number 6

Information Technology Project Management

IT project management is the process of planning, organizing, and delineating responsibility for the
completion of an organisations specific information technology.

Triple Constraints of the project management

TIME - Refers to the window of opportunity in which a project must be completed o provide a benefit
to the organization.

COST - Is the actual amount of the resources including cash and labor that an organization can
commit to completing a project.

Scope - Refers to the processes that ensure that the project includes all the work required and only
the work required and only the work required and only the work required completing the
project successfully.

THE PROJECT MANAGEMENT PROCESS

Project Initiation

Necessary to identify objectives and serve the resources necessary for the project, analyse the cost
and benefits of the project and identify potential risks. The project goal, need or problem is identified.
The project manager is assigned to the project and the project charter is created.

Project Planning

Every project objectives and every activity associated with the objective must be identified and
sequenced. the project manager and the project team work together to plan all of the needed steps
to reach a successful project conclusion. The project planning processes are iterative in nature and
its expected that planning will happen often throughout the project.

Project execution
Execution coordinates people and resources and it integrates and perform project and it integrates
and perform project activities in accordance with the plan. Once the project plan has been created,
the project team goes about executing the project plan to create the deliverables of the project. The
project can shift to project planning as needed throughout project execution.

Project monitoring and controlling

as the project is being executed by the project team, the project manager monitors and controls the
work for time, cost, scope, quality, risk, and other factors of the project. Monitoring and controlling is
also an on-going process to ensure that the project addresses its targets for each project objective.

Closing

at the end of each phase and at the end of the entire project, project closure happens to ensure that
all of the work has been completed, is approved, and ultimately transferred ownership from the
project team to operations.

1. Monitoring project activities

2. Comparing project variables
3. Identifying corrective actions

JACOB REPORT

Strategies for Acquiring IT Application

Organizations must analyze the need for applications and then justify each application in terms of
cost and benefits. The need for information systems is usually related to organizational planning and
to the analysis of its performance vis--vis its competitors. The cost-benefit justification must look at
the wisdom of investing in a specific IT application versus spending the funds on alternative projects.
If a company has successfully justified an IT investment, it must then decide how to pursue it.
Companies have several options for acquiring IT applications.

(1) buy the applications,

(2) lease them,
(3) use open-source software,
(4) use software-as-a-service,
(5) outsource them
(6) develop them in-house.
(1) buy the applications,
The buy option is especially attractive if the software vendor allows the company to modify the
technology to meet its needs.

(2) lease them,

the lease option can save a company both time and money.

It is common for interested companies to apply the 80/20 rule when evaluating vendor software. Put
simply, if the software meets 80 percent of the companys needs, then the company should seriously
consider changing its business processes so it can utilize the remaining 20 percent

(3) use open-source software,

Organizations can use open-source software to develop applications in-house. Organizations obtain
a license to employ an open-source software product and either use it as is, or customize it, to
develop applications.

(4) use software-as-a-service,

is a method of delivering software in which a vendor hosts the applications and provides them as a
service to customers over a network, typically the Internet.

(5) outsource them

Acquiring IT applications from outside contractors or external organizations is called outsourcing.

(6) develop them in-house.

A third development strategy is to build applications in-house. Although this approach is usually more
time-consuming and more costly than buying or leasing, it often results in a better fit with the
organizations specific requirements.