30 Most Useful Excel Keyboard Shortcuts

4/1/2017 30mostusefulExcelkeyboardshortcuts
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30 most useful Excel keyboard shortcuts

Aug by Alexander Frolov Excel 46 Comments
Microsoft Excel is a very powerful application for spreadsheet processing and a pretty old one, its CustomSearch
rst version emerged as early as in 1984. Each new version of Excel came with more and more
new shortcuts and seeing the full list (over 200!) you may feel a bit intimidated. Don't panic! 20 or
30 keyboard shortcuts will absolutely suce for everyday work; while others are purposed for
highly specic tasks such as writing VBA macros, outlining data, managing PivotTables, Excel: featured articles
recalculating big workbooks, etc. ompare 2 columns in Excel for
matches and dierences
I've put together a list of the most frequent shortcuts below and you can download it as a
printable image (shortcuts-page1, shortcuts-page2) or a PDF-le for your convenience. Compare 2 Excel les/sheets for
dierences
If you want to re-arrange the shortcuts to your liking or extend the list, then download the original
workbook. Merge multiple sheets into one
Merge Excel rows without losing

data
Must-have Excel shortcuts no workbook can do without
Merge 2 columns in Excel
I know, I know, these are basic shortcuts and most of you are comfortable with them. Still, let me
write them down again for beginners. Excel DATEDIF - calculating date
dierence in days, weeks, years
Note for newbies: The plus sign "+" means the keys should be pressed simultaneously. The Ctrl
How to use Find and Replace in
and Alt keys are located on the bottom left and bottom right sides of most keyboards.
Excel most eciently
Ctrl + N Create a new workbook. Compare two columns and

remove duplicates
Ctrl + O Open an existing workbook.
Change text case to UPPERCASE,
Ctrl + S Save the active workbook.
lowercase, Proper Case
Save the active workbook under a new name, displays the Save as dialog
F12 Count distinct and unique values
box.
in Excel
Ctrl + W Close the active workbook.
reate calendar in Excel (drop-
Ctrl + C Copy the contents of the selected cells to Clipboard. down and printable)
Ctrl + X Cut the contents of the selected cells to Clipboard. Excel INDEX / MATCH functions
instead of VLOOKUP
Ctrl + V Insert the contents of the Clipboard into the selected cell(s).
COUNTIF in Excel - count if not
Ctrl + Z Undo your last action. Panic button :)
blank, greater than, duplicate or
Ctrl + P Open the "Print" dialog. unique
Outlook: featured articles

Formatting data Congure Outlook Junk Mail Filter
Ctrl + 1 Open the "Format Cells" dialog. to stop spam email
"Convert selected cells to a table. You can also select any cell in a range of Merge duplicate contacts in
Ctrl + T related data, and pressing Ctrl + T will make it a table. Outlook
Find more about Excel tables and their features. Write persuasive request
letters:
letter format, samples and tips I love y
Remove duplicate emails in
Working with formulas Outlook quickly and safely
https://www.ablebits.com/officeaddinsblog/2013/08/02/30mostusefulexcelkeyboardshortcuts/ 1/8
Tab Autocomplete the function name. Example: Enter = and start typing vl, reate and use e-mail templates
press Tab and you will get =vlookup( in Outlook
Cycle through various combinations of formula reference types. Place the

cursor within a cell and hit F4 to get the needed reference type: absolute,
F4
relative or mixed (relative column and absolute row, absolute column and
relative row). Excel formulas
Ctrl + ` Toggle between displaying cell values and formulas. Excel functions
Insert the formula of the above cell into the currently selected cell or the Excel PivotTables Excel charts
Ctrl + '
Formula Bar. Excel Vlookup
Excel duplicates
Navigating and viewing data Merge data in Excel

Excel formatting
Show / hide the Excel Ribbon. Hide the ribbon to view more than 4 rows
Ctrl + F1 Excel consolidation Excel date
of data.
Excel time Excel tutorials
Ctrl + Tab Switch to the next open Excel workbook.
Switch to the next worksheet. Press Ctrl + PgUp to switch to the previous Excel tips Google Sheets
Ctrl + PgDown
sheet. Google Docs Outlook duplicates
Ctrl + G Open the "Go to" dialog. Pressing F5 displays the same dialog. Outlook templates Video
Ctrl + F Display the "Find" dialog box.
Home Return to the 1st cell of the current row in a worksheet.
Ctrl + Home Move to the beginning of a worksheet (A1 cell). Sign in

Move to the last used cell of the current worksheet, i.e. the lowest row of Register
Ctrl + End
the rightmost column. Log in
Entering data
F2 Edit the current cell.
Alt + Enter In cell editing mode, enter a new line (carriage return) into a cell.
Ctrl + ; Enter the current date. Press Ctrl + Shift + ; to enter the current time.
Fill the selected cells with the contents of the current cell.
Example: select several cells. Press and hold down Ctrl , click on any cell
Ctrl + Enter
within selection and press F2 to edit it. Then hit Ctrl + Enter and the
contents of the edited cell will be copied into all selected cells.
Copy the contents and format of the rst cell in the selected range into the
Ctrl + D cells below. If more than one column is selected, the contents of the
topmost cell in each column will be copied downwards.
Ctrl + Shift + V Open the "Paste Special" dialog when clipboard is not empty.
Ctrl + Y Repeat (Redo) the last action, if possible.
Selecting data
Select the entire worksheet. If the cursor is currently placed within a table,
Ctrl + A press once to select the table, press one more time to select the whole
worksheet.
Ctrl + Home

then Select the entire range of your actual used data on the current worksheet.
Ctrl + Shift + End
Ctrl + Space Select the entire column.

I love y
Shift + Space Select the entire row.
If you nd the post useful, please click the Like buttons and share with friends, or just drop me a
comment :)
See also
Get rid of "The le is corrupt and cannot be opened" in Excel 2010
Group data in an Excel PivotTable
Match and merge Excel worksheets
46 Responses to "30 most useful Excel keyboard shortcuts"

1 dinesh says:
March 15, 2014 at 6:13 am
excel most important daily useful key send my email ID. please
Reply
2 Dave Bruns says:

April 14, 2014 at 7:21 pm
Good list. With the idea that more is better, we've collected a list of more than 200 Excel
shortcuts here: https://exceljet.net/keyboard-shortcuts The list shows both Windows and
Mac, side-by side, which is handy if you need to use Excel on both platforms.
One thing about Tab and autocompleting functions on a Mac: to make this work, you rst
need to use the down arrow key to select the function you want from the auto-matched list
that appears below. Kind of takes the fun out of it, but at least it works.
Reply
3 lettyc SRN USA says:

April 17, 2014 at 2:41 am
very helpful, much better than watching the videos.

thankx much'
Reply
4 SEND ME USEFULKEY WORD says:

April 26, 2014 at 4:50 am
Thank's
Reply
5 badghurl says:
July 14, 2014 at 5:09 am
this is nice...all the information that i have been looking for are all in here...
Reply
6 farhan raza says:

September 20, 2014 at 6:30 am
Your teachings are a value addition to me. May Allah blessed his mercy on you with rejoicings
of this world and the heaven.
Regards
Reply
I love y
7 Muneer says:
March 20, 2015 at 8:13 pm
Good job
Reply
8 gokila shak says:

April 6, 2015 at 12:01 pm
very useful very helpful

Thanks a lot
Reply
9 RUDRA MAINALI says:

May 28, 2015 at 4:24 am
This is nice shortkut key in excell thanks for add this
Reply
10 Ajju Chauhan says:

June 10, 2015 at 1:33 pm
short cut key on mail in and daily tip
Reply
11 shakil ahamed says:

June 27, 2015 at 6:43 am
very useful thanks a lot...
Reply
12 Ashka says:
June 28, 2015 at 4:31 pm
Dafur you are wasting your time
Reply
13 Anonymous says:
July 10, 2015 at 9:08 am
very useful
Reply
14 Shashank Khare says:

August 5, 2015 at 8:04 am
Thanks a lot :) very helpful, KUDOS!
Reply
15 John says:
August 7, 2015 at 2:48 pm
Explained is good but Pls put some example images of particular shortcut keys.Thanks
Reply
16 Sindhu Sreekar Gowda says:

August 26, 2015 at 4:58 am
Its very nice though an good job

Reply

17 Prashant says:
I love y
September 15, 2015 at 5:32 pm
It was really helpful. Thanks a ton for this awesome content made available.
Reply
18 Irshad says:
October 12, 2015 at 6:13 am
thanks its very useful formulas
Reply
19 Rushi says:
November 7, 2015 at 11:41 am
Very helpful,easy to understand & remember shortcuts.

Hope for more shortcuts soon.
Reply
20 kiran n says:
yes it is very beautyfull shartcut evaryone persons you's fully then better
Reply
21 ram says:
December 26, 2015 at 11:27 am
what is the shortcut key to Vlookup
Reply
22 ram says:
i need vlookup formula in shortcut to complete the work fast....
Reply
23 caroline says:
January 5, 2016 at 10:23 am
thanks so much,very helpful
Reply
24 caroline says:
good,
Reply
25 ramnivas says:
January 16, 2016 at 12:50 pm
my 20 to exsl untfortun due volume fo commetsrccived
Reply
26 Muhammad Shafen Badar says:

January 18, 2016 at 10:58 am
As'Salam-o-Alaikum

Very Instructive and must for every Excel user
Highly Recommended
I wanted to include an Important one for VBA Programming I love y
Alt+F11 to open VBA(Visual Basic for Applications)IDE
Reply
27 Anonymous says:
January 20, 2016 at 10:35 am
Great to know.
Reply
28 windy says:
It's very helpful.I can use the excel more faster.Thank you very much.
Reply
29 RAMMILAN PAL says:

January 25, 2016 at 10:43 am
I AM MY BEST KNOWLDGE OF EXELE
Reply
30 RAMNATHJ says:
March 1, 2016 at 7:11 am
RAMNATH DIGHULE
I HOPE
I TO I
MY LARNING I HOPE YOU.....
THAKU FOR TOU
Reply
31 MAHABOOB ALI says:

March 15, 2016 at 11:02 am
Dear Respected Sir,
Please get me work easy way to do the excel sheet with all functions with total solution to do
my daily reports and invoices multi national company on going jobs.
Reply
32 Daniel Pius says:

April 12, 2016 at 8:10 am
How Can One Insert Numbers Automatically
Reply
33 juli jaiswal says:

July 5, 2016 at 11:42 am
excel shortcut key
Reply
34 Sudip says:
July 6, 2016 at 7:10 pm
Thank u so much
Reply
35 hameed says:
August 5, 2016 at 2:06 pm

thnxs to help us I love y
Reply
36 sri says:
August 12, 2016 at 7:49 pm
very useful
Reply
37 Balaji Dhage says:

August 21, 2016 at 3:56 pm
Very nice.It's very helpful to everybody.
Reply
Peter says:
August 24, 2016 at 1:34 pm
Some shortcuts that I use everyday but not listed in the rst post:
Ctrl + Shift + L (to apply/ remove lter)
Ctrl + B / I / U (dont need to explain do I?)
F7 (spell check)
Ctrl + roll the mouse wheel (zoom in and out)
Hold down Ctrl, click hold a worksheet tab, drag across to the right hand side, release the
mouse then release the Ctrl key (this duplicates the current worksheet instantly on a new
tab, surprisingly useful in some situations)
Also, customized the quick access toolbar to my exact requirement, place it below the
ribbon, and hide the ribbon (Ctrl + F1) this is my Excel layout
Reply
38 Peter says:
August 24, 2016 at 1:16 pm
Excel shortcuts and tricks is my favourite topic and I love them. Apart from keyboard
shortcuts I also love using something called ribbon shortcuts press F10 or Alt to start with,
then select the letter displayed accordingly to get the command you want. After a little
practise, the steps should be able to memorised and performed quickly from head this is
much faster than clicking using the mouse.
For example:
F10, W, F, F to freeze/ unfreeze panes

F10, A, C to clear all lters
Reply
39 Maskatia Ahmed says:

November 16, 2016 at 5:40 pm
Could u like to teach me how to insert phone number which starts with Zero in excel cells .
How can I insert long name or information in a cell but it will show same size cell ? .....waiting
for ur reply ...........
Thanks
Reply
40 The Accountant says:

November 17, 2016 at 9:56 pm
Great list!! Helpful quick tips. The select data ones were new to me. Thanks!
Reply
I love y
41 Anonymous says:
Nice information
Reply
42 Kaitlin Bartlett says:

ctrl home,
ctrl shift end
will change my life!!!
Reply
43 Harish sharma says:

January 20, 2017 at 11:57 am
Thanks for give sort keys
Reply
44 rohit says:
February 7, 2017 at 9:11 am
thanks for a wonderful help.
Reply
45 srikanth says:
March 25, 2017 at 5:39 am
very usefull
Reply
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4/1/2017 30mostusefulExcelkeyboardshortcuts

HOME PRODUCTS DOWNLOADS SUPPORT FORUMS BLOG ABOUT US PURCHASE

30 most useful Excel keyboard shortcuts

Merge Excel rows without losing

Ctrl + N Create a new workbook. Compare two columns and

Outlook: featured articles

Cycle through various combinations of formula reference types. Place the

Navigating and viewing data Merge data in Excel

Ctrl + F Display the "Find" dialog box.

Home Return to the 1st cell of the current row in a worksheet.

Ctrl + Home Move to the beginning of a worksheet (A1 cell). Sign in

Ctrl + Y Repeat (Redo) the last action, if possible.

Ctrl + Space Select the entire column.

Group data in an Excel PivotTable

Match and merge Excel worksheets

46 Responses to "30 most useful Excel keyboard shortcuts"

2 Dave Bruns says:

3 lettyc SRN USA says:

very helpful, much better than watching the videos.

4 SEND ME USEFULKEY WORD says:

6 farhan raza says:

8 gokila shak says:

very useful very helpful

9 RUDRA MAINALI says:

This is nice shortkut key in excell thanks for add this

10 Ajju Chauhan says:

short cut key on mail in and daily tip

11 shakil ahamed says:

very useful thanks a lot...

Dafur you are wasting your time

14 Shashank Khare says:

Thanks a lot :) very helpful, KUDOS!

16 Sindhu Sreekar Gowda says:

Its very nice though an good job

thanks its very useful formulas

Very helpful,easy to understand & remember shortcuts.

what is the shortcut key to Vlookup

i need vlookup formula in shortcut to complete the work fast....

thanks so much,very helpful

my 20 to exsl untfortun due volume fo commetsrccived

26 Muhammad Shafen Badar says:

29 RAMMILAN PAL says:

I AM MY BEST KNOWLDGE OF EXELE

THAKU FOR TOU

31 MAHABOOB ALI says:

Dear Respected Sir,

32 Daniel Pius says:

How Can One Insert Numbers Automatically

33 juli jaiswal says:

excel shortcut key

37 Balaji Dhage says:

Very nice.It's very helpful to everybody.

Ctrl + Shift + L (to apply/ remove lter)

Ctrl + B / I / U (dont need to explain do I?)

Ctrl + roll the mouse wheel (zoom in and out)

F10, W, F, F to freeze/ unfreeze panes

39 Maskatia Ahmed says:

40 The Accountant says:

42 Kaitlin Bartlett says:

43 Harish sharma says:

Thanks for give sort keys

thanks for a wonderful help.

name@example.com E-mail (not published)

Copyright 2003 - 2017 4Bits Ltd. All rights reserved.