CALLING OF TENDERS

Grp A
Indu Sirohi
Prerna Sethi
Ridhima Singh
Neelu Sreekumar
Kiran Kumar
Nitesh Mule
Kartikeya Gadakh
1.1 Classification
Nature of goods
Sources of supply
Scope of the work
1.2.1 Types of Tenders- Single Tender
Proprietary articles- not manufactured by other firm-
(PAC c- certified)
Proprietary articles- could not be proved that it is not
manufactured/sold by any other firm. (PAC- a certified)
Developmental items
Non- proprietary item- normal circumstances- personal
approval of COS/CMM
Emergencies- approval of COS/CMM
1.2.1 Types of Tenders- Single Tender
Oils & lubes from PSUs- COS/CMM- with 100% advance
payments with finance concurrence
Clauses
Rejected material to be defaced mechanically to avoid reuse
Only manufactures or authorised dealers may quote
Inspection at manufacturers premises
In case of prototypes, time for approving drawing/prototype and
supply of bulk/developmental orders to be specified clearly
1.2.6 Types of Tenders- Limited Tenders
Up to specified value in normal circumstances
Emergencies
Safety items
Approved lists by RDSO/PU/CORE
PAC items- GM approval
Tenders by nomination basis
Breach of Article 14
Notice to RB
Post-facto audit check
1.2.6 Types of Tenders- Limited Tenders
List of critical items and vendors
Committee of COS, PHOD, FA&CAO(Coordinating)
Personal approval of GM
Timely revised
1.3 Types of Tenders- Bulletin Tenders
Not used any more
1.4 Types of Tenders- Open Tenders
Compulsory above specified amount except in cases of
safety items and emergencies
1.5.2 Types of Tenders- Global Tenders
All powers to COS & FA&CAO
Concurrence of FA&CAO
Not to be delegated down below
1.6 Emergency Purchases of DGS&D Items
Include items in rate/running contracts by DGS&D
Limited Tenders up to specified value
Tender committee above certain value
1.7 Tender Documents
Issued on demand by parties on payment of requisite fees
Waived off for SSI on producing registration with NSIC
Concessions to Ordinance Factories like waiving EMD,
SD etc
Tender fee refunded if tender is discharged/dropped even
before opening
1.7.2 Advertisement
In dailies and periodicals approved by Directorate of
Advertisement and Visual Publicity
Indian Trade Journal
Vernacular language dailies
Tender document on website in downloadable format
before publishing NIT
Sufficient timenot less than a month
Limited Tenders- All enquiries sent by registered post
instead of ordinary post
1.8 Specifications/Samples
Normally all purchases by specifications only
Samples- where feel, luster, texture etc is important
Samples should accompany tender
1 sample each with COS, inspecting agency, depot officer and
manufacturer
National Standard Specifications ISI, IRS, BSS, DIN,
ASTM should be included
No certain brand name mentioned. If indispensable, the
words or equal should be included invariably
1.8.5 Modifications
No modifications in specifications after invitation of
tenders
If modifications are inevitable, sufficient time for
retendering
If short of time, negotiations to be held but equal
opportunity to all the tenderers quoted in original tender
after sanction of competent authority
1.9 Limited Tender Enquiries
Only to approved firms
Last successful supplier is invariably included
Min 3 firms and max 7 or 8 firms
Rotation method if large number of suppliers listed
If sent to unregistered firm, approval of higher authority
above rank of DyCMM needed
No enquiries to two entities with common partners with
financial interests
1.9.8 Option Clause
The Purchaser reserves the right to vary the ordered
quantity by (+) 30% at any time, till final delivery date of
the contract, by giving reasonable notice even though the
quantity ordered initially has been supplied in full before
the last date of Delivery Period.
Option clause shall be exercised during the currency of
the contract
Reasonable time to execute order
Decrease in price after contract- Appropriate chance
given to supplier to reduce price before exercising option
clause
Thank You