SPECIAL EDUCATION DEPARTMENT MEETING

March 29, 2017 Agenda/ Minutes

3:00 pm in room 110
Members Present: Arnett, Barnett, Birdsong, Chaput, Ciotta, Ellis, Fair, Franzel,
Guenther, Kemp, LaRosa, Meloche, Mueller, Munn, Neeb, Pickett, Phillips, Russow,
Scott, Schuby, Walter
Absent:
Guests: Molly Garcia

Items from Executive Council:

Bell Schedule Discussion / Proposed HS 17-18 Calendar
Master Schedule Timeline - March 20-31 First build
Illuminate Use - Training April 12 / others TBD
Academic Dishonesty
Code of Conduct
AESOP - No more paper forms, David will approve electronically.
Power Outage-couple minutes before generator kicked on we had no communications.
Just be aware. Use cell.

Agenda:
Desi Seng Last day is Friday, March 31-Card coming around today/Patti Ringe is
collecting $ or classroom supplies to help Desi start up her classroom.
Classroom supplies-any special requests putting in last order of year before break
Jen Denzin has 8-10 stools up for grab. See her if interested.
Detter Scholarship -Looking for committee (2-3 people) to join me after break to select
recipients
SHS/SWWC Job Fair April 20th from 8:-11:30. Remember to have students register.
Need a resume to attend.
Senior IEPs -should be written as usual and do not end the service/program dates in June
Summary of Performance for Seniors Complete by June w/ your end of year paperwork.
Reflecting Co Teaching time in IEPs
Medicaid Billing-

SAT/PSAT Schedules and training

Non-testers-Coverage and locations
Student notification of testing locations

Wednesday, March 1, 2017

Early Release PD
12:35-1:15 - Assigned classroom per department, per administrator.
1:15-2:44 - SLO time, Department or Individual PD time.
Dept items:
Job fair on April 20th 1-3 hours at SHS targeting CTE and Spec Ed students. Registration
info to follow. Registration must be completed by April 13th. Students need 3 clean
copies of resume and appropriate dress for an interview.
Final Exams-
-Monica will email David to send a reminder in the weekly update to have exams to SE
staff by Monday, March 13th.
-Co Teachers will read the exam as we have done in the past. If a human reader is needed,
contact Monica and she will arrange for a para.
-Case Managers will arrange their own readers, using technology as much as possible,
and request the electronic copy of the exam from the gen ed teacher. If you need a human
reader email Monica.
-Heather asked what to do if someone cannot cover one of their students for an exam?
Please work with AS teachers or other colleagues to cover this exam like we have done in
the past or during this tri.

10th grade Course Request Sheets: Review/Return if changes need to be made to the
appropriate counselor.
Update 2017/2018 Student CoT Count doc if you have not already done so.
Check caseload for students that may be better placed in Post Secondary Planning 1 or 2,
or Personal and Independent Living if they need to work on transition skills. This may be
a better option than Academic Support for some students.
Time to work on Transition Skills/Activities by Grade Level
Time to work on individual SLOs SLO SHS Spec Ed Dept 2016-2017

Wednesday, February 8, 2017

Early Release PD
12:30-3:00 Deb Watermans room MS
-Met w/ Middle School Special Education staff to discuss incoming 9th graders for next
year and plan for their transition to the high school.
Members Present: Arnett, Barnett, Birdsong, Chaput, Ciotta, Ellis, Fair, Franzel,
Guenther, Kemp, LaRosa, Meloche, Mueller, Munn, Pickett, Russow, Scott
Absent: Neeb-Surgery, Walter and Schuby SLO work

SPECIAL EDUCATION DEPARTMENT MEETING

January, 25, 2017 Agenda/ Minutes
3:00 pm in room 110
Members Present: Arnett, Barnett, Birdsong, Chaput, Ciotta, Ellis, Fair, Franzel,
Guenther, Kemp, LaRosa, Meloche, Mueller, Munn, Neeb, Pickett, Russow, Scott,
Schuby, Walter
Absent: Russow-NCA Site Visit, Scott-Negotiations
Guests: Molly Garcia

Items from Executive Council:

None

Agenda:
PSAT/SAT College board accommodations
Beth sent emails yesterday for you to review your caseload for appropriate
accommodations and accuracy for the upcoming tests. Look for new students, dropped
students, changes that need to be made (Due Feb. 13th), and students not testing. When
you have reviewed each grade level, please check off your name on the last tab so we
know you have reviewed. Please complete by this Friday, Jan. 27th.
Class of 2018
Class of 2019
Class of 2020

Senior IEPs
Please date programs and services to run the full calendar year. DO NOT End them in
June.

COUNT DAY FEB. 8th

Please check all of your caseload schedules and IEPs to make sure the service time
matches the schedule. If an amendment needs to be done, it should be finalized by next
Friday, Feb. 3rd.

Service Time Ranges

If you are using a range of service times, be sure to have the educational setting match the
lower end of service time.
Examples:
Programs SE GE Tota Frequenc
l y

Low High Low High Min

Min Min Min Min

Elementary or Secondary-Level 710 1065 830 1185 1895 Week

Resource Program
***Primary Education Setting would be Inside the general education classroom between
40 and 79 percent of the school day***

Programs SE GE Total Frequenc

y
Low High Low High Min
Min Min Min Min

Elementary or Secondary-Level 355 710 1185 1540 1895 Week

Resource Program
***Primary Education Setting would be Inside the general education classroom 80
percent or more of the school day***

Homework Hive video

Thoughts on Nate Bush doing a feature segment on Homework Hive to improve
attendance.
Dept was in favor of this as long as the requirements (Not for AP kids) were made clear.
Encourage attendance w/ snacks and NHS peer tutors.
Would it be possible to look into a late run for transportation. The reason some kids do
not attend is because they dont have a ride home.

Conferences:
Lori Chaput and Kim Munn will be located in Loris office if you or parents are looking
for them.

MS/HS Transition Dates:

About 50-55 incoming 9th graders.
Look at using the Feb. Early release day to meet w/ MS staff for 8th grade transition mtg.

Items from Molly:

FAPE
Do not send home the NOTICE PAGE of our offer of FAPE with a draft IEP. This can be
perceived that we have already predetermined placement/programming prior to IEP.

Holding IEPs 2 weeks in advance of the 364 day due date is a good practice to get into.
This way if we have a contentious IEP, we have a few days to go back and forth w/ the
parent to make changes to the IEP and be sure the NOTICE PAGE of FAPE has been
given to the parent within 364 days of the last IEP. If the NOTICE PAGE of FAPE is not
given to the parent within 364 days of the IEP, the IEP is out of compliance.

REEDs
Documentation is needed that an invite to participate in the REED was provided to the
parent. You DO NOT have to have an additional mtg. A phone conversation can be done
in lieu of a meeting. However, you will need to go into Tienet and use the form
Invitation to Attend a Meeting and attach this to the REED the parent signs. The date
on this form and the REED can be the same. No sign page for attendance is needed.
MRS Email
Please attach a copy of the email you send to MRS to invite them to a students IEP,
along with the Consent to Invite Agency and the Invitation for the IEP. Do this for CMH
as well.

Wednesday, January 11, 2017

Early Release PD
Please be in the media center promptly at 12:34 to count all our PD hours.
12:34 - SIT Team update and review of ELIOT
12:50 -Cultural Conversation #3 - 9 groups (Please know what group you are

in, room location and bring a laptop if you have one).

1:30 - Begin Department Meetings in your determined location.
1:30 PM - 2:44 PM - Spec Ed Department PD Meeting in Room 110
1. Internal Review Visit - SHS School Review Website. Some departments
will have a part of the SIT website to look for errors (punctuation, working
links, etc...) All departments are responsible for knowing what is in within
the site. Take this time to review the site. Check the bottom of the correction
document for department assignments.
2. Sign up for the Learning Walk if interested on January 17, 2017 Next-Gen
Visit
3. Transition Activities for AS/Res Room classes to support SLO of Self
Advocacy
Review the list of skills we divided by grade level in Nov. to work towards self
advocacy. Today we will begin to develop activities that can be used to address
these
Skills. Transition Skills/Activities By Grade Level
We discussed that we would not open this document up to the students, so as to
avoid changes to our work.
4. Feedback Form - To complete individually by the end of the day
(2:45/3:00pm)
5. REMINDER: TIENET WILL BE DOWN THE WEEK OF FEB. 6-10. COUNT
DAY IS FEBRUARY 8, 2017. CHECK YOUR CASELOAD FOR IEPS THIS MAY
IMPACT.