GRACE T.

DOCTO
3077 Ala Ilima Street # 202 Honolulu, HI. 96818
Mobile No. 808-398-5212; Tel. No. 808 744-9314
Email Add: gg_docto102508@yahoo.com

OBJECTIVE: To obtain a position of administrative support at a reputed firm, which will

allow me to further utilize my existing skills and enable to acquire new abilities.

PROFESSIONAL EXPERIENCE

MULTI-ELECTRONIC GROUP INC. From November 18, 2003 to September 30, 2008
1867 Ainstien Street, Makati City Philippines

Executive Secretary

• Gathering information from other departments and direct report to the President of the company.
• Research, compile assimilate, and prepare confidential and sensitive documents, and brief the
executive regarding the contents.
• Read and screen all incoming correspondence and reports; make preliminary assessment of the
importance of materials and organize documents.
• Handle some matters personally and forwards appropriate materials to the executive,
department heads, and staff.
• Receive and screen incoming calls and visitors, determine which are priority matters and alert
the executive accordingly.
• Make referrals to appropriate executive staff and provide the requested information.
• Compose letter and memoranda in response to incoming mails and calls.
• Transmit directives, instructions and assignments and follow up on status of assignments as
liaison between the executive and subordinate and others.
• Operate computers to produce a variety of documents, charts, and graphs in final form.
• Update the executive on status of issues before schedule meetings.
• Plan and coordinate arrangements for prepared for the executive's signature.
• Take and transcribe dictation on technical and confidential matters from the executive as
required.
• Managing executive calendars, and attend meetings with executive and as executive's
representative; report on proceedings.
• Recommend actions to be taken on office expenditures such as equipment and supply needs.
• Assist in preparation of the office budget, verify and calculate data.
• Attend meetings with executive and as executive's representative; report on proceedings.
• Compile and maintain records, statistical information, and reports.
• Participate in and coordinate committees and task forces, as assigned.
• Established and maintain various filing and records management systems.
• Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel
vouchers, maintain all travel records.
• Perform related work as assigned.
F.F. CRUZ & CO., INC (AAA) From December 18, 1997 to August 16, 2003
800 EDSA Cubao Quezon City Philippines

Executive Secretary & Assistant to the Vice President

• Gather information all project status and report directly to the Exec. Vice President
• Supervising other administrative staff
• Receive and screen all incoming calls, visitors, and mails and determine which is priority.
• Prepared checks for all payable accounts of the Executive. (Personal or Business related)
• Organized details of meetings, and agendas, travel arrangements, itineraries, expense report.
• Planning and scheduling high-level meetings
• Managing executive calendars to ensure all scheduled meetings are attended on time.
• Handle some matters personally and forwards appropriate materials to the executive,
department heads, project managers, and staff.
• Arrange travel, hotel, and car reservations for the Executive.
• Creating and setting up presentations
• Assist in preparation of contracts, prequalification and bidding documents.
• Assist the Executive for the contract signing.
• Arrange and coordinate monthly meetings for all department managers, project engineers for
the monthly project status reports for the ongoing projects of the company.
• Coordinated the employees with their daily tasks and ensured all jobs are done accordingly.
• Managing paper and electronic file systems
• Assisting in HR-related tasks such as policy writing
• Assist the Executive in job site inspections
• Coordinated with the managers the task schedules of the office to ensure all deadlines are met
on time.
• Researching via the Internet and other channels.

SKILLS
– Typing: 40wpm
– Strong analytical and organizational skills,
– Excellent interpersonal skills, phone manner, and office etiquette.
– Software: All Windows operating systems: Microsoft Word, Excel, Outlook, Word Perfect.
– Able to use office machines.

EDUCATION

Graduate Associate Degree in Computer Secretarial

LA SALLE COLLEGE
Victorias City Negros Occident Philippines
 REFERENCE

MR. LAURENCE A. CRAWFORD

US NAVY - Commanding Officer
3239 Briscoe, TRL
San Antonio, Texas 78253
Tel. No. 210 – 592 - 7898

MRS. ANA SHUFORD

Certified Nursing Assistant
95-2035 Waikalani Place, B-105 Mililani 96789
Tel. No. 366 - 0984