Introduction

The researcher has chosen a simulated sole trader business by the name of
Triple D Stationery Shop in order for the completion of the School Based
Assessment given.
All the planning, controlling, decision making and other functions of the
management are done by the entrepreneur. The proprietor buys stationery
from other local stores and sells. This business deals with books, pens and
other stationeries to satisfy the needs of people in the community.
The business is aimed at:
Making a profit
Creating Employment
Providing services to the community
Offering goods and services at reasonable prices.
 Acknowledgement
The researcher would like to express heartfelt thanks to her Principles of
Accounts teacher for his tolerance, patience and guidance throughout this
School Based Assessment. Not forgetting the researchers mother for
providing all necessary materials needed. Without these few persons the
successful completion of this School Based Assessment would not have been
a success.
 Purpose of Study
The main purposes of completing this project are:
To give the researcher an idea of the daily transactions that would
occur in a business.
To develop good interpersonal skills.
To help the researcher to get good scores at the 2017 CSEC
examination and to assist the researcher in getting a suitable job after
leaving school.
 Aims/Objectives
The main objectives of this business are to:
Make as much profit
Provide employment
Provide services to the community
Assist in the development of the community
 Method of Data Collection
In order to obtain information about businesses questionnaires were used.
Questionnaires were given to local proprietors, managers and supervisors of
local businesses so as to give the researcher an idea of transactions that
takes place in a business. The employees of these businesses provided the
researcher with relevant information asked by the researcher during an
interview. Information was also obtained by the researcher observing how
business transactions were carried out and the interaction of employees with
each other and customers.
 Description of Business

Triple D Stationery Shop located at Lot 9, Cornelia Ida, West Coast Demerara,
Guyana. It is a sole trader/proprietor business which sells stationery
purchased from local stores. This business was established approximately
eight (8) years ago. Triple D Stationery Shop is well Known for its quality
products and services. The entrepreneur makes all the decisions and provide
all capital needed for Triple D Stationery Shop.
Organisational Structure of Triple D Stationery Shop

Mr.Chowtie
Proprietor

Staf Staf

Staf Staf

Janitors
 Specified period under review stated
The transactions collected and received from Triple D Stationery Shop was a
three month period which started on January 1st,2016 and was completed on
the 31st March,2016.
 Accounting Transactions
Below is a summary of the accounting transactions for three-month period.
2016 $
January 1st Vehicles 208 900
Furniture 158 900
Stock at cost 69 000
Cash in Bank 921 00
Cash in Hand 353 900
Creditors
38 000
January 5th Credit purchase from S.Persaud $97000
January 6th Credit sales to S. Joe Ltd $81840
January 7th The owner withdrew $24400 cash for personal use
January 10th Cash sales $44400
January 13th Paid by cheque to S.Persaud $61160
January 16th Credit purchases from V.Harry Ltd $24880
January 21st Deposited $14100 cash into bank
January 25th Credit purchase $9508 from V.Harry
February 2nd Krystal bought goods on credit $27160
February 4th Return to V.Harry Ltd goods valued $35220
February 8th Credit purchase from V.Harry valued $17000
February 11th Received from S.Joe Ltd $2300 cash
February 18th Cash Sales $920
February 22nd Krystal returned goods valued $1160
February 24th Received from Krystal $16300 cash
March 3rd Paid V.Harry Ltd by cheque $438
March 6th Paid expenses by electricity $3400, telephone $2300 and
insurance $16300
March 10th Banked Cash $10000
March 13th Cash sales $192000
March 18th Receive from S.Joe $27000 cash
March 23rd Paid V.Harry by cheque $350
 Book of Original entry
General Journal
Being the opening Assets and Liabilities
Date Particular LF Debit Credit
2016 $ $
January 1st Vehicles GL 208 900
Furniture GL 158 900
Stock at Cost GL 69 000
Cash at bank CB 92100
Cash in Hand CB 353900
Creditor: S.Persaud PL 38 000
Capital GL 844800
882800 882800
 Purchases Journal

Date Particular Invoice Folio Amount

$
2016
January 5th S.Persaud 101 PL 1 97 000
January V.Harry 102 PL 2 24 880
16th
January V.Harry 103 PL 3 9508
25th
February V.Harry 104 PL4 17000
8th
March 31st Transferred to purchases GL 4 148388
A/C
 Sales Journal

Date Particular Invoice No. Folio Amount

$
2016
January 6th S.Joe 21171 SL4 81 840
February 2nd Krystal 21172 SL5 27 160
March 31st Transferred to Sales GL 6 109 000
A/C
 Returns Outward Journal

Date Particular Credit Note Folio Amou

Number nt
2016 $
February V.Harry 105 PL 2 35220
4th
March 31st Transferred to returns GL 1 35220
outwards A/C
 Return Inward Journal

Date Particular Credit Note Foli Amou

Number o nt
2016 $
February 2nd Krystal 107 SL 5 1160
March 31st Transferred to returns GL 6 1160
inwards A/C
 Two Column Cash Book
Dr. Cr.
Date Particul L Cash Bank Date Particul L Cash Bank
ar F ar F
2016 $ $ 2016 $ $
January Balance bf 35390 92100 January Drawing G 24400
1st 0 7th L
10th Sales G 44400 13th S.Persau P 61160
L d L
21st Cash 14100 21st Bank 14100
Feb 11th S.Joe S 2300 March V.Harry P 438
L 3rd L
18th Sales G 920 6th Electricit G 3400
L y L
24th Krystal S 16300 6th Telephon G 2300
L e L
March Cash 10000 6th Insuranc G 16300
10th e L
13th Sales G 19200 10th Bank 10000
L 0
18th S.Joe S 27000 23rd V.Harry P 350
L L
31st Bal c/d 61272 7852
0
63682 11620 63682 116200
0 0 0
April 1st Bal b/d 61272 7852
0
 General Ledger
Vehicles A/C
Dr. Cr.
2016 $ $
20890
Jan1st Balance b/f 0

Furniture A/C
Dr. Cr.
2016 $ $
15890
Jan 1st Balance b/f 0

Stock A/C
Dr. Cr.
2016 $ $
Jan 1st Balance b/f 69000
 Capital A/C
Dr. Cr.
$ 2016 $
84480
Jan 1st Balance b/f 0

Electricity A/C
Dr. Cr.
2016 $ 2016 $
Profit & Loss
th st
Mar 6 Bank 3400 Mar 31 A/C 3400

Telephone A/C
Dr. Cr.
2016 $ 2016 $
Profit & Loss
th th
Mar 6 Bank 2300 Mar 6 A/C 2300

Insurance A/C
Dr. Cr.
2016 $ 2016 $
Profit & Loss 1630
th
Mar 6th Bank 16300 Mar 6 A/C 0

Sales A/C
Dr. Cr.
2016 $ 2016 $
Mar 31st Trading A/C 346320 Jan 6th S.Joe 81840
Jan 10th Cash 44400
Feb 2nd Krystal 27160
Feb 18th Cash 920
19200
Mar 13th Cash 0
34632 34632
0

Drawings A/C
Dr. Cr.
2016 $ $
Jan 7th Bank 24400

Purchases A/C
Dr. Cr.
2016 $ 2016 $
14838
Jan 5th S.Persaud 97000 Mar 31st Trading A/C 8
Jan 16th V.Harry 24880
Jan 25th V.Harry 9508
Feb 8th V.Harry 17000

14838 14838
8 8

Return Outwards A/C

Dr. Cr.
2016 $ 2016 $
3522
Mar 31st Trading A/C 35220 Feb 4th V.Harry 0

Return Inwards A/C

Dr. Cr.
2016 $ 2016 $
Feb 24th Krystal 1160 Mar 31st Trading A/C 1160

Purchase Ledger

S.Persaud A/C
Dr. Cr.
2016 $ 2016 $
Jan 13th Bank 61160 Jan 1st Balance b/f 38000
Mar 31st Balance c/d 73840 Jan 5th Purchases 97000
13500 13500
0 0
Apr 1st Balance b/d 73840

V.Harry A/C
Dr. Cr.
2016 $ 2016 $
Return
Feb 2nd Outwards 35220 Jan 16th Purchases 24880
Mar 3rd Bank 438 Jan 25th Purchases 9508
Mar 23rd Bank 350 Feb 8th Purchases 17000
Mar 31st Balance c/d 15380
51388 51388
st
Apr 1 Balance b/d 15380
 TOTAL CREDIORS = ($73840+$15380) = $89220

Sales Ledger
S.Joe A/C
Dr. Cr.
2016 $ 2016 $
Jan 6th Sale 81840 Feb 11th Cash 2300
Mar 18th Cash 27000
Mar 31st Balance c/d 52540
81840 81840
st
Apr 1 Balance b/d 52540

Krystal A/C
Dr. Cr.
2016 $ 2016 $
Return
nd nd
Feb 2 Sales 27160 Feb 22 Inwards 1160
Feb 24th Cash 16300
 Mar 31st Balance c/d 9700
27160 27160
Apr 1st Balance b/d 9700

DEBTORS = ($52540+$9700) =$62240

Trail Balance
As at March 31st ,2016

Particular Debit Credit

$ $
Vehicles 208900
Furniture 158900
Stock 69000
Electricity 3400
Telephone 2300
Insurance 16300
Sales 346320
Drawing 24400
Purchases 148388
Return Outwards 35220
Return Inwards 1160
 Cash In Hand 612720
Cash in Bank 7852
Creditors 89220
Debtors 62240
Capital 844800
131556
1315560 0

Notes: (1) Closing Stock $69000

Triple D Stationery Shop

Trading, Profit & Loss A/C
For a three-month period ended March 31,2016

$ $ $

Sales 346320

Less Return Inwards 1160

Net Sales 345160

Opening Stock 69000

Purchases 148388

Less Return Outwards 35220 113168

Stock Available for Sale 182168

Less Closing Stock 69000

Cost of Goods Sold 113168

Gross Profit 231992

Less Expenses

Electricity 3400

Telephone 2300

Insurance 16300 22000

Net Profit 209992

Triple D Stationery Shop

Statement of Financial Position
As at 31st March,2016

Capital Employed $ $ $
Fixed Assets
Vehicles 208900
Furniture 158900 367800
Current Assets
 Stock 69000
Debtor 62240
Cash in hand 612720
Cash in Bank 7852
751812
Current Liabilities
Creditors 89220
Working Capital 662592

1030392

Financed By
Capital 844800
Add Net Profit 209992 1054792
Less Drawings 24400

1030392

Statement about the performance of the Business

For a three-month period, trading, profit and loss account of Triple D

Stationery Shop shows performance of the business sales for three-month
period from January 1st to March 31st was $346320.
The business made a gross profit of $231992. A net profit of $209992 was
made. This shows that the stimulated business of Triple D Stationery shop
was very successful for the three-month period from January 1st to March 31st
,2016 and hopes to strive along this same path in the future in providing the
community with quality goods and friendly services.
 Ratio Analysis
Profitability
Gross Profit Ratio
As a percent of turnover
Gross profit margin = Gross Profit x 100
Net Sales 1
= 231992 x 100
345160 1
= 67.21%
67.21% means that for every $100 of the sales the gross profit earned is
$67.21. This ratio enables the firm to see how well it has perform and how
profitable its sales is for the period.
Liquidity Ratio
Current Ratio
Current Ratio = Current Asset
Current Liabilities
= 751812
89220
= 8.42:1
The ratio shows that the business has $8.42 worth of current assets to every
$1 worth of the current liabilities. Therefore, the business is in a comfortable
position to meet its short term liabilities.
Return on Capital Invested
Return on Capital invested = Net Profit X 100
Capital 1
= 209992 X 100
844800 1
= 24.86%
This ratio shows that the business made a profit of 24.86% on the capital
invested. Therefore, it was a wise choice made by the entrepreneur to invest
in the business.

Sales vs.Purchases
COLUMN CHART SHOWING SALES AND PURCHASES MADE FOR A THREE-MONTH PERIOD
$400,000

$350,000

$300,000

$250,000

$200,000

$150,000

$100,000

$50,000

$0
Sales Purchases

Sales Purchases

This graph shows that sales made was $197932 more than purchases.

Recommendation
Sales Promotion
The researcher would recommend that the business distribute free gifts to
long term costumers when purchasing large amount of goods in order to
improve the growth of the business.
The entrepreneur can probably offer a longer debtors collection period. When
customers are given a longer time to pay their debts this would lead to an
increase in sales. A reduction on sales can result on competing businesses if
Triple D Stationery Shop offers a longer credit period. A suitable system
should be put in place to ensure that debts are collected. The entrepreneur
should decide on the amount of time a customer should be given to pay.
Popular products can also be sold at markets to encourage customers to
enter the shop.

Conclusion
After completing this project the researcher has gained sufficient knowledge
on transactions which take place on a day to day basis in a business. The
researcher has a thorough ability on how to manage a business, to look after
accounts, profit margins and advertising.
 Comparisons
I. The creditors figure at the beginning of the three-month period was
$38000 and at the end of the three-month period the creditors figure
was $89220 which shows an increase of $51220.
II. The opening stock at the beginning of the three month-period was
$69000 and at the end of the three-month period the closing stock was
$69000 which shows that all the stock purchased was sold.
III. Sales at the end of the three-month period exceeded the purchases by
$197932.
 School Based
Assessment

Name: Deviannie Deoroop

School: Saraswati Vidya Niketan
Subject: Principles of Accounts
Proficiency: General
Year of Examination: 2017
Center Number:
Candidate Number:
Name of Teacher: Edward
Basdeo
Territory: Guyana
 Table of Contents
Acknowledgement
.1
Introduction
.2
Purpose of
Study
..3
Aims
..4
Methods of Data Collection.
5
Description of the
Business
..6
Organisational Structure of the
Business.7
Specific period under review
stated.8
Transactions.
9-10
General
Journal
..11
Purchase
Journal
..12
Sales
Journal
.13
Return Outwards
Journal
.14
Returns Inwards
Journal
.15
Two-Column Cash
Book
..16
General
Ledger
..17-19
Purchases
Ledger
..20
Sales
Ledger
21
Trial
Balance
22
Trading Profit and Loss
A/C...23
Balance
Sheet
24
Ratios
.25-27
Performance
..28
Comparison
.29
Recommendations
.30
Conclusion
.31
Appendix
32
Appendix