nsf/Public#
Type Procedural
Type Information
This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq.
Proper public notice of the meeting was published in the local papers on February 11, 2017 and
February 12, 2017.
If any Board member or member of the public in attendance believes that the meeting is in violation of
the Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement
at this time.
The Board wishes to make those in attendance aware that this meeting is being recorded on video and
will be broadcast by the Board at a later date on CATV Channel 77 and Fios Channel 46. The full
meeting recording will also be made available on BoardDocs, which can be accessed through the
district homepage.
The Hoboken Board of Education is committed to preserving the decorum of the public process and is
mindful that we live in the electronic age of computers, cell phones and other electronic
communications devices. Nevertheless, we respectfully request that all meeting participants kindly
silence their electronic devices during the course of the meeting, and if use of the device is necessary,
we ask that you please leave the meeting room if you need to conduct personal business.
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Type Procedural
Type Procedural
PRESENT ABSENT
Angley, Sharyn
Biancamano, Peter
Dallara, Sheillah
Evans, Jennifer
Madigan, John
McNamara, Mark
Montgomery, Britney
Sobolov, Irene
Kluepfel, Thomas
2. RECOGNITION
Category 2. RECOGNITION
Subject 2.02 Former Head Football Coach Edward Stinson was inducted into the NJSIAA
Hall of Fame
Category 2. RECOGNITION
Type Recognition
Category 2. RECOGNITION
Type Recognition
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3. REPORTS
Category 3. REPORTS
Type Report
Category 3. REPORTS
Type Report
Category 3. REPORTS
Type Report
Governance/Personnel Committee
Finance Committee
Facilities/Technology/Transportation Committee
Curriculum, Co-Curriculum & Programs Committee
Communications Committee
Wellness Committee (Ad Hoc)
Category 3. REPORTS
Type Report
Type Information
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5. ACTION ITEMS
6. ACTION - MINUTES
7. ACTION - POLICIES
8. ACTION - CURRICULUM AND INSTRUCTION
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Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action accepts the following resignations for the 2016-2017 school year:
Effective
Staff Position, UPC Code Acct. #
Date
One on One Personal
1.Delilah Aide
#11-000-217-106-13-1039-001 01/17/17
Medina Wallace School
AID.FL.SEAP.12
One on One Personal
2.Tensel Aide
#11-000-217-106-13-1039-001 01/27/17
Riza AID.FL.SEAP.38
Wallace School
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action accepts the following resignations for the 2016-2017 school year:
Position &
Staff Acct. # Effective Date
School
ESL Teacher 07-01-17
1.Luz S.
Wallace School #11-120-100-101-06-1086-000 (for purpose of
Durando
TCH.WA.ESL.01 retirement)
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the appointments of the following personnel in the Hoboken School District for
the 2016-2017 school year on the appropriate bargaining unit salary, pending the full
satisfaction of requisite New Jersey Department of Education and District employment
criteria.
Hourly Rate/
Name Position, UPC Code & Acct. # Effective Dates
Salary
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Subject 9.05 Approval of the Harassment, Intimidation and Bullying (HIB) Report
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the HIB report for the month of January, 2017.
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the following Leave Requests and Changes for the 2016-2017 School Year:
Department or (Leave of
Staff Position
School Absence)
1.Janice Kindergarten 06/05/17-12
Connors School
Sheridan Teacher /11/17
Subject 9.07 Approval of New Substitutes Teachers for the 2016-2017 School Year
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Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approves the following applicants for a Hudson County Substitute Certificate to then be
added to our pool of substitute teachers:
*CERTIFIED
Subject 9.08 Approval of Assemblies and Presentations for the 2016-2017 School Year
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approves the following assemblies and presentations for the 2016-2017 school year:
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increase awareness of
the effects of bullying &
graders
promote positive
behaviors)
6.Grant Sahag, True
Mentors & Connect
Hoboken 02/18/17-06
(provide education and
High School /30/17
networking No cost to district
9th - 12th various
opportunities to
graders dates
students interested in
entrepreneurship)
Subject 9.09 Approval of Staff for non-instructional Lunch Duty at Connors School
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approves the following staff for non-instructional lunch duty at Connors School as
needed:
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the following transfers for the 2016-2017 school year:
Effective
Name Prior Position New Position
Date
One on One Personal Aide One on One Personal Aide
1.Yvonne Wallace Demarest-Mile Square 01/13/17-06
Mojena AID.FL.SEAP.49 AID.FL.PSCHL.04 /30/17
#11-000-217-106-1039-001 #20-218-100-106-27-1028-000
Subject 9.11 Approval of Staff for Passport to Learning After School Program for the
2016-2017 School Year
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Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approves the following staff for the Passport to Learning After School Program for the
2016-2017 School Year:
Hourly Rate
Staff School Acct. #
Effective Date
$39.46 per
Brandt
1.Nicole Rivera hour #61-991-200-100-02-000
School
02/06/17
$39.46 per
2.Monica Brandt
hour #61-991-200-100-02-000
Richards School
02/06/17
$39.46 per
3.Andrea Wallace #20-231-100-101-1800-0006
hour
Tesoriero School #61-991-200-100-6000-000
02/06/17
$39.46 per
Wallace #20-231-100-101-1800-0006
4.Elizabeth King hour
School #61-991-200-100-6000-000
02/06/17
$39.46 per
Wallace #20-231-100-101-1800-0006
5.Stefanie Safko hour
School #61-991-200-100-6000-000
02/06/17
$39.46 per
Wallace #20-231-100-101-1800-0006
6.John Casella hour
School #61-991-200-100-6000-000
02/06/17
$39.46 per
Calabro #61-991-200-100-04-0000-000
7.Robert Zak hour
School #20-231-100-100-18-0000-004
02/06/17
Subject 9.12 Acceptance of Resignations from the Passport to Learning After School
Program
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action accepts the following resignation from the Passport to Learning After School Program for
the 2016-2017 School Year:
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Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approves the following termination of staff for the 2016-2017 school year:
Effective
Staff Position & UPC Code Acct. #
Date
Middle School Science
1.Derya
Teacher #15-130-100-101-07-1015-000 03/19/17
Kurt
TCH.HS.SCIM.04
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the following modification to the Athletic Department Appointments for the
2016-2017 School Year
Rescinding of Modification of
Position Stipend & Acct. #
Appointment Appointment
Indoor Andrew Mendez
Track from Assistant
$4,387.00
Head Judith Burrell Coach to Head
#15-402-100-100-07-1900-000
Coach Coach for
204-1 replacement
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the following Athletic Department Appointments for Spring of the 2016-2017
School Year:
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Subject 9.16 Approval of Staff to be placed on their new payroll level as of February 15,
2017 as per HEA contract Article X Salary Provision 10.6.
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approves the following staff to be placed on their new payroll level as of February 15,
2017 per HEA contract, Article X Salary Provision 10.6.
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Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the following modifications to Facilities Department Staff:
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the attached field trips:
File Attachments
Field Trips BOE 02-14-17.pdf (264 KB)
Recommended RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
Action approve the attached workshops:
File Attachments
Workshops BOE 02-14-17.pdf (147 KB)
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Recommended RESOLVED, that the Hoboken Board of Education approves the following reports for
Action January 2017:
Recommended Pursuant to N.J.A.C. 6A:23-2.11(c)3, the Board Secretary does certify that no line item
Action account has encumbrances and expenditures, which in total exceed the line item
appropriation in violation of N.J.A.C. 6A:23-2.11(a). Pursuant to N.J.A.C.
6A:23-2.11(c)4, the Hoboken Board of Education has reviewed for the minutes of this
meeting the Board Secretary and Cash Flow monthly financial reports for January 2017
are in agreement and that no major account or fund has been over-expended in violation
of N.J.A.C. 6A:23-2.11(b).
Recommended RESOLVED, upon recommendation of the Superintendent, that the School District of the
Action Hoboken Board of Education, in the County of Hudson, New Jersey approves transfers
within the 2016/2017 budget in compliance with N.J.A.C. 6:20-2. (On file in the Business
Office)
Recommended RESOLVED, that the Hoboken Board of Education approves the payroll, employers share
Action of social security and unemployment for the following pay dates:
Refunds Employer
and/or Share
Pay Net Employee Net Pay Gross SS and
Pay Date Payroll Deductions Taxes Adjust Payroll SUI Total
13
of $ $ $ $ $ $ $
24 01/13/17 829,785.53 288,892.07 348,161.77 88,405.70 1,378,433.67 108,050.20 1,486,483.87
14
of $ $ $ $ $ $
24 01/30/17 746,816.27 291,468.38 315,121.65 $ 986.93 1,352,419.37 99,479.46 1,451,898.83
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Recommended RESOLVED, that the Hoboken Board of Education approves the claims for the month of
Action February 2017:
Month Amount
January Off-Cycle Checks $ 1,944,631.53
February 14, 2017 $ 2,918,804.66
Recommended RESOLVED, that the Hoboken Board of Education approves tuition contract(s) as
Action attached.
File Attachments
02 14 17_Tuition Contracts Summary.pdf (24 KB)
Recommended RESOLVED, that the Hoboken Board of Education approves contract(s) as attached.
Action
File Attachments
02 14 17_Contracts Summary.pdf (31 KB)
Recommended RESOLVED that the Hoboken Board of Education authorizes the Board President and/or
Action Business Administrator/Board Secretary to execute appropriate contract documentation
for the subject contracts and submission to the Hudson County Executive Superintendent
of Schools as attached.
File Attachments
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Recommended WHEREAS, a number of Boards of Education in various Counties have joined together to
Action form a Joint Insurance Pool as permitted by N.J. Title 18A-.18B and;
WHEREAS, said Pool was approved effective July 1, 1984 by the New Jersey
Commissioner of Insurance and has been in operation since that date and;
WHEREAS, the Bylaws and regulations governing the creation and operation of this
Insurance Pool contain elaborate restrictions and safeguards concerning the safe and
efficient administration of the public interest entrusted to such a Pool , and;
WHEREAS, the Board of Education of Hoboken has determined that membership in the
Pooled Insurance Program of New Jersey is in the best interest of the District;
NOW THEREFORE, be it resolved that the Board of Education of Hoboken does hereby
agree to join/renew membership in the Pooled Insurance Program of New Jersey and
hereby accept the Bylaws as approved and adopted. The renewal term is from July 1,
2017 to June 30, 2020.
Subject 10.10 Pooled Insurance Program of New Jersey Fund Membership, Indemnity
and Trust Agreement (Workers' Compensation Insurance)
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Recommended THIS AGREEMENT, made this first day of July 2017 in the County of Hudson, State of
Action New Jersey By and Between: POOLED INSURANCE PROGRAM OF NEW JERSEY
Hereinafter referred to as the Pool; and the Board of Education of Hoboken a duly
constituted unit of government hereinafter referred to as the Board:
WITNESSETH:
WHEREAS, several local school districts have collectively formed or are in the process of
forming a School Board Pool as such an entity is authorized and described in NJSA 18A:
18B and the administrative regulations promulgated pursuant thereto and:
WHEREAS, the Board has agreed to renew membership in the Pool and to share in the
obligations and benefits flowing from such membership with other members of the Pool
in accordance with and to the extent provided for in the Bylaws of the Pool and in
consideration of such obligations and benefits to be shared by the membership of the
Pool:
1. The BOARD accepts the Pools Bylaws as approved and adopted and agrees to be
bound by and to comply with each and every provision of the said Bylaws and the
pertinent Statutes and Administrative Regulations pertaining to the same.
2. The BOARD agrees to participate in the POOL with respect to the types of
insurance offered by the POOL: Self-Insured Workers Compensation, Property,
Liability, Auto, Crime, Excess Liability, Environmental, School Board Legal and any
other insurance offered by the POOL, allowed by law.
3. The BOARD agrees to renew membership in the Pool for the period of three (3)
years, the commencement of which shall be July 1, 2017.
4. The BOARD certifies that it has never defaulted any claims if self-insured and has
not been canceled for non-payment of insurance premiums for a period of at least
two years prior to the date hereof.
5. In consideration of membership in the Pool the BOARD agrees that it shall jointly
and severally assume and discharge the liability of each and every member of the
Pool, all of whom as a condition of membership in the Pool shall execute a
verbatim counter-part of this Agreement and by execution hereof the full faith and
credit of the BOARD is pledged to the punctual payment of any sums which shall
become due to the Pool in accordance with the Bylaws thereof, this Agreement or
any applicable Statute.
6. If the Pool in the enforcement of any part of this Agreement shall incur necessary
expense or become obligated to pay an attorney's fees and/or Court costs the
BOARD agrees to reimburse the Pool for all such reasonable expenses, fees and
costs on demand.
7. The BOARD and the Pool agree that the Pool shall hold all monies paid by the
BOARD to the Pool as fiduciaries for the benefit of Pool claimants all in accordance
with NJSA 18a;18b.
8. The Pool shall establish separate Trust Accounts for each of the following
categories of risk and liability:
a. Claims or Loss Retention Fund
b. Administrative
c. Workers' Compensation Premium
The Pool shall maintain Trust Accounts aforementioned in accordance with NJSA
18A:18B, the Pools Bylaws and such other Statutes as maybe applicable. Specifically the
"Claims or Loss Retention Fund" Trust Account shall be utilized solely for the payment of
claims, allocated claim expense and excess insurance or re-insurance premiums for each
such risk or liability or as "surplus",
9. Each BOARD who shall become a member of the Pool shall be obligated to execute
this Agreement.
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Recommended WHEREAS, the Hoboken School District regularly purchase computers to replace broken
Action and obsolete computers, as determined by the District's Chief Technology Officer; and
WHEREAS, the District has inventoried and identified obsolete and non-functioning
equipment for disposal (list attached) which includes but is not limited to laptops and
laptop carts; and
BE IT RESOLVED, that the Hoboken Board of Education approves the disposal of broken
and obsolete equipment in the most cost efficient manner in compliance with
environmental regulations.
Recommended RESOLVED, that the Hoboken Board of Education approves the following donations:
Action
Estimated
- Donor(s) Donated Item(s) Location Value
Wallace Parent Teacher Admission Fee for Field Trip Wallace 3rd Grade
h Organization (Theatreworks) (05/30/17) $952.75
JP Morgan Chase, on behalf
i of Jill Passarelli $150.00 Brandt School $150.00
Subject 10.13 Approval of Acceptance of Corrective Action Plan for Mile Square Early
Learning Center
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Recommended WHEREAS the Office of Fiscal Accountability and Compliance ("OFAC") completed reviews
Action of the 2014-2015 Preschool Education Program Contract and corresponding fiscal records
of Mile Square Early Learning Center ("MSELC"), a provider contracting with the Hoboken
Board of Education; and
WHEREAS, the attached Corrective Action Plan addresses the recommendations outlined
in the Report of Examinations issued by OFAC, August 2016;
NOW THEREFORE BE IT RESOLVED, that the Hoboken Board of Education, upon the
recommendation of the School Business Administrator, accepts the Corrective Action
Plan for MSELC, which responds to the Report of Examinations issued by the Office of
Fiscal Accountability and Compliance.
Type Action
Recommended RESOLVED that the Hoboken Board of Education does indemnify Board of Education
Action Employee No. 4368 for reasonable legal fees related to a civil charge as required by
N.J.S.A. 18A:16-6.
Recommended RESOLVED, that the Hoboken Board of Education approves the Safety Drill Reports for
Action January 2017.
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Recommended RESOLVED, that the Hoboken Board of Education approves the following facilities
Action requests:
Note(s): Studio L Dance Co.'s Winter Showcase was previously approved (1/17/17);
Studio L Dance Co. is requesting an additional hour
Please be aware that JFK Stadium, like all other Board of Education Facilities, is a Smoke-Free location.
Additionally, the following activities or items are NOT allowed on the JFK Stadium field:
Failure to comply with these rules will result in users being asked to leave and / or immediate cancellation of
reservation.
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Type Information
Type Action
Recommended RESOLVED, that the Board of Education adjourns to closed, executive session at ___:___
Action pm for approximately _____ minutes.
WHEREAS, the Hoboken Board of Education seeks to adjourn to Executive Session in full compliance
with the Open Public Meetings Act N.J.S.A. 10:4-6et. seq.
WHEREAS, the Open Public Meetings Act provides that a public body may exclude the public from that
portion of the meeting at which it discusses matters pertaining to personnel, negotiations, and/or
litigation; now
BE IT RESOLVED, that the Hoboken Board of Education adjourns to Executive Session to discuss
matters of ________________________________________________________.
BE IT FURTHER RESOLVED, that the minutes of the discussion of any of these items will be disclosed
to the public when matters have been determined and confidentiality is no longer required. Action may
be taken by the Board. The estimated time for Executive Session will be (approx.) _________ minutes.
Type Action
Recommended RESOLVED, that the Board of Education returned to Public Session at ____:____pm.
Action
Type Action
17. ADJOURNMENT
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Type Action
Recommended RESOLVED, that the Board of Education adjourns its Public Meeting of DATE at
Action ____:____ pm.
Type Information
Meetings will be held on the second Tuesday of the month, except where noted with an "*"
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