AALRT Management Contract

Contract management plan

Amendments
 Contract agreement
S/N Description Action Status Remark
1 Yearly budget Approved & disbursed
2 Payment Perform the services in conformity in all
respects with the provisions of the contract
& payable under the provisions of the
contract at the times and in the manner
prescribed by the contract
2 Contract agreement 2a - 2g read and construed as part of this
agreement
3 Contract come to full Signed by both parties
force and effect Performance guarantee submitted by MC
when MC receives 12% advance payment upon
submission of unconditional advance
payment guarantee as per
SCC34.11&SCC34.12
 Contract negotiation
S/N Description Action Status Remark
1 Organization Prepare & submit
2 Representatives primary means for communication
23 counterpart local ERC will nominate according to the min
managers requirement in the TOR
The MC shall be fully responsible to
transparently engage to their Chinese
counter parts
The shall assure the transfer of
knowledge, skill, work attitude and
discipline in traceable and measurable
manner
This part of managerial knowledge and
capability transfer shall be given critical
attention by the MC and should be
reported in a separate chapter in the
progress report
The GM Will report and responsible to ERC
DCEO- operation
The MC Prepare strategic plan of AALRT in
accordance with this MC
DCEO O&S Shall agree, by making adjustments if
necessary, up on the strategic plan of
AALRT
The GM Based on the strategic plan, Prepare
annual budget and after deliberation by
the executive management team, will
 submit it to ERC management for
approval
Responsibility matrix
GM Prepare and submit
5 years operation plan and budget
Prepare & submit organizational design
including job description, staffing plan
and recruitment requirements
Train seconded and other Ethiopian staff
as per TOR
Prepare and submit timely performance
reports (physical & financial) and
operation documents
Issue all insurance policies as instructed
in this contract
Operate current account of AALRT
service
Discharge all duties, levies and taxes
according to national laws and Ethiopian
customs and revenue authority directives
Execute AALRT O&M services as per
contract
Responsible for all matters related to
AALRT
Report to DCEO- O&S
Represent MC in the steering committee
Payment terms & Each semester up on official request by
conditions MC & subjected to performance
evaluation by employer
Financial management of ERC will open two accounts:
AALRT Account 1: for annual budget deposit &
operated by joint signatories ( one CH &
one Et form AART service management
staff)
Account 2 to deposit all revenue
collections and is exclusively operated
by ERC. The MC shall collect and all
revenues and deposit in this account.
The MC shall be responsible for AALRT
service books of accounts and shall
generate financial statement in
accordance with internationally accepted
accounting practices
Documents MC shall submit complete set of
documents
Annual plan and budget Budget
- at least 90 days before beginning of
contract year
-Established on monthly basis
-Shall include separate operating and
capital budget
- shall set forth in detail acceptable to
ERC
Anticipated operations, repair and
capital improvement
Maintenance and overhaul schedules
Planned procurement (including
equipment, spare parts and
consumable inventories)
 Labor activities ( staffing, labor rates
& holidays)
Administrative activities
Other work proposed by MC with an
itemized estimate of all reimbursable
costs
Each proposed annual budget shall
be accompanied by a proposed
annual operating plan

Adoption Within 30 days p12/30

Operating data and records MC shall monitor and record all
operating data and records
Accounts and reports Monthly within ten business days
Semester within 15 days
Annual report within 30 days
1. Progress report in detail p13/30

Personnel Seconded management staff - none

Local staff 396
Seconded staff seconded job list Ann-
02

Recruitment procedure MC prepare qualification criteria submit

to ERC for review and approval
Compliance ERC AALRT staff
- ERC shall ensure
Cooperation with MC
MCs appointment and work
 assignment
Duly exercise the duty of
confidence and comply with
laws regulations and the
MCs operation protocol
MC staff
 Scope of management contract (TOR)
S/N Description Action Status Remark
1 Organizational structure and Managerial Define/identify
resources for each function
2 Work plan for each processes Develop
3 Required personnel for each processes Define
4 Testing and start up phases of operation Assist ERC
5 Preoperational phase Manage
6 5 years strategic business plan Develop
7 Maintenance plan for both rolling stocks Develop
and infrastructure assets Execute
8 Both lines (NS&EW) Operate
9 Spare parts inventory Manage
10 Spare parts supply chain together with its Manage
supporting IT
11 Marketing and sales operation Manage
12 Train control Manage
13 Total safety of the rail system Manage
14 Finance and accounts Manage
13 Human resources Manage
14 Security Manage
15 Know how transfer and training Organize
Know how transfer and training Operate
16
17
Deliverables (Final minutes of meeting on contract negotiation)