 2002 A Seismic Design of Building Structures (one unit) UNSW 48 2 96
MEngSc
Type A Sub-total 96

2 Jul00 B AS3600 Concrete Structures - updates revision (see attached) 4 0.5 2


3 2000/ B EA Magazine Engineers Australia (see list of topics) 6 0.5 3
01/02
4 2002 B The Structural Engineer UK (see list of topics) 4 0.5 2
5 Mar02 B Spacegass software in-house training (see attached) 20 1 20
6 Jun02 B MYOB accounting software (see attached) 12 0.5 6
Type B Sub-total 33

7 Oct00 C Design of Purlins BHP Building Products w/shop 2 1 2


8 Feb01 C Full Penetration Butt Welding KB Engineering w/shop 2 1 2
9 Nov01 C Concrete Design Standards Australia Seminar 8 1 8
Type C Sub-total 12

10 Aug01 D Engineering House A Structural Challenge 40 40


Engineers Australia Structural Engineering Conference
Type D Sub-total 40

Total CPD activities (Goal 150 hours/3 year period) 181

Planned CPD Activities


2002 A Completion of MEngSc - UNSW
2005
Sep02 C 2nd International Structural Engineering Conference

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Continuing Professional Development

SUMMARY OF ACTIVITIES CLAIMED AS CONTINUING PROFESSIONAL DEVELOPMENT. Referring to the


types of CPD described in the preceding pages, use the table below as a summary of those records. Attach
additional pages to provide supporting detail, particularly for Type B activities, and use the line reference number to
cross reference the supporting detail. List the CPD by Type and sub-total the weighted hours for each. Also include
any CPD activities you have planned for the next 3 years.

Time (hours)
Ref Date Type CPD activity / topic / provider actual weight weighted
factor hours

Total CPD activities (Goal 150 hours/3 year period)

Name Signature Reg. No.

If you have recorded your CPD in another format, please submit that with your statement of experience. Your record must be comprehensive, and include,
as a minimum, the details as shown on this pro forma.

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