Accpac - Guide - User Manual For FR54 PDF

CA - PLUS INC.
Copyright 1998, 2007 RED MAPLE PRESS, INC. All rights reserved. No part of this document
may be copied, photocopied, reproduced, microfilmed, or otherwise duplicated on any medium
without written consent of Red Maple Press, Inc.
Sage Accpac is a registered trademark of Sage Software, Inc. The references to DOS in this manual
refer to the MS-DOS software produced by Microsoft Corporation. The references to Windows in this
manual refer to the Windows operating system software produced by the Microsoft Corporation.
Microsoft Windows is a trademark of the Microsoft Corporation.
Disclaimer: The information in this manual is intended for use as a supplement to Sage
Accpac ERP software. This manual is not intended as a replacement to the manuals supplied
with the Sage Accpac application or program. Any recommendations contained herein on hard-
ware, software or any combination thereto are given in good faith based on the experience and
knowledge of the author. However, EXCEPT FOR THE WARRANTIES MADE BY THE MANU-
FACTURERS OF Sage Accpac OR Sage Accpac ERP, ALL WARRANTIES ON THIS MANUAL
OR THE PRODUCTS REFERENCED WITHIN THE MANUAL, INCLUDING ALL IMPLIED WAR-
RANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE DIS-
CLAIMED HEREIN.
Revision 060802
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ii Sage Accpac Financial Reporter 5.4

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Table of Contents
Chapter 1: About This Manual

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Purpose and Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Prerequisite Skills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
How the Manual is Organized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Chapter Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Graphic Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
How to Submit Comments and Suggestions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Chapter 2: Getting Started

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Overview f . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Sage Accpac On-line Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Chapter 3: Initial Setup

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Specification Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Report Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Sage Accpac Certified Consultant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Procedure Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Install Financial Reports Digest CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Prepare Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Set Up the Statement Specification Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Edit the Statement Specification Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Chapter 4: Defining the Financial Reporter Columns

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Column A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Column B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Column C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Column D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Column E and Beyond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Using Column A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Using Column B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
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Using Column C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Using Column D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Chapter 5: FR Functions
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
FR Paste Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
FR View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
FR Clear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Procedure Detail: Paste Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
Using FRACCT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
Using FRAMT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Using FRAMTA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Using FRDEBIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Using FRCREDIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Using FRPOST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Using FRTRN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27
Using FRTRNA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30
Using FRTRNDR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32
Using FRTRNCR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35
Using FR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38
Using FRFISCAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-41
Using FRRATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-43
Using FRDESC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-44
Using <account ref> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45
Using <criteria> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46
Procedure Detail: Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-47
Using FR VIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-47
Using FR Clear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-49
Using FR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-50
Chapter 6: Creating Sample Statements

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Procedure Detail: Simple Income Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Format Basic Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Enter Financial Statement Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Set Up Title Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Create the Command Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Set Up Row and Column Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Format Subtotals, Totals and Ranges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23
View the Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26
Procedure Detail: Divisional Income Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28
Format Basic Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28
Enter Financial Statement Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31
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Set Up Title Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Create the Command Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Set Up Row and Column Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44
Format Subtotals, Totals and Ranges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-47
View the Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-51
Chapter 7: Customizing Sage Accpac

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Custom Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Create a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Add a Macro to a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Add Reports to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7
Add Programs to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9
Other Customization Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11
Customize Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11
Change User Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13
Adapt Data Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14
Appendix: Sage Accpac Tools and Shortcuts

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1
Using the Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2
Using the Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4
The Finder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5
Shortcuts for Processing Forms, Notebooks & Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7
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About This Manual
Introduction
This introductory chapter provides you with information that
allows you to make effective use of this manual. It describes
the manuals purpose, its objectives and how it is designed and
structured to help you achieve greater productivity.
After completing this chapter, you will be able to:
Understand what benefits this manual can provide for you
Navigate through this manuals chapters to find the right
information for different situations
Recognize the various graphic conventions this manual uses
to make information accessible
11
About This Manual CA - PLUS INC.
Purpose and Scope

This manual provides detailed information about Sage Accpac Financial Reporter and
provides instruction in its proper use. It shows you how to perform the applications most
important functions. It also explains the concepts behind these tasks and the reasons you
should handle them as we suggest. This helps you to understand Sage Accpac Financial
Reporter more easily and to retain the information presented here more readily.
This manual is designed to serve multiple functions. While you can use it to learn the
fundamentals of Sage Accpac Financial Reporter, you can also use it as a reference tool
in your everyday work with this module.
While this manual is thorough, it is not encyclopedic and comprehensive. It does not
describe tasks that should only be performed by an authorized Sage Accpac Certified
Consultant. While it does provide you with all of the information you need to become an
efficient and successful user of Sage Accpac Financial Reporter, it cannot answer every
potential question you might have. However, it will instruct you in the modules concepts
and functions so that you can adapt to new challenges as they arise.
Prerequisite Skills
This manual assumes that you have a working knowledge of the Windows operating
system and its conventions. This knowledge includes how to use a mouse, menus, dialog
boxes and how to work with files. For assistance with questions pertaining to the operating
system, please refer to your Windows documentation.
How the Manual is Organized

This manual is divided into nine chapters and an appendix, each of which is organized
around a common set of issues or tasks. The following table explains what subjects each
chapter addresses.
2 Getting Started Provides an overview of the Financial Reporter

module and describes its user interface.
3 Initial Setup Demonstrates how to begin setting up Financial

Reporter after it has been installed. It describes
how to set up the following elements of Financial
Reporter.
Statement Designer for Excel
Spec Range of your Financial Reporter
4 Defining the FR Columns Explains the basic columns and the information
reported in each column.
5 FR Functions Explains the functions used to dynamically link

Sage Accpac ERP to Excel.
6 Creating Sample Details how to write a financial statement from the

Statements beginning.
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CA - PLUS INC. About This Manual
7 Customizing Sage Accpac Illustrates how to customize your Sage Accpac

desktop to make using the system easier and
more efficient. It provides instruction on custom
groups and user preferences.
Appendix: Sage Accpac Provides useful information on using and

Tools and Shortcuts navigating Sage Accpac with greater ease and
efficiency.
Chapter Format
Each core chapter in this manual is organized consistently and separates conceptual from
procedural information. This allows you to navigate through its content easily and to find
specific information quickly.
Every core chapter contains the following sections:
Chapter Introduction
This section provides an overview of the purpose and content of the chapter. It introduces
the material you will learn (both tasks and concepts) and places it in an instructive context.
Concepts
This section explains ideas that help you to master the tasks described later in the
chapter. This conceptual framework serves to broaden your knowledge of both the
application and its business context.
Procedure Detail
This section provides step-by-step instructions for a series of related tasks. In addition to
the steps, feedback statements, hints, and warnings guide you through the process,
helping you to understand the reasons behind performing a task in a certain way.
Consequently, the procedure detail teaches you whys as well as hows.
Sage Accpac Financial Reporter 5.4 13

Graphic Conventions
The following text styles and graphics are used throughout this manual to distinguish
different kinds of information and to assist you in navigating through this book.
Icons
The following table illustrates the different icons used to draw your attention to comments
of particular importance.
Icon Definition
This is the Concept Lightbulb. It points out the

definition of an important concept or idea related to the
tasks described in a chapter.
This is the Task List. It shows where directions are

provided for a specific task.
This is the Hint icon. It indicates a useful hint to help

you unlock the potential of your Sage Accpac system
and successfully perform your job.
Beware! This is the Warning Bomb. It cautions you of

a serious danger.
This is the Time Saver. It shows you how to minimize

time and effort in performing tasks.
This is the Location Compass. It references other

locations in the manual where tasks are covered.
These are the Certified Consultant Glasses. They

show you instances when an Sage Accpac experts
advise should be consulted.

CA - PLUS INC. About This Manual
How to Submit Comments and Suggestions

At Red Maple Press, the primary purpose of our manuals is to increase your productivity in
the workplace. In order to meet this goal, we constantly review our methods to ensure that
we produce the best manuals possible.
We welcome any and all communication from our customers. If you have any comments,
complaints or suggestions, please contact us at the location below.
Red Maple Press, Inc.
16633 Dallas Parkway, Suite 600
Addison, TX 75001
USA
PH: (972) 980-6963 F: (214) 765-0133
manuals@redmaple.com
http://www.redmaple.com/manuals


2
Getting Started
Introduction
This chapter provides you with the basic information you need
to begin using your Sage Accpac system. It provides an
overview of Sage Accpacs user interface and instructions on
how to navigate your Sage Accpac system and retrieve the
data it stores. In addition, it presents an introduction to the
systems on-line help.
You will also be able to answer the following questions after
completing this chapter:
What are some of the special features of Sage Accpacs user
interface and how do I use them?
What shortcuts can I use to simplify the work I need to do in
Sage Accpac?
What kind of hardware do I need to run Sage Accpac ERP
effectively?
What kind of on-line help does Sage Accpac provide and how
can I use it to help myself?
21
Getting Started CA - PLUS INC.
User Interface
This section describes important features of the Sage Accpac user interface.
Overview
For the most part, Sage Accpac ERP is not much different from many other Windows-
based programs you may have used in the past, with icons, dialog boxes, option buttons
and drop-down lists. If you have any questions concerning these features, you should
refer to your Windows documentation.
There are some aspects of Sage Accpacs user interface that are not found in most
Windows programs, such as notebooks and unique buttons.
Notebooks
You will frequently see screen items called notebooks throughout your Sage Accpac
system.
.
Tab
Page
Sage Accpac uses notebooks to organize closely related forms into a single unit. In a
notebook, each form (a window where you enter data) appears as a page. To display a
page, click on that pages tab.

CA - PLUS INC. Getting Started
Buttons
Sage Accpac modules use certain command buttons frequently. The following table lists
these buttons and describes their functions.
Button Function
Add Adds a new record to the database with the data just
entered.
Save Saves the current record.
Delete Deletes the current record.
Cancel Exits the current form (dialog box or notebook) without

saving or performing another function.
In addition to command buttons, Sage Accpac also uses a number of icon buttons
throughout its modules. The following table shows you these buttons and describes their
functions.
Button Function
New Clears the form in preparation for a new record.
Find/F5 Displays the Finder, which accesses a list of records

which can be searched by varying criteria.
See The Finder in Appendix A.
Previous Displays the previous record in a list.
Next Displays the next record in a list.
First Displays the first record in a list.
Last Displays the last record in a list.
Refresh/ Updates displayed records after any variables have

F7 been changed.
Zoom/F9 Displays the current entry in a Zoom mode.

System Requirements
The following hardware requirements are provided as a guideline for Sage Accpac ERP
5.X. For more detailed requirements, see Sage Accpacs product documentation.
Client Workstation Server
Pervasive.SQL Database: Client/Server
Operating Windows 98 Windows 2000 Server

System Windows ME Windows 2000 Adv. Serv.
Windows 2000 Prof. Windows 2003 Server
Windows XP Linux
Novell NetWare 4x/5x/6x
Database Pervasive.SQL Workstation Pervasive.SQL 8.6 or above
Processor 866 MHz Pentium 2.0 Ghz Pentium
Memory 256 MB RAM For a 5 User System:

Windows 2000- 256 MB
Novell NetWare- 256 MB
Linux- 256 MB
Pervasive.SQL Database: Internet/Intranet

Windows XP
Database N/A Pervasive.SQL 8.6 or above
Memory 256 MB RAM For a 5 User System:

Windows 2000- 256 MB
Microsoft SQL Server Database: Client/Server

Windows XP
Database Microsoft SQL Server Microsoft SQL Server 7 or 2000

Workstation
Memory 256 MB RAM For a 5 User System: 384 MB

Microsoft SQL Server Database: Internet/Intranet

Windows XP
Database N/A Microsoft SQL Server 7 or 2000
IBM DB2 Universal Database: Client/Server

Windows XP Linux
Database IBM DB2 Workstation IBM DB2 UDB 8.1 and above
IBM DB2 Database: Internet/Intranet

Windows XP
Database N/A IBM DB2 UDB 8.1 and above
Oracle Database: Client/Server

Windows XP Linux
Database Oracle Workstation Oracle 8i/9i Enterprise Edition/

Standard Edition/Standard Edition
One

Oracle Database: Internet/Intranet

Windows XP
Database N/A Oracle 8i and above
Sage Accpac 500: 50 or 100 Users: All Database Versions: Client/Server
Processor 866 MHz Pentium For a 50 User System:

2 Processors, Pentium 4 or
Xeon 2.0 GHz
For a 100 User System:
Xeon 2.0 GHz
Memory 256 MB RAM For a 50 User System: 2 GB

For a 100 User System: 4 GB
Other N/A RAID Level 5 SCSI Harddrive
Sage Accpac 500: 50 or 100 Users: All Database Versions: Internet/

Intranet
Processor 866 MHz Pentium For a 50 User System:

Xeon 2.0 GHz
For a 100 User System:
Xeon 2.0 GHz
Memory 256 MB RAM For a 50 User System: 2 GB

For a 100 User System: 4 GB
Other N/A RAID Level 5 SCSI Harddrive
Sage Accpac ERP Linux on Desktop
Operating RedHat Linux 8.0 and SuSE RedHat Linux 8.0, RedHat
System Linux 8.X with kernel version Enterprise Linux 3 Update 2 ES or
2.4.1 AS, and SuSE Linux Enterprise
Server 8

Database IBM DB2 Client Component IBM DB2 UDB 8.1A and above
Processor 866 MHz Pentium 2 Ghz Pentium

Sage Accpac On-line Help

The on-line help provided with all Sage Accpac software can be a powerful tool. You can
use it to help you navigate your accounting system and to learn more about the features
and functions of the Sage Accpac modules you need to use.
The Contents page provides access to a variety of topics that can show you everything
from how to rearrange columns to how to reconcile your bank records. In addition, you can
look for other topics by clicking the Search button on the Help window. This allows you to
seek out information either in the index or through a search of all topic text. Links, jumps
and pop-up windows can help you find additional information related to almost any help
topic you access.
The following table describes the options you can select from the Help menu on the
company desktop.
Help Topics Displays the Sage Accpac Help contents page.
Whats This? Select this function or press Shift + F1 to enable the help
cursor and point at the field or item for which you want help.
Sage Accpac on Provides access to websites that provide information about

the Web Sage Accpac and third party products and services. The
following options are available in this submenu:
Sage Accpac Home Page
Service and Support
Sage Accpac Online Home Page
Sage Accpac International Home Page
Sage Home Page
System Displays the following information about the Sage Accpac

Information system you are using:
System Version
Program Directory
Shared Data Directory
Other Sage Accpac applications installed on your system
Licenses Displays the all Sage Accpac products installed, the license
and company information.
LanPak Users Displays the users currently logged on to your Sage Accpac
system, including the company whose database they have
accessed.
IAP Users Displays the users currently using an Integration Access Pack
user and the corresponding company information.
Timecard Users Displays the users currently using a timecard user and the
corresponding company information.
About Sage Displays general information about your Sage Accpac ERP
Accpac ERP system.

Online DIsplays the documentation for the installed applications.

Documentation

2 10 Sage Accpac Financial Reporter 5.4

3
Initial Setup
Introduction
This chapter shows you how to set up your Sage Accpac
Financial Reporter using Excel after it has been installed.
After completing this chapter, you will be able to perform the
following tasks:
Install the Financial Reports Digest CD
Set Up the Statement Designer for Excel
Specify the Spec Range of your Financial Report
In addition, you will also be able to answer the following
question after completing this chapter:
What is the difference between a Spec Range and the Report
Range?
31
Initial Setup CA - PLUS INC.
Concepts
Specification The specification range (or spec range) is used to define the financial statement and is
Range necessary for the financial to print. It typically starts with cell A1 and ends at the
interception of the last column and the last row. The specification range also contains the
report range and the print range for the financial statement.
Report Range The report range of the financial report is the area that contains the formatting of the
actual output of the financial report. It typically starts with column E and continues to the
last column on the right.
Sage Accpac Sage Accpac ERP utilizes a structured program to qualify professionals as Certified
Certified Consultants. Sage Accpac requires specialized training, testing and continuing education
Consultant for Certified Consultants to achieve and maintain their status.
When do I call my Certified Consultant?
The following list provides examples of situations in which you should contact your Sage
Accpac Certified Consultant.
Damaged Data
If you receive an error message with Error=2 embedded in the message, then it
is probable that your data has been damaged. Call your Certified Consultant
immediately.
New Module Installation
You should consult your Certified Consultant whenever you need to install a new
Sage Accpac accounting application.
Partially Posted Transactions
If you receive an erroneous Posting in Progress message, you need to contact
your Certified Consultant to remedy the situation. You may not be able to process
any more transactions until this problem has been resolved.

CA - PLUS INC. Initial Setup
Procedure Detail
Use the following set of procedures to set up Sage Accpac Financial Reporter after
General Ledger has been installed and activated.
Install Use the following procedure to load the financial reports from the Financial Reports Digest
Financial 5.X CD onto your hard drive, if you purchased the version of the manual that includes this
item. You must perform this task before you can run these reports in Sage Accpac.
Reports
Digest CD
1) Insert the CD into your computers CD_ROM or DVD_ROM drive.
2) Open Windows Explorer and select this drive.
Explorer displays the CDs contents when you select the drive.
3) Copy one of the following folders:
Financials This folder contains all reports, but none of them have
the report name in the footer.
Financials with This folder contains the same set of reports, but they
Name do contain the name in the footer.
With the folder highlighted in the right pane of the Explorer window, select Copy from the
Edit menu (or press Ctrl + C on the keyboard.)
4) Using Explorer, navigate to the directory (folder) where you want to place the reports.
There is no location where you must place them, but we recommend that it is easily
accessed.
If necessary, you can create a new folder by selecting New > Folder from the File menu.
Be sure to give a new folder an easily recognizable name.
5) Paste the reports into the desired location.
You can select Paste from the Edit menu or press Ctrl + C on the keyboard.

Prepare Use the following procedures to prepare Microsoft Excel for use with Sage Accpac ERP.
Excel You will need to purchase Excel separately and install it per Microsofts instructions.
You should sign on to the General Ledger with full rights to ensure that you can complete
this task properly.
1) The following versions of Excel are compatible with System Manager 5.X and General
Ledger 5.X
a) Excel 7.0 (Office 95)

b) Excel 8.0 (Office 97)
c) Excel 9.0 (Office 2000)
d) Excel 2002
e) Excel 2003
2) Turn off the Automatic Spreadsheet Calculation in Excel.
We recommend you disable this function so that the calculation of the report
is performed manually. This allows you to make as many changes as needed
and recalculate at your discretion.
a) From the General Ledger window, select the Financial Reporter icon.
b) Select the Statement Designer icon.
The Statement Designer dialog box displays.
c) Click Start to launch the statement designer.

The FR menu option has been added to Excel.

a) From the Tools menu in Excel, select Options.

b) Select the Calculation tab.
c) Select the Manual Calculation button.
d) Click OK to save.
e) Use the F9 key to update the spreadsheet at any time.
3) Use the following procedure to view formulas within the spreadsheet.

These following steps allow you to view formulas in the spreadsheet as you
are editing it. This is a global setting for Excel. If you do not want this setting,
you can elect to print the formulas with the financial instead of implementing
this option.
a) From the Tools menu in Excel, select Options.

b) Select the View tab.
c) Select the check box for Formulas in the Windows options.

Set Up the Use the following procedure to set up the statement specification range.
Statement
Specification This range must be defined before a financial report can be generated.
Range
1) Highlight the spec range starting with cell A1 to the last column and the last row of the
range (i.e. K46).
2) From the Excel menu, select Insert.
3) Select Name then Define.
4) Enter the name Spec in the name field.
5) Click OK.

Edit the Use the following procedure to edit the specification range.
Statement
The spec range is not automatically updated when rows or columns are
Specification added to the end of the range.
Range
1) From the Excel menu bar, select Insert.
2) Select Name then Define.
3) Enter the name Spec in the name field.
4) Select the icon that indicates the spreadsheet range for this name.
5) Modify the range by typing in the appropriate cell range in the Define Name - Refers to
box or use the mouse or arrow keys to highlight the appropriate range.
6) Press Enter to return to the Define Name dialog box.
7) Click OK to accept changes or Close to exit without saving.
To update the spec range automatically, add to the specification by inserting

the row or column within the existing range.

4
Defining the Financial
Reporter Columns
Introduction
This chapter shows you how to use the columns in the financial
reporter to define which accounts are to be included on the
report, what type of data is to be printed and what time intervals
will be used for this report.
following tasks:
Set up account ranges
questions after completing this chapter:
How do I suppress zero values in my Financial Statement?
What choices do I have to total account ranges?
41
Defining the Financial Reporter Columns CA - PLUS INC.
Concepts
Column A The purpose of column A is to determine the value that will be used for that row by
subsequent columns. It determines which accounts will be included in the financial
statement. Information in Column A is used to define what is printed on the financial
statement, but information in this column does not actually print in the statement. There
are six types of values in this column:
Comment rows
Default rows
As Is rows
Title rows
Body Specification rows
Column B The purpose of column B is to narrow the scope or restrict the range specified in Column
A if necessary. For example, you could select all accounts in Column A and restrict them
to an account group of Current Asset in Column B.
Column C This column is used to define whether detail lines with zero balances are allowed or not.
Column D This column defines the level of detail to be reported either globally or for a particular row.
You may have multiple definitions of detail levels per financial statement.

CA - PLUS INC. Defining the Financial Reporter Columns
Column E and This column and all subsequent columns are used to define the Report Range. Any value
Beyond or fomatting to this area will actually print on the report. Typical items included in these
columns are:
Report Title
Account Descriptions
Column Headings
Account Balances, Subtotals and Totals

Procedure Detail
Use the following procedures to define the columns in your financial specification.
Using Use the following procedure to define values in Column A.

Column A Use the following table for basic definitions of acceptable information in Column A.
Col. A Values Description
a) .. (Comment Prints comment rows used to describe this specification file.

Text)
These rows do not print on the financial statement and are
used for documentation only.
These rows must begin with ..
b) Blank Rows Prints blank rows on the financial statement.
c) As Is Rows Prints rows As Is or as they appear in Column A on the

financial statements.
These rows do not begin with ..
d) \\ Designates this row as a command line or default row.

Each column formula and/or criteria applies to all subsequent
rows until an additional command line is entered or until an
individual override occurs.
e) \T Designates this row as a title for the financial statement and

will print the line at the top of each page.
Account Description
References
f) aaaa Specifies a single account number.
g) aaaa~bbbb Specifies a range of accounts to be used on the financial

statement.
h) aaaa-A:bbbb-B Specifies a range of account numbers that start with aaaa-A

through bbbb-B.
i) aaaa%% or Specifies a range of all account numbers that start with aaaa.
aaaa:aaaa
j) %% Prints all accounts in the general ledger.

k) %-aa-ff-%| Prints a range of 3 segment numbers where the middle

ACCT segment is between aa and ff and is ordered by account
segment.
1) Use the following rules for naming account ranges:
a) Use the colon (:) when your account segment is the first segment of the account
number.
Using the colon speeds the production of the financial statement.
b) Use the tilde (~) to specify accounts in which the account segment is not the first
segment of the account number.
c) Use a single percent sign (%) as a wild card from the position of the percent sign to
the end of that segment regardless of the number of characters.
d) You cannot use the %% and % in the same range.
e) You can have multiple single %s in a single range.
2) Use the following rules for sorting:
a) A sort order specified for a single line will override the command line.
b) A sort order specified on the command line will override the sort order selected
when printing.
c) Sorting the report by a segment other than the first segment will take longer to
generate the report.
d) Sorting options may also be controlled using the FR View function or from the Print
Financial Statements icon.
The following table cites examples of sorting options specified in Column A.
a) \\ Uses the default order from the print options screen.
b) \\ACCTID Sorts by the account ID.
c) \\ACCT Sorts by the account segment regardless of which segment

number it is.
d) \\ACSEGVALn Sorts accounts in the segment order where n is an account

segment from 1 to 10.
e) \\Segment Sorts accounts by description.

desc
f) \\ACCTGROUP Sorts by the account group id, such as Current Liabilities.

3) Use the following information to specify account ranges when the Account Segment is
the First Segment.
Acct. No. Acct. Description
A 4000-100-10 Sales, Division 1, Region 1
B 4000-100-20 Sales, Division 1, Region 2
C 4000-100-30 Sales, Division 1, Region 3
D 4000-200-10 Sales, Division 2, Region 1
E 4000-200-20 Sales, Division 2, Region 2
F 4000-200-30 Sales, Division 2, Region 3
G 4000-300-10 Sales, Division 3, Region 1
H 4000-300-20 Sales, Division 3, Region 2
I 4000-300-30 Sales, Division 3, Region 3
J 4050-100-10 Warranty, Division 1, Region 1
K 4050-100-20 Warranty, Division 1, Region 2
L 4050-100-30 Warranty, Division 1, Region 3
M 4050-200-10 Warranty, Division 2, Region 1
N 4050-200-20 Warranty, Division 2, Region 2
O 4050-200-30 Warranty, Division 2, Region 3
P 4050-300-10 Warranty, Division 3, Region 1
Q 4050-300-20 Warranty, Division 3, Region 2
R 4050-300-30 Warranty, Division 3, Region 3
a) If the code in Column A was 4000-%-%, the accounts in row A through I display.
b) If the code in Column A was 4000-1%-%, the accounts in row A through C display.
c) If the code in Column A was 4000-1%, then no accounts display.
d) If the code in Column A was 4000-%, then no accounts display.
e) If the code in Column A was 4000-1%%, then accounts in row A through C display.
f) If the code in Column A was 4000-%%, then accounts in row A through I display.
For maximum performance, do not use the account group option with Column
A or Column B to select accounts. However, if you have a small chart of
accounts or few transactions, this may not make a difference.

4) Use the following information to specify account ranges when the Account Segment is
NOT the First Segment.
Acct. No. Acct. Description
A 10-1000 Petty Cash, Div 1
B 20-1000 Petty Cash, Div 2
C 30-1000 Petty Cash, Div 3
D 10-1020 Bank Account, Div 1
E 20-1020 Bank Account, Div 2
F 30-1020 Bank Account, Div 3
G 10-1030 Payroll Account, Div 1
H 20-1030 Payroll Account, Div 2
I 30-1030 Payroll Account, Div 3
J 10-1100 A/R Trade, Div 1
K 20-1100 A/R Trade, Div 2
L 30-1100 A/R Trade, Div 3
M 10-1190 Allow. for Doubt. Accts, Div 1
N 20-1190 Allow. for Doubt. Accts, Div 2
O 30-1190 Allow. for Doubt. Accts, Div 3
P 10-1200 Investments, Div 1
Q 20-1200 Investments, Div 2
R 30-1200 Investments, Div 3
a) For the account range 1000~1020, the following is the result:

b) For the account range 1000:1020, the following is the result:

Using Use the following procedure to define selection criteria in Column B.

Column B
Do not use this function if you can achieve it in Column A because of
performance issues.
1) Use the FR Paste function for best results.
2) Common examples of selection criteria are:
ACCTGRPID = Current Assets (Limits based on the account group)

ACCTTYPE = B (Limits based on the account type)
ACTIVESW = Active (Limits based on whether the account is active)
3) The following operators can also be used to join multiple expressions:
> greater than

< less than
= equal to
<= less than or equal to
>= greater than or equal to
!= not equal to
LIKE find a group of characters or a single character
4) Quotation marks must be used for selection criteria and text parameters in formulas.
5) Spaces must be used to separate field names, operators and constants.

Using Use the following procedure to define criteria for Column C.

Column C
1) Enter the default value for this report on the command line.
2) The following are valid options for Column C:
a) Z - Suppresses zero balance accounts.

b) Blank - Does not suppress zero balance accounts.
c) N - When Z is in the command line, N will override the suppressing of zeros for a
particular line.
3) Use the following example for clarification.
a) The command line (beginning with \\) sets a default to suppress zeros with the Z in
Column C.
b) The N in Column C overrides the suppressing of zeros, and all accounts will print
for the Cost of Sales section.

Using Use the following procedure to designate the level of reporting detail.
Column D
1) Enter the default level of detail for this report in the command line.
2) The following are valid options for Column D:
a) D - Prints one line of detail for each account number.

b) T - Prints a single total for the specified range of accounts.
c) D(ACCT) - Prints a total based on the account segment.
d) D(ACCTGROUP) - Totals the data by account group.
e) D(ACSEGVALn) - Totals the data by a particular account segment value.
f) D(AcctSegID) - Totals the data by the name of the account segment.
g) PD- Transaction details in order of posted transactions.
h) PT- Total of consolidated transactions.
i) P(POSTTRAN)- Transactions consolidated by account.
j) P(POSTDATE)- Transactions consolidated by journal date.
k) P(POSTSEQ)- Transactions consolidated by posting sequence.
l) P(ACSEGVALX)- Transaction records consolidated by the specified account
segment value X.
Sage Accpac Financial Reporter 5.4 4 11


5
FR Functions
Introduction
This chapter describes the many uses of the FR functions in
the financial reporter.
following tasks:
Paste company information into your Financial Statement.
Paste formulas referencing Sage Accpac information into
Excel.
Review reports within the Statement Designer.
questions after completing this chapter:
Can I include provisional figures in my statement?
Can I print formulas in my statement?
51
FR Functions CA - PLUS INC.
Concepts
FR Paste This tool allows you to look up account numbers, define formulas, define selection criteria
Functions and create complex formulas. The following functions are available in FR Paste:
FRACCT This function accesses General Ledger account master

information such as description, account type and account
status.
FRAMT This function provides actual dollar amounts, budget amounts

and quantity balances from the General Ledger accounts.
FRAMTA This function provides the same information as FRAMT except

that it delivers all debit balances as positive numbers and all
credit balances as negative numbers regardless of the normal
balance selected in the account master.
FRDEBIT This function references accounts with the normal balance of

debit.
FRCREDIT This function references accounts with the normal balance of

credit.
FRTRN This function provides the net amount and net quantities from
posted transactions for the period you specify.
FRTRNA This function provides the same information as FRTRNA

except that it delivers all debit amounts as positive and all
credit amounts as negative regardless of the normal balance
selected in the account master.
FRTRNDR This function references accounts with the normal balance of

debit.
FRTRNCR This function references accounts the normal balance of credit.
FR This function accesses information in the Company Profile and

the G/L Options notebook.
FRFISCAL This function specifies fiscal periods as start and end dates or
ranges.
FRRATE This function references currency information.
FRSDESC This function references the segment codes and descriptions.
<account ref> This function accesses information in the account master file.
<criteria> This function builds formulas and selection criteria.

CA - PLUS INC. FR Functions
FR View This tool allows you to view the financial statement within Excel. It also enables you to test
the report as you are writing it, without leaving this function. FR View also allows you to
print the statement with audit information and formulas. This function cannot be used to
print multiple statements separated by segment.
FR Clear This tool allows you to clear the report generated by the FR View function in the Financial
Statement Designer.

Procedure Detail: Paste Functions

Use the following procedures to learn the FR Paste Functions in the Financial Reporter.
Using FRACCT Use the following procedure to paste functions from the FRACCT function.
1) From the Excel menu, select the FR option.
2) Select the FR Paste function.
The FR Paste Function dialog box displays.

.
3) From the drop down list, select the field name used in the FRACCT function.
a) ACCTID Prints the unformatted account number, including all

segments.
b) CREATEDATE Prints the date the account was created.
c) ACCTDESC Prints the account description.
d) ACCTTYPE Prints the type of the account: I, B, or R.

If formatted, Income, Balance sheet, or Retained
earnings.

e) ACCTBAL Prints the normal balance of the account: 1 for debit or 2 for
credit if unformatted.
If formatted, Debit or Credit.
f) ACTIVESW Prints whether the account is active or not: 1 for active or 0 for
inactive.
If formatted, Active or Inactive.
g) CONSOLDSW Prints whether the account is selected to consolidate: 1 to

consolidate or 0 to not consolidate if unformatted.
If formatted, Consolidate journals or Do not consolidate
journals.
h) QTYSW Prints whether the account is selected to maintain quantities: 1

if quantities are maintained or 0 to not maintain quantities if
unformatted.
If formatted, Yes or No.
i) UOM Prints the Unit of Measure if quantities are maintained.
j) ALLOCSW Prints whether the account can be allocated or not: 1 to

reallocate or 2 to not reallocate if unformatted.
k) ACCTOFSET Prints the account number used for reallocation.
l) ACCTSRTY Prints the source code for the reallocation transaction.
m) MCSW Prints whether the account is selected for multicurrency: 1 for

multicurrency or 0 for single currency if unformatted.
n) SPECSW Prints whether a specific currency is selected or all currencies

are selected: 0 to use all currencies or 1 for a specific currency
if unformatted.
If formatted, All Currency or Specific Currency.
o) ACCTGRPID Prints the account group code.
p) CTRLACCTSW Prints whether the account is a control account or not: 1 to set

as control account or 0 if it is not if unformatted.
If formatted, Control account or Not control account.
q) SRCELDGID Prints the source ledger if this account is a control account,

such as AP, AR or IC for example.
r) ALLOCTOT Prints the total of different allocation rates, which should be

100.
s) ABRKID Prints the account structure code.
t) YRACCTCLOS Prints the year of the last general ledger close for this account.

u) ACCTFMTTD Prints the formatted account number.
v) ACSEGVALn Prints a particular account segment value from 01 to 10.
w) ACCTSEGVAL Prints the code of the segment.
x) ACCTGRPCPY Prints a copy of the account group that is a string instead of an

integer.
y) POSTTOSEGID Prints the segment code to which account posting occurs.
z) DFCURNCOD Prints the default currency code.
aa)A.XXXXX Prints the specified optional field.
4) Optional: Enter the Account Number or Account Range in the Account Reference box
that applies to this function.
5) Optional: Click the Selection Criteria... button to limit the criteria of this function.
6) Optional: Click the check box for Formatted to format the output of this field.
7) Click Paste to paste the function in the current cell.
8) Click Next Row/Prev Row or Next Column/Prev Column to move the cursor into a
different cell to paste the formula into either a different cell or another cell.
9) Click Close when finished.

Using FRAMT Use the following procedure to select functions from the FRAMT function.

.
3) From the drop-down list, select the field name used in the FRAMT function.
a) BALP Prints the balance of the current period.
b) BALLP Prints the balance of the last period.
c) BAL#P Prints the balance of a particular period #.
d) BAL#PA Prints the balance of a particular period, # periods ago.
e) BALQ Prints the balance of the current quarter.
f) BALLQ Prints the balance of last quarter.
g) BAL#Q Prints the balance of a particular quarter #.
h) BAL#QTD Prints the balance of a particular quarter # to date.
i) BAL#QA Prints the balance of a particular quarter, # quarters ago.
j) BALS Prints the balance of the current half year.

k) BALLS Prints the balance of the last half year.
l) BAL#S Prints the balance of a particular half year #.
m) BAL#STD Prints the balance of a particular half year # to date.
n) BAL#SA Prints the balance of a particular half year, # half years ago.
o) BALY Prints the balance of the total year.
p) BALYTD Prints the balance of the year to date.
q) BALOPEN Prints the balance at the beginning of the year.
r) NETP Prints the net change of the current period.
s) NETLP Prints the net change of the last period.
t) NET#P Prints the net change of a particular period #.
u) NET#PA Prints the net change of a particular period, # periods ago.
v) NETQ Prints the net change of the current quarter.
w) NETLQ Prints the net change of the last quarter.
x) NET#Q Prints the net change of a particular quarter #.
y) NET#QTD Prints the net change of a particular quarter # to date.
z) NETPQ Prints the net change of the previous quarter.
aa)NETPQ#PA Prints the net change of a preceding quarter, # quarters ago.
ab)NET#QA Prints the net change of a quarter, # quarters ago.
ac)NETS Prints the net change for the current half year.
ad)NETLS Prints the net change for the last half year.
ae)NET#S Prints the net change for the half year, # half years ago.
af) NETPS Prints the net change for the preceding half year.
ag)NET#STD Prints the net change for the # half year to date.
ah)NETPS#PA Prints the net change for the preceding half year, # half years
ago.
ai) NET#SA Prints the net change for a particular half year, # half years
ago.
aj) NETY Prints the net change for the total year.
ak)NETYTD Prints the net change for the year to date.
al) NETPY Prints the net change for the preceding year.
am)NETPY#PA Prints the net change for a preceding year, # preceding years
ago.

an)NETADJ Prints the net adjustments from period 14.
ao)BALCLOSE Prints the closing balance.
ap)NETCLOSE Prints the net closing amount.
aq)BALQTD Prints the balance quarter to date.
ar) BALLQTD Prints the balance of the last quarter, quarter to date.
as)BAL#QATD Prints the balance of a particular quarter to date, # quarters

ago.
at) BALSTD Prints the balance of the half year to date.
au)BALLSTD Prints the balance of the last half year to date.
av)BAL#SATD Prints the balance of a particular half year, # half years ago.
aw)NETQTD Prints the net change of the quarter to date.
ax)NETLQTD Prints the net change of the last quarter to date.
ay)NET#QATD Prints the net change of a particular quarter # to date.
az)NETSTD Prints the net change of the half year to date.
ba)NETLSTD Prints the net change of the last half year to date.
bb)NET#SATD Prints the net change of a particular half year, # half years ago.
bc)BALPQ Prints the balance of the preceding quarter.
bd)BALPQ#PA Prints the balance of a particular preceding quarter, # quarters

ago.
be)BALPS Prints the balance of the preceding half year.
bf) BALPS#PA Prints the balance of a preceding half year, # half years ago.
bg)BALPY Prints the balance of the preceding half year.
bh)BALPY#PA Prints the balance of a preceding year, # years ago.
4) From the drop-down list, enter the period, quarter, half year or year number in the # box if
required by the previous field.
5) Optional: From the drop-down list, select the Fiscal Designator for the function selected.
a) Blank - Defaults the report to print either actual or provisional posted amounts.
b) A - Prints actual figures only.
c) P - Prints provisional quantities only.
d) Q - Prints quantities either actual or provisional quantities.
e) QA - Prints actual quantities only.
f) QP - Prints provisional quantities only.
g) 1,2,3,4 or 5 - Prints the corresponding budget set 1,2,3,4 or 5.

6) From the drop-down list, select the Year for the function selected.
a) Blank - Prints the current year.

b) 2010,2011... - Prints the specific year identified.
9) Optional: Click the Currency Options... button to set the criteria of the currencies for this
function.
10 ) Click Paste to paste the function in the current cell.
11 ) Click Next Row/Prev Row or Next Column/Prev Column to move the cursor into a
12 ) Click Close when finished.

Using Use the following procedure to use the FRAMTA function in FRPASTE. This function
FRAMTA varies from the previous function by reporting all debit amounts as postive and all credit
amounts as negative regardless of the Normal Account Balance as defined in the account
setup.

.
3) From the drop-down list, select the field name used in the FRAMTA function.

ago.
ago.

ago.

ago.

ago.



function.

Using Use the following function to display accounts with a Normal Balance Type of debit that
FRDEBIT have a debit balance or net change. If an account has a normal balance of a debit and has
either a 0 or credit balance, a 0 is returned.

.
3) From the drop-down list, select the field name used in the FRDEBIT function.

ago.
ago.

ago.

ago.

ago.



function.

Using Use the following function to display accounts with a Normal Balance Type of credit that
FRCREDIT have a credit balance or net change. If an account has a normal balance of a credit and
has either a 0 or debit balance, a 0 is returned.

.
3) From the drop-down list, select the field name used in the FRCREDIT function.

ago.
ago.

ago.

ago.

ago.



function.

Using FRPOST Use the following procedure to paste functions from the FRPOST function.

.
3) From the drop down list, select the field name used in the FRACCT function.
a) ACCTID Prints the unformatted account number, including all

segments.
b) CREATEDATE Prints the date the account was created.
c) ACCTDESC Prints the account description.
d) ACCTTYPE Prints the type of the account: I, B, or R.

If formatted, Income, Balance sheet, or Retained
earnings.
e) ACCTBAL Prints the normal balance of the account: 1 for debit or 2 for
credit if unformatted.
If formatted, Debit or Credit.

f) ACTIVESW Prints whether the account is active or not: 1 for active or 0 for
inactive.
If formatted, Active or Inactive.
g) CONSOLDSW Prints whether the account is selected to consolidate: 1 to

consolidate or 0 to not consolidate if unformatted.
If formatted, Consolidate journals or Do not consolidate
journals.
h) QTYSW Prints whether the account is selected to maintain quantities: 1

if quantities are maintained or 0 to not maintain quantities if
unformatted.
i) UOM Prints the Unit of Measure if quantities are maintained.
j) ALLOCSW Prints whether the account can be allocated or not: 1 to

reallocate or 2 to not reallocate if unformatted.
k) ACCTOFSET Prints the account number used for reallocation.
l) ACCTSRTY Prints the source code for the reallocation transaction.
m) MCSW Prints whether the account is selected for multicurrency: 1 for

multicurrency or 0 for single currency if unformatted.
n) SPECSW Prints whether a specific currency is selected or all currencies

are selected: 0 to use all currencies or 1 for a specific currency
if unformatted.
If formatted, All Currency or Specific Currency.
o) ACCTGRPID Prints the account group code.
p) CTRLACCTSW Prints whether the account is a control account or not: 1 to set

as control account or 0 if it is not if unformatted.
If formatted, Control account or Not control account.
q) SRCELDGID Prints the source ledger if this account is a control account,

such as AP, AR or IC for example.
r) ALLOCTOT Prints the total of different allocation rates, which should be

100.
s) ABRKID Prints the account structure code.
t) YRACCTCLOS Prints the year of the last general ledger close for this account.
u) ACCTFMTTD Prints the formatted account number.
v) ACSEGVALn Prints a particular account segment value from 01 to 10.
w) ACCTSEGVAL Prints the code of the segment.

x) ACCTGRPCPY Prints a copy of the account group that is a string instead of an

integer.
y) POSTTOSEGID Prints the segment code to which account posting occurs.
z) DFCURNCOD Prints the default currency code.
aa)FISCALYR Prints the fiscal year.
ab)FISCALPERD Prints the fiscal currency.
ac)SRCECURN Prints the source currency code.
ad)SRCETYPE Prints the source ledger code, such as GL for General Ledger.
ae)POSTINGSEQ Prints the source type code, such as JE for Journal Entry.
af) CNTDETAIL Prints the detail count.
ag)JRNLDATE Prints the journal date.
ah)BATCHNBR Prints the batch number.
ai) ENTRYNBR Prints the journal entry number.
aj) TRANSNBR Prints the journal transaction number.
ak)CONSOLIDAT Prints whether a consolidation occurred during posting.
al) JNLDTLDESC Prints the journal detail description.
am)JNLDTLREF prints the journal detail reference.
an)TRANSAMT Prints the journal transaction amount in the functional

currency.
ao)TRANSQTY Prints the journal transaction quantity.
ap)SCURNAMT Prints the source currency amount.
aq)RPTAMT Prints the journal reporting amount.
ar) RATETYPE Prints the currency rate table type.
as)RATEDATE Prints the date the currency rate was selected.
at) CONVRATE Prints the currency rate for conversion.
au)RATEOPER Prints the currency rate operator.
av)A.XXXXX Prints the specified optional field.

6) Optional: Click the check box for Formatted to format the output of this field.

Using FRTRN Use the following function to print net amounts and net quantities from posted transactions
for the period you specify.
Only net amounts are returned, not balances. Provisionally posted amounts
are not included either.

.
3) From the drop-down list, select the field name used in the FR function.
a) OrgID Prints the 6 character organization ID, such as SAMINC.
b) NETP Prints the net change of the current period.
c) NETLP Prints the net change of the last period.
d) NET#P Prints the net change of a particular period #.
e) NET#PA Prints the net change of a particular period, # periods ago.
f) NETQ Prints the net change of the current quarter.

g) NETLQ Prints the net change of the last quarter.
h) NET#Q Prints the net change of a particular quarter #.
i) NET#QTD Prints the net change of a particular quarter # to date.
j) NETPQ Prints the net change of the previous quarter.
k) NETPQ#PA Prints the net change of a preceding quarter, # quarters ago.
l) NET#QA Prints the net change of a quarter, # quarters ago.
m) NETS Prints the net change for the current half year.
n) NETLS Prints the net change for the last half year.
o) NET#S Prints the net change for the half year, # half years ago.
p) NETPS Prints the net change for the preceding half year.
q) NET#STD Prints the net change for the # half year to date.
r) NETPS#PA Prints the net change for the preceding half year, # half years
ago.
s) NET#SA Prints the net change for a particular half year, # half years
ago.
t) NETY Prints the net change for the total year.
u) NETYTD Prints the net change for the year to date.
v) NETPY Prints the net change for the preceding year.
w) NETPY#PA Prints the net change for a preceding year, # preceding years
ago.
x) NETADJ Prints the net adjustments from period 14.
y) NETCLOSE Prints the net closing amount.
z) NETQTD Prints the net change of the quarter to date.
aa)NETLQTD Prints the net change of the last quarter to date.
ab)NET#QATD Prints the net change of a particular quarter # to date.
ac)NETSTD Prints the net change of the half year to date.
ad)NETLSTD Prints the net change of the last half year to date.
ae)NET#SATD Prints the net change of a particular half year, # half years ago.
4) Click the check box Formatted to format the previous field.


Using FRTRNA Use the following function to print net amounts and net quantities from posted transactions
for the period you specify. The difference between FRTRN and FRTRNA is that FRTRNA
displays debit amounts as positive and credit amounts as a negative.
Only net amounts are returned, not balances. Provisionally posted amounts
are not included either.

.
a) NETP Prints the net change of the current period.
b) NETLP Prints the net change of the last period.
c) NET#P Prints the net change of a particular period #.
d) NET#PA Prints the net change of a particular period, # periods ago.
e) NETQ Prints the net change of the current quarter.
f) NETLQ Prints the net change of the last quarter.

g) NET#Q Prints the net change of a particular quarter #.
h) NET#QTD Prints the net change of a particular quarter # to date.
i) NETPQ Prints the net change of the previous quarter.
j) NETPQ#PA Prints the net change of a preceding quarter, # quarters ago.
k) NET#QA Prints the net change of a quarter, # quarters ago.
l) NETS Prints the net change for the current half year.
m) NETLS Prints the net change for the last half year.
n) NET#S Prints the net change for the half year, # half years ago.
o) NETPS Prints the net change for the preceding half year.
p) NET#STD Prints the net change for the # half year to date.
q) NETPS#PA Prints the net change for the preceding half year, # half years
ago.
r) NET#SA Prints the net change for a particular half year, # half years
ago.
s) NETY Prints the net change for the total year.
t) NETYTD Prints the net change for the year to date.
u) NETPY Prints the net change for the preceding year.
v) NETPY#PA Prints the net change for a preceding year, # preceding years
ago.
w) NETADJ Prints the net adjustments from period 14.
x) NETCLOSE Prints the net closing amount.
y) NETQTD Prints the net change of the quarter to date.
z) NETLQTD Prints the net change of the last quarter to date.
aa)NET#QATD Prints the net change of a particular quarter # to date.
ab)NETSTD Prints the net change of the half year to date.
ac)NETLSTD Prints the net change of the last half year to date.
ad)NET#SATD Prints the net change of a particular half year, # half years ago.

Using Use the following function to display accounts with a Normal Balance Type of debit that
FRTRNDR have a debit balance or net change. If an account has a normal balance of a debit and has
either a 0 or credit balance, a 0 is returned. This function is the same as the FRDEBIT
except it yields totals from transactions.

.
3) From the drop-down list, select the field name used in the FRTRNDR function.

ago.
ago.
ago.



function.

Using Use the following function to display accounts with a Normal Balance Type of credit that
FRTRNCR have a credit balance or net change. If an account has a normal balance of a credit and
has either a 0 or credit balance, a 0 is returned. This function is the same as the
FRCREDIT except it yields totals from transactions.

.
3) From the drop-down list, select the field name used in the FRTRNCR function.

ago.
ago.
ago.



function.

Using FR Use the following function to print information from the General Ledger options notebook
or the Company Information notebook.

.
a) OrgID Prints the 6 character organization ID, such as SAMINC.
b) Coname Prints the company name.
c) Address1 Prints the first address line.
d) Address2 Prints the second address line.
e) Address3 Prints the third address line.
f) Address4 Prints the fourth address line.
g) City Prints the city.
h) Province Prints the province.
i) State Prints the state.

j) Zip Prints the zip code.
k) Postal Prints the postal code.
l) Country Prints the country code.
m) Phone Prints the telephone number.
n) Fax Prints the fax number.
o) Contact Prints the contact name.
p) FuncCurr Prints the functional currency.
q) Start Prints the period start date.
r) End Prints the period end date.
s) QStart Prints the quarter start date.
t) QEnd Prints the quarter end date.
u) Year Prints the fiscal year.
v) Period Prints the fiscal period number.
w) SessionDate Prints the date entered at the Sage Accpac sign-on dialog box.
x) ReportType Prints whether the report includes actual or provisional

numbers: 1 for actual or 2 for provisional if unformatted.
If formatted, Actual or Provisional.
y) ReportAs Prints whether the report is consolidated or separate: 1 for

consolidate or 2 for separate if unformatted.
If formatted, Consolidated or Separate.
z) SortBy Prints the method used to sort the report: 1 for Account ID, 2
for Segment ID or 3 for Account Group if unformatted.
If formatted, AccountID, SegmentID or Account Group.
aa)SortByAcSeg Prints the number of the segment used to sort the report if
unformatted.
If formatted, the name of the segment is used.
ab)FromAcctid Prints the starting account number in the print range.
ac)ToAcctid Prints the ending account number in the print range.

ad) FromAcctGroup Prints the starting account group in the print range.
ae)ToAcctGroup Prints the ending account group in the print range.
af) AcSegNameN Prints the name of a particular account segment N.
ag)AcSegReport Prints the consolidation setting of the Nth segment.

AsN
ah)FromAcSegN Prints the starting value of the Nth segment in the print range.

ai) ToAcSegN Prints the ending value of the Nth segment in the print range.
aj) CurAcSegValN Prints the current value of the segment for the current report.
This value is only relevant if the report type is separate.

Using Use the following procedure to return a date from the fiscal calendar in Common Services.
FRFISCAL

.
3) From the drop-down list, select the field name used in the FRFISCAL function.
a) Start Prints the start date of the period.
b) End Prints the end date of the period.
c) QStart Prints the start date of the quarter.
d) QEnd Prints the end date of the quarter
4) From the drop-down list, select the Fiscal Year.

5) From the drop-down list, select the Fiscal Period.


Using FRRATE Use the following procedure to return the exchange rate for converting amounts from the
source currency to the functional currency as a multiplier. If the rate is defined in Common
Services as a divisor, this function provides the reciprocal.

.
3) Enter or select the Functional Currency.
4) Enter or select the Source Currency.
5) Enter or select the Rate Type.
6) Enter the Rate Date for this function.
7) Optional: Enter the Rate Option if needed for Euro conversions.

Using FRDESC Use the following procedure to return the description for a segment code.

.
3) From the drop-down list, select the Segment for this function.
4) Select the Value for this particular segment.

Using Use the following procedure to reference an account in this function.

<account ref>

.
3) Enter the Account Number or Account Range in the Account Reference box that applies
to this function.

Using Use the following procedure to set criteria for this function.
<criteria>

.
3) Click the Selection Criteria... button to limit the criteria of this function.

Procedure Detail: Other Functions

Use the following procedures to utilize Financial Reporters other functions.
Using FR Use the following procedures to view the financial statement.

VIEW
1) From the General Ledger window, select the Financial Reporter icon.
2) Select the Financial Designer (Excel).
4) Select the FR View function.
The Preview Financial Statements dialog box displays.

.
5) From the drop-down list, select the Fiscal Option.
a) Select the Year on which you want to report.

b) Select the Period for which you want to report.

6) Select the Report Type you want to report: Actual or Provisional.
7) Select to Sort by one of the following:
a) Account No.
b) Segment
If segment is selected, select the Segment you want to report on from the
drop-down list. If you select any segment other than the account segment, the
choice to Report As Consolidated or Separate is available.
c) Account Group
d) Accept or override the appropriate range in the From and To fields.
8) Select to Report As: Consolidated or Separate.
9) Optional: Select to Include the following:
a) Report Options
b) Audit Information
c) Formulas
10 ) Use the Select Accounts box to limit the scope of this financial statement.
a) Enter the appropriate range in the From Account Groups and To Account
Groups fields.
These fields are not available if Account Group was selected in the Sort by
box.
11 ) Accept or override the print range for the Segment Name in the From and To fields.
12 ) Click OK to generate the statements.

Using FR Use the following procedure to clear the report range in the Financial Statement Designer
Clear
2) Select the FR Clear function.
The Confirmation dialog box displays.

.
3) Click OK to clear the report range in the Financial Reporter.
This function only clears the result of the FR View function. It does not clear
the specification of the report.

Using FR Use the following procedure to set up Financial Reporter Options

Options
2) Select the FR Options function.
The FR Options dialog box displays.

.
3) Click the check box to Use Budget Opening Balance, if needed.
4) Click the check box to Use Quantity Opening Balance, if needed.
5) Click OK.

6
Creating Sample Statements
Introduction
following tasks:
Set up a simple income statement from the beginning.
Set up a divisional income statement from the beginning.
Preview a Financial Statement in Excel.
61
Creating Sample Statements CA - PLUS INC.
Procedure Detail: Simple Income Statement

Use the following procedures to create income statements out of Sample Company, Inc.
Format Basic Use the following procedure to perform basic formatting of this statement.
Statements
1) From the General Ledger window, select the Financial Reporter icon.
2) Select the Statement Designer icon.
The following dialog box displays:
3) Click Start to launch the Financial Report Statement Designer.
A new spreadsheet should display. If not, select File then New.
4) Set the width of Column F.
a) Place your cursor at the top of the F column and click to highlight the column.
.
b) With your cursor in the highlighted column, right click and select Column Width.

CA - PLUS INC. Creating Sample Statements
The Column Width dialog box displays.
c) Enter 30.00 in the Column Width field.

d) Click OK.
5) Set the width of Columns G through H.
a) Place your cursor at the top of Column G and click and drag to highlight both
Columns G and H.


d) Click OK.
6) Modify the Page Setup of this spreadsheet.
a) Select File, Page Setup... to change the current settings.

b) Click the Margins tab.

c) Change the Top margin to 0.00.
d) Change the Right, Left and Bottom to 0.5.
e) Select the check box to Center on Page Horizontally.
The margins tab should be set as follows:
f) Click OK to save your changes.

Enter Use the following procedure to enter the comments about this financial statement.
Financial
Statement
Comments
1) In cell A1, enter .. Specification Name: Test.
2) In cell A2, enter .. for a blank comment row.
3) In cell A3, enter ..This specification file will produce a statement of earnings with two
4) In cell A4, enter ..columns of figures showing current year to date earnings and
5) In cell A5, enter .. budget year to date earnings.
6) In cell A6, enter ..Set up a constant for the number of periods in the current year in cell
G6.
7) In cell A7, enter ..This statement was last modified on (date) by (name) where the date is
todays date and name is your name.
The result should be as follows:

Set Up Title Use the following procedure to set up your title rows for this statement. Use formulas when
Rows possible so the statement can be used for multiple companies.
1) Insert the company name as a formula.
a) With your cursor in cell G8, select the FR menu then FR Paste.
b) Click FR in the Functions box.

c) From the drop-down list, select Coname in the Options field.
d) Click Paste to paste the name in cell G8.

e) Click Close.
2) In cell G9, enter Statement of Earnings.
3) Copy the date range from QUIKINC1.
a) Select File, Open and open Quikinc1.xls from the \Sage Accpac\GL53B\ENG
directory.
b) Copy the formula in cell E9 to cell G10 in our new statement.
4) In cell G6, enter the number of fiscal periods in your year, either 12 or 13.
5) In cell G11, enter Unaudited.
6) In cell G8, right click and select Format Cells.
a) Click the Font tab.

b) Select the Font of Arial.
c) Select the Font Style of Bold.
d) Select the Size of 20.
e) Click OK.

7) Highlight cells G9 and G10, right click and select Format Cells.

e) Click OK.


e) Click OK.
9) Highlight cells G8 through G11, right click and select Format Cells.

a) Click the Alignment tab.

b) For the Horizontal Text Alignment, select Center Across Selection.
c) Click OK.
10 ) In cell G13, type Current.
11 ) In cell H13, type Budget.
12 ) In cell G14, type YTD.
13 ) In cell H14, type YTD.
14 ) Highlight cells G13 through H14, right click and select Format Cells.

e) Click the Border tab.
f) Click at the bottom of the two text fields to add a line.

g) Click the Alignment tab.

h) Change the Horizontal Text Alignment to Center.
i) Click OK.
15 ) In cell A8, type \T to designate this row as a title.
16 ) In cell A8, press Ctrl + C to copy the cell.
17 ) Highlight cells A9 through A15, press Ctrl + V to paste the cell.


Create the Use the following procedure to create the command or default line. This line determines
Command the information that will appear in the statement.
Line
1) In cell A16, type \\ACCTGROUP.
2) In cell C16, type Z to suppress any lines with a zero balance.
3) In cell D16, enter D(ACCT) to summarize data to the account segment level.
4) In cell F16, select FR then FR Paste.
a) Select FRACCT in the Functions box.

b) From the drop-down list, select ACCTDESC (Description) for the Field Name.

c) Click Paste.
d) Click Next Column.
e) Select FRAMTA in the Functions box.
f) From the drop-down list, select NETYTD (Net Year to Date) for the Field Name.
g) Click Paste.
h) Click Next Column to place your cursor in cell H16.
i) From the drop-down list, select 1 in the Fiscal Designator field for budget set 1.

j) Click Paste.
k) Click Close.
5) Highlight cells G16 and H16 and click the Comma Style button to format these cells.

Set Up Row Use the following procedure to set up row and column information for this financial
and Column statement. This will define the rows and title the columns.
Information
1) In cell E17, perform the following:
a) Press Ctrl + B to make the cell bold.

b) Press Ctrl + U to underline the text in the cell.
c) Type Revenue: in this cell.
2) In cell A18, type %%.
3) In cell B18, perform the following:
a) Select FR, then FR Paste from the main menu.

b) Select <criteria> in the Functions box.
c) Click the Selection Criteria button.
d) From the drop-down list, select Account Group.

e) Select Account Group in the column field.

f) Click Add to add this as a criteria.
g) Click Edit to set the criteria to Revenue.
h) Click OK.
The Set Criteria dialog box displays as shown:
i) Click OK.

j) Click Paste.
k) Click Close.
4) In cell F18, type a single backslash (\).
5) In cells G18 and H18, type a backslash with a minus sign (\-).
6) Highlight cells G18 and H18, right click and select Format Cells.
a) Click the Number tab.

b) Select the Category of Number.
c) Enter 2 in the Decimal Places field.
d) Select the check box to Use 1000 Separator (,).

e) Click OK.

c) Type Cost of Sales: in this cell.
8) In cell A22, type %%.
9) In cell B22, perform the following:
a) Select FR, then FR Paste from the main menu.

b) Select <criteria> in the Functions box.

c) Click the Selection Criteria button.
d) From the drop-down list, select Account Group.
e) Select Account Group in the column field.

f) Click Add to add this as a criteria.
g) Click Edit to set the criteria to Cost of Sales.
h) Click OK.
The Set Criteria dialog box displays as shown:

i) Click OK.
j) Click Paste.
k) Click Close.
10 ) Highlight cell F18 and press Ctrl + C to copy that cell.
11 ) With cell F22 through H22 highlighted, press Ctrl + V to paste those cells.

Format Use the following procedure to insert subtotals, totals and ranges for this financial
Subtotals, statement.
Totals and
Ranges
1) In cell G19, type =Sum(G18:G18) to subtotal this column.
2) Highlight cell G19, right click and select Format Cells.
a) Click the Border tab.

b) Select to add a single line at the top border of the cell.
c) Click OK.
3) Highlight cell G19 and click the Comma Style button to format these cells.
4) Copy cell G19 to cells H19, G23 and H23.
5) In cell E25, type Gross Profit.
6) In cell G25, enter the formula =G19-G23 to calculate the gross profit.

b) Select a single line at the top of the cell and a double line at the bottom of the cell.
c) Click OK.
8) In cell G25, press Ctrl + C to copy this formula.
9) In cell H25, press Ctrl + V to paste this formula.
10 ) With your cursor in cell G6, select Insert, Name, Define from the main menu.
a) Type PeriodsInYear in the Name field.

b) Verify that PeriodsInYear refers to =Sheet1!$G$6 in the Refers to: field.

c) Click OK.
11 ) Highlight cells A1 through I26 and select Insert, Name, Define from the main menu.
a) Type Spec in the Name field.
b) Verify that Spec refers to =Sheet1!$A$1:$I$26 in the Refers to: field.

c) Click OK.

View the Use the following procedure to view the financial statement.
Statement
1) Select FR then FR View from the main menu.
2) Select the Fiscal Year of 2009.
3) Select the Fiscal Period of 6.

4) Click OK.
The Financial Report Generation dialog box displays to show progress of the report.
The statement generates in Excel below the specification.

Procedure Detail: Divisional Income Statement

Use the following procedure to create a basic Income Statement by Division.
Format Basic Use the following procedure to perform basic formatting of this statement.
Statements
1) Set the width of Column E.
a) Place your cursor at the top of the E column and click to highlight the column.
.

d) Click OK.
2) Set the width of Columns F through H.

a) Place your cursor at the top of Column G and click and drag to highlight both
Columns G and H.

d) Click OK.
3) Modify the Page Setup of this spreadsheet.
a) Select File, Page Setup... to change the current settings.

b) Click the Margins tab.

c) Change the Top margin to 0.00.
d) Change the Right, Left and Bottom to 0.5.
e) Select the check box to Center on Page Horizontally.
The margins tab should be as follows:
f) Click OK to save your changes.

Enter Use the following procedure to enter the comments about this financial statement.
Financial
Statement
Comments
1) In cell A1, enter .. Specification Name: DivisionIS.
2) In cell A2, enter .. for a blank comment row.
3) In cell A3, enter ..This specification file will produce a statement of earnings with three
4) In cell A4, enter ..columns of figures showing Division 100 and 200 and
5) In cell A5, enter ..a total of both divisions year to date earnings.
6) In cell A6, enter ..Set up a constant for the number of periods in the current year in cell
G6.
7) In cell A7, enter ..This statement was last modified on (date) by (name) where the date is
todays date and name is your name.
The result should be as follows:

Set Up Title Use the following procedure to set up your title rows for this statement. Use formulas when
Rows possible so the statement can be used for multiple companies.
1) Insert the company name as a formula.
a) With your cursor in cell G8, select the FR menu then FR Paste.
b) Click FR in the Functions box.

c) From the drop-down list, select Coname in the Options field.
d) Click Paste to paste the name in cell G8.

e) Click Close.
2) In cell G9, enter Divisional Income Statement.
3) Copy the date range from QUIKINC1.
a) Select File, Open and open Quikinc1.xls from the \Sage Accpac\GL53B\ENG
directory.
b) Copy the formula in cell E9 to cell G10 in our new statement.
4) In cell G6, enter the number of financial periods in your year either 12 or 13.
5) In cell G11, enter Unaudited.

e) Click OK.

7) Highlight cells G9 and G10, right click and select Format Cells.

e) Click OK.


e) Click OK.
9) Highlight cells G8 through H11, right click and select Format Cells.

a) Click the Alignment tab.

b) For the Horizontal Text Alignment, select Center Across Selection.
c) Click OK.
10 ) With cell F13 highlighted, select FR then FR Paste from the main menu.
a) Select FRSDESC in the Functions box.

b) From the drop-down list, select the Segment of 2.
c) Enter the Value of 100.

d) Click Paste.
e) Click the Next Column button.
f) Change the Value to 200.
g) Click Paste.
h) Click Close.
11 ) In cell H13, type Total.
12 ) Highlight cells F13 through H13, right click and select Format Cells.



e) Click the Border tab.
f) Click at the bottom of the two text fields to add a line.
g) Click the Alignment tab.

h) Change the Horizontal Text Alignment to Center.
i) Click OK.
13 ) In cell A8, type \T to designate this row as a title.
14 ) In cell A8, press Ctrl + C to copy the cell.
15 ) Highlight cells A9 through A14, press Ctrl + V to paste the cell.


Create the Use the following procedure to create the command or default line. This line determines
Command the information that will appear in the statement.
Line
1) In cell A16, type a double backslash (\\).
2) In cell C16, type Z to suppress any lines with a zero balance.
3) In cell D16, enter D(ACCT) to summarize data to the account segment level.
4) In cell E16, select FR then FR Paste.
a) Select FRACCT in the Functions box.

b) From the drop-down list, select ACCTDESC (Description) for the Field Name.

c) Click Paste.
d) Click Next Column.
e) Select FRAMTA in the Functions box.
f) From the drop-down list, select NETYTD (Net Year to Date) for the Field Name.
g) Click the Selection Criteria... button to limit the column to Division 100.
h) From the drop-down list, select Account Segment Code 2 in the column field.

i) Click Add.
j) With the first blank cell selected, click Edit.
k) In the Criteria cell, enter 100.
l) Click OK.
m) Click OK to return to the FR Paste Function dialog box.

n) Click Paste.
o) Click Next Column to place your cursor in cell G16.
p) Click the Selection Criteria... button to limit the column to Division 200.
The selection criteria displays.

q) With the first cell selected, click Edit.
r) In the Criteria cell, enter 200.

s) Click OK.
t) Click OK to return to the FR Paste Function dialog box.

u) Click Paste.
v) Click Paste.
w) Click Close.
5) In cell H16, enter the formula =F16+G16.

Set Up Row Use the following procedure to set up row and column information for this financial
and Column statement. This will define the rows and title the columns.
Information

c) Type Revenue: in this cell.
2) In cell E18, enter a single backslash (\).

b) Type Total Revenue in this cell.

c) Type Cost of Goods Sold: in this cell.

b) Type Total Cost of Goods Sold in this cell.

b) Type Gross Profit in this cell.

c) Type Expenses: in this cell.

10 ) In cell E29, perform the following:

b) Type Total Expenses in this cell.
11 ) In cell E31, perform the following:

b) Type Net Income (Loss) in this cell.
12 ) In cell A18, type 4000:4999.
13 ) Enter a single backslash and minus sign (\-) in cells F18 and G18.
14 ) Enter a single backslash (\) in cell H18.
15 ) In cell A22, type 5000:5999.
16 ) Enter a single backslash (\) in cells F22, G22 and H22.
17 ) In cell A28, type 6000:6999.
18 ) Enter a single backslash (\) in cells F28, G28 and H28.
19 ) Highlight cells F18 through H31, right click and select Format Cells.
a) Click the Number tab.

b) Enter 2 in the Decimal Places field.
c) Select the check box to Use 1000 Separator (,).
d) Click OK.


Format Use the following procedure to insert subtotals, totals and ranges for this financial
Subtotals, statement.
Totals and
Ranges
1) In cell F19, type =Sum(F18:F18) to subtotal this column.
2) Highlight cell F19, right click and select Format Cells.

b) Select to add a single line at the top border of the cell.
c) Click OK.
3) Press Ctrl + C in cell F19 to copy the cell.
4) Go to cells G19, H19, F23 G23, H23, F29, G29 and H29 and press Ctrl + V to paste.
5) In cell F25, enter the formula =F19-F23 to calculate the gross profit.
6) In cell F25, right click and select Format Cells.

b) Select a single line at the top of the cell.

c) Click OK.
7) In cell F25, press Ctrl + C to copy this formula.
8) Highlight cells G25 and H25, press Ctrl + V to paste this formula.
9) In cell F31, enter the formula =F25-F29 to calculate the Net Income (Loss).
10 ) In cell F31, right click and select Format Cells.

b) Select a single line at the top of the cell and a double line at the bottom of the cell.
c) Click OK.
11 ) In cell F31, press Ctrl + C to copy this formula.

12 ) In cells G31 and H31, press Ctrl + V to paste this formula.
The result should look as follows:
13 ) With your cursor in cell G6, select Insert, Name, Define from the main menu.
a) Type PeriodsInYear in the Name field.

b) Verify that PeriodsInYear refers to =Sheet1!$G$6 in the Refers to: field.

c) Click OK.
14 ) Highlight cells A1 through I32 and select Insert, Name, Define from the main menu.
a) Type Spec in the Name field.
b) Verify that Spec refers to =Sheet1!$A$1:$I$32 in the Refers to: field.

c) Click OK.

View the Use the following procedure to view the financial statement.
Statement
1) Select FR then FR View from the main menu.
2) Select the Fiscal Year of 2009.
3) Select the Fiscal Period of 6.

4) Click OK.
The Financial Report Generation dialog box displays to show progress of the report.
The statement generates in Excel below the specification.

7
Customizing Sage Accpac
Introduction
This chapter shows you how to customize your Sage Accpac
desktop and environment, adapting it to your particular needs.
This will allow you to navigate through Sage Accpac more
easily and to work more productively in the system.
following tasks:
Create a custom folder
Add a variety of items to a custom folder, including
Sage Accpac icons
Macros
Icons for other Windows programs
Customize icons
Change Sage Accpacs user preferences
Adapt Sage Accpacs data columns to suit your needs
question after completing this chapter:
What are macros and how can I use them in Sage Accpac?
71
Customizing Sage Accpac CA - PLUS INC.
Concepts
Macros A macro is a set of commands that automatically performs either a task or a series of
tasks. Macros are usually set up to perform repetitive and frequently needed tasks. The
following list provides examples of tasks for which macros would be useful:
Importing or exporting transaction data and information, such as to a spreadsheet or
from third-party applications
Printing a series of reports at the end of a financial period

CA - PLUS INC. Customizing Sage Accpac
Procedure Detail
Use the following procedures to customize the Sage Accpac desktop, making it easier to
access the functions you use most frequently.
Custom Folders
Create a Use the following procedure to create a group, associating the icons you use most
Folder frequently.
1) Select New, Folder from the Object menu on the company desktop.
2) Enter the Title for your folder.
This description will display as the folders title, identifying your custom folder on
the company desktop.
If you name a folder Startup, the functions within that group will automati-
cally start as you sign on to any company.
3) Optional: If you want to identify your group with a specialized icon, click Change Icon.
This allows you to choose from the entire range of Sage Accpac icons as well as any
others to which you have access (via the Browse button on the Change Icon dialog box).
4) Optional: Select the check box for All Users if you want to set up this folder for all users of
this company.

5) Click OK when you have completed this task.
You now have a folder as shown below:
6) Use the following procedure to populate your group, copying icons from other groups and
windows.
Highlight the icon you want to place in your group.

Select Copy from the Object menu (or Ctrl + C) on the company desktop.
Open the folder in which you want to copy your icon.
Select Paste from the Object menu (or Ctrl + V) on the company desktop.
7) Repeat this process until your group contains all of the icons you will use frequently.

Add a Macro Use the following procedure to add a macro to a custom folder, creating a shortcut for a
to a Group macro that has already been created.
1) Select the folder to which you want to add the macro.
2) Select New, Macro from the Object menu on the company desktop.
The Macro dialog box displays.
3) Select Macro to create a shortcut to a macro.
The Macro dialog box displays.

.
4) Enter the Title of the macro.
5) Optional: If you want to identify the macro with a specialized icon, click Change Icon.
This allows you to choose from the entire range of Sage Accpac icons as well as
any others to which you have access (via the Browse button on the Change Icon
dialog box).
6) Optional: Select the check box for All Users if you want to add this macro for all users of
this company.

7) Click Next to continue.
The following Macro dialog box displays.

.
8) Enter the Macro path and name of the file that contains the macro.
9) If you do not know the file path for the macro, click Browse to find it.
10 ) Optional: Select the check box to Display on Web Desktop, if needed.
11 ) Optional: Enter the Macro URL, if needed.
12 ) Click Finish to add this macro.
The following screen displays.

.

Add Reports Use the following procedure to add Reports to a group as icons. You can add icons for
to a Folder both standard and custom reports.
1) Select the Folder to which you want to add the report.
2) Select New, Report from the Object menu on the company desktop.
The Report dialog box displays.

.
3) Enter the Title of the report.
4) This description will identify the report in the custom group window.
5) Optional: If you want to identify the report with a specialized icon, click Change Icon.
dialog box).
6) Optional: Select the check box for All Users if you want to add this report to all users for
this company.
7) Click Next to view the following Report dialog box:

8) Enter the Report path and name of the file that contains the report.
If you do not know the path, select Browse to locate it.
9) Click Finish to add this report.
The following screen displays.

Add Programs Use the following procedure to add shortcuts for other Windows programs to your folder.
to a Folder For example, if you use a spreadsheet or word processing program frequently, adding a
shortcut to your folder will make accessing it much easier.
1) Select the folder to which you want to add the program.
2) Select New, Program from the Object menu on the company desktop.
The Program dialog box displays.

.
3) Enter the Title of the program.
This description will identify the program in the custom group window.
4) Optional: If you want to identify the program with a specialized icon, click Change Icon.
dialog box).
5) Optional: Select the check box for All Users if you want to add this program to all users of
this company.

6) Click Next to view the following Program dialog box:

.
7) Enter the Command Line for the program: the filename, path, and file extension.
If you do not know the proper command line, click Browse function to find it.
8) Optional: Enter the Argument.
9) Optional: Enter the name of the Working Directory for this program, where its program
files will reside and where new files will be placed.
10 ) Click Finish to add this program.
The following window displays

Other Customization Features
Customize Use the following procedure to modify existing icons, altering their setting, names, or
Icons images.
1) Highlight the icon you want to modify.
2) Select Properties from the Object menu (or Alt + Enter) on the company desktop.
The icon Properties dialog box displays.

.
3) To change the name of the icon, enter a new name in the Description field.
4) To change the icon itself, use the following procedure.
a) Click Change Icon.

The Change Icon dialog box displays.
.
b) Select an icon from the file displayed, or click Browse to choose an icon from
another file.

c) Click OK to accept the selected icon, or select Cancel to abandon your changes
and exit the dialog box.
5) To change this icons settings, select (or clear) the check boxes described in the following
table:
Start Multiple Copies Allows you to open the item in more than one
window in a single work session
Enabling this function can save a great deal of time during

data entry.
Start Finder First Allows you to set the Finder to display your
choices automatically
All Users Allows you to apply these settings to all users.
6) Select OK to save these changes, or click Cancel to abandon these changes and exit the
dialog box.
You can undo the changes made to your Sage Accpac desktop by selecting
the Restore Defaults option from the Object menu.

Change User Use the following procedure to adapt Sage Accpacs user preferences better to suit your
Preferences needs.
1) Select Preferences from the View menu on the company desktop.
The Preferences dialog box displays.

.
2) Select (or clear) the five check boxes in this dialog box, depending on your preferences.
The following table explains what features are enabled if these check boxes are selected.
Confirm on Print Allows you to view and change default settings before you
print, including the printer destination, print options, and print
file directory.
3) Click Save to save these preferences, or click Cancel to abandon your changes and exit
the dialog box.
You can undo the changes made to your Sage Accpac desktop by selecting
the Restore Defaults option from the Object menu.

Adapt Data Another way to improve your efficiency and data entry speed is to utilize the flexibility of
Columns Sage Accpacs data columns. You can move data columns, change their width, hide some
of them, or split the window displaying columns to view more fields at once.
The following table explains how to adapt data columns to better suit your needs.
a) Change Place the cursor at the right side of the column heading of
Column Width the column you want to change. The arrow changes to a
cross pointer.
.
Left click with the mouse and drag the column border to
either the right (for a wider column) or the left (for a
narrower column).
Release the mouse button when you reach the desired
width.
This only changes your view of the column. It does not alter the
number of characters in that field.
b) Move a Place the cursor over the column heading.

Column

Click and drag the column to the desired position. Release

the mouse button to place it in this position.
c) Hide a Column Place the cursor on the column heading and right click.
Select the option to hide the column.
.

d) Restore Right click on one of the column headings.

Defaults Select Restore Defaults
.
e) Auto Clear From within a processing form, select the Settings menu
then Auto Clear.
Prepares for a new entry and clears any text you have
entered into the active window when you click Save, Add,
or Delete.
.

A
Appendix: Sage Accpac Tools
and Shortcuts
Introduction
This appendix provides several ways to make your use of Sage
Accpac ERP both easier and more efficient. For example, it
illustrates how to use two of Sage Accpacs tools, the
Calculator and the Finder.
In addition, tables provide the following shortcuts:
Shortcuts for Processing Forms
Shortcuts for Navigating Notebooks
Shortcuts for Processing Records
A1
Appendix: Sage Accpac Tools and Shortcuts CA - PLUS INC.
Using the Toolbar

Sage Accpac ERP has a new toolbar function unique to version 5.X.
The following table illustrates the functions the you can perform with the toolbar and the
icons you can use to perform them.
Button Function
Open
Page Setup
Cut
Copy
Paste
Delete
Properties
Up One Level
Large (Icons)
Small (Icons)
A2 Sage Accpac Financial Reporter 5.4

CA - PLUS INC. Appendix: Sage Accpac Tools and Shortcuts
Button Function
List (Icons)
Details (Icons)
Record Macro
Stop Macro Recording
Run (Macro)
Edit Macro
Sage Accpac Home Page
About
Context Help
Sage Accpac Financial Reporter 5.4 A3

Using the Calculator

Press the Plus (+) key to activate the Sage Accpac Calculator from any field where
numeric calculations are performed. While you can use it as a regular calculator by
utilizing the 10-key numeric keypad on your keyboard, you can also use it with the mouse.
The following table illustrates the functions the you can perform with the calculator and the
shortcuts you can use to perform them.
Key Button Function
+ Add
- Subtract
x Multiply
/ Divide
% Percentage
= Equals/Results
N/A Change sign
C Clear current calculation
E Clear currently displayed number
Erase 1 digit at a time
P Paste or insert the number into the current Sage

Accpac screen
A Add the displayed number into memory
S Subtract the displayed number from the number in

memory
R Recall the number that is in memory
M Clear any numbers out of memory
H Display Sage Accpac onlince help for the calculator

function

The Finder
Wherever the Finder icon displays, Sage Accpac ERP provides a search engine
to assist you in finding particular data or information. The Finders search
capabilities are dynamic and customizable.
1) Use the following table to complete this dialog box:
File Menu
a) Export Select export to export information related to this

finder.
Key Menu
b) Key Fields Select one of the key fields to be used as the primary
locator for this finder.
Key fields will vary depending on the finder.
c) Highlight Select this option to have the key field in use

Key Fields highlighted.
d) Highlight Select this option to have any negative amount

Negative highlighted.
Amount
This function is useful when looking up transactions as
opposed to master records.
Settings Menu
e) Columns.. Select this option to add, remove or reorder columns

displayed in the finder dialog box.
f) Color.. Select this option to change either text color or

background color on a field by field basis.
g) Restore Select this option to restore all colors to the default

Color Default color scheme.

h) Field Name Select this option to display the Sage Accpacs field
as Column name as the column heading. For example, Vendor
Heading Numbers field name is VENDORID.
Global Settings
i) Search First Select this option to put your cursor in the filter field to
enter a search first rather then putting your cursor in
the grid first.
j) Find By From the drop-down list, select the field you want to
use for your search.
k) Set Criteria Optional: Select the set criteria button to enter boolean
criteria for your search.
l) Starts With/ From the drop-down list, select to search using one of
Contains the following:
Starts with- Sage Accpac will only look for fields
that start with the information entered in the filter.
This is a narrower, faster search.
Contains- Sage Accpac will look for all fields that
contain the information entered in the filter. This
is a slower, broader search.
m) Auto Search Select this check box to automatically start the search
as soon as you start typing.
If you have a large database, this could make the
search slower.
2) Click Select to select the appropriate record.

Shortcuts for Processing Forms, Notebooks & Records

The following table provides shortcut keystrokes that allow you to use Sage Accpacs
forms, notebooks and records more efficiently.
Key Button Function
Page Up Move to the top of the form
Page Move to the end of the form

Down
HOME Move to the first entry in the form
END Move to the last entry in the form
or Move up or down a single row
ENTER or Move the cursor to the next field

TAB
SHIFT + Move the cursor to the previous field
TAB
INS Add a new entry on the next line
DEL DELETE Delete the selected entry
F9 Zoom the current entry in or out
F10 MAX/MIN Maximize or Minimize the display area
Spacebar Checks or un-checks the check box.
Move to the first record of the series.
Move to the previous record
Move to the next record
Move to the next record
Drills down to the originating transaction
F7 Refreshes the record
ALT + x Opens the appropriate tab in the notebook.

NOTE: Substitute the underlined letter for x to open
the desired tab.


CA - PLUS INC. Index
Index
Account Ref, Using ....................................................................................................................5-45

Sage Accpac On-line Help ..........................................................................................................2-8
Basic Statements, Format

Divisional Income Statement ..............................................................................................6-28
Simple Income Statement .....................................................................................................6-2
Buttons ........................................................................................................................................2-3
Certified Consultant, Concept .....................................................................................................3-2

Columns, Financial Reporter .......................................................................................................4-2
Using Column A ....................................................................................................................4-4
Using Column B ....................................................................................................................4-9
Using Column C ..................................................................................................................4-10
Using Column D ..................................................................................................................4-11
Command Line, Create the
Simple Income Statement ...................................................................................................6-14
Concept
Certified Consultant ..............................................................................................................3-2
FR Clear ................................................................................................................................5-3
FR Paste Functions ..............................................................................................................5-2
FR View ................................................................................................................................5-3
Report Range ........................................................................................................................3-2
Specification Range ..............................................................................................................3-2
Criteria, Using ............................................................................................................................5-46
Divisional Income Statement .....................................................................................................6-28

Create the Command Line ..................................................................................................6-40
Enter Financial Statement Comments ................................................................................6-31
Sage Accpac Financial Reporter 5.4 Index - i

Index CA - PLUS INC.
Format Basic Statements ...................................................................................................6-28

Format Subtotals, Totals and Ranges ................................................................................6-47
Set Up Row and Column Information .................................................................................6-44
Set Up Title Rows ...............................................................................................................6-32
View the Statement .............................................................................................................6-51
Financial Reporter Columns ........................................................................................................4-2

Using Column A ....................................................................................................................4-4
Using Column B ....................................................................................................................4-9
Using Column C ..................................................................................................................4-10
Using Column D ..................................................................................................................4-11
Financial Statement Comments, Enter
Format Subtotals, Totals and Ranges
FR Clear
FR Clear, Using ..................................................................................................................5-49
FR Clear, Concept .......................................................................................................................5-3
FR Options
FR Options, Using ..............................................................................................................5-50
FR Paste Functions
Account Ref, Using .............................................................................................................5-45
Criteria, Using .....................................................................................................................5-46
FR, Using ............................................................................................................................5-38
FRACCT, Using ....................................................................................................................5-4
FRAMT, Using ......................................................................................................................5-7
FRAMTA, Using ..................................................................................................................5-11
FRCREDIT, Using ..............................................................................................................5-19
FRDEBIT, Using .................................................................................................................5-15
FRDESC, Using ..................................................................................................................5-44
FRFISCAL, Using ...............................................................................................................5-41
FRPOST, Using ..................................................................................................................5-23
FRRATE, Using ..................................................................................................................5-43
FRTRN, Using ....................................................................................................................5-27
FRTRNA, Using ..................................................................................................................5-30
FRTRNDR, Using ..................................................................................................... 5-32, 5-35
FR Paste Functions, Concept .....................................................................................................5-2
FR View
FR View, Using ...................................................................................................................5-47
Index - ii Sage Accpac Financial Reporter 5.4

CA - PLUS INC. Index
FR View, Concept .......................................................................................................................5-3

FR, Using ..................................................................................................................................5-38
FRACCT, Using ...........................................................................................................................5-4
FRAMT, Using .............................................................................................................................5-7
FRAMTA, Using ........................................................................................................................5-11
FRCREDIT, Using .....................................................................................................................5-19
FRDEBIT, Using ........................................................................................................................5-15
FRDESC, Using ........................................................................................................................5-44
FRFISCAL, Using ......................................................................................................................5-41
FRPOST, Using .........................................................................................................................5-23
FRRATE, Using .........................................................................................................................5-43
FRTRN, Using ...........................................................................................................................5-27
FRTRNA, Using .........................................................................................................................5-30
FRTRNDR, Using ............................................................................................................ 5-32, 5-35
Icons (in Manual) .........................................................................................................................1-4
Notebooks ...................................................................................................................................2-2
Report Range, Concept ...............................................................................................................3-2

Row and Column Information, Set Up
Set Up
Excel, Prepare ......................................................................................................................3-4
Financial Reports Digest CD, Install .....................................................................................3-3
Specification Range for statements ......................................................................................3-7
Simple Income Statement ...........................................................................................................6-2
Create the Command Line ..................................................................................................6-14
Enter Financial Statement Comments ..................................................................................6-6
Format Basic Statements ......................................................................................................6-2
Format Subtotals, Totals and Ranges ................................................................................6-23
Sage Accpac Financial Reporter 5.4 Index - iii

Index CA - PLUS INC.
Set Up Row and Column Information .................................................................................6-17

Set Up Title Rows .................................................................................................................6-7
View the Statement .............................................................................................................6-26
Specification Range
Edit for Statements ...............................................................................................................3-8
Specification Range, Concept .....................................................................................................3-2
Specification Range, Set Up for Statements ...............................................................................3-7
System Requirements .................................................................................................................2-4
Title Rows, Set Up

User Interface ..............................................................................................................................2-2
View the Statement

Index - iv Sage Accpac Financial Reporter 5.4

Accpac - Guide - User Manual For FR54 PDF

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Sage Accpac Financial Reporter 5.4 i

ii Sage Accpac Financial Reporter 5.4

Chapter 1: About This Manual

Chapter 2: Getting Started

Chapter 3: Initial Setup

Chapter 4: Defining the Financial Reporter Columns

Sage Accpac Financial Reporter 5.4 iii

Using Column C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Chapter 6: Creating Sample Statements

iv Sage Accpac Financial Reporter 5.4

Set Up Title Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Chapter 7: Customizing Sage Accpac

Appendix: Sage Accpac Tools and Shortcuts

Sage Accpac Financial Reporter 5.4 v

vi Sage Accpac Financial Reporter 5.4

Purpose and Scope

How the Manual is Organized

2 Getting Started Provides an overview of the Financial Reporter

3 Initial Setup Demonstrates how to begin setting up Financial

5 FR Functions Explains the functions used to dynamically link

6 Creating Sample Details how to write a financial statement from the

12 Sage Accpac Financial Reporter 5.4

7 Customizing Sage Accpac Illustrates how to customize your Sage Accpac

Appendix: Sage Accpac Provides useful information on using and

Sage Accpac Financial Reporter 5.4 13

This is the Concept Lightbulb. It points out the

This is the Task List. It shows where directions are

This is the Hint icon. It indicates a useful hint to help

Beware! This is the Warning Bomb. It cautions you of

This is the Time Saver. It shows you how to minimize

This is the Location Compass. It references other

These are the Certified Consultant Glasses. They

14 Sage Accpac Financial Reporter 5.4

How to Submit Comments and Suggestions

Sage Accpac Financial Reporter 5.4 15

16 Sage Accpac Financial Reporter 5.4

22 Sage Accpac Financial Reporter 5.4

Save Saves the current record.

Delete Deletes the current record.

Cancel Exits the current form (dialog box or notebook) without

New Clears the form in preparation for a new record.

Find/F5 Displays the Finder, which accesses a list of records

Previous Displays the previous record in a list.

Next Displays the next record in a list.

First Displays the first record in a list.

Last Displays the last record in a list.

Refresh/ Updates displayed records after any variables have

Zoom/F9 Displays the current entry in a Zoom mode.

Sage Accpac Financial Reporter 5.4 23

Client Workstation Server

Pervasive.SQL Database: Client/Server

Operating Windows 98 Windows 2000 Server

Database Pervasive.SQL Workstation Pervasive.SQL 8.6 or above

Processor 866 MHz Pentium 2.0 Ghz Pentium

Memory 256 MB RAM For a 5 User System:

Pervasive.SQL Database: Internet/Intranet

Operating Windows 98 Windows 2000 Server

Database N/A Pervasive.SQL 8.6 or above

Processor 866 MHz Pentium 2.0 Ghz Pentium

Memory 256 MB RAM For a 5 User System:

Microsoft SQL Server Database: Client/Server

Operating Windows 98 Windows 2000 Server