Running Head: Emergency Response Plan April 14, 2016

Emergency Response Plan

Luke Robinson, James Rotor & Meaghan Glynn-Ische
Algonquin College

Table of Contents
Emergency Response Plan 2

Emergency

Contacts...................................................................................................

.3

Purpose...................................................................................................

.................... 4

Scope.......................................................................................................

................... 5

Notification

Sequence.................................................................................................

Situation

Reports....................................................................................................

.... 7

Incident

Reports....................................................................................................

...... 8

Key

Statement................................................................................................

............. 11

HIRA........................................................................................................

.................... 12

Directions to

Hospitals................................................................................................

16
Emergency Response Plan 3

Route

Maps........................................................................................................

......... 18

References...............................................................................................

................... 19

Emergency Contact Numbers

Description Reason Telephone #

OPP Emergency 911

OPP (killaloe detachment) Information 613-757-2600

St. Francis Hospital Patient inquiry 613-756-3044

Tammy Whitmore Info update 613-201-2556

Emergency Response Plan 4

(Managing owner)

Fred Nelson (Business Info update Work-613-232-7854 ext.

Owner) 8759
Home-819-638-9854
Cell-819-256-8745

Pembroke Hospital Extensive care 613-732-2811

Purpose

The purpose of the Emergency Response Plan (ERP) is to provide guidelines in the

event of an injury or any other emergency along the Madawaska river.

Emergency Response Plan 5

The primary objective of the Madawaska Emergency Response Plan is to have a plan

in place in the event of an emergency so that we can minimize injuries, damage,

and to provide assistance to the instructor's/guides.

This Madawaska River Emergency Response Plan outlines specific responsibilities

and recommendations in dealing with an emergency or crisis situation.

The Emergency Response Plan will be communicated to all staff that will have a

hand in the Madawaska hike trip and raft trip. All Management are in possession of

one copy.

The Emergency Response Plan must be reviewed periodically to keep the guides as

up to date as possible.

Scope

The Crisis avoidance of this ERP plan will encompass all actions, activities, and

programs run by Rivers Edge Cabins. Included are activities on and off the
Emergency Response Plan 6

property, also all persons that are on the property whether guests, staff or

trespassers.

Notification Sequence
Emergency Response Plan 7

Situation Reports:

Situation Report(Field)

Date and Time:

Caller: (Name, Role, Phone Number)

Emergency Response Plan 8

Course/trip Info: (Leaders, Course/Group)

Location of evacuee: (Geographic Reference, Lat / Long)

UTM Position

Location of group: (Geographic Reference, Lat / Long)

Map/GPS: (Reference)

Resources Requested:

Plan:

Next contact:

Situation Report(Office)

Date and Time:

Caller: (Name, Role, Phone Number)

Course/trip Info: (Leaders, Course/Group)

Location of evacuee: (Geographic Reference, Lat / Long)

UTM Position

Location of group: (Geographic Reference, Lat / Long)

Map/GPS: (Reference)

Resources Requested:

Plan:

Next contact:
Incident Report
Emergency Response Plan 9

TYPE OF INCIDENT: Check each applicable category:

Injury _______ Illness _______ Motivation/Behaviour _______ Near

Miss _______
Is this a Lost-Day case? ____ NO ____ YES If Yes, # of Days Lost
____________
Did the victim leave the field? ____ NO ____ YES If Yes, on what date
_____________
Evacuation method (circle) walks unassisted, litter, vehicle, helicopter,
other _________________
Did the victim visit a medical facility? ____ NO ____ YES If Yes, # of hours/days
_______
Did the victim return to the course? ____ NO ____ YES If Yes, on what date
_____________
Is this a reoccurring injury? ____ NO ____ YES
Was there damage to (circle) vehicle, equipment or property?

TYPE OF INJURY (check all that apply)

_____ bruise, contusion or similar soft-tissue trauma _____ immersion foot

_____ ligament sprain _____ tendonitis
_____ muscle strain _____ eye injury
_____ frostbite _____ dental or tooth-related
_____ fracture _____ burn
_____ dislocation _____ blister(s)
_____ head injury without loss of consciousness _____ laceration
_____ head injury with loss of consciousness _____ skin abrasions
Emergency Response Plan 10

_____ near drowning or other submersion problem _____ sunburn

_____ other __________________________________________

ANATOMICAL LOCATION OF INJURY (check or circle)

_____ Head L / R Upper Back L / R Hip L / R Shoulder

_____ Neck L / R Lower back L / R Thigh L / R Upper Arm

_____ Face L / R Chest L / R Knee L / R Elbow
L / R Eye L / R Abdomen L / R Lower Leg L / R Forearm

_____ Nose L / R Pelvis L / R Ankle L / R Wrist

_____Mouth L / R Foot L / R Hand/Fingers
L / R Toe
TYPE OF ILLNESS (check all that apply)
_____ allergic reaction (_____ mild or localized _____ severe, generalized or
anaphylaxis)
_____ hypothermia or heat illness (specify temp)
________________________________________
_____ chest pain or cardiac condition
_____ upper respiratory illness (runny nose, congestion, "cold")
_____ upper respiratory illness (other)
________________________________________________
_____ abdominal or other gastrointestinal problem including diarrhea
_____ apparent food-related illness
_____ nonspecific fever illness
_____ urinary tract infection
_____ skin infection
_____ eye infection ( L / R )
_____ other _____________________________________________________________________

PROGRAM ACTIVITY (activity at the time of the incident, prioritize major applicable
categories 1, 2, 3, etc.)

_____ Rafting _____ Rock climbing_____ Snowboard _____ Camp

_____ Kayak _____ Rope rescue training _____ Alpine ski _____
Cooking
_____ Canoe _____ Backpacking _____ XC ski _____ Vehicle/trailer
_____ SRT _____ Hike no pack _____ Ice climb _____ Solo
_____ Sea Kayak _____ Portage _____ Snowshoeing _____ Indpnt
travel
_____ Scuba _____ Rescue simulation _____ Ice rescue _____
Mountain bike
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_____ Swim _____ Urban activity Scuba

Work/trail crew
Other (explain) _________________________________________________________________

IMMEDIATE CAUSE (prioritize major applicable categories 1, 2, 3, etc.)

_____Fall on snow _____ Preexist. medical condition_____Psychological

_____Fall on rock _____Overuse injury _____Misbehavior
_____Fall/Slip on trail _____Failed to follow instr. _____Supervision
_____Dehydration _____ Carelessness _____Instruction
_____Cold Exposure _____Exceeded ability _____ Equipment
_____Technique _____Exhaustion _____Weather
_____Other (explain)______________________________________________________________

NARRATIVE: Describe the incident. What, how and when it happened, any medical
treatment, and the final medical outcome or diagnosis. If early departure was due
to behaviour or student choice, have student attach written reasons for leaving
signed by instructor.

Report prepared by: Position:

Date:

Signature: Date:

Program Coordinators review: Date:

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Key Statement

At this time we can confirm that:

At ________________________ (this time) We experienced ______________________

(description)

Emergency assistance was called at this time ________ the __________ was on the
scene at ______

At this point we cannot say what the extent of the damage or injuries are other
than
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

If you are asked any questions please respond with: No comment

Drafted by _____________________ Approved by_________________________

Date: _________________________ Time:_________________________

Emergency Response Plan 13

HIRA

Hazards Often Ocasional Rare Severe Moderate Minor

1) Drowning X X

2) Prolonged X X
Exposure to
Cold water

3) Head and X X
spinal injuries

4) Animal X X
encounters

5) Allergic X X
reactions

6) Driving X X
accidents

7) Burns X X

8) Water X X
contamination

9) Extreme X X
weather

10) Lost X X
person

11) Heat X X
related
injuries
Emergency Response Plan 14

12) Cold X X
related
injuries

13) Soft tissue X X

injury

14) X X
Equipment
failure

15) X X
Orthopedic
Injuries

Drowning:
- Swim assessment prior to identify weak swimmers

- Personal Floatation devices worn at all times in canoes and always completely

zipped/buckled up

- Swims life guarded by qualified leaders in designated area only. Areas will be

checked out in advance for swimming hazards. Life guard will have a throw bag with

them.

- A buddy system will be used when students are swimming

Prolonged Exposure to Cold Water:

- Group will always travel within 400 metres of shore

- Route is specifically chosen for having no large lakes where waves and wind

become any kind of safety factor

- T-rescue technique will be used by instructors to get students out of water and

back into their boat

Head and Spinal injuries:

- No diving will be allowed at any time during the trip from any height

- Proper technique instructed for carrying canoe

Emergency Response Plan 15

Animal encounters:

- No food eaten in tents at any time

- Menu will not have highly smelly and greasy food in it

- Food will be hung up in packs at night

Possible Reasons for Extraction:

Drowning:

Blow air into the lungs to get the water to come out, if the heart stops begin chest

compressions, if unsuccessful use the nearest escape plan anyways.

Head and Spinal:

Stabilize the injury and put them in the front/middle of the canoe with two strong

paddlers and proceed with the designated escape plan. If this injury occurs while

driving, do not move the injured person unless necessary and call an ambulance,

Local Emergency Number (911).

Allergic Reactions:

Use the extra Epi-Pen, the personal Epipen and the Benadryl as needed to prevent

respiratory distress. If both Epipens are used start evac.

Water contamination:

Depending on the severity, either continue the trip with more frequent stops so that

people can relieve themselves or head to the most convenient escape route.

Heat Related Injuries:

Get the person out of the sun and drinking water, attempt to lower body

temperature by placing them in the water. If there are no signs of improvement

head to the nearest escape route as soon as possible.

Emergency Response Plan 16

Animal Encounters:

If someone is seriously injured then proceed to the nearest escape route. If an

animal gets into the groups food, assuming there is now not enough to finish the

trip, take the whole group to the nearest escape route.

Orthopedic Injuries:

If a participant has an unstable injury, the guide will splint the injury and if the

participant is not able to slowly evac then the guide will effect an immediate evac

assisting the injured participant to move to the trailhead.

Possible Issues:

Lost Person:

Set up an organized search, taking precautions to make sure no one else gets lost

(whistle and compass etc.) if the person is not found call the OPP.

Equipment Failure:

Broken paddle - Use one of the spare paddles found in each raft and attempt to fix

the broken one after dinner

Hole in a boat - Use the repair kit to patch the hole and continue forward
Emergency Response Plan 17

Directions to Hospital

St. Francis Hospital

Emergency Response Plan 18

Directions

Head east on Dam Rd toward Palmer Rd/Renfrew County Rd 515

Turn left onto Palmer Rd/Renfrew County Rd 515(signs for County Road 515/Palmer

Road)

Turn right onto Combermere Rd/Renfrew County Rd 62 (signs for County Road 62 N)

Turn left onto Kitts St

Turn left onto Dunn St/Renfrew County Rd 69

Turn right onto St Francis Memorial Dr

Emergency Response Plan 19

7 St Francis Memorial Dr

Directions to Pembroke Hospital

Head east on county road 515 towards Palmer Rapids for 76m

Continue on county road 515 for 92.5km

Turn right on Mackay street hospital is on the left 62m

Route Maps
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Interpretive Hike Day Trip Map

Rafting Day Trip Map

Emergency Response Plan 21

References
Map creator. 2016. Madawaska Dam [satellite image]. Retrieved from
https://www.google.ca/maps/place/305+Dam+Rd,+Palmer+Rapids,
+ON+K0J+2E0/@45.3306993,77.5481612,574m/data=!3m2!1e3!4b1!4m2!
3m1!1s0x4cd409ae8ee41db7:0x1183573918f32b84?hl=en

Jackson J, Heshka J (2011) Managing risk. Palmer Rapids Direct Bearing