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ELECTRONIC BANK

STATEMENT

OVERVIEW:

1. It is an electronic document sent by bank which gives details of the


transactions done by the account holder.
2. The electronic document can be remitted by the bank in the following formats
MT940, Multicash, BAI etc.
3. This statement is used in SAP to do an automatic reconciliation.
4. When this statement is uploaded in SAP it clears the various Bank clearing
accounts such as the Check out , check in accounts and the main bank
account gets posted.

For eg:

1. When we purchase goods from Vendor .The journal entry passed through T
code F-43 is
Inventory a/c Dr
To Vendor a/c

When we make payment to vendor through APP T code F110 it clears the
vendor account and bank clearing accounts gets opened. The journal entry
passed here is
Vendor a/c Dr
To Check Issue a/c

2. When the goods are sold to the customer .The journal entry passed through T
code F-22 is
Customer a/c Dr
To Sales a/c

When the payment is received from the customer the accounting entry
passed through APP run F110 is
Check Deposit a/c Dr
To Customer a/c

Here we have to select open item management check box while creating
Bank clearing GL accounts because it helps us find which transactions are yet
to be cleared. These sub-accounts are cleared with the help of EBS.
Electronic Bank statement Process Flow Chart

Process Flow Chart

MAIN BANK A/C


(SBIM)

Receiving Electronic bank statement from Bank (Format Swift


MT940)

SAP CUSTOMER UPLOADING INTO THE


SYSTEM
(Company)
(SAP)

VIEW BANK
STATEMENT (FF67)
For the basic understanding, in this scenario we have the following
OR
bank GL codes for our bank :
GENERAL LEDGER
400010 SBIM Main Bank a/c BALANCES (FBL3N)

400008 Checks Issue a/c

400009 Checks Deposit a/c

When the bank statement is uploaded in SAP the following will happen:

For checks issued out based on checks cleared in the bank account the following
entry will be passed

automatically.

400008 Checks Issue a/c Dr

400000 Main Bank a/c Cr


For checks Received in - based on checks cleared in the bank account the following
entry will be passed

automatically.

400000 Main Bank a/c Dr

400009 Checks Deposit a/c Cr

Thus after uploading the bank statement in the system ,The Main Bank a/c will
exactly match with the balance shown in the bank. All the clearing accounts having
balances will be the reconciliation items.

Manual Bank Statement In case the bank is not able to give an electronic
statement then the statement can be nmanually entered in the manual bank
statement and uploaded.

Configuration steps for Electronic Bank Statement:

Create House Bank in Tcode FI12

In SAP system we use the Bank ID and Account ID to specify the bank details.These
specifications are used ,for eg,for automatic payment transactions to determine the
bank details for payment.
Define your House Banks and the corresponding accounts in the system under a
Bank ID or Account ID

Electronic Bank statement

In the following activities you make all the settings necessary for electronic bank
statement.
Make Global settings for electronic bank statement

IMG->Financial accounting->Bank accounting->Business Transactions->Payment


Transactions->Electronic Bank Statement

Or Goto Tcode OT83

OT83 is defined at Chart of Accounts level. Give your Chart of Accounts and Press
Enter

It will display the follwing screen

1.Create Account Symbols:

In this step you create the account symbols that you later need for defining the
posting specifications.

Before the posting rule is used, the account symbols are replaced with the relavent
accounts to which posting is to be made .

Define an ID for each account symbol & enter a description in the text field
Click on

2.Assign accounts to account symbols

In this step you define the account determination procedure for each individual
account symbol.

You have to assign the GL codes to the Account symbols

To avoid having to define separate account symbol for every single house bank
account (with different GL account in each case),the GL account field can contain a
masked output.The masking is due to using

++++++ for the main bank account.For the sub accounts all the other digits are
masked expect the last one.

Click on

3.Create keys for posting rules


In this step you enter descriptions for the necessary posting rules. Each posting rule
represents a business transaction from the SAP system that is included in the
account statement,such as :

. Incoming check

. Outgoing check

. etc

Click on
Click on

4. Define posting rules

In this step you create posting specifications for each posting rule. You use the
posting specifications to specify how a certain business transaction is to be posted.
Click on

Here you have to enter the following

1. Enter the posting type.


2. Enter the posting keys and account symbols.
3. Specify the document type.
Click on

Click on
Click on

5.Create Transaction Type

In this step you create the names and descriptions of the various transactions types
you require. House banks that use identified lists of business transaction
codes(external transactions ) can be assigned to the same transaction type later.

create the names and descriptions of the various transactions types you require.

Assign posting rules to possible transactions in account statement file . A list of


assignments where one external transaction code is assigned to one posting rule is
called a transaction type.
Click on

6.Assign External Transaction codes to posting rules

In this step you assign (external) business transaction codes to an (internal) posting
rule. This means that the same posting specification can be used for different
business transaction codes.

1.For each transaction type, assign a posting rule to each external transaction
key.
2.In the +/-sign field enter + or to indicate whether payment are incoming or
outgoing.
3.If necessary, define an interpretation algorithm if open items are to be cleared
automatically as a result of the posting.
Click on

7.Assign bank accounts to transaction types

In this step you assign each of your bank accounts to a transaction type.You can
specify a work list of GL accounts. This enables you to search several bank
subaccounts for open items that the system could not clear during posting of the
account statement when you process the account statement.

This BANK ACCOUNT NUMBER is mentioned in the EBS file.

Click on

Assign your banks to a transaction type and, if required, to a currency class. The
banks are identified by means of the bank key and the external account
number.

Click on

Go to SE11, Table name : T028B and execute


When we assign Bank Account number to Transaction type in OT83 it should update
in this table, then only the Statement will get uploaded in SAP.

View bank statement in Tcode FF67

Import Electronic Bank Statement

Sample format of Electronic bank statement (MT940 Format) which is received from
bank

Details of description of the above format

:20:Statement Date
:25:Account Identification Bank ID/account number
:28c:Sequence number
:60F:Opening Balance
:61:Statement line field
:86:Information to account holder
:62F:Closing Balance

Uploading of Bank Statement into SAP

Transaction code FF_5

Fill the details as shown in screen shot to upload the data provided by bank.Click on
Execute button(f8) for uploading data into ERP system.

Click on
Documents are generated

Click on

Statistics:

Click on

Statement:
To view cleared documents

After uploading Electronic Bank Statement data through Transaction Code FF_5,
documents will automatically posted into the Main Bank Account & also it clears the
Bank subaccounts (open items) as shown below.Go to Transaction code FBL3N.

Open items before uploading the Statement in FBL3N:

After uploading the statement:

Balances on clearing accounts should become zero.


Main Bank account after uploading the statement.

The bank sub accounts gets closed and the Main bank account gets posted after
uploading of Electronic Bank Statement.
Checking of Bank Statement (T code FF67)

Click on

Double click on selected Bank


Double click on the required statement to view the Transaction details

FEBA Subsequent processing of EBS

If wrong posting rule is assigned to External Transaction type

After F110 process, the open items get created on Bank Sub accounts.
After uploading the Bank Statement:

Now we can see the error on Check Deposit transaction.

Go to FEBA:
Click on Overview

Double click on the Transaction 0001


Click on Internal Transaction button.

Select the correct Posting rule which was to be maintained in OT83.


Now the value is changed to 1001.

Then click on save button.

The document is now generated.


Go to FBL1N to check the balances of Bank sub account and Bank Main account.
Uploading the statement with the same Statement Number:

The statement with Sequence number 6 is already uploaded:

The text file with the Statement number 6 is uploaded again in FF_5.
The following message is displayed:
Correct the statement number and reupload.

Scenario: No open items on Clearing accounts:

If there are no open items on Bank clearing accounts, the following error message
will be displayed after uploading the bank statement.

But in FF67 the opening and closing balances will be updated as mentioned in the
file with status as Posting incomplete

So, the statement which is wrongly uploaded can be deleted.

Go to SE38, execute the program RFEBKA96


Select 001.

Select the required statement ID that we want to delete and click on Delete
Statement.
All the data from the below tables get deleted.

Go to FF67 and check the opening and closing balances.

Tables in EBS:

FEBEP Electronic Bank Statement Line Items


FEBVW Electronic Banking Management Records (Statement number, Bank
number)
FEBRE Reference record for electronic bank statement line item (Reference
number, Document number)
FEBKO Electronic Bank Statement Header Records