The Bengal Records

Manual
Md. A. Razzaque
Sarker Director,
BPATC
 How to
post
Confidenti
al How to
What it is? Letters? handle
Who to Confidential
post? letters?
Who to
open?

Which are
Confidential?
 A B
Character statements of
Confidential in more or
less formal sense- subordinate officers
weekly reports,
confidential circulars,
Confidential
communications, certain
annual reports of the

D
Political Departmen t, etc.

strictly confidential- Weekly

police abstracts, the demi-

C
official correspondence of
"heads of the offices with
one another.
confidential only
during the
pendency of
discussion
 A and B
Kept in the office in a box or almirah. Maintain a register. Transfer to the
successor when leave the office or on leave after verification.

and C D
Kept in locked drawer personal custody. When vacate office
personally hand over to the successor.
Examine at end of the
year. If not necessary
-Destroy. If falls
under C and D-
Preserve accordingly.
 Class A
Policy, Legislation, Rules, Regulations, various
information regarding VIPs, State Documents,
Treaties, etc to be preserved forever,
that is permanently.

Four
Classes of
Records

Class B
To be preserved for at least 10 years or for more.
Remember, after 3 years these records with index
have to be sent to the Record Room.
 Class C
To be preserved for 3 to 5 years. No index
is required.

Four
Classes of
Records

Class D
To be preserved for 1 year. No index is
required.
 Diferent
Registers Register-26:
Inspection Register Register-
60: Receipt Register
Register-61: Issue Register
Register-62: Index
register Register 58:
Court fee Register
Register-96: Cash Book
 Inspection Guard
file Guard File
Register of the
Registers
Movement Register
File Movement
Regioster Peon
Book
Departmental Case
Stationery stock
Register
register
 Stock
Register(furniture)
Advance Register
Casual Register
Daily Attendance
Register