Overview

Introduction to PowerPoint
 This is an overview to introduce you to

some PowerPoint basics.
 It will take 5-10 minutes.
 Navigate using the buttons to the left.
 Wherever you see this button
Exit there is a link to PowerPoint Help that
will give you detailed instructions for
the feature being discussed.
Introduction to PowerPoint
Table of Contents
1 Get to know PowerPoint
2 Create your first presentation
3 Customize your first presentation
4 Present your first presentation

Exit
5 Where to get more help and tips

Get to know PowerPoint
PowerPoint Basics
 Each “page” in a presentation is called a

slide.
 You can have as many slides in your
presentation as you need.
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Get to Know PowerPoint

Page 1 of 9
What can you create?
 On screen presentations
 Web pages for web use
 Color and B&W overheads
 Color and B&W paper
printouts
 35 mm slides
 Audience handouts
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 Speaker notes
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Views
 Views are ways of looking  Move between views by
at and working on your clicking on the View
presentation. buttons in the lower left
 There are different views to part of the PowerPoint
work in… window.
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Exit View
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Views: Normal View. . . 3 views in 1
 The text outline of your  Notes appear in the small
presentation is in the left pane below the Slide Pane.
pane. Outline Slide
– Click here to learn more Pane Pane
about the Outline Pane. 1 Lorem Ipsum
 The current slide with all 2
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Notes
Get to Know PowerPoint Pane
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Views: Slide Sorter View
 Click the Slide Sorter View
button to move to the Slide
Sorter View.
 This view shows small
thumbnail pictures of all the
slides in your presentation.
 Select one or more slides
and rearrange by dragging
and dropping to the desired
Exit
location.
Slide Sorter View

Get to Know PowerPoint button
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Views: Slide Show View
 Slide Show View is being used right now to view this

presentation
 Use Slide Show View to preview and rehearse your
presentation and to show your presentation
electronically to an audience.
 Your presentation will run full screen with all
animations and transitions.
 Advance to the next slide with a mouse click, or
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move forward and backward using the cursor keys.

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Summary
 You can create electronic slide shows, web pages,

overheads, speaker notes and audience handouts
with PowerPoint.
 Your presentation is made up of multiple slides all in
a single file.
 Views provide different ways to view and work on
your presentation.
Exit

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Create your first presentation
Contents
1 Click here if you you’re not sure what

to say or how to organize your first
presentation. Learn how to start
using the AutoContent Wizard.
2
Click here if you know what you want
to say. Learn how to start your
Exit
presentation from scratch.
Create Your First Presentation
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AutoContent Wizard Select the
AutoContent
Wizard
 Select AutoContent Wizard
when you run PowerPoint
for the first time
 The AutoContent Wizard
creates a presentation with
a title slide and several
additional topic slides.
 It provides suggested
content and organization
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for your presentation.

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AutoContent Wizard
 Follow the step-by-step 1 Market Summary

instructions in the 2 Market Past, Present & Future
Market Summary
Review changes in market
Wizard. •Market players,
share, leadership,
Future
Past, Present &
market shifts,• costs,
 When you finish, the
pricing, competition
share, leadership, players,
3 Product Definition market shifts, costs, pricing,
AutoContent Wizard 4
competition
Describe product/service
being marketed
creates a presentation Click to add notes
with a title slide and

several additional topic
Exit slides.

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AutoContent Wizard
 Select the suggested 1 Market Summary

text and replace it with 2 Background
Market Past,
Market
Present & Future
Summary
your own words. share,
market
leadership,
•Market players,
Past, Present
shifts, costs,
Future
&
 Use the scroll bar to

• Review
pricing, changes in market
competition
share, leadership, players,
3 Product Definition
market shifts, costs, pricing,
advance to the next 4 Describe product/service

competition
being marketed
slide. Click to add notes
Exit

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AutoContent summary
 Use the AutoContent Wizard to create a new

presentation if you don’t know how to get started.
 Replace the suggested text with your own words.
Exit

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Start from scratch
Select Design
Template
 Choose Design
Template from the
PowerPoint startup
dialog to pick the look
for your presentation.
 Click on different
designs to preview
them in the preview
Exit window until you find
the one you would like.
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Start from scratch
 Next, pick a layout. PowerPoint’s

AutoLayouts
PowerPoint’s
AutoLayouts take care
of alignment and
placement of text and
objects on the slide
 Choose an AutoLayout
that best matches the Scroll to see more
AutoLayouts
Exit information you want to
put on the new slide.
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Start from scratch Title
Placeholder
 Follow the on-screen

Click to add title
instructions to click and
type your text into the • Click to add text
placeholders on the slides
– Bullets appear automatically
– Tab to indent (we call it
demote)
Bulleted
Text
Placeholder
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 Select New Slide from the View Insert Format
Insert Menu. New Slide… Ctrl+M
Insert New
Slide
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Start from scratch summary
 Pick a look for your presentation

 Pick an AutoLayout that matches the information
you want to put on the new slide.
 Type your title and text into the placeholders on the
slides
 Add additional slides
Exit

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Customize your first presentation
Contents
Here’s what is discussed in this section:

 Choose a new look
 Add drawings and diagrams
 Add charts
 Add clip art
 Add your logo or make changes to
every slide
Exit
 Add pictures, tables, organization
charts, WordArt drawing objects, and
Customize Your Presentation
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multimedia
Choose a new look
 Design Templates are  Select Apply Design
professionally designed Template from the Format
looks that you can apply to Menu to preview and select a
your presentation at any new design for your entire
presentation. The content of
time. your presentation does not
 Each Design Template change.
contains the master slides
which control elements like
background design, colors,
fonts, bullet styles and font
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size. The same
presentation with 4
different Design
Page 2 of 10 Templates applied
Choose a new look
 A color scheme is a set of 8 coordinated colors for titles, text
and graphics.
– Each design template has several color schemes to choose from.
– Select a new color scheme for some or all of the slides in your
presentation.
The same design

template with
different color
Exit schemes applied.

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Add a drawing or diagram
 Use PowerPoint AutoShapes to create diagrams

and drawings.
 Click on the shape and type. Text is automatically
attached to the shape.
Just click and type
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Add a chart
 Insert a new slide and  Click outside the chart on
select a layout with a chart. your slide to return to
 Double click the chart PowerPoint.
placeholder to create your  Double click on your chart
chart. to edit it again.
 Replace the sample data
with your data.
x
A B C D
1 90 East 20.4
42 27.4 90 20.4
2 80 West 30.6 38.6 34.6 31.6
3 North 45.9 46.9 45 43.9
70
4
60
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50
40
30
20
Customize Your Presentation 10
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Add clip art
 Click the Insert Clip Art button to access the clip art
collection.
 Select from hundreds of images.
 You can move and resize the clip art on your slide.
 There are hundreds of clip art pictures on the
Microsoft Office CD and on the Web.
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Add your logo or change every slide
 Use the Slide Master when you want to add or

change something on every slide.
 Master slides hold the formatting information for the
title, text, bullets, and background items which
appear on every slide of your presentation.
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Add your logo or change every slide
 On the View menu, choose Master, and then click

Slide Master. Insert your company logo on the Slide
Master where you would like it to appear.
– Return to your slides when you are finished working on
the master.
…andthe
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Add other graphics
 Add a lot of other objects to your slides

– Pictures
– Organization charts
– Tables
– WordArt drawing objects
– Multimedia
• Movies and sounds
• Narration
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Summary
 Choose a new look for your presentation

 Add drawings and diagrams, charts and clip art to
your slides.
 Add your logo or make changes to every slide.
 Add pictures, organization charts, WordArt drawing
objects, tables and multimedia.
Exit

Page 10 of 10
Present your first presentation
Contents
Here’s what is discussed in this section:

 On-screen slide show
 Color and black and white overheads
 Handouts
 Speaker Notes
Exit
 Publish on the Web

Present Your Presentation
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Slide Show
 Use the Slide Show View to preview and rehearse

your presentation and to show your presentation
 “Build” your bullet points one by one using
animation.
 Animate diagrams and charts.
 Add transition effects between slides.
 Play sounds and movies.
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Overheads and paper slides
 Print in color, grayscale, or pure black and white

 Black and white preview.
– Preview what your black and white overheads and paper
copies will look like using the Grayscale Preview.
Color Grayscale
Exit

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Handouts
 Print handouts for your meeting attendees.

 You can choose how many slides you would like to
print per page.
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Notes
 Print your notes to refer to while you speak or to

provide additional detail about the slide content.
 Preview how your notes pages will print from the
View menu.
Image of
slide
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Notes

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Publish on the Web
 Save your presentation as HTML Web pages and

publish on the Web for others who missed your
presentation.
 Your colleagues can view the Web presentation
using their Web browser.
 Open the HTML files in PowerPoint to update or
change whenever you need to.
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Summary
 Use the Slide Show View to preview and rehearse

your presentation and to show your presentation
 Print overheads in color or black and white
 Create and print handouts for your audience
 Use speaker notes to refer to while you speak
 Publish your presentation on the Web
Exit

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Where to get more information
 Use the Office Assistant to get Help.
 The Office Assistant provides

guidelines for great presentations and
professional presenting, including
advice from Dale Carnegie Training®.
 The Microsoft Office Update web site
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has up-to-date information and free
downloadable extras. On the Help
Extras
Page 1 of 2
menu, click Office on the Web.
Tutorial Extras
 Open this presentation in PowerPoint

and poke around to see what we did to
create it.
 Look at the Notes pages for details on

how we created this presentation.
Exit
Extras
Page 2 of 2

Overview

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Overview

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Introduction to PowerPoint

 This is an overview to introduce you to

1 Get to know PowerPoint

2 Create your first presentation

3 Customize your first presentation

4 Present your first presentation

5 Where to get more help and tips

 Each “page” in a presentation is called a

Get to Know PowerPoint

is in the right pane. –Nonummy nibh

Slide Sorter View

 Slide Show View is being used right now to view this

Get to Know PowerPoint

 You can create electronic slide shows, web pages,

Get to Know PowerPoint

1 Click here if you you’re not sure what

Create Your First Presentation

 Follow the step-by-step 1 Market Summary

with a title slide and

Create Your First Presentation

 Select the suggested 1 Market Summary

 Use the scroll bar to

advance to the next 4 Describe product/service

slide. Click to add notes

Create Your First Presentation

 Use the AutoContent Wizard to create a new

Create Your First Presentation

 Next, pick a layout. PowerPoint’s

 Follow the on-screen

Insert Menu. New Slide… Ctrl+M

 Pick a look for your presentation

Create Your First Presentation

Here’s what is discussed in this section:

The same design

Customize Your Presentation

 Use PowerPoint AutoShapes to create diagrams

Just click and type

Customize Your Presentation

Customize Your Presentation

 Use the Slide Master when you want to add or

Customize Your Presentation

 On the View menu, choose Master, and then click

 Sit amet adipiscing

Customize Your Presentation

 Add a lot of other objects to your slides

Customize Your Presentation

 Choose a new look for your presentation

Customize Your Presentation

Here’s what is discussed in this section:

 Publish on the Web

 Use the Slide Show View to preview and rehearse

Present Your Presentation

 Print in color, grayscale, or pure black and white

Present Your Presentation

 Print handouts for your meeting attendees.

Present Your Presentation

 Print your notes to refer to while you speak or to

Present Your Presentation

 Save your presentation as HTML Web pages and

Present Your Presentation

 Use the Slide Show View to preview and rehearse

Present Your Presentation

 Use the Office Assistant to get Help.

 The Office Assistant provides